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Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and Vimal Patel Advanced Business Solutions

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Page 1: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Welcome to the OpenAccounts V8 RoadshowDavid Grace, Ivan Blythe and Vimal PatelAdvanced Business Solutions

Page 2: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Housekeeping

No Fire Drills

Fire Exits ToiletsMobile Phones Advanced Staff

Page 3: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Agenda

10:00 Welcome & Advanced Business Solutions updateRoadmap & Upgrade methodology  

10:30  Version 8 Demonstration• New user interface• New modules  & enhancements• eBIS changes• Using mobile devices• Creating new forms

12:15  Reporting • Dashboards & OpenAnalytics

13:00  Lunch & discussions 

Page 4: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Who are Advanced?

3rd largest UK software and services supplier to UK market

ABS: 1st or 2nd in Enterprise and Midmarket 

AIM listed (LSE:ASW) ~£560m Market Capitalisation

FY13‐14: £203m turnover£180m recurring revenueEBITDA £45m

2,000+ staff 20,000+ customers

Page 5: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

A strong financial track record

Strong growth in revenues Continued EBITDA expansion

Robust cash flow generation Continuous EPS growth

Figures in £millions and pence for EPS 

30.2 

89.2  98.2 120.9 

203.2 

FY10 FY11 FY12 FY13 FY14

5.2 

20.9 24.1  26.7 

43.2 

FY10 FY11 FY12 FY13 FY14

7.2 

22.1  24.1  27.0 

45.3 

FY10 FY11 FY12 FY13 FY14

46.4% CAGR 44.5% CAGR

52.7% CAGR

1.7 

4.1 5.0 

5.6 6.6 

FY10 FY11 FY12 FY13 FY14

31.2% CAGR

Page 6: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

The next step in our future…

• Focus on delivering against the requirements of our customers• For both you and Advanced to be competitive and maximize operational 

efficiencies we must move fast – technology won’t wait • Vista Equity Partners offer to acquire 100% of our share capital

• Key for expediting the delivery of our next generation solutions• Vista understand us as a business and what we are looking to 

achieve• A strong, single backer who are committed to sharing our journey 

and supporting us• Offer values our business at £725m, a significant premium 

demonstrating the value• What happens next?

• Transaction may take 12 weeks to conclude• Until then and after then – ‘Business as Usual’• Merely a change in our funding structure

Page 7: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Vista Equity Partners

Our investment philosophy is to enable good businesses to achieve

their full potential.

This starts by selecting well-positioned companies with best-in-class software products and related services,

referenceable customers, and attractive market dynamics. We seek to align the interests of management with those of shareholders and focus on the operational

processes and best practices that are critical for long-term value creation.

Page 8: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Advanced Business Solutions

The Advanced Business Suite

Financial Accounting

HR and Payroll

Procurement & Sourcing

Ticketing Document Management

CRM

Business Intelligence

Supply Chain Management

Managed Services & Outsourcing

Page 9: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Microsoft Dynamics CRM

Commercial Sector Specialists

Microsoft Presidents Club Member

Microsoft Inner Circle Member

One of the top 5% of Microsoft Dynamics CRM Partners Globally

200 customers

Commercial Sector Specialists

Microsoft Presidents Club Member

Microsoft Inner Circle Member

One of the top 5% of Microsoft Dynamics CRM Partners Globally

200 customers

Social Housing Specialists

20 customers

Social Housing Specialists

20 customers

Page 10: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Award Winning Company

The 50 fastest‐growing British technology companies have generated over £963 million in total annual revenues in the last year, according to Deloitte, employing more than 8,500 people and recording an average five‐year growth rate of 1,695 per cent.

Advanced was recognised by analysts and investors for attaining commercial and financial success through its technological achievements. The business was deemed to have long‐term growth potential and sound strategy.

