welcome to the openaccounts v8 roadshow - advanced connect v8... · welcome to the openaccounts v8...
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Welcome to the OpenAccounts V8 RoadshowDavid Grace, Ivan Blythe and Vimal PatelAdvanced Business Solutions
Housekeeping
No Fire Drills
Fire Exits ToiletsMobile Phones Advanced Staff
Agenda
10:00 Welcome & Advanced Business Solutions updateRoadmap & Upgrade methodology
10:30 Version 8 Demonstration• New user interface• New modules & enhancements• eBIS changes• Using mobile devices• Creating new forms
12:15 Reporting • Dashboards & OpenAnalytics
13:00 Lunch & discussions
Who are Advanced?
3rd largest UK software and services supplier to UK market
ABS: 1st or 2nd in Enterprise and Midmarket
AIM listed (LSE:ASW) ~£560m Market Capitalisation
FY13‐14: £203m turnover£180m recurring revenueEBITDA £45m
2,000+ staff 20,000+ customers
A strong financial track record
Strong growth in revenues Continued EBITDA expansion
Robust cash flow generation Continuous EPS growth
Figures in £millions and pence for EPS
30.2
89.2 98.2 120.9
203.2
FY10 FY11 FY12 FY13 FY14
5.2
20.9 24.1 26.7
43.2
FY10 FY11 FY12 FY13 FY14
7.2
22.1 24.1 27.0
45.3
FY10 FY11 FY12 FY13 FY14
46.4% CAGR 44.5% CAGR
52.7% CAGR
1.7
4.1 5.0
5.6 6.6
FY10 FY11 FY12 FY13 FY14
31.2% CAGR
The next step in our future…
• Focus on delivering against the requirements of our customers• For both you and Advanced to be competitive and maximize operational
efficiencies we must move fast – technology won’t wait • Vista Equity Partners offer to acquire 100% of our share capital
• Key for expediting the delivery of our next generation solutions• Vista understand us as a business and what we are looking to
achieve• A strong, single backer who are committed to sharing our journey
and supporting us• Offer values our business at £725m, a significant premium
demonstrating the value• What happens next?
• Transaction may take 12 weeks to conclude• Until then and after then – ‘Business as Usual’• Merely a change in our funding structure
Vista Equity Partners
Our investment philosophy is to enable good businesses to achieve
their full potential.
This starts by selecting well-positioned companies with best-in-class software products and related services,
referenceable customers, and attractive market dynamics. We seek to align the interests of management with those of shareholders and focus on the operational
processes and best practices that are critical for long-term value creation.
Advanced Business Solutions
The Advanced Business Suite
Financial Accounting
HR and Payroll
Procurement & Sourcing
Ticketing Document Management
CRM
Business Intelligence
Supply Chain Management
Managed Services & Outsourcing
Microsoft Dynamics CRM
Commercial Sector Specialists
Microsoft Presidents Club Member
Microsoft Inner Circle Member
One of the top 5% of Microsoft Dynamics CRM Partners Globally
200 customers
Commercial Sector Specialists
Microsoft Presidents Club Member
Microsoft Inner Circle Member
One of the top 5% of Microsoft Dynamics CRM Partners Globally
200 customers
Social Housing Specialists
20 customers
Social Housing Specialists
20 customers
Award Winning Company
The 50 fastest‐growing British technology companies have generated over £963 million in total annual revenues in the last year, according to Deloitte, employing more than 8,500 people and recording an average five‐year growth rate of 1,695 per cent.
Advanced was recognised by analysts and investors for attaining commercial and financial success through its technological achievements. The business was deemed to have long‐term growth potential and sound strategy.
