What’s New in Permits

Welcome New Users

Welcome to the newest Permits users:Nueces County, Gregg County, Fort Bend CountyPlanning to start using Permits by the end of the year:Dallas County, Jefferson County, McLennan County and Montgomery County

Contact Dawn to get on board for next year.

Learning from TABC

BP permits can be beer or liquor permits.B permits are liquor permits.The surcharge fees changed as did the monthly file layout.In very rare cases, it is possible to have the same permit number on two different locations and owners. This happens with permits that have existed since the early 1980’s.Cities can collect the same fees that the Counties collect.

Learning from TABC

How TABC intended the four liquor permits (MB, LB, CB, RM) to be paid on a 2 year schedule. The ACT Permits system has been programmed to follow this schedule.

The above table is courtesy of Theresa Shed at TABC

How the Decreasing Fee Schedule Looks in the System

Original Permit

First Renew

al

Second Renew

al

Third Renew

al

System Changes

There have been a few changes in the screens, reports and functionality.

The following screens have been changed:

Account SearchAccount StatusRenew/Reissue

Screen Changes Since We Last Met

Screen Changes Since We Last Met

The Account Search screen has been modified to display the type of permit. On the far right of the screen it shows ‘B’ for beer or ‘L’ for liquor.

Screen Changes Since We Last Met

The Account Status screen has been modified to allow the following:

Adding Renewal and/or Late fees when the Add Permit Fees button is used.Updating Renewal and/or Late fees on the screen.Deleting a permit provided there are no payments on the permit being deleted. Deleting of permits is governed by the entitlement: DELETE_PERMITS

Screen Changes Since We Last Met

If you do not want to add the renewal or late fee when using the Add Permit Fees button, just click Cancel when the box pops up.

Screen Changes Since We Last Met

The Renew/Reissue screen has been modified to allow the following:

The selection list has been updated to handle the decreasing fee permit types.The RM and MB permits have the same fees and decreasing schedule.

Screen Changes Since We Last Met

Waiting in the Wings

Collecting City Permit fees is coming to the ACT Permits system. The following enhancements not related to city fees have been requested:

Would like to be able to select statements for printing by billing status.Would like to be able to identify returned mail.Would like to be able to track the phases of the statements sent. This would enable quicker reporting to TABC for unpaid permits.

Waiting in the Wings—City Collections

There are a few things to do before you can start collecting.

Your tax office will need provide a list of the cities you will be collecting for to ACT.

ACT will set up the system to allow processing for the cities on the list.

You will be provided with training materials. Webinar training can also be provided.

The following screens have been changed in preparation to collect City fees:

Account Status Account Master Fee Detail Renew/Reissue

Screen Changes for City Collections

The following reports and processes have been changed in preparation to collect City fees:

TABC Receipts Totals Statements Deposit Proof List A new City Receipt has been

created. A new batch menu item has been

created to disburse City funds. A new TaxLedge type of PERL has

been created for loading the disbursement files.

Report and Process Changes For City Collections

What’s New in Permits

This concludes our presentation.

Enjoy your evening.