welcome!welcome! make yourself comfortable. we will start soon
TRANSCRIPT
Welcome!Welcome!Welcome!Welcome!
Make yourself comfortable.We will start soon.
Commissioner Quiz
The unit commissioner: (true / false) 1. Reports to the District Executive. 2. Must be an expert in training adults and youth. 3. Is only concerned with reregistering a unit on time. 4. Should be familiar with the official literature used by units
for program. 5. Visits the unit committee only, on a regular basis. 6. Must know the unit program planning process. 7. "Sells" the unit leader on district and council functions, as a
primary responsibility. 8. Periodically communicates with the chartered organization
representative to offer help.
Commissioner Quiz
The unit commissioner: (true / false) - Continued
9. Regularly attends Roundtables to check up on unit leaders. 10. Guides the unit through the annual service plan. 11. May earn the Commissioner’s Key and/or the Cub Scouter
Award. 12. Attends monthly meetings of the district committee. 13. Is not involved in the presentation of the unit charter. 14. Must be familiar with the monthly program themes. 15. Encourages assigned packs, troops, teams, and crews to
earn the Quality Unit Award.
GRADUATE
UUSS
AAIIRR
FFOO
RRCCEE WWEEAAPPOONNSS
SSCCHHOO
OOLL
CommissionerCommissionerBasicBasic
TrainingTraining
IntroductionsIntroductions
Wayne McCainWayne McCain Assistant District CommissionerAssistant District Commissioner Scout Leader – 28 yearsScout Leader – 28 years
Darryl JamesDarryl James Assistant District CommissionerAssistant District Commissioner Scout Leader – 26 yearsScout Leader – 26 years
Erik HeckErik Heck District CommissionerDistrict Commissioner Scout Leader – 3 yearsScout Leader – 3 years
Session 1Session 1
Why Commissioners?Why Commissioners?
OverviewOverview
Aims and methodsAims and methods Commissioner service roleCommissioner service role Supporting the unitSupporting the unit Unit Program PlanningUnit Program Planning
Aims and MethodsAims and Methods
Aims of ScoutingAims of Scouting
What are the aims of Scouting?What are the aims of Scouting? Character developmentCharacter development Citizenship trainingCitizenship training Personal fitnessPersonal fitness
Methods of ScoutingMethods of Scouting
What are some methods of Scouting?What are some methods of Scouting? Cub ScoutsCub Scouts Boy Scouts / VarsityBoy Scouts / Varsity VenturingVenturing
Council MissionCouncil Mission
Promotes Scouting in a geographic areaPromotes Scouting in a geographic area Voluntary association of citizensVoluntary association of citizens Representatives of chartered organizationsRepresentatives of chartered organizations Provides Scouting servicesProvides Scouting services
Field serviceField service Office supportOffice support CampsCamps
District MissionDistrict Mission
Organize and support successful unitsOrganize and support successful units
MembershipMembership
FinanceFinance
ProgramProgram
Unit serviceUnit service
Commissioner Service Role
The Commissioner Concept
The commissioner is the liaison between the local council and Scouting units.
The commissioner's mission is to Keep units operating at maximum efficiency, Maintain regular contact with unit leaders, Counsel leaders on where to find assistance, Note weaknesses in programs, And suggest remedies.
The commissioner is successful when units effectively deliver the ideals of Scouting to their members.
Job Description Card
Job Description Card
Friend
Job Description Card
Friend + Representative
Job Description Card
Friend Representative + Unit "GP doctor"
Job Description Card
Friend Representative Unit "GP doctor" + Teacher
Job Description Card
Friend Representative Unit "GP doctor" Teacher + Counselor
Supporting the UnitSupporting the Unit
Supporting the Unit
Topic: Indicators of unit health
Method: Buzz groups
Indicators of Unit Health: Pack
Leadership Webelos den Advancement Attendance Adult attendance Den activity Program operations Den chiefs or den aides Membership Planned program
Indicators of Unit Health: Troop
Meeting operation Youth leadership Advancement Adult assistance Attendance Outdoor program Patrol activity Budget plan Membership Planned program
Indicators of Unit Health: Crew
Adult Leadership Elected Officers Adult assistance Membership Meeting operation Planned program
Evaluation ToolEvaluation Tool
Commissioner Worksheets - pack, troop, crewCommissioner Worksheets - pack, troop, crew Do unit leaders like evaluation?Do unit leaders like evaluation? What are your resources?What are your resources?
