welcome to the 1st partner meeting let’s #beactive 17 18 ... · physical activity and the...

1st Partner Meeting January 2018

Welcome to the 1st Partner MeetingLet’s #BEACTIVE

17 – 18 January 2018

Avenue des Arts / Kunstlaan 43 Brussels B-1040

#BEACTIVE


AGENDA – DAY 1

1. Welcome and adoption of the agenda- Round table

- The ALCIS and PAHA Projects

- The Let’s #BEACTIVE contribution to European Week of Sport 2018

2. The perspective of the European Commission – Florence

Mondin

3. Presentation of the intellectual outputs and work packages - Overview of the project objectives and structure

- Partners general/specific tasks and responsibilities

- The role of Work Packages Leaders

- Review of the intellectual outputs

- Q/A about partner tasks and expected outcomes

4. Development and evaluation of the Let’s #BEACTIVE training

programme – Xian Mayo, King Juan Carlos University

5. Concluding remarks

List of Participants

Organisation Name

AGAP Fabio Lopes

ANIF Angelo Desidera

Berkley Associates John Stringer

CKF Karel Jarušek

European Commission Florence Mondin

Fundacion Espana Activa/ National Observatory

for Active & Healthy LivingXian Mayo

Ireland Active Conn McCluskey

LSKA Maciukas Aurimas

LSKA Simona Pajaujiene

Xian Mayo

SKY Hannamari Viitanen

ukactive Will Smithard

ukactive Sinead McCafferty

EuropeActive Cliff Collins

EuropeActive Francesco Capuani

EuropeActive Lukas Declercq


Tour de Table

Let’s get to know each other ..

Each partner can briefly explain the principle objectives of their own organisation, and what they expect to gain and contribute to the project.

1st Partner Meeting January 2018 1st Partner Meeting January 2018

The ALCIS and PAHA project


ALCIS

https://www.youtube.com/watch?v=zpUsaRClK8k

https://www.youtube.com/watch?v=zpUsaRClK8k

The ALCIS and PAHA project


PAHA

https://www.youtube.com/watch?v=7vZriVh9bH4

https://www.youtube.com/watch?v=7vZriVh9bH4

The 1st Let’s #BEACTIVE video


The first promotional video in MAY

Ideas?


• 13 main events in 11 different countries ***

• Thousands of fitness clubs involved and millions of people participated or were reached by

the NFD message

• The actions were coordinated EuropeActive but were organised by our partners, sponsors

and National Fitness Association members.

• The National Fitness Days were the opportunity to present the economic and social

potential of fitness, to raise the profile of the sector in Europe, and eventually show how

fitness makes the difference in making more people, more active, more often. The events

were to help spread the reach and marketing of the #BeActive concept for the EWoS.

http://www.europeactive-euaffairs.eu/projects/NFD2017

The National Fitness Days


The Let’s #BEACTIVE contribution to the European Week of Sport 2018

1. Supporting the Fitness Focus theme

2. Collaborating with the National Coordinator Bodies in order to pursue common actions

for the promotion of the Week

3. LBA Partners participated to the previous edition of the European Week of Sports with

different kind of initiatives (e.g. UKACTIVE and CKF are National Coordinators

4. Engaging fitness professionals and clubs to take part in the Week. Indeed, all partners are

national health and fitness associations who are well experienced in implementing

targeted European recruitment campaigns in the field of HEPA (e.g. National Fitness Days)

5. Recruiting thousands of inactive Europeans to have an active and healthy lifestyle


The Let’s #BEACTIVE contribution to the European Week of Sport 2018

8. Let’s #BEACTIVE partners will be invited to promote the European Week of Sport by using

the visual/communication materials of the BEACTIVE campaign: logos, banners, videos,

posters, website…

9. The EuropeActive National Fitness Days 2018* campaign will be the occasion for fitness

clubs involved in LET’S #BEACTIVE project to organise special activities with the intention

to recruit people for the trials but at the same time promote the BEACTIVE message and

the Let’s #BEACTIVE method. In this regards, the NFD campaign will be the starting point

for the first two LBA trials and the end of the last one.