Product Strategy
‘Connect, Collaborate and Innovate for Growth’• Innovation is implied in all our roadmaps• Technology trends focus on ‘connecting’ and ‘collaborating’
• How organisations work together• How you engage with your chosen audiences – internally & externally
• 6 pillars of technology influence guide our product strategy • Mobile• Analytics• Automation• Integration• Cloud• Social
Mobile
• Observation• Future lifeblood – smartphone and Facebook generation• Tablets and smartphones used for work‐related tasks
• Trend• Connecting customers, suppliers and employees; • Extending the reach of your core systems internally;• Increasing demand for central systems to be accessed by
any device, anytime, anywhere. • Evidence
• Mobile Expenses App• Mobile eBis Portal• Not just back office – NFP & Ticketing
Analytics
• Observation• Information has always been King• Volume of data is at its height – from multiple systems
• Trend• A holistic real‐time view of organisational performance, accessible
through a device of choice, anytime.• Gartner “every app needs to be an analytical app”
• Evidence• OpenAnalytics ‐ NEW
• Self‐service and data visualisation• Key finance KPI’s to drive decision making• Real‐time metrics on performance• Data warehouse to facilitate rapid access to information• E‐mail alerting capability that is user‐definable • Your finger is on the pulse!
Automation
• Observation• Its not new!
• Trend• Proliferation and opportunity to automate processes throughout the
organisation – and outside of it• Driving significant efficiency, increased accuracy and control of cost
• Evidence• eBis
• Simple workflow tool that with creative, innovative thought provides huge gain
Integration
• Observation• Integrating disparate systems across the organisation to achieve a
single version of the truth is still on the agenda• For Advanced, it is key in adding value across our solution portfolio• For you, it enables easy adoption of new solutions
• Trend• Integration remains high on the agenda
• Evidence• OpenLink Dynamics
• Finance & CRM ‐ connector integrates OpenAccounts completing the customer journey from prospect to paying customer
• Fundraising & Membership – integrating specialist CRM • Social Housing – integrating specialist frontline solutions for
housing
Cloud
• Observation• Gartner “..new style of elastically scalable, self‐service computing,
upon which both internal and external apps will be built…”• Trend
• To deliver all software in the cloud • Engineer applications to be ‘cloud native’
• Evidence• OpenHR
• Migration to complete browser based solution two‐thirds complete
• OpenAccounts• Cloud programme – web based, multi‐tenanted, SaaS delivery
• NFP – Gift Aid Portal• Pure SaaS portal enabling gift aid claims to be made directly to
HMRC
Web Enabled Prototype
Social
• Observation• Every organisation uses social media – mainly for external communications
• Trend• ONE minute will see
• 100,000 tweets via Twitter• 684,478 pieces of content posted on Facebook• 2,000,000 searches placed on Google
• Its not going away!• Evidence
• CRM Solutions – Ticketing, NFP, Microsoft Dynamics CRM• Integration exists – sharing ticket purchase, donation or support for a
charity, marketing campaigning• Back Office? How are you looking to integrate Social Media?
• OpenHR• social media widgets plugged into self‐service• Enhancing employee engagement across the organisation
Advanced Business Suite Self Service POC Phase 1
Version Support
Version Patches Content Status
V6.0Patch 6Nov 2012
MaintenanceActive – until Dec 2013Mature – until Dec 2015Retired – from Jan 2016
V7.0First Release Feb 2012
Functionality:Rent Accounting
Carbon AccountingForensix
Active – until Dec 2014Mature – until Dec 2015Retired – from Jan 2016
V8.0
First ReleaseNov 2012
Patch 1May 2013
Functionality:New Look and Feel
MaintenanceActive
Sep
V8.0 Patch 2
• User Group Enhancements• Look & Feel improvements• Project/GL Budget Linkage• Fixed Asset Reinstatement• Reporting Data Extracts• SEPA Compliance
V8.0 Patch 3• EC VAT changes• Invoice Matching Failure Reasons• Interfacing to Microsoft Dynamics CRM• Technical – Windows 8.1 support• Technical – Progress OE11.4 support• Mobile Portal
Dec
V8.0 Patch 4• Restricted Funds• Transaction Analysis• P2P Process enhancements
Q2 Q3
2014-15 Product Roadmap
2014 2015
AugJul NovOct Q1
Confidential v1.0 July 2014
Q4
Future Roadmap CandidatesQ2 2015 – Patch 4
GL Transaction Analysis– User defined Types and Codes– Entered at GL transaction level– Reports and Enquiries– Retrospective Changes
Future Roadmap CandidatesQ2 2015 – Patch 4
• Enhanced Fund Management– Identification of Funds– Analysis of Income– Analysis of Expenditure– Retrospective allocation– Fund Reporting
• Current Balances• Annual Reports
Feature details for Patch 4
P2P Process improvements
• Improved budget checking• Document storage for Goods Received Notes• Entry of reason codes when Invoice matching
fails• Different workflow streams for types of failure• KPI reporting for the process• Improved process visibility
Future Roadmap Candidates
Contract Management –Approval and Maintenance
– Multiple contract types– Linkage to Purchase Orders– Performance reporting– Alerts for expiry and renewal
• User Enhancements– Chosen from Enhancement List– User Group voting
Future Technology
Version Support:
Technical Feature details for Patch 4
• Multiple tenancy for true SaaS• Extend webservices availability for improved
integration• Use of Progress appserver as product is
partitioned• Additional scanned documents via V1• Rolling program to support new versions of :-
– Windows– MS Office– SQL database– Progress– 3rd party products
Why Upgrade ?
