welcome to the th world scout moot in iceland 2017 · 15th world scout moot in iceland 2017. dear...

No. 1 | May 2015 | 15th World Scout Moot 2017

AMONG TOPICS IN THIS ISSUE:

Welcome to Iceland

What is the Bulletin?

15th World Scout Moot

Úlfljótsvatn Scout Centre

Aurora Solidarity Operation

Promotion material

Timetable

Pre-registration

Good to know

Appendices

Contact details

Join us at the15th WORLD SCOUT MOOT 2017- if you dare!

Elves and trolls are part of the ancient heritage of the Icelandic mythology. The Icelandic trolls are human-like in form, they are still inhumanly strong, huge and ugly. They live in the mountains, caves and cliffs and are very often thought to be fearsome and cruel creatures.

Welcome to the 15th World Scout Moot in Iceland 2017

Dear Scouting Friends!

In accordance with the decision taken

at the 39th World Conference in 2011,

the 15th World Scout Moot will be held in

Iceland in 2017. Preparations are already

well under way, with the planning and ex

ecutive teams up and running, campsites

decided and under development where

needed, and the program mapped out.

The theme of the 15th World Scout Moot is

Change. The theme signifies the effect that

participation in a large international Scouting

event has on the participants’ views and beliefs

in regard to themselves and Scouting. It also

signifies the impact that each individual can

have on society and the Scouting Movement on

the world.

Iceland is an appropriate venue for an event

with Change as its theme, given that volcanoes,

earthquakes, hot-springs and glaciers are still

forming and changing the country´s landscape.

That landscape and the bright summer nights of

Iceland will be the playground of the Moot, with

all the exciting possibilities that entails.

In 2017 the Icelandic Boy and Girl Scout Associ-

ation expects to host 5.000 participants aged

18-25, as well as 1.000 International Service

Team members from over 80 countries around

the world. In this first Bulletin we aim to provide

you with all the key information you need in

order to start your preparations for attending the

Moot. In the Bulletins that follow we will add to

the information.

In addition, a fair amount of information is al-

ready to be found on the Moot´s website, www.

worldscoutmoot.is, and more will be added as

the preparations progress. On that note the

website will be restructured during the summer

and detailed program information will be added.

We hope to welcome many of you in Iceland in

2017. If there is anything we can do to assist

with your preparations for attending the Moot,

just let us know.

Hrönn Pétursdóttir

Head of the Organizing Committee / Camp Chief

P.S. Just in case – you should know that it is not

quite as cold in Iceland as the name implies. In

fact, we advise including shorts and T-shirts on

the packing list ;-)

Welcome to Iceland

Hrönn PétursdóttirCamp Chief

2What is this Bulletin?The main purpose of this Bulletin is to

provide National Scouting Organizations

(NSO’s) and their contingents with detailed

information on the preparation of the 15th

World Scout Moot, which is to take place in

Iceland in 2017. The Bulletin will be distrib-

uted to all NSO’s through ScoutPak.

In addition, the Moot maintains an active

presence in social media as well as an active

website, www.worldscoutmoot.is.

http://worldscoutmoot.is/en/



3

The 15th World Scout

Moot

July 25th July 26th July 27th July 28th July 29th July 30th July 31st August 1st August 2ndTue Wed Thu Fri Sat Sun Mon Tue Wed

MorningOpening ceremony

Expedition Centers

Expedition Centers

Expedition Centers

Expedition Arrival

Intern.dayUlfljotsvatn

Ulfljotsvatn Ulfljotsvatn Ulfljotsvatn

Lunch

Day

Reykjavik Day

Expedition Centers

Expedition Centers

Expedition Centers

Expedition Centers

Expedition Arrival


Ulfljotsvatn UlfljotsvatnClosing

Ceremony

Dinner

Evening

Reykjavik Day

Expedition Centers

Expedition Centers

Expedition Centers

Expedition Centers

Ulfljotsvatn Ceremony


Ulfljotsvatn Ulfljotsvatn Departure

The Moot will take place from Tuesday,

July 25th to Wednesday, August 2nd

2017. The opening ceremony will be held

in the morning of the 25th and the clos

ing ceremony during the afternoon of the

2nd. National contingents are expected to

attend both these ceremonies.

