welcome to the wonderful world of web-calendar

Welcome to the Wonderful World of Web-Calendar

The New

School Calendar (SPC) System

1* PLEASE HOLD QUESTIONS UNTIL END OF PRESENTATION *

Default & School-Level Calendar Requirements

LEA 001

Default Calendar 005


LEA 015

Default Calendar 500 School Calendar 002

School Calendar 012

School Calendar 040

LEA 033



Default Calendar 700 School Calendar 001

{ No School-level Calendars }All Grades

All Grades

All Grades

Key: LEA & Calendar Codes

As Required

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Event Record (Type 20, 30, 40, 50, or 60)




Type 10 – Basic Calendar Record

School Calendar “Record Set”

Event Record Types:





Type 10 – Basic Calendar Record

•First Day of Class

•Last Day of Class

•Instructional Minutes Per Day

•Number Periods

•Number Semesters

•Applicable Grades

* Type 20: Teacher-Only Day * Type 50: Emergency Day

* Type 30: Holiday * Type 60: Added or Make-up Time

* Type 40: Early Dismissal Day



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Type 10 - Basic Calendar: Potential Instructional Time

281 Calendar Days

375

Inst

ruct

iona

l M

inut

es281 Calendar Days

375 Instructional

Minutes Measure of Student Instructional Time

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Reflecting "Events" That Affect Available Instructional Time

30 40

Ea

rly D

ism

issa

l Da

y

Sch

ed

ule

d H

olid

ay

50

Em

erg

en

cy D

ays

6020

Te

ach

er

On

ly D

ay

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Web SPC: Different - - But Not Too Different

o School Calendar File Format (SPC001) Has Not Changed

o Uploading Calendar File Replaces All Existing Calendars

o Two Levels of District/School Users:

o LEA View - Look, Extract, Don’t Touch !

o LEA Update - “View” Capabilities + Upload + On-Line Modifications

o Access Granted:

o View - Any Existing School Calendar, Any LEA, Any Year

o Update: 1) View Any Calendar, Any LEA, Any Year Plus

2) Upload, Change, Delete Your Active Session Calendars

o Access & Level Assignment Controlled by Local LEA Security Coordinator

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School Calendar (SPC) System

Basic Purpose: Source for editing dates reported within Student Information System (SIS) records.

Examples: Enrollment and edit dates; disciplinary actions; etc.

Other Uses: Calculating average daily attendance (ADA), average daily membership (ADM), and

monitoring compliance with legislated minimum requirement for instructional time

(i.e., equivalent to 177 days of instruction X 360 instructional minutes per day).

Collection Cycles: Planned Calendars: Opens mid-August thru late in following February.

Processing Period 1 – Supports October 1 (MFP) SIS Data Collection

Processing Period 2 – Supports LEADS Data Collection

Processing Period 3 – Supports February 1 (MFP) SIS Data Collection

Actual Calendars: Re-opens early May thru late July / early August.

Processing Period 9 – Supports End-of-Year SIS Data Collection

Roll-Over

NEW !

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Calendar

https://leads.doe.louisiana.gov/ptl/8

New Entry Point

LEA View

View-Report-ExportAny Calendar FromAny LEA *

*Fine Print: Only EOY (PP9) calendars will be available for years prior to 2008-2009; and only the Feb (PP3) calendars from earlier this school year.

<= Select Year<= Select Processing Period (Oct 1, LEADS, Feb 1, EOY)<= Select LEA (District or Agency)<= Select All Calendars, District Calendars, or Specific Calendar for LEA

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1 2 3 . . Etc.

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Reports

Make Selection

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Export Data

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Created ASCII Text file in SPC001 Format

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Export Data

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Creates comma delimited grade file for all calendars,

LEA 006

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Export Data

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Creates comma delimited event file for all calendars,

LEA 006

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LEA Update

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Restricted to Your Existing Calendars

Make Your Selection

{ Update: Slide 1 of 4 }

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1

2

3


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4

5


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Delete grade or select & add from dropdown list

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Make Selections

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Delete or select/add grade from dropdown list; then press “Update Grades” or “Cancel”

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Make Selection

Press to add new calendar

{ Add: Slide 1 of 3 }

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1. Enter Basic Calendar (Type 10) data first. Clicking “Add” creates first record of calendar set.

2. Continue creation and adding of Event Records. As records are added to list, options for “Edit” and “Delete” appear at right of each record.

3. When all records have been created, click “Validate”.


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If errors are identified, correct using edit – delete - add functions then re-validate. If no errors, press “Next” to add grades using same process as for “Update Grades.”

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Enter & Verify Selections for Calendar to be Deleted.

Select calendar code

Delete

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Delete

If correct calendar, press

“Delete”

Confirm this is correct calendar

to be deleted.

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UploadUploadUpload

Browse

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View Upload Status

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View Errors

Generate Error Report Export Errors

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School Calendar Error Report

(Saves as PDF)

Exported Errors

(Comma Delimited File)

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View School Calendar Input Data

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Note: This exports data from the selected upload file; which may or may not be the same as calendars currently on Web-Calendar database.

When System Is Closed To Update / Change

No Processing Period has been defined for the school

year selected. You will not be able to view the calendar

data for this school year. (i.e., for update, add, or delete)

Good To Go !Update, Add, & Delete Locked

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When System Is Closed To Update / Change

You cannot upload data at this time. There is no open Processing Period.

You CAN still view, obtain reports, print, and extract prior uploads.

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School Calendar System (SPC) User’s Guide:

http://www.louisianaschools.net/lde/pair/1212.html

Question & Answers:

{ Will Post As PDF At Same WebPage }

Contact:

[email protected]

(225) 342-3619

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http://www.louisianaschools.net/lde/pair/1212.html

welcome to the wonderful world of web-calendar

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