A Typical View of an Upgrade
“Like visiting the dentist – something you ought to do but will almost certainly be expensive and painful”
Why Upgrade ?
‐Maintenance fixes‐ New product enhancements‐ Statutory requirements‐ Improved technology features‐ Better reporting options‐ Better data integrity‐ Its cheaper to upgrade‐ Easier to support
‐ Older systems become retired‐ Investment is focused on the later releases‐ Older releases become incompatible‐ Support can become an issue
Opportunities
Business Process
Application Review
Chart of Accounts
Infrastructure Environment
System Integration
Additional Modules
Why Upgrade ?
There are costs ….but linked to a tried and tested methodology that ensures no pain whilst maximising the opportunities and benefits of the whole process.
Key Stages
Test Upgrade
User Acceptance
Live Upgrade
Live Support
Consultancy
Implementation Review & Recommendations
Post Implementation Review
User Training
Project Initiation Stage
Any Questions?
OpenAccounts V8
Ivan BlytheAdvanced Business Solutions
Version 8.0 Overview
• Many generic enhancements• Two new Modules
– Rent Accounting– Carbon Accounting
• New Theme – “Forensix” – Fraud Prevention and Reporting
• New linkage – Invoicing and Stock
Generic Changes
• Documents Can be flagged as ‘Obsolete’ New document ‘Copy’ option Security now prevents users modifying a batch
• User-Defined Fields Can be imported via OpenLink Can be printed on mail-merge documents Can be maintained in eFinance Now also available on resources
Generic Changes
• Contacts Extension of Notes and Attachment functions New Toolbar button Unlimited contacts linked to each entity Information stored includes:
o Names, Phones, E-mail, Role & comments
• E-mail Addresses – now 150 characters• eBIS User codes and name
• Now stored on transactions• Lookups – now include security checks
• How does that look??