Page 11: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Product Strategy

‘Connect, Collaborate and Innovate for Growth’• Innovation is implied in all our roadmaps• Technology trends focus on ‘connecting’ and ‘collaborating’

• How organisations work together• How you engage with your chosen audiences – internally & externally

• 6 pillars of technology influence guide our product strategy • Mobile• Analytics• Automation• Integration• Cloud• Social

Page 12: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Mobile

• Observation• Future lifeblood – smartphone and Facebook generation• Tablets and smartphones used for work‐related tasks

• Trend• Connecting customers, suppliers and employees; • Extending the reach of your core systems internally;• Increasing demand for central systems to be accessed by 

any device, anytime, anywhere.  • Evidence

• Mobile Expenses App• Mobile eBis Portal• Not just back office – NFP & Ticketing

Page 13: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Analytics

• Observation• Information has always been King• Volume of data is at its height – from multiple systems

• Trend• A holistic real‐time view of organisational performance, accessible 

through a device of choice, anytime.• Gartner “every app needs to be an analytical app”

• Evidence• OpenAnalytics ‐ NEW

• Self‐service and data visualisation• Key finance KPI’s to drive decision making• Real‐time metrics on performance• Data warehouse to facilitate rapid access to information• E‐mail alerting capability that is user‐definable • Your finger is on the pulse!

Page 14: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Automation

• Observation• Its not new!

• Trend• Proliferation and opportunity to automate processes throughout the 

organisation – and outside of it• Driving significant efficiency, increased accuracy and control of cost

• Evidence• eBis 

• Simple workflow tool that with creative, innovative thought provides huge gain

Page 15: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Integration

• Observation• Integrating disparate systems across the organisation to achieve a 

single version of the truth is still on the agenda• For Advanced, it is key in adding value across our solution portfolio• For you, it enables easy adoption of new solutions

• Trend• Integration remains high on the agenda

• Evidence• OpenLink Dynamics

• Finance & CRM ‐ connector integrates OpenAccounts completing the customer journey from prospect to paying customer

• Fundraising & Membership – integrating specialist CRM • Social Housing – integrating specialist frontline solutions for 

housing

Page 16: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Cloud

• Observation• Gartner “..new style of elastically scalable, self‐service computing, 

upon which both internal and external apps will be built…”• Trend

• To deliver all software in the cloud • Engineer applications to be ‘cloud native’

• Evidence• OpenHR

• Migration to complete browser based solution two‐thirds complete

• OpenAccounts• Cloud programme – web based, multi‐tenanted, SaaS delivery

• NFP – Gift Aid Portal• Pure SaaS portal enabling gift aid claims to be made directly to 

HMRC

Page 17: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Web Enabled Prototype

Page 18: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Social

• Observation• Every organisation uses social media – mainly for external communications

• Trend• ONE minute will see

• 100,000 tweets via Twitter• 684,478 pieces of content posted on Facebook• 2,000,000 searches placed on Google

• Its not going away!• Evidence

• CRM Solutions – Ticketing, NFP, Microsoft Dynamics CRM• Integration exists – sharing ticket purchase, donation or support for a 

charity, marketing campaigning• Back Office? How are you looking to integrate Social Media?

• OpenHR• social media widgets plugged into self‐service• Enhancing employee engagement across the organisation

Page 19: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Advanced Business Suite Self Service POC Phase 1

Page 20: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Version Support

Version Patches Content Status

V6.0Patch 6Nov 2012

MaintenanceActive  – until Dec 2013Mature – until Dec 2015Retired – from Jan 2016

V7.0First Release Feb 2012

Functionality:Rent Accounting

Carbon AccountingForensix

Active  – until Dec 2014Mature – until Dec 2015Retired – from Jan 2016

V8.0

First ReleaseNov 2012

Patch 1May 2013

Functionality:New Look and Feel

MaintenanceActive

Page 21: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Sep

V8.0 Patch 2

• User Group Enhancements• Look & Feel improvements• Project/GL Budget Linkage• Fixed Asset Reinstatement• Reporting Data Extracts• SEPA Compliance

V8.0 Patch 3• EC VAT changes• Invoice Matching Failure Reasons• Interfacing to Microsoft Dynamics CRM• Technical – Windows 8.1 support• Technical – Progress OE11.4 support• Mobile Portal

Dec

V8.0 Patch 4• Restricted Funds• Transaction Analysis• P2P Process enhancements

Q2 Q3

2014-15 Product Roadmap

2014 2015

AugJul NovOct Q1

Confidential v1.0 July 2014

Q4

Page 22: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Future Roadmap CandidatesQ2 2015 – Patch 4

GL Transaction Analysis– User defined Types and Codes– Entered at GL transaction level– Reports and Enquiries– Retrospective Changes

