Muon Campus 13W Beam to the Diagnostic Absorber Accelerator

Readiness Review (ARR) Information Packet

Welcome!Thank you for agreeing to serve as a member of the Accelerator Readiness Review Committee for Muon Campus 13W Beam to the Diagnostic Absorber. The ARR will begin Tuesday February 18, 2020 at 8:30 am CST and end Thursday February 20, 2020 at approximately 1:00 pm.

Fermilab is located off of Kirk Rd. and Pine St., Batavia, IL 60510. Matt and/or Maddie will meet you in the Wilson Hall atrium on the first day of the review to show you to the conference room.

The following documents are included with this Information Packet: Charge Letter CRADs/LOIs

Additional documents will be provided to you in the coming weeks, ahead of the review: Muon Campus Shielding Assessment Addendum for 13 Watt Beam Operation to the Diagnostic

Absorber Safety Assessment Document (SAD) Chapter for Muon Campus Accelerator Safety Envelope (ASE) Commissioning and Operations Plan

These and any additional documents, along with presentations, will be added to the review website prior to the review. They can be viewed at: https://indico.fnal.gov/event/22898/

Travel ArrangementsWe look forward to seeing you for the Muon Campus 13W Beam to the Diagnostic Absorber ARR. Note that Fermilab will make your travel arrangements, including airline, rental car as needed, and lodging reservations. In order to start your travel paperwork, Rebecca Johnson (rebeccaj@fnal.gov) will be reaching out to you to obtain the following information:

Exact spelling of your name as it appears on your passport or government issued ID, whichever you will use at the airport

Contact phone number Country of birth Country of citizenship Desired travel dates/times A rental car will be provided unless you do not wish to have one, in which case we will arrange

for a limo Any additional requests

AgendaStart Duration Agenda Item Presenter/Lead

Tuesday February 18, 2020 – Huddle Conference Room8:30 am 0:30 Executive Session9:00 am 0:15 1.1 Welcome9:15 am 0:20 Mu2e Project Overview Steve Werkema9:35 am 0:20 1.2 Introductions and Description of Accelerator

Readiness Review (ARR) Process and PlanMaddie Schoell

9:55 am 0:20 1.4-1.6 Overview of Shielding Assessment (SA), Safety Assessment Document (SAD), Accelerator Safety Envelope (ASE), Unreviewed Safety Issue Determination (USID) Process & Document Status

Overview of Fermilab ES&H Committee (FESHCom) Structure

Discussion of Fermilab ES&H Manual (FESHM) & Fermilab Radiological Control Manual (FRCM)

Matt Quinn

10:15 0:15 2.4 Overview of the Fermilab Contractor Assurance System (CAS)

Kate GregoryMartha Michels

10:30 am 0:15 Break10:45 am 0:45 1.3 Muon Campus 13W Beam to the Diagnostic

Absorber Installation/Reconfiguration and Commissioning Status

Jerry Annala

11:30 am 1:30 Lunch (not hosted)1:00 pm 3:00 1.7 Tour of Relevant Enclosures: Delivery Ring,

Extraction Enclosure, M4 LineJerry AnnalaNino Chelidze

4:00 pm 1:00 Executive Session5:00 pm Adjourn7:00 pm Hosted DinnerWednesday February 19, 2020 – Dungeon & Huddle Conference Rooms9:00 am 0:30 Executive Session (Dungeon Conf. Room)9:30 am 0:45 Breakout Session 1

A – Huddle Conference Room2.1 Safety Assessment Document (SAD) Maddie Schoell

Matt Quinn2.2 Accelerator Safety Envelope (ASE) Maddie Schoell

Matt Quinn2.3 Unreviewed Safety Issues (USI) Maddie Schoell

Matt QuinnShielding Assessment

3.5 Radiological Protection Nino Chelidze3.2b Training & Qualification – General

Radiological WorkersNino Chelidze

B – Dungeon Conference Room2.6 Commissioning & Operations Plan Jerry Annala3.1 Accelerator Component Readiness Jerry Annala

10:15 am 0:15 Break10:30 am 1:00 Breakout Session 1, continued11:30 am 1:30 Lunch (not hosted)1:00 pm 0:45 Breakout Session 2

A – Huddle Conference Room2.5 Safety Configuration Management (SCM) Nino Chelidze3.6 Credited Controls (CC) Nino Chelidze3.4 Work Planning & Control Cons Gattuso