Unit Program PlanningUnit Program Planning
Cub Scout Cub Scout Program PlanningProgram Planning
Unit commissioners should understand process Unit commissioners should understand process and toolsand tools
Program HelpsProgram Helps and Pack Planning Chart and Pack Planning Chart Council calendarCouncil calendar Chartered organization needsChartered organization needs
Annual program planning conferenceAnnual program planning conference Monthly pack leaders meetingMonthly pack leaders meeting DLC - DL meetingDLC - DL meeting Den Chief - adult meetingDen Chief - adult meeting
Boy Scout Boy Scout Program PlanningProgram Planning
ToolsTools Troop Program FeaturesTroop Program Features — 4 volumes — 4 volumes Program Planning ChartProgram Planning Chart Boy Scout Leader Program Boy Scout Leader Program
NotebookNotebook Planning stepsPlanning steps
Homework (get ready)Homework (get ready) Find out what Scouts want (patrol leaders)Find out what Scouts want (patrol leaders) PLC annual planning, SPL presidingPLC annual planning, SPL presiding Secure troop committee supportSecure troop committee support Pass the word. Publicize.Pass the word. Publicize.
Venturing Crew Venturing Crew Program PlanningProgram Planning
Crew plans programCrew plans program Program capability inventory (adult resources)Program capability inventory (adult resources) Adult hobbies, interests, skills, careers, and Ideas Adult hobbies, interests, skills, careers, and Ideas
from PCI to program planning formsfrom PCI to program planning forms Venturing activity interest surveyVenturing activity interest survey
Planning stepsPlanning steps Officers brainstorm activitiesOfficers brainstorm activities Officers discuss and evaluate each ideaOfficers discuss and evaluate each idea Officers select activities and calendarizeOfficers select activities and calendarize Officers plan each month in advanceOfficers plan each month in advance
SummarySummary
Aims and methodsAims and methods Commissioner service roleCommissioner service role Supporting the unitSupporting the unit Unit program planningUnit program planning
Break!Break!
GRADUATE
UUSS
AAIIRR
FFOO
RRCCEE WWEEAAPPOONNSS
SSCCHHOO
OOLL
CommissionerCommissionerBasicBasic
TrainingTraining
Session 2Session 2
Units: The Commissioner’s Units: The Commissioner’s
Top PriorityTop Priority
OverviewOverview
The Unit VisitThe Unit Visit Unit Visitation ReportsUnit Visitation Reports Commissioner PrioritiesCommissioner Priorities Effective Commissioner LeadershipEffective Commissioner Leadership Unit Committee FunctionsUnit Committee Functions Quality Unit OperationsQuality Unit Operations
The Unit VisitThe Unit Visit
The First Unit VisitThe First Unit Visit
Make appointment to visit an assigned unitMake appointment to visit an assigned unit Go with your observer/coach/ADCGo with your observer/coach/ADC Worksheet will be filled out laterWorksheet will be filled out later Take your resource kitTake your resource kit Observe for the entire meetingObserve for the entire meeting Do not participate beyond introductionsDo not participate beyond introductions Both new commissioner and coach fill out Both new commissioner and coach fill out
independent worksheetsindependent worksheets Wear your complete uniform as an exampleWear your complete uniform as an example
Unit Visitation ReportsUnit Visitation Reports
Unit Visitation Reports
Using the
Commissioner Work Sheet
WorksheetWorksheet
Sample Sample
Commissioner PrioritiesCommissioner Priorities
Commissioner Priorities
Remember your job description Stick to your primary responsibility Unit focus
Effective Commissioner Effective Commissioner LeadershipLeadership
Effective Commissioner Leadership
Evaluate and improve your own performance Maintain a positive and enthusiastic attitude Work successfully with adults Guide unit leaders in working successfully with
boys Set a good example for the boys and other adults Continue learning and growing in leadership skills Practice good communication
Unit Committee FunctionsUnit Committee Functions
Unit Committee Functions
Packs
Troops
Teams
Crews
Pack Committee
Advancement Finance Outings Training Membership & reregistration Record keeping & correspondence Public relationsPublic relations Friends of ScoutingFriends of Scouting
Troop Committee
Advancement Finance Equipment Outdoor program Transportation Leadership Membership & reregistration Friends of ScoutingFriends of Scouting
Quality Unit OperationQuality Unit Operation
Danger SignalsDanger Signals
Style of leadershipStyle of leadership Leader wants to keep authorityLeader wants to keep authority Lacks faith in boys / leadersLacks faith in boys / leaders Leader trains only by mass instructionLeader trains only by mass instruction Leader does not grasp possibilities of patrol methodLeader does not grasp possibilities of patrol method