General Ledger
• Account Maintenance – graphical display• Use of budget models in enquiries• Budget imports to use apportionment codes• Non-recoverable VAT % on individual accounts• New Analysis Codes at Account level
Unlimited analysis types New types of GL and Corporate hierarchies Used in GL and Smart enquiries Used in Management & Corporate Reporting
o Linking Accounts to rows, Filtering columnso Reporting hierarchy
Project Ledger
• New Analysis Codes on Activities Unlimited analysis types New types of company and Corporate
hierarchies Used in Project Executive and Smart enquiries Used in Standard Summary and Detail Reports Used in Project & Corporate Project Reporting
o Linking Accounts to rowso Filtering columnso Reporting hierarchy
• Non-recoverable VAT % on project activities
Purchase Ordering
• Purchase Order ‘Type’ Analysis
Unlimited number of analysis types Linked to Orders and Requisitions Shown on enquiries Added to selection criteria in many
reports
Accounts Payable
• Register Accruals – option to ignore disputes Transaction display shows whether invoices have been coded
• Uncoded option in Invoice Register Maintenance Used to select transactions not coded
• Document audits and daybooks If linked to GRNs shows GRN/order line details
• Transaction Dates New date of receipt and date of final matching
• Linking order to invoices when logging Can now link to multiple orders
Cash and Bank
• Manual Bank Reconciliation Option to reverse a matching Export and import options New Filter option to query transactions
shown Period column shown on cashbook side
• Cashbook Journal Copy Create a new journal by copying an
existing one With the option to reverse the values
Accounts Receivable
• Invoicing linked to Stock “Issue from Stock” question on each product line Shows current stock and warns if stock not available Generates a stock request of type “SALE” Credit note has option to “Return to Stock”
• Invoicing products Can now hold project, workstage, activity and resource codes
• Transaction Dates – new date of final matching
• Regular Invoice Agreement Numbers Increased from 8 to 15 characters
• New Credit Control contact
Fixed Assets
• Executive Enquiry Can now span financial years
• Fixed Assets Summary Entry of report year and period Now a snapshot at the end of any given period
• ‘Year End’ Reports Can now span financial years
• Multiple Unregistered Assets Now also available on credit notes
• Journal Imports All journal types now supported
Component Accounting
• Asset Components Parent/Child relationship Enquiries and Reports Automatic Component Journals (e.g. disposals)
• Bulk Journals• Enter selection criteria for assets• Journals automatically generated • Applies to disposals, write-offs, inter-company
transfers and transfers of group, type and location
Component Accounting
• Impairments Similar to Revaluations Value of asset is reduced New Journal Type Separate GL control accounts
• Grants New journal type Have their own GL control accounts Net Book Value = Original Cost – Depreciation –
Grants Grants show as a total and as transactions Shown separately on reports
Forensix – Fraud Prevention & Reporting
• Completely new and free “theme” to OpenAccounts
• New limits Document parameters
o Credit Note Valueo Payment upper limito Sundry Payment limit
User Limitso Separate invoice and credit approval limits
• Entry/Storage of Reason Codes Accounts Payable/Receivable credit notes Can be mandatory Stored on transaction
Forensix – Fraud Prevention & Reporting
• New Restrictions Disallow Unallocated Payments Project Billing security:
o Restrict access to write-off, delete, defer, billing in advance and price change options
• Customer Refunds using Sundry PaymentsPayment linked to a customer on Accounts
ReceivableGL coding automatically generatedUpdate posts a debit cash transaction to
customerManual transaction matching
Reporting – Management and Corporate
• All Reporting ModulesGL – Management and Corporate ReportingProjects – Report Writer and Corporate
Projects
• New Column Types Actuals (AVCRB) and Budgets (BDCRB) All period options
o ANNBC/ANNMC – Annual budgetso CUR, C+P, C-P – Current period (+ or -)o PER, PEN – period number or period endo QTD, QTR – quarter-to-date or quarter totalo YTD, YTM – year-to-date (with/without Opening balance)o ITD – Inception-to-date (projects)o TOT – Total (project budgets)
Rent Accounting
• New Licensable module• Aimed at Not-for-Profit sector• Any Property Rental
• Definition of: Properties Tenants (Customers) Funders (Customers) Tenancy Agreements
o Unlimited rent elementso Paid by tenants or funders
Rent Accounting
• Periodic (weekly) billingSales Invoices for tenants & fundersVoids Charging (GL or project journals)
• Output: Tenant Statements Aged debt reporting Voids Reporting Tenant Letters
• Enquiries and Reports Full tenant and property history
Latest Enhancements - Rent Accounting
• Enhancements– Multiple Tenant & Funder Ledgers– Concurrent Tenancies– User-defined Property Status Codes– Security – access restrictions– Rent-Free Periods– Soft Labels
V8.0 Patch 2 Headlines
Released - July 2014– User Enhancements– Usability– Rent Accounting– Statutory– Technical
Patch 2: User Enhancements
• Change a GL Transaction Description New maintenance program Full history of changes kept
Patch 2: User Enhancements
• Roll up a Project Budget to GL Select a model and year Derives GL accounts from project structure Creates GL budget model
• Phase a transaction over 5 years GL Phasing now over 96 periods
Patch 2: User Enhancements
• Reverse the disposal of an asset New journal type Brings back disposals, write-offs, company transfers
as they were
• Report on all Asset Transaction Types New format for each journal type Added to Additions and Disposals program
• OpenReporting - Output more reports to Excel 50+ More report formats mapped
Patch 2: User Enhancements
• Refresh Button
• Company Identification
Is part of Patch 02
• Dashboard Data Extract– Configuration tool to define how you
want to define the output – Routine to extract data from eBIS about
Who/Where Forms are in the system, in a suitable format for a Dashboard
– Scheduled daily output– Originally designed to support BI and
Dashboard tools but the files are good for Excel Pivoting too
Patch 2: User Enhancements
• User PreferencesWarning message on logout User-defined dashboards
• Reporting Data Extracts
Use of Data Extracts
Requisitions waiting to be approved ?