The perspective of the European Commission

Florence Mondin - Sport Unit DG EAC

Sport

Health-enhancing physical activity (HEPA) developments under the

Sport Policy

Florence MondinPolicy Officer, Sport Policy UnitDG Education, Youth, Sport and CultureEuropean Commission

Let's #BEACTIVE kick off meetingBrussels, 17 January 2018

COUNCIL RECOMMENDATION ON HEPA

First report (2014-2016) adopted by COM in Dec 2016

(COM/2016/0768 final)

Country factsheets on HEPA (Sept 2015):

http://www.euro.who.int/en/health-topics/disease-prevention

/physical-activity/country-work

Sport

Erasmus+ Funding Programme – Sport chapter

- Website: http://eacea.ec.europa.eu/home/erasmus-plus/actions/sport

- Projects database: http://ec.europa.eu/programmes/erasmus-plus/projects/

- Results of selection in 2017: https://eacea.ec.europa.eu/erasmus-

plus/selection-results/erasmus-plus-sport-call-for-proposals-eaca032016_en

Sport

EUROPEAN WEEK OF SPORT

- #BEACTIVE AWARDS- #BeActive EDUCATION AWARD: Colegio publico

Miguel De Cervantes Spain- #BeActive WORKPLACE AWARD: UAB Eugesta - Lithuania- #BeActive LOCAL HERO AWARD: Jorge Pina - Portugal

TARTU CALL FOR A HEALTHY LIFESTYLE

STRENGHTENING

CROSS-SECTOR COOPERATION

Sport

Further information- European Commission's Sport Unit website: http://ec.europa.eu/sport/

- Contact: Sport Unit:- [email protected] [email protected] [email protected]

- #Followus:- #ErasmusPlus: Erasmus+, @EUErasmusPlus- #EUSport #BeActive: @EUSport

EUROBAROMETER ON SPORT AND

PHYSICAL ACTIVITY

NEW EUROBAROMETER IN MAY 2018 !

Let’s #BEACTIVE 3-year project

Objectives:

1. To convert inactive European adults to become more physically active and to support them to adopt a healthy lifestyle for life.

2. To track levels of PA to create an evidence base (during the trial sessions, and at 3 and 6 months after trial sessions have been completed) for further research and to support policy development for future actions in the promotion of HEPA

3. To promote the European Week of Sport with strong support of fitness the focus theme during the week at national and local community levels.


Overview of the project objectives and structure


Objective 1

convert inactive European

adults to become more

physically activity and to

support them to adopt a

healthy lifestyle for life.

Anticipation: - 75% of the participants

are expected to

complete the trails,

- 55% will be still

exercising after 3

months after trail

completion,

- 25% is expected to still

exercise and being

active at levels which

are beneficial to their

health

to engage 60,000+ self-perceived currently inactive

individuals in a 6-week intervention of structured

exercise, exercise counselling and behavioural

change support in fitness clubs

to develop and deliver an effective and targeted

European recruitment campaign for inactive adults

taking into account the Council Recommendations

on HEPA and WHO Health 2020,

to increase the awareness for the importance of

physical activity and the adoption of a healthy

lifestyle,

to encourage individuals to make a long term

commitment to regular physical activity

World Health Organisation: Physical Activity

Strategy for the WHO European Region 2016–2025,

Copenhagen 2015.


http://www.euro.who.int/__data/assets/pdf_file/0010/282961/65wd09e_PhysicalActivityStrategy_150474.pdf


Objective 2

Track levels of PA to create

an evidence base (during

the trial sessions, and at 3

and 6 months after trial

sessions have been

completed) for further

research and to support

policy development for

future actions in the

promotion of HEPA

to provide measurable outcomes of the

project, and especially that the structured 6-

week exercise intervention positively changes

behaviour and personal commitment to

maintaining physical activity,

to create a source for future evident-based

projects for future policy development.