The day of the opening ceremony will be spent

in the capital city of Reykjavík. Over the course

of the day , participants will be transported to

different Expedition Centers around the south-

ern coast of Iceland. The next few days will be

spent participating in program activities - with

each Center having a different program focus –

centered on motion and adventure, community

involvement, and nature and environment

On the July 29th all participants will gather

at the Úlfljótsvatn Outdoor and Scout Center

(www.ulfljotsvatn.is), an hour’s drive from

Reykjavík. At Úlfljótsvatn the program will

include an international day, as well as enjoy-

able and active thematic sessions involving

the themes of environment, culture and history,

health and lifestyle, and arts and innovation.

Dates and schedule

Change, inspired by Iceland (the theme)Our aim is to inspire participants

to create a better world.

It does not matter whether you are big or

small; you can make a change!

changeContingent Leaders’ MeetingThe Icelandic Boy and Girl Scout Associa

tion will organize a National Jamboree

from July 17th to 24th 2016 at the Moot´s

main campsite at Úlfljótsvatn Outdoor

and Scout Center.

The 2016 Jamboree may be viewed as a trial

run for the 15th World Scout Moot, in order to

test various infrastructural and technical aspects.

The National Jamboree participants are aged

between 10-22. The Moot will convene a meet-

ing of the Moot’s National Contingent leaders

during and at the site of the National Jamboree,

on July 22nd to 24th 2016. Further information

will be provided in Bulletin #2.

Each country attending the Moot organ

izes and sends a national contingent,

comprised of all registered participants

and IST members from that country.

This means that individuals or small

groups of Scouts cannot register

directly with the Moot organizing team,

but must instead register via their Nation

al Scouting Organization. Also, only one

contingent per country is permitted. Each

National Scouting Organization is respon

sible for all members of it’s contingent.

Girl Guides and Girl Scouts who are members of

an association belonging to the World Associ-

ation of Girl Guides and Girl Scouts (WAGGGS)

may attend the Moot with the consent of the

National Scouting Organization of their respect-

ive country.

Each contingent consists of participants, Inter-

national Service Team members and contingent

management staff. The maximum number of

participants per contingent is 500, as well as

100 IST and contingent management staff. Also,

no contingent may have more IST and conting-

ent management staff than it has participants.

ParticipantsParticipants should be between 18 and 25 years

of age – i.e. born on or between August 2nd

1991 and July 25th 1999 - who are members of

a National Scouting Organization affiliated with

WOSM or a WAGGGS affiliated organization.

Each NSO is required to appoint a Conting-

ent Management Team (CMT). The CMT is

responsible for its respective contingent and its

participants.

As the participants will be divided into small

international patrols during the Moot and will

be stationed at different locations around the

country for the first half of the event, the CMT

will have a very limited function during the

Moot itself. NSO’s are therefore encouraged to

appoint CMT’s in the same age range as the

participants allowing them to join the partici-

pant patrols and take part in the program over

the course of the Moot. Alternatively, CMT’s 26

years of age or older are encouraged to assume

IST functions during the Moot. CMT’s who are

neither part of a participant patrol nor of the IST

will be quartered at the Úlfljótsvatn campsite

for the duration of the Moot, with no alternative

program on offer. The CMT will be accommo-

dated at the IST campsite.

In view of the age range of the participants and

the limited function of CMT’s during the Moot,

the following restrictions apply to the number of

leaders in the CMT:

No. of participants No. of CMT

1-99 Up to 3, but CMT and IST together cannot

exceed the number of participants in the

contingent.

100 – 199 Up to 5

200 – 299 Up to 7

300 – 399 Up to 9

400 or more Up to 10

International Service Team Members of a National Scouting Organization

who have attained 26 years of age, or who

were born on or before August 1st 1991, are

eligible to join the Moot´s International Service

Team (IST). National Scouting Associations are

encouraged to include as many 26-30 year olds

in the IST as possible. The IST is made up of

volunteers who assist in running the Moot, and

is composed of local and international Scouts.

The IST will not sleep or be accommocated with

the participants, but instead at a separate loca-

tion on the campsite.

Moot Planning TeamThe Moot organizers welcome international

Scouts as members of the Moot Planning Team

(MPT). Interested parties should be experienced

volunteers with skills useful to the planning and

execution of the Moot. Their participation must

be via their respective NSO. They must also fund

their own participation in the Moot Planning

Team. More information on the application

process is available on the Moot website.

Contingent Management Team

Who can participate?

