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Spreadsheet Integration Made Easy

Welcome to today’s presentation

Z Option’s GLSU solution for SAP Finance Users

Customer Case Studies presented by KPS


Best of the Best

Z Option provides the “best of the best” spreadsheet integration solutions for SAP

business users


Current Challenges

Errors on large Journal Entries

Non-Flexible Upload Tool

Large External File Uploads

SAP Upgrade

Mergers/Acquisitions

New Implementations

Multiple Currencies

Cross-Company Postings

Multiple Vendors

Month-End Closing Process


Key Features of GLSU

Mapping Interface

Easy User Interface

Post Directly from the Spreadsheet

Flexible Layouts

SAP Document Numbers Returned

Attach Source Workbook to

Posted Document in SAP

Pre-Validation of Data

before Posting

Master Data Lookups

Post More than 1000 Lines

Post Multiple Documents from

one Worksheet


A few of our customers

For a more complete list of our customers, visit our website.

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Hartmut Schmidt | Partner, KPS Innovation Center Finance

André Zange | Associate Partner, Project Manager

Z OPTION GLSU

USE CASES

SAP Central Finance Conference, Madrid

13 September 2018


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AGENDA1 About KPS

2 KPS Rapid-Transformation®

3 Business Transformation & Z Option‘s GLSU

4 Conclusion


FACTS&FIGURESF

FOUNDATION

HEADQUARTERS

TYPE OF COMPANY

TURNOVER

CONSULTANTS

SUBSIDIARIES/OFFICES

l

2000

Munich, Germany

Public, Inc. Frankfurt SE

160 million Euros

1000

13 (Europa and US)

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Reduce project duration by 50% with KPS Rapid Transformation

KPS Rapid Prototypingno blueprint, early demo of

processes in system, secure

investment - transfer into pilot

phase, faster implementation

KPS All-Star Principlesenior consultants with experience

in retail, wholesale, fashion and

consumer products as well as

know-how in processes and

systems – no juniors

KPS Simultaneous

Engineeringparallel development of

strategy, processes,

applications and

infrastructure

KPS Campus®-Approachearly and continuous

project involvement

and contribution

of business and IT

Achieve a fast ROI with integrated processes and technologies..

KPS Rapid

Transformation

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From strategy to IT implementation – with a single partner.

KPS [Insight] Digital Transformation Management, Omnichannel & Digital Marketing Strategy,

Business Alignment, Strategic Guidelines for Transformations, Operating Models, Performance

Management, Enterprise IT Architecture

KPS End-to-End process chains from Backend to Frontend – from integrated enterprise management

to E-Commerce, Mobile and digital customer management.

S/4HANA, SAP Retail, SAP Fashion, SAP Hybris Marketing & Commerce, Adobe, Intershop, CMS, PIM, Payment, Logistics,

S&A, Scoring, Reliance, Recommendation, Mailing, SAP C4C, CRM, SAP/GK, SAP POS-DM/DTA on HANA, MAP, F&R, MIM,

SRM, PLM, SAP PI, SAP eWM & TM, KPS iPDM, Finance & Controlling, BI, CAR on HANA, Business & Social Media Analytics,

Application Management Services & Support

Strategy

Process

Application &

Technology

Seamless approach to implement, innovative, integrated end-to-end processes & technologies

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I Strategic alignment II Prototype III Pilot IV Roll-out

release

release

releaseSWT1 SWT2 SWT3

Go-live pilotProject Phases

Overall template Design

- Process Scope

Prototype

Enterprise Solution

Go live

Pilot in full integration

Staged Go Lives for

all business unitsDeliverable


Prototyping ensures earlier system-based process validation

• Time consuming, paper-based "Blueprint”

• Subsequent system configuration without direct

validation by Business

• Functional testing without Business

• No simultaneous engineering or re-iteration

possible

• Late validation in "final" integration test, most

likely leading to fundamental changes and time

delays / budget issues

• Accelerated process design based on pre-

defined "end-to-end processes”

• Early, system-based validation of processes

("Proof of Concept")

• Validation with IT and Business in Structured

Walk-Throughs (SWT)

• Simultaneous engineering

• Release of next phase depending on Prototype

sign-off (exit / risk mitigation opportunity)

1) Structured Walk-Through (SWT): Milestones for approval by representatives from management, business department and IT directly in the SAP prototype system

KPS Rapid-Prototyping approachTraditional project approach (“waterfall”)

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Z Option’s Customer References: GLSU in SAP Retail1

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Staged GoLive Approach Finance first, followed by Retail StoresEvery project phase benefits from GLSU

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GoLive-

Phase

S/4HANA

Scope &

Migration

Co-

Existence

GL01: Finance & Retail GL02, Format GL03 , CountryGL01, FI Pilot

• 10 Pilot companies

• G/L balances

• Open items

Jan.

2018

Apr.

2018

Jul.

2018

Oct.