Objective 3

promote the European

Week of Sport with

strong support of

fitness the focus

theme during the

week at national and

local community

levels.

to take into account the recommendations of the 2016

EWoS evaluation report: to redirect events from

Brussels to a local level. In addition, the promotion of

the focus theme on fitness as it has been the least

promoted among the five topics in the Member States,

to support the national and local promotion of the

EWoS, Let’s #BEACTIVE will coordinate its actions (start

and finish of the 6-weeks trials) in line with national

and European interventions in this field,

Let’s #BEACTIVE will reach out to the national

coordinators of the EWoS to assure a coordinated

action and to maximise the messaging of the EWoS,

to establish close cooperation between participating

fitness clubs, project partners and the national

coordinators of the EWoS to support the fitness focus

theme,

to reduce the “distance” between citizens and the

policy-makers of the EU institutions by spreading the

#BEACTIVE message at the grassroots level (top-down

approach)




Stage I: Physical

Activity

highly structured 6-week

exercise programme in a

fitness gym setting for self-

perceived inactive people

Stage II: Participant

Guide

Educational material on the

importance of maintaining a

healthy lifestyle.

Stage III: Pledging

physical activity “for

life”

commitment to stay fit and

physical active for the long

term.

Three Stages to more physical activity



Creating the evidence-base

Gathering (big) data about the activity levels of participants, not only during 6 week trials but also afterwards -> Mobile phone application

The collected data will be analysed and the findings will be used to further improve the trials and the intervention methodology.

The data collection and analysis will contribute to further research within the field and will be useful to assist in wider policy debates and support future planning of interventions at national and EU level.

Intellectual outputs and work packages


Partners general/specific tasks and

responsibilities

WP Work package title Leader Active Partners

WP 1

Project management, quality

control, external evaluation, contact

and reporting to EACEA

EuropeActive (P1) EuropeActive + management

group (P1, P2 and P5)

WP 2Communication, dissemination and

project website

SKY (P4) All partners

WP 3

Development of the Let’s

#BEACTIVE handbooks and

Participant Guide

ukactive (P2) All partners

WP 4Delivery of the Let’s #BEACTIVE

programme

EuropeActive (P1) All partners + their fitness

clubs

WP 5

Development and evaluation of the

training programme

Fundacion Vida Activa y

Saludable (P5)

All partners + Pr. Alfonso

Jimenez



The role of Work Packages Leaders



Review of the intellectual outputs

1. Let’s #BEACTIVE handbook for the participating National Associations (partners)

2. Let’s #BEACTIVE handbook for the fitness clubs

3. Let’s #BEACTIVE handbook for the Personal trainers

4. Additional training for PTs (based on e-learning)

5. Let’s #BEACTIVE Participant Guide (i.e. fundamental information of active and healthy

lifestyle, physical activity guidelines, activity diary, example of daily physical activity).

6. Let’s #BEACTIVE Research: data collection and analysis of Physical activity levels of trailed

participants

7. Let’s #BEACTIVE Policy recommendation paper

8. Let’s #BEACTIVE app: set up and run

9. Joint promotion of the European Week of sport and Let’s #BEACTIVE project



Questions?

Development and evaluation of the Let’s #BEACTIVE training programme

Xian Mayo King Juan Carlos University


Research and evaluation plan

2018 Erasmus+ Collaborative Partnerships

Let’s #BEACTIVE

Brussels, 17th January 2018

Sample

Self-perceived physically inactive adults

18-55 years old

Gender and geography balance

Project structure

Large sample trialRecruitment in 3 years

Total Per country (8) Per Fitness center

Fitness centers ~500 ~60

Participants per year ~20,000 ~2,400 ~40

Participants in total 60,000+ ~7,200 ~120

Delivery of the program

Delivery during the three years

J F M A M Jn Jl A S O N D

1st

2nd

3rd

Recruitment

6-week trial

Commit to #BEACTIVE

Delivery of the program

Training and testing delivery

Weeks Months

1 2 3 4 5 6 … 3 … 6 … 12

Training

Testing

Pledge signing(25% expected)

RetestingRetestingAll partners

Subsample

Training delivery

3 exercise sessions per week, gently progression

18 visits in total, 6 1-to-1 with their Personal Trainer

Testing deliveryWhole sample (all partners)

Weeks Months

1 2 3 4 5 6 … 3 … 6 … 12

Testing

Pledge signing(25% expected)

All partners

Subsample (5%)