4

Icecave in Öræfajökull

glacier.

The patrol systemAll participants will be divided

into international patrols, consist

ing of 10 people each. Members

of a patrol participate as a unit in

program activities during the Moot.

The patrols will be formed during

the spring of 2017 and the patrol

memb ers will be encouraged to get

acquainted over the Internet prior

to the Moot.

Groups of four patrols will in turn form a

tribe. The tribe will live together during

the Moot, forming friendships as well

as sharing the responsibilities involved

in camping, food prepar ation, and other

tasks of daily living.

Two advisors, aged 26 or older, will supp-

ort and camp with each tribe. The role of

the advisors is to support the participants

in establishing and maintaining the patrol

and tribe system and to promote the

participants’ personal development.

The advisors function is supportive only;

each patrol and tribe is responsible for its

own functioning.

Each patrol and tribe will, as a rule,

include participants of both genders – i.e.

males and females. However, the option

for gender segregated (single gender)

tribes will be provided for those who so

wish. A gender segregated (single gender)

tribe will be provided its own camping

area. However, there is no guarantee that

adjacent tribes will not include members

of the opposite or both genders.

IST’s will also have the option of being

members of small international patrols,

which will live and serve together.

Moot feeThe Moot fee is the same for every

member of your contingent (participants,

IST and contingent leaders).

Category Fee

A countries 250 USD

B countries 500 USD

C countries 750 USD

D countries 1.000 USD

10% registration fee is non-refundable, and late

registration adds 5% (if registered after 1st of

January 2017).

5

Getting to Iceland Iceland is well connected to major air

ports in Europe, the USA and Canada.

The main airport is Keflavik International Airport

about 40 minutes drive from Reykjavík. A list of

airlines offering flights to Iceland may be found

here: http://www.kefairport.is/English/Service/

Airlines/

It is also possible to arrive by sea – with a

ferry travelling regularly between Iceland and

Denmark. The ferry docks in Seyðisfjörður in the

east of Iceland, a nine hour drive from Reykjavík.

More information is available at http://www.

smyrilline.com.

Úlfljótsvatn Outdoor and Scout CentreThe Úlfljótsvatn Outdoor and Scout

Center is located in the south of Iceland,

next to the Thingvellir National Park,

70 km from Reykjavík.

Úlfljótsvatn has been Iceland’s main Scout center

since 1942, when Scouts first started camping

there. More information may be found on

www.ulfljotsvatn.is or www.campiceland.is.

Úlfljótsvatn Outdoor and Scout Centre

Included in the fee is the Moot program,

meals from lunch on the 25th of July to dinner

on 2nd of August. Transport from entry and to

exit point in Reykjavik, camping kit (including

cooking equipment), medical care in the case

of illness (excluding pre-existing conditions) or

accidents, including minor surgery or treatment

when necessary during the period of the 15th

World Scout Moot. Medication and any cost

relating to hospitalisation are NOT included in

the fee. The 15th World Scout Moot participation

pack, including a neckerchief and a handbook.

6

Promotional material and other informationThe following promotional material is already available:

• The Moot logo and design guidelines may be downloaded from www.worldscoutmoot.is

• www.worldscoutmoot.is (www.worldscoutmoot.is) is the main forum for sharing the latest

information about the 15th World Scout Moot.

• Facebook (https://www.facebook.com/15thWorldScoutMootIceland) is for informal interaction /

communication between those interested in the Moot and / or the Moot organizing team.

• YouTube (https://www.youtube.com/channel/UCFI6eAZM1a7OV2NeZbMD96w) has videos on

the Moot, as well as general information about Iceland that may be used for promotional

purposes

• Posters (Make New Friends and Completely Wild) will be available from the Moot internet shop

for direct delivery as well as for downloading on the website.

• Jambassadors, functioning as national promotional representatives of the Moot, have been

appointed by some NSOs. Should you wish to contact the Jambassador in your country or are

interested in becoming one please send us an email at [email protected].

• Inspired by Iceland (www.inspiredbyiceland.com) is a site run by the Government of Iceland

with a lot of marketing material on the country.

Key dates The following key dates have been established:

DATES ACTION

October 2015 Publication of Bulletin #2

January 1st 2016 NSOs submit the name of the head of contingent

Publication of Bulletin #3

April 2016 Publication of Bulletin #4

July 2016 Contingent leaders’ meeting

September 2016 Publication of Bulletin #5

October 1st 2016 Formal registration starts

December 31st 2016 Formal registration closes

Pre-RegistrationBy now NSOs should have sent in their

statements of intent to participate, in

cluding the target number of participants

and IST.