eBISDemonstration
New Home Page
Ribbon
Attachments
• Completely new Mechanism available– Multiple Attachments on any form– A Line Attachment on any Line– Descriptive names for the attachments– Easier configuration of attachments– Attachments button remains visible in every stage so
you can always view
Attachments 2
Enhanced eFinance Expenses
– Expense Type Groups• Optional Fields• Policy Rules enforcing Out-Of-Policy explanations• Link to Policy Document
– Optional - Automatic Mileage Calculation• From/To postcode• Policy Rule if claiming more
– Attach a receipt to a line
OpenMobile Expenses
• iPhones, iPads• Android Phones & Tablets• Latest News - Windows Phones too• Based on the eFinance enhancements• Add Expense Claim Lines• Snap a photo of receipt to attach• Transmit the claims to eBIS
OpenMobile Expenses…
Existing OpenAccounts & EBIS users
• You purchase expenses licences
• But excluding:
• BING Maps Mileage Verification improves the accuracy of claim values to reduce cost.
• OpenMobile Expenses optimises productivity for mobile employees, delivered through a secure infrastructure (Advanced Air)
Technical
• Same set of platforms/technologies as OpenAccounts
• + IE11
• + Google Chrome Support
Mobile Portal for Approvals
• Ideal for Smartphones and small tablets• Cut-down version of the eBIS Portal
– no drilling into eBIS– no Web Enquiries
• Pending Item Menu – shows the Forms awaiting your attention by category (how many, unread)
• Click into the Item List for that category to list your items with notes and attachment indicators
• Click into the Item Details to show more fields from the Form and provides the buttons to interact with it (Approve, Reject, View Notes, View Attachments, View Scanned Image)
Patch 3: Mobile Portal
Log on Pending ItemsCategorisedBy Type
List of itemsof that type
Item detailswith options &
View Notes, Attachments etc
Eg. Reject with reason
Viewing Scanned Images in the Portal
• From both the Portal and the new Mobile Portal, you can now view Scanned Invoice Images.
• You do need the colour-viewing license of V1 to render the images as PDF suitable for display on iPads, iPhones etc. This is built-in in from V1 3.5
What devices can run
Full eBIS1 eBISPortal1
Active Emails1
Mobile Portal1
OpenMobileExpenses
PC 2
iPad (iOS7+) 2 3
iPhone
Android Phone
Windows Phone
Android Tablet
Windows Surface 2
Mac (Firefox) 2
Linux Workstation (Firefox) 2
Future Technology
• Version Support– Same technologies as OpenAccounts
– PLUS - Android Tablets running Chrome to support Full eBIS Application
– PLUS - IE12
Demonstration
Reporting
Audit
Standard Reports & Enquiries
Ready-to-Run
EDR ReportingManagement Packs
OpenPeople Report Writer
How Information Aids the Business
Management Information
Business Intelligence
Traffic LightsTrend Analysis
Comparative P & LBalance Sheets
Business ForecastsContract Profitability
Payroll Costing Analysis Trial BalanceDay Books
Aged Debt ReportsVAT ReportsGross to Net
OpenDashboards & OpenAnalytics
ReportingDemonstration
Summary