2018

• InterCo-Clearing

• Salery

• Semi-Automatic posting

• Bi-Directional Interfaces

Financial

GoLives

Jan.

2019

Xxx

20xx

Retail-GoLives

• 92 companies

• G/L balances

• Open items

• Current year‘s postings

• InterCo-clearing

• Logistic invoice receipt

• Salery

• POS and Stock postings

• 85 more companies

• G/L balances

• Open items


• InterCo-clearing


• salary Postings


• Final: 206 companies live

• G/L balances migration

• Open items


• InterCo-Retail-processes



CoEx wave02 – 15 months



• End of

CoEx

Jan.

2020

• Simultaneous Engineering with simultaneous GoLives reduce project time

• Agile Project Implementations contain high complexity

• CoExistence of legacy and SAP environment requires powerful procedures and tools, like GLSU !

Current Project


Use Case: Prototyping – Prepare Process Alignments & Approvals1

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• Approval Milestones in Projects require

Sample Postings.

• In short notice orginal financial sample data

can be migrated with GLSU.

• Preparation of Approval Session upfront

even with ad-hoc variation and reprocessing of

test cases

• Fast preparations of test cases

• Key User are trained to understand SAP and

GLSU in parallel

• Flexibility to change test cases can easily be

changed by changing the upload files , e.g.

document type

Benefits & GLSU AchievementsProject Phase / Use Case

Enable frontloading of advanced prototyping of business processes (e.g. Electronic bank statement)


Use Case: SAP Client Build – Promote-to-Production1

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• SAP Client build in multi-client test systems

with more clients can be supported with GLSU.

• Quick check of Financial integration of all

document types and posting keys

• Ensure successful Promote-to-production to

new all SAP clients

• The pre-validation of functionality by GLSU can

show missing customizing or field settings

• All accounts in a lot of combinations can be posted

in a mass upload test

• Reduced Approval process of a new SAP client

• Accelerated Key-User Training with SAP & GLSU


Validate with minimum efforts and time mass processes in detail (e.g. InterCompany combinations)


Use Case: Migration during GoLive1

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• During crucial project phases – e.g. data

migration, GLSU support serves as a

backbone within the finance migration strategy.

• Financial migration based on GLSU can easy

be change e.g. in the mapping rules or in the

values

• GLSU is a big partner during migration mass

posting tasks

• Financial migration based on GLSU can ease

changes, e.g. mapping rules or values

• Documentation of migration results directly

attached to every FI posting

Financial migration is managed by business

users


• Migration of balances can be done only with GLSU • Avoid very complex migration tools and time consuming migration test cycles• High acceptance and easier validation is much more intense• Post more than 1000 lines and post multiple documents from one worksheet• Even CO-PA can be part of the Migration

KPS Approach includes GLSU to be well proven Finance Migration Tool


Use Case: Open Item Migration1

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Source File

GLSU Template


• Master data lookups

• Pre-validations of data before parking/posting (i.e., G/L accounts, cost centers, profit centers)

• Easy to implement and learn (training on the job)

• Backup spreadsheets attached to every entry

• Document number returned in GLSU Excel-File

• Reuse SAP FI-documents as GLSU-template

Use Case: Hypercare & Support1

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• GLSU serves in „High-Alert“ project phase to

heal and overcome complex situations

• Fast error fixing with easy User front-end

• Handling by financial business users

(instead of IT power users)


• After GoLive of POS-interface (180 Till machines) GLSU helped to correct in mass maintenance >500.000

documents

• This was an achievement by just one resource – and GLSU

GLSU safeguards Transformation Projects


Use Case: Daily Operations & Period-End Closing1

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• GLSU support in daily or monthly finance

business operations

• Low-volume flexible interfaces and ad-hoc

adjustments during period end closing are

posted with GLSU.

• In daily finance routines GLSU stabilizes the

posting quality.

• Unique Microsoft Excel-Add-in to SAP

• Daily Cash Receipts

• Travel costs

• Accrual postings

• Avoid development of interfaces by out-of-the-

box solution.

• GLSU-Excel-File can be attached to every SAP-

document for audit trail.


Combine SAP Standard functions during Period-End Closing with GLSU enabled postings.


Use Case: Daily Cash Receipt1

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Source File

GLSU Template


To sum it up: Proven Business Value for SAP Retail customers

Unique KPS Rapid Transformation cuts

project durations by up to 50%

… and implement innovations faster.

Z Option GLSU supports agile KPS

implementations to becomes even faster.

GLSU serves project phases and helps in

regular business operations.

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THANK

YOU!Hartmut Schmidt | Partner

André Zange | Associate Partner

kps.com

KPS AG © 2018

Let’s continue the

conversation!

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Want to learn more about GLSU?

➢ Drop by Stand S2 and speak to the experts

➢ Schedule a WebEx demo

➢ Give GLSU a try – free 30-day trial

➢ Contact us:[email protected]

[email protected]

zoption.com

mailto:[email protected]

mailto:[email protected]