This is necessary in order to enable the Moot

organizing team to assess the expected number

of participants and plan accordingly. If your

NSO has not yet sent in the form, please do so

as soon as possible.

Poster: Make New Friends

Poster: Completely Wild

Official website: www.worldscoutmoot.is

The Great Geysir



https://www.facebook.com/15thWorldScoutMootIceland

https://www.youtube.com/channel/UCFI6eAZM1a7OV2NeZbMD96w

mailto:info%40worldscoutmoot.is?subject=

www.inspiredbyiceland.com

7

Facts about the 15th World Scout Moot• The official languages of the Moot are English and French.

• At 18 years of age you are legally an adult in Iceland, so according to

Icelandic law there will be no legal minors at the event.

• The 15th World Scout Moot is a substance-free event.

This means that beer, wine, spirits, or other intoxicants will not be sold,

during the Moot. Consumption or possession of such substances is

also prohibited.

• Unfortunately, home hospitality will not be available before or after the

15th World Scout Moot in Iceland.

However, affordable accommodation in schools can be

facilitated / provided for contingents who so wish.

Appendices• Pre-Registration

• Appointment Contingent Leader Form

• Jambassadors

• 15th World Scout Moot Design Guideline

Contact details15th World Scout Moot 2017

Hraunbae 123

110 Reykjavík

Iceland

Tel: +354 5509800

Email: [email protected]

Website: www.worldscoutmoot.is

Aurora Solidarity Operation The Aurora Solidarity Operation will

be established in order to support the

participation of Scouts from financially

assisted National Scout Organizations.

NSOs and their partners are encouraged to

contribute to the Operation’s funding.

The Operation is managed in close co-operation

with the World Scout Bureau and its Regional

Offices. For more information, please contact

the Moot office. Contact details are provided

here at left and on the Moot website.

KIrkjufellsfoss waterfall channels the glacier melt water of the Snæfellsjökull glacier. Behind is the 463 meter high Kirkjufell

mountain. From the right angle the mountain resembles a church steeple...or a Witches hat!

NATIONAL JAMBOREEICELAND

www.skatamot.is

THE GREAT

EXPEDITION

July 17th-24th 2016

No. 1 | May 2015 | 15th World Scout Moot 2017

Pre-registration

Appendices

AppointmentContingent Leader Form

Jambassadors

15th World Scout MootDesign Guideline

An expression of intent to participate Intention de participer au Moot

National Scout Organization Organisation scoute nationale

Country Pays

Does your National Scout Organization intend to send a contingent to the 15th World Scout Moot in Iceland 2017? Est-ce que votre organisation scoute nationale l'intention d'envoyer un contingent au 15e Moot Scout Mondial en Islande 2017?

YES Oui

NO No

How many people do you estimate that there will be in your national contingent? Combien de personnes estimez-vous qu'il y aura dans votre contingent national?

Male mâle

Female femelle

Total

Participants Les participants

Unit leaders Chefs d'unités

Contingent Mangement team Équipe de Mangement contingent

International Service Team Equipe Internationale de Service

Total Contingent Size Total contingent Taille

Preferred language Langue préférée

English anglais

French français

Details about the person filling in this form Détails sur la personne remplissant ce formulaire

First name prénom

Family name Nom de famille

Email Position in NSO Position dans l'ONS Date (Signature)

This form should be completed by each National Scout Organization (only one per country), and returned to the address above by the end of June 2015. Ce formulaire doit être rempli par chaque Organisation scoute nationale (un seul par pays), et renvoyé à l'adresse ci-dessus à la fin de June 2015.

Bulletin 1 – Appendix 1

Appointment of Head of Contingent Form

National Scout Organization

Country We hearby inform the Moot Management Team of the 15th World Scout Moot that we have designated the following person to be our Head of Contingent

First name Family name

Position in NSO E-mail Phone

Facebook/twitter/whats app etc Street City Region/State

Postcode Country

Details about the person filling in this form

First name

Family name

Email Position in NSO Date

(Signature)

Contact Details for the Contingent

Same as the Head of Contingent? | | YES | | NO

If different to Head of Contingent, fill in the details below

First name Family name

Position in NSO E-mail Phone

Facebook/twitter/whats app etc Street City Region/State

Postcode Country

This form should be completed by each National Scout Organization (only one per country), and returned to the address above by the end of December 2015.