Page 23: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Future Roadmap CandidatesQ2 2015 – Patch 4

• Enhanced Fund Management– Identification of Funds– Analysis of Income– Analysis of Expenditure– Retrospective allocation– Fund Reporting

• Current Balances• Annual Reports

Page 24: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Feature details for Patch 4

P2P Process improvements

• Improved budget checking• Document storage for Goods Received Notes• Entry of reason codes when Invoice matching

fails• Different workflow streams for types of failure• KPI reporting for the process• Improved process visibility

Page 25: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Future Roadmap Candidates

Contract Management –Approval and Maintenance

– Multiple contract types– Linkage to Purchase Orders– Performance reporting– Alerts for expiry and renewal

• User Enhancements– Chosen from Enhancement List– User Group voting

Page 26: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Future Technology

Version Support:

Page 27: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Technical Feature details for Patch 4

• Multiple tenancy for true SaaS• Extend webservices availability for improved

integration• Use of Progress appserver as product is

partitioned• Additional scanned documents via V1• Rolling program to support new versions of :-

– Windows– MS Office– SQL database– Progress– 3rd party products

Page 28: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Why Upgrade ?

A Typical View of an Upgrade

“Like visiting the dentist – something you ought to do but will almost certainly be expensive and painful”

Page 29: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Why Upgrade ?

‐Maintenance fixes‐ New product enhancements‐ Statutory requirements‐ Improved technology features‐ Better reporting options‐ Better data integrity‐ Its cheaper to upgrade‐ Easier to support

‐ Older systems become retired‐ Investment is focused on the later releases‐ Older releases become  incompatible‐ Support can become an issue 

Page 30: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Opportunities

Business Process

Application Review

Chart of Accounts

Infrastructure Environment

System Integration

Additional Modules

Page 31: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Why Upgrade ?

There are costs ….but linked to a tried and tested methodology that ensures no pain whilst maximising the opportunities and benefits of the whole process.

Page 32: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Key Stages

Test Upgrade

User Acceptance

Live Upgrade

Live Support

Consultancy

Implementation Review & Recommendations

Post Implementation Review

User Training

Project Initiation Stage

Page 33: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Any Questions?

Page 34: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

OpenAccounts V8

Ivan BlytheAdvanced Business Solutions

Page 35: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Version 8.0 Overview

• Many generic enhancements• Two new Modules

– Rent Accounting– Carbon Accounting

• New Theme – “Forensix” – Fraud Prevention and Reporting

• New linkage – Invoicing and Stock

Page 36: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Generic Changes

• Documents Can be flagged as ‘Obsolete’ New document ‘Copy’ option Security now prevents users modifying a batch

• User-Defined Fields Can be imported via OpenLink Can be printed on mail-merge documents Can be maintained in eFinance Now also available on resources

Page 37: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Generic Changes

• Contacts Extension of Notes and Attachment functions New Toolbar button Unlimited contacts linked to each entity Information stored includes:

o Names, Phones, E-mail, Role & comments

• E-mail Addresses – now 150 characters• eBIS User codes and name

• Now stored on transactions• Lookups – now include security checks

• How does that look??

Page 38: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

General Ledger

• Account Maintenance – graphical display• Use of budget models in enquiries• Budget imports to use apportionment codes• Non-recoverable VAT % on individual accounts• New Analysis Codes at Account level

Unlimited analysis types New types of GL and Corporate hierarchies Used in GL and Smart enquiries Used in Management & Corporate Reporting

o Linking Accounts to rows, Filtering columnso Reporting hierarchy

Page 39: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Project Ledger

• New Analysis Codes on Activities Unlimited analysis types New types of company and Corporate

hierarchies Used in Project Executive and Smart enquiries Used in Standard Summary and Detail Reports Used in Project & Corporate Project Reporting

o Linking Accounts to rowso Filtering columnso Reporting hierarchy

• Non-recoverable VAT % on project activities

Page 40: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Purchase Ordering

• Purchase Order ‘Type’ Analysis

Unlimited number of analysis types Linked to Orders and Requisitions Shown on enquiries Added to selection criteria in many

reports

Page 41: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Accounts Payable

• Register Accruals – option to ignore disputes Transaction display shows whether invoices have been coded

• Uncoded option in Invoice Register Maintenance Used to select transactions not coded