Assessment of risk PAR-Q+

Physical activity reported IPAQ

Physical activity measured Trackers (accelerometry)Optional, depends on technology available for the end-user (participant)

Mood-related/wellbeing SF-36 or AQoL-6D

Behavior change analysis and improvement

Social support, self-efficacy, decisional balance, assistance

Testing deliveryAd hoc app to download based on training gym technology

Testing delivery

Just supervised by the Personal Trainer

Data is automatically stored in the cloud

Participants (end user)

Personal Trainers

Fitness Clubs

Partners

Behavioural change intervention

1. Implementing behavioural change support training by Personal Trainings (12-15 h. – Using URJC technology)

2. On-line assessment of the behavior change using bostechnology, addressing social support, self-efficacy, decisional balance and assistance

Behaviour change wheel

Michie et al. Implementation Science 2011, 6:42


Behaviour change techniques to be implemented by Personal Trainers6 one-to-one sessions with their Personal Trainer addressing social support, self-efficacy, decisional balance and assistance

Michie et al. Psychology and Health 2011, 26:11


Testing delivery - Subsample

Weeks Months

1 2 3 4 5 6 … 3 … 6 … 12

Testing

+ Research Quality Control Group (TEG: SP, EI, FI)

Subsample (5%)

Assessment of risk PAR-Q+

Physical activity reported IPAQ

Physical activity measured Trackers (accelerometry)Optional, depends on technology available for the end-user (participant)

1-week accelorometry

Mood-related/wellbeing SF-36 or AQoL-6D

Behaviour change analysis and implementation

Social support, self-efficacy, decisional balance, assistance

Cardiorrespiratory fitness Submaximal test (Cosmed FitMate)

Control group

Technical Expert Group (TEG)

Meeting at Madrid

31st January or 1st of February - TBC

Partners will received a detailed Guide of the Research and Evaluation Plan after the TEG meeting.

This R&E Guide will inform a number of core documents and Intervention Guides for the whole project.

Thank [email protected]

Concluding remarks


Questions?

Arrangements for tonight

Dinner at 19.00 at Le Clan des Belges

Rue de la paix, 20

1050 Bruxelles

http://leclandesbelges.com/


http://leclandesbelges.com/

AGENDA – DAY 2

1. The work plan - The timeline for Intellectual Outputs

- Schedule of Meetings

2. The Project Administration- Administration handbook

- Partner Agreements

- Contractual arrangements with EACEA

3. The Financial Administration- Staff costs: timesheets form

- Travel and subsistence form

- Currency converter

- Payments

4. The Project Dissemination - Work Package 2

- Dissemination tools

- Use of logos, visibility and hashtags


5. Schedule next meetings

6. Bringing it altogether – agree on actions and outcomes

7. Any other business


The work plan


The timeline for Intellectual Outputs


Intellectual output (IO) Timing

Handbook for the partnersFebruary 2018 – April 2018

(& annual updates April 2019 & November 2020)

Handbook for the fitness clubsMarch 2018 – May 2018


Handbook for PT’s March 2018 – May 2018


Additional training for PTs (e-learning)March 2018 – June 2018


Participant GuideMarch 2018 – June 2018


Research: data collection and analysis of

Physical activity levels of trailed participantsSeptember 2018 – October 2020

Policy recommendation paper October 2020 – December 2020

App: set up and run February 2018 – December 2020

Joint promotion of the EWoS and LBA March 2018 – December 2020

Schedule of meetings


5 Full partner meetings January 2018 (2 days meeting) – Brussels, BENovember 2018 (2 days meeting) – Brussels, BEMay 2019 (2 days meeting) – Prague, CZJanuary 2020 (2 days meeting) – Madrid, ESOctober 2020 (2 days meeting) – Brussels, BE

4 Research team meetings (same date & place as full partner meetings, but

not on November 2018)

3 TEG meetings ( TEG 1&2) March 2018 – London,April 2019 & March 2020 (Virtual)

Regular Management Group

meetings

March 2018, October 2018, April 2019, October

2019, March 2020 & October 2020 (Virtual)

The Project Administration


Key Document: the administration handbook

Is developed and distributed by EuropeActive (annex to Partner Agreements)