Reykjavik, August 2014 To: All National Scout Organizations From: The Organizing Team of the 15th World Scout Moot Reg: Appointment of a JAMBASSADOR for the 15th World Scout Moot The Moot Organizing Team kindly asks you to appoint one JAMBASSADOR for the 15th World Scout Moot taking place in Iceland in 2017. We would be happy to receive information about the name and contact details of your appointed Jambassador before 30 November 2014 at the e-mail address [email protected]. The way you select the Jambassador can be through advertisement, direct appointment or any other way as you see fit. What is a Jambassador? The Jambassador for the World Scout Moot in 2017 is a leader and the official representative of World Scout Moot 2017 in his/her national organization. The function of the Jambassador is to introduce and promote the World Scout Moot 2017 in his/her organization, in partnership with magazine and web editors, as well as to encourage individual Scouts to apply to attend the Moot. The Jambassador is the initial official link between the World Scout Moot 2017 Organizing Team in Iceland and the national scout organization. The Jambassador can then later become the appointed Head of Contingent for the Organization or work beside the Head of Contingent once appointed - as the National Organization chooses. The Jambassador does not necessarily have to attend the World Scout Moot in 2017, as a participant, member of the International Service Team or a member of the contingent leadership, but it would be preferable for motivational purposes. Who can become Jambassador to World Scout Moot 2017? The Jambassador should be appointed by the national organization. He/she should be a dedicated leader who has experience in international Scouting has preferably participated in an international camp abroad and is born not later than 1993. He or she should also have good connections to the participant and IST age groups of the Moot. The Jambassador should be able to communicate in English as that is the main daily working language of the World Scout Moot 2017 Organizing Team. The Jambassador must have access to the internet and have experience in communicating through it. He/she must be dedicated to this position, be willing to give it some time and be able to take the initatives to fulfill the roles as needed. What is in it for the Jambassador? The Jambassador will not receive any direct monetary payment for his voluntary work. But if attending the World Scout Moot 2017 the Jambassador will get a reduction of the camp-fee based on the number of participants coming from his/her organization. If participants are 25 (the Jambassador included) the camp-fee for the Jambassador will be none / zero. It the total number of participants are fewer the Jambassador´s camp fee will reduce proportionally - f.e. if the participants are 15 the camp-fee for the Jambassador will be 15/25 or 60 percent. The Jambassador will furthermore get a special Moot Jambassador fleece jacket as a recognition for the vital role he or she is playing. After the World Scout Moot the Jambassadors will receive a special certificate in his/her name signed by the Chief Scout of Iceland. We hope you approve of this approach to a partnership in making the Moot a success, and look forward to receiving informtion of your Jambassador. The World Scout Moot 2017 organizing team

15 th World Scout Moot 2017 LOGO GUIDELINES

Iceland July 25th - August 2nd 2017


Official logo - color

Official logo - monochrome


English version

French version


Negativeoptions


Colors

WSM OrangeC0, M60, Y100, K0Hex: #EF7F1A

WOSM PurpleC79, M94, Y0, K0Hex: #6137A

BlackC0, M0, Y0, K100Hex: #2B2A29

WhiteC0, M0, Y0, K0Hex: #FEFEFE


Typefaces

SF Grunge Sans Normal

Segoe UI Light

Segoe UI Light

AÁBCDÐEÉFGHJIÍJKLMNOÓPQRSTUÚVWZÞÆÖaábcdðeéfghjiíjklmnoópqrstuúvwzþæö

Verdana

AÁBCDÐEÉFGHJIÍJKLMOÓPQRSTUÚVWZÞÆÖaábcdðeéfghjiíjklmnoópqrstuúvwzþæö

Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet do-lore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat.

Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, vel illum dolore eu feugiat nulla facilisis at vero eros et accumsan et iusto odio dignissim qui blandit praesent luptatum zzril delenit au-gue duis dolore te feugait nulla facilisi.

Verdana


The concept

The theme of the moot is Change and refers to the fact that the youth is the drive of change in the world.

It does not matter if you are big or small you can make the changes to improve the world.

welcome to the th world scout moot in iceland 2017 · 15th world scout moot in iceland 2017. dear...

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