Unit is not meetingUnit is not meeting Unit is without adult leadersUnit is without adult leaders Unit has no committeeUnit has no committee No new members being addedNo new members being added Low attendance at meetingsLow attendance at meetings Weak or poorly organized programWeak or poorly organized program No advancementNo advancement No participation in day camp or summer campNo participation in day camp or summer camp No unit budgetNo unit budget
National Quality Unit AwardNational Quality Unit Award
Four mandatory itemsFour mandatory items Trained leaderTrained leader Trained assistant leaderTrained assistant leader Outdoor programOutdoor program Recharter on timeRecharter on time
Minimum two of six optional itemsMinimum two of six optional items 100% Boy’s Life (or improvement)100% Boy’s Life (or improvement) AdvancementAdvancement Service projectService project Etc., appropriate to the type of unitEtc., appropriate to the type of unit
SummarySummary
The unit visitThe unit visit Unit visitation reportsUnit visitation reports Commissioner prioritiesCommissioner priorities Effective commissioner leadershipEffective commissioner leadership Unit committee functionsUnit committee functions Quality Unit operationQuality Unit operation
Open Forum:Open Forum:
Questions and ConcernsQuestions and Concerns
Lunch!Lunch!
GRADUATE
UUSS
AAIIRR
FFOO
RRCCEE WWEEAAPPOONNSS
SSCCHHOO
OOLL
CommissionerCommissionerBasicBasic
TrainingTraining
Session 3Session 3
How to Help a UnitHow to Help a Unit
OverviewOverview
CounselingCounseling The District CommitteeThe District Committee Membership ManagementMembership Management Unit Charter Renewal ProcessUnit Charter Renewal Process Annual Commissioner Service PlanAnnual Commissioner Service Plan The Lifesaving CommissionerThe Lifesaving Commissioner Second and Third Unit VisitsSecond and Third Unit Visits
CounselingCounseling
Counseling
"Listen to someone in such a way that they will solve their own problems."
Discussion
What are the fundamentals of good counseling?
Fundamentals Of Good Counseling
1. Time and place with no interruptions 2. Understand what the leader is saying 3. Let the leader know you hear and understand 4. Do not give advice!
Guide the discussion through questions Leader solves his/her own problem If they don't solve their own problem:
Give information Propose possible alternatives Let leader pick best solution
5. Summarize from time to time to keep on track 6. Support thinking with information
Know the difference between information and advice 7. Resources:
Commissioner Fieldbook, Counseling
District Committee District Committee
District Committee
Four function organization
Membership Finance
Program
Unit service
Membership Functions
1. Fall Roundup 2. Spring Roundup 3. Special membership rallies 4. Advice and help to units with
membership problems
Finance Functions
1. Sustaining Membership Enrollment / Friends of Scouting
2. Trust Funds
(James E. West Award)
3. Advice to units
Program Functions
1. Camping 2. Activities 3. Advancement 4. Training 5. Health & Safety
Camping
Order of the Arrow Where to go camping Summer camp promotion Log Cabin Gateway Philmont
Activities
Scout Expo Scouting for Food Scouting Anniversary Week District Recognition Dinner Cub Day Camp Derbys: Pinewood, Soapbox, etc. Camp-O-Rees
Advancement
Eagle Boards of Review Merit Badge Counselors Venturing awards Advice / training for units Heroism awards Adult recognition
Training
Cub Scout: Fast Start New Leader Essentials Leader Specific Training:
Tiger Cub, Cub Scout, Webelos Cubmaster and Assistant Pack Committee
Youth Protection Pow Wow, Roundtable Wood Badge
Training
Boy Scout: Fast Start New Leader Essentials Leader Specific Training:
Scoutmaster and Assistant Intro to Outdoor Leadership Skills Troop Committee
Youth Protection Roundtable, High Adventure Wood Badge
Training
Venturing Fast Start New Leader Essentials Leader Specific Training:
Venturing Crew Advisers / Adults Intro to Outdoor Leadership Skills
Youth Protection Roundtable, High Adventure Wood Badge Powder HornPowder Horn
Training
Youth: Den Chief Council Courses:
Junior Leader Training Junior Leader Backpack Training Venturing Leadership Skills Course
Health & Safety
Monitor district eventsMonitor district events
Membership Management
Membership Management
Buzz groups for 10 minutes Topics:
Unit with mostly older boys Inventories of active boys Year-round recruiting Preventing dropped units
1 minute reports
Membership Management
Unit with mostly older boys Recruit
Inventories of active boys Committee Involvement for
inactive boys Program or Administrative issue
Membership Management
Year-round recruiting Birthday greetings Phone Invitations Personal Invitations Webelos-Scout transition
Preventing dropped units Assigned to unit Assigned while organizing new units
Charter RenewalCharter Renewal
Charter Renewal
"If commissioners are providing regular visitation and doing their job as in the Annual Service Plan, then rechartering becomes a minor paperwork exercise."