Contractual arrangements with EACEA

EuropeActive is the contract holder

8 partners – are co-beneficiaries and 2 subcontractors

EuropeActive has the legal responsibility for the delivery of the

action – and will complete all reporting

Each partner/sub-contractor has a separate agreement which

describes their obligations and payments

The Financial Administration


All the costs should be between 1st January 2018 to 31st December 2020

Costs claimed after this period aren’t eligible

2 types of expenses

Staff costs = Through timesheets (or invoice for subcontractors)

Travel and Subsistence expenses Through Expense form record

Keep financial records for 5 years in case you do not send original copies


Staff Costs –Timesheet Template

Timesheets are for Let’s #BEACTIVE partners only (not subcontractors)

Objective of timesheets:

• To keep an accurate record of time spent – by everyone who is

involved in your organisation working on the project

• It’s a record to confirm why we make a grant payment

Please complete timesheets every 3 months!

Your timesheets should be in EURO


How:

Select country

Select position

Indicate number of WD for each IO

If different positions for different IOs =>different time sheet !!


Travel and subsistence form record

Travel & subsistence costs are limited Be Sensitive!

Take the lowest cost form of travel and to use public transport wherever

possible;

Only for journeys directly linked to the project or specific and clearly identifiable

project-related activities

Please follows the rules indicated in the Travel and Subsistence Form

Original tickets, receipts, boarding passes should be sent by post, in a

maximum of 15 days after the meeting/event:

Lukas Declercq

House of Sport

Avenue des Arts 43

1040 Bruxelles


Travel and subsistence form


Convert currency procedure

Payments from the Coordinator to the Partners will be made in Euros

If other currencies are use:This converter website should be used: http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm

For the full duration of the project the exchange rate of December 2017 will apply !!

http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm


Payments

There are three stage payments

1st pre-financing (beginning of the project) - 30%(after the submission of signed partner agreements)

2nd pre-financing (midterm) - 30%(After the successful delivery and acceptance of the interim report by the

Commission. * the interim report will be submitted once the 70% of the 1st pre-financing will be spent

Final payment (balance payment) – 40%After the successful delivery and acceptance of the final report and when the

balance payment has been received by EuropeActive


Remember!

You must inform us if you have a problem

If you are unsure about whether something can be paid for out of this project

grant, please contact EuropeActive

Any expenditure to be eligible must be supported by appropriate evidence.

Documents must be sent to EuropeActive to support any claim for expenses,

staff costs, etc.

Partners need to keep copies for five years after the end of the project.

EuropeActive will not be able to accept any claims if we do not receive the

supporting documents, so it is vitally important that you send to EuropeActive

all evidence … for everything you spend on the project … including your time.

The Project Dissemination

WP 2 – SKY LeadingCommunication and Dissemination

Let’s #BEACTIVE partners will have to promote the project concept and outcomes through their network, media, attended events.

In the short term, an effective project dissemination is important to encourage

people to take part in the trials, in promotion of the European Week of Sport,

and the bigger messaging around HEPA.

In the long term, the dissemination tasks consist in the promotion of the results

of the LBA method to encourage new clubs to continue to implement the action

yearly, or to take part of it.


Dissemination Tools

Dissemination Handbook – will be developed as annex to the project handbook and circulated by March 2018It will contain the detailed LBA dissemination strategy, the target audience and the dissemination means.

Website - a project website will be created by March 2018, linked to EuropeActive EU Affairs website. It will be updated on regular basis and it will represent a platform for gathering and sharing information on the project itself but also make on open access all materials developed.

PR Materials - such as flyers, posters, roll up to be translated into all project

languages (7) and to be distributed at relevant events.

2 promotional videos – the first one (May 2018) will be used in the

recruitment period to encourage people to take part in the trials. The second one

will present the project outcomes (January 2022).


Drafted Logos

HASHTAG

ideas to share?


Use of Logos, visibility and Hashtag

Publications disclaimer:“The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein”.


Schedule of next meetings


TEG 1 : March 2018 in London

TEG 2 : March 2018 in London

DOODLE TO PICK UP DATES

Bringing it all together


Questions?

Any other Business


Thank you for your attendanceHave a safe journey home

Let’s #BEACTIVE