B – Dungeon Conference Room3.2a Training & Qualification Program for

Accelerator Operations PersonnelTodd Sullivan

3.3 Operations Procedures Todd Sullivan1:45 pm 0:15 Break2:00 pm 1:00 Breakout Session 2, continued3:00 pm 3:00 Executive Session & Report Writing6:00 pm AdjournThursday February 20, 2020 – Huddle Conference Room9:00 am 1:15 Executive Session, Additional

Questions/Interviews & Report Writing10:15 am 0:15 Break10:30 am 1:00 Close Out11:30 am 1:30 Lunch (not hosted)1:00 pm End of Review

Participant ListContact information for individuals involved with the Muon Campus, Mu2e Project, ES&H or Lab Management. An * identifies presenters.

Jemila AdetunjiQuality Section Head

630-840-2412jemila@fnal.gov

Paul CzarapataAD Deputy Division HeadEngineering & Support

630-840-3106pcceed@fnal.gov

Jerry Annala*Muon Department Head

630-803-2473630-840-3804annala@fnal.gov

George DeinleinMuon DepartmentMu2e Studies Coordinator

630-840-6436deinlein@fnal.gov

Mike BonkalskiDeputy Chief Safety OfficerES&H Section Deputy Head

630-840-8448bonkalski@fnal.gov

Brian DrendelMuon DepartmentMu2e Level 3 manager forControls & Instrumentation630-840-6572drendel@fnal.gov

Jim BudlongMuon DepartmentSkilled Craft Coordinator

630-840-8480budlong@fnal.gov

Cons Gattuso*Shutdown Coordinator

630-531-7298630-840-6331gattuso@fnal.gov

Nino Chelidze*Assigned RSO

208-840-0431630-840-2995chelidze@fnal.gov

Kate Gregory*Chief Operating Officer

630-840-4287kgregory@fnal.gov

Joe ComptonAD Operations Department Deputy Head

630-840-4282compton@fnal.gov

Stan JohnsonAD Operations – Muon Campus Specialist

630-840-8684srjohnson@fnal.gov

Mary ConveryAD Deputy Division HeadAccelerator Systems

630-840-4390convery@fnal.gov

Peter KasperMuon DepartmentMu2e Level 3 ManagerExtinction Monitor630-840-3732kasper@fnal.gov

Amber KenneyChief Safety OfficerES&H Section Head

630-840-2977tamber@fnal.gov

Jim MorganMuon DepartmentInjection Beam Lineg-2 Coordinator630-840-5236jpmorgan@fnal.gov

Tom KrocMu2e Level 3 Manager

630-840-6955kroc@fnal.gov

Vladimir NagaslaevMuon DepartmentMu2e Deputy Level 2 Accel. UpgradesLevel 3 Resonant Extraction630-840-4670vnagasl@fnal.gov

Tony LevelingMuon Campus Shielding Assessment Author

leveling@fnal.gov

Adam OlsonRadiation Physics Engineering Dept. Head

630-840-3458aolson@fnal.gov

Mike Lindgren*Accelerator Division Head

630-840-8409mlindgre@fnal.gov

Matt Quinn*Senior Radiation Safety Officer (SRSO)312-961-4553630-840-5175mquinn@fnal.gov

Nigel Lockyer*Lab Director

630-840-6723lockyer@fnal.gov

Ron RayMu2e Project Manager

630-840-8090rray@fnal.gov

Eric McHughAD Division Safety Officer

708-514-4603630-840-3199emchugh@fnal.gov

Maddie Schoell*Radiation Physics Operations Dept. Head574-229-0659630-840-4807maddiew@fnal.gov

Martha Michels*Deputy Chief Operation Officer

630-840-3511martha@fnal.gov

Dean StillMuon DepartmentMu2e Level 3 ManagerM4 Beam Line630-840-4951still@fnal.gov

Diktys StratakisMuon Department Deputy Head

630-840-6571

Steve WerkemaMuon DepartmentMu2e Level 2 ManagerAccelerator Upgrades630-840-2232

diktys@fnal.gov werkema@fnal.govTodd Sullivan*AD Operations Department Head630-399-2401630-840-8345tsullivan@fnal.gov

Randy ZifkoInterlocks Group Leader

630-840-4450rmzifko@fnal.gov

Dave Vander MeulenMuon DepartmentMechanical Coordinator

630-840-6330vander@fnal.gov