• Document audits and daybooks If linked to GRNs shows GRN/order line details

• Transaction Dates New date of receipt and date of final matching

• Linking order to invoices when logging Can now link to multiple orders

Page 42: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Cash and Bank

• Manual Bank Reconciliation Option to reverse a matching Export and import options New Filter option to query transactions

shown Period column shown on cashbook side

• Cashbook Journal Copy Create a new journal by copying an

existing one With the option to reverse the values

Page 43: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Accounts Receivable

• Invoicing linked to Stock “Issue from Stock” question on each product line Shows current stock and warns if stock not available Generates a stock request of type “SALE” Credit note has option to “Return to Stock”

• Invoicing products Can now hold project, workstage, activity and resource codes

• Transaction Dates – new date of final matching

• Regular Invoice Agreement Numbers Increased from 8 to 15 characters

• New Credit Control contact

Page 44: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Fixed Assets

• Executive Enquiry Can now span financial years

• Fixed Assets Summary Entry of report year and period Now a snapshot at the end of any given period

• ‘Year End’ Reports Can now span financial years

• Multiple Unregistered Assets Now also available on credit notes

• Journal Imports All journal types now supported

Page 45: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Component Accounting

• Asset Components Parent/Child relationship Enquiries and Reports Automatic Component Journals (e.g. disposals)

• Bulk Journals• Enter selection criteria for assets• Journals automatically generated • Applies to disposals, write-offs, inter-company

transfers and transfers of group, type and location

Page 46: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Component Accounting

• Impairments Similar to Revaluations Value of asset is reduced New Journal Type Separate GL control accounts

• Grants New journal type Have their own GL control accounts Net Book Value = Original Cost – Depreciation –

Grants Grants show as a total and as transactions Shown separately on reports

Page 47: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Forensix – Fraud Prevention & Reporting

• Completely new and free “theme” to OpenAccounts

• New limits Document parameters

o Credit Note Valueo Payment upper limito Sundry Payment limit

User Limitso Separate invoice and credit approval limits

• Entry/Storage of Reason Codes Accounts Payable/Receivable credit notes Can be mandatory Stored on transaction

Page 48: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Forensix – Fraud Prevention & Reporting

• New Restrictions Disallow Unallocated Payments Project Billing security:

o Restrict access to write-off, delete, defer, billing in advance and price change options

• Customer Refunds using Sundry PaymentsPayment linked to a customer on Accounts

ReceivableGL coding automatically generatedUpdate posts a debit cash transaction to

customerManual transaction matching

Page 49: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Reporting – Management and Corporate

• All Reporting ModulesGL – Management and Corporate ReportingProjects – Report Writer and Corporate

Projects

• New Column Types Actuals (AVCRB) and Budgets (BDCRB) All period options

o ANNBC/ANNMC – Annual budgetso CUR, C+P, C-P – Current period (+ or -)o PER, PEN – period number or period endo QTD, QTR – quarter-to-date or quarter totalo YTD, YTM – year-to-date (with/without Opening balance)o ITD – Inception-to-date (projects)o TOT – Total (project budgets)

Page 50: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Rent Accounting

• New Licensable module• Aimed at Not-for-Profit sector• Any Property Rental

• Definition of: Properties Tenants (Customers) Funders (Customers) Tenancy Agreements

o Unlimited rent elementso Paid by tenants or funders

Page 51: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Rent Accounting

• Periodic (weekly) billingSales Invoices for tenants & fundersVoids Charging (GL or project journals)

• Output: Tenant Statements Aged debt reporting Voids Reporting Tenant Letters

• Enquiries and Reports Full tenant and property history

Page 52: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Latest Enhancements - Rent Accounting

• Enhancements– Multiple Tenant & Funder Ledgers– Concurrent Tenancies– User-defined Property Status Codes– Security – access restrictions– Rent-Free Periods– Soft Labels

Page 53: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

V8.0 Patch 2 Headlines

Released - July 2014– User Enhancements– Usability– Rent Accounting– Statutory– Technical

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Patch 2: User Enhancements

• Change a GL Transaction Description New maintenance program Full history of changes kept

Page 55: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Patch 2: User Enhancements

• Roll up a Project Budget to GL Select a model and year Derives GL accounts from project structure Creates GL budget model

• Phase a transaction over 5 years GL Phasing now over 96 periods

Page 56: Welcome to the OpenAccounts V8 Roadshow - Advanced Connect V8... · Welcome to the OpenAccounts V8 Roadshow David Grace, Ivan Blythe and ... • Volume of data is at its height –from

Patch 2: User Enhancements

• Reverse the disposal of an asset New journal type Brings back disposals, write-offs, company transfers

as they were

• Report on all Asset Transaction Types New format for each journal type Added to Additions and Disposals program

• OpenReporting - Output more reports to Excel 50+ More report formats mapped

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Patch 2: User Enhancements

• Refresh Button

• Company Identification

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Is part of Patch 02

• Dashboard Data Extract– Configuration tool to define how you

want to define the output – Routine to extract data from eBIS about

Who/Where Forms are in the system, in a suitable format for a Dashboard

– Scheduled daily output– Originally designed to support BI and

Dashboard tools but the files are good for Excel Pivoting too

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Patch 2: User Enhancements

• User PreferencesWarning message on logout User-defined dashboards

• Reporting Data Extracts

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Use of Data Extracts

Requisitions waiting to be approved ?

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eBISDemonstration

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New Home Page

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Ribbon

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Attachments

• Completely new Mechanism available– Multiple Attachments on any form– A Line Attachment on any Line– Descriptive names for the attachments– Easier configuration of attachments– Attachments button remains visible in every stage so

you can always view

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Attachments 2

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Enhanced eFinance Expenses

– Expense Type Groups• Optional Fields• Policy Rules enforcing Out-Of-Policy explanations• Link to Policy Document

– Optional - Automatic Mileage Calculation• From/To postcode• Policy Rule if claiming more

– Attach a receipt to a line

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OpenMobile Expenses

• iPhones, iPads• Android Phones & Tablets• Latest News - Windows Phones too• Based on the eFinance enhancements• Add Expense Claim Lines• Snap a photo of receipt to attach• Transmit the claims to eBIS

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OpenMobile Expenses…

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Existing OpenAccounts & EBIS users

• You purchase expenses licences

• But excluding:

• BING Maps Mileage Verification improves the accuracy of claim values to reduce cost.

• OpenMobile Expenses optimises productivity for mobile employees, delivered through a secure infrastructure (Advanced Air)

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Technical

• Same set of platforms/technologies as OpenAccounts

• + IE11

• + Google Chrome Support

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Mobile Portal for Approvals

• Ideal for Smartphones and small tablets• Cut-down version of the eBIS Portal

– no drilling into eBIS– no Web Enquiries

• Pending Item Menu – shows the Forms awaiting your attention by category (how many, unread)

• Click into the Item List for that category to list your items with notes and attachment indicators

• Click into the Item Details to show more fields from the Form and provides the buttons to interact with it (Approve, Reject, View Notes, View Attachments, View Scanned Image)

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Patch 3: Mobile Portal

Log on Pending ItemsCategorisedBy Type

List of itemsof that type

Item detailswith options &

View Notes, Attachments etc

Eg. Reject with reason

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Viewing Scanned Images in the Portal

• From both the Portal and the new Mobile Portal, you can now view Scanned Invoice Images.

• You do need the colour-viewing license of V1 to render the images as PDF suitable for display on iPads, iPhones etc. This is built-in in from V1 3.5

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What devices can run

Full eBIS1 eBISPortal1

Active Emails1

Mobile Portal1

OpenMobileExpenses

PC 2

iPad (iOS7+) 2 3

iPhone

Android Phone

Windows Phone

Android Tablet

Windows Surface 2

Mac (Firefox) 2

Linux Workstation (Firefox) 2

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Future Technology

• Version Support– Same technologies as OpenAccounts

– PLUS - Android Tablets running Chrome to support Full eBIS Application

– PLUS - IE12

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Demonstration

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Reporting

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Audit

Standard Reports & Enquiries

Ready-to-Run

EDR ReportingManagement Packs

OpenPeople Report Writer

How Information Aids the Business

Management Information

Business Intelligence

Traffic LightsTrend Analysis

Comparative P & LBalance Sheets

Business ForecastsContract Profitability

Payroll Costing Analysis Trial BalanceDay Books

Aged Debt ReportsVAT ReportsGross to Net

OpenDashboards & OpenAnalytics

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ReportingDemonstration

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Summary