George Crowl, 1982
Objective:
Reregister unit On time
Maximum membership
Good leadership
The Plan
-90 -60 -45 -15 +60
The Plan
90 days before: District Executive visit Institution Head Printout available (to right person!)
60 days before: Membership inventory Recruit to make up loss 100% Boy's Life?
45 days before: Charter renewal meeting Boys Adults Fees Approvals Plans for the next year (Quality Unit)
15 days before: Charter turn-in night
60 days after: Charter presentation
Ninety Days Before:
District Executive visits Institution Head
Friendly visit
or "How can I help"
Sixty Days Before:
Membership inventory
Set review meeting
Uniform inspection?
Forty-Five Days Before:
Charter review meeting Youth Adults Fees Approvals Quality Unit status Plans
Fifteen Days Before:
Charter turn-in night
Sixty Days After:
Charter presentation Chartered partner
and The unit
Sample presentation in Sample presentation in Commissioner Commissioner FieldbookFieldbook
Some Techniques
Talk about 100% Boy's Life early and often Committee members do membership
follow-up Discuss Quality Unit with the whole
committee (several times a year) Commissioner (the expert) fills out clean
copy of charter renewal form Charter renewal checklist (available)
Annual CommissionerAnnual Commissioner
Service PlanService Plan
Annual CommissionerService Plan
Gives specific purpose to
regular and supportive
contact with units.
Annual Plan
April - Unit leadership inventory May - Membership inventory
- Troop uniform inspection June - Check on Quality Unit progress August - Unit program planning October - Troop/pack uniform inspection November - Youth Protection Training December - Membership inventory
- Recharter - Quality Unit Measurement
February - Charter presentation
Annual Plan
coupled with
regular visitation
provides good
commissioner service.
Lifesaving CommissionerLifesaving Commissioner
Lifesaving
Commissioner!!!
Vital Signs
What are they?What are they?
Vital Signs
Youth dropping out No youth recruiting or poor recruiting methods No adult leader No planned program No youth leaders No discipline Unit stops meeting Charter lapses / drops Chartered org. leader unhappy with the unit Only one active adult No parents involved Adult conflicts / poor communications
TAKE ACTION
Consult ADC / DC Ask some basic questions
What are the problems? What are possible solutions? What do we do first? Who do we involve? How do we know when unit is saved? What is “plan B”?
Be enthusiastic Apply "first aid“ Apply “second aid” Promote teamwork
Hurry Cases
Unit not meeting No leader No committee No new members Conflict with chartered organization New untrained leader Weak leadership
Lifesaving Team
Ad hoc, or organized
Bring appropriate skills to bear on the problem
Adapt to the individual problems
The Second and ThirdThe Second and Third
Unit VisitsUnit Visits
Second / Third Unit VisitsSecond / Third Unit Visits
Second visit — unit meetingSecond visit — unit meeting Go by yourselfGo by yourself Stay only 15 minutes (drop-in)Stay only 15 minutes (drop-in) Take your resource kitTake your resource kit Make worksheet (or changes)Make worksheet (or changes)
Third visit — committee meetingThird visit — committee meeting Visit with chartered organization Visit with chartered organization
representativerepresentative Be prepared with ways to helpBe prepared with ways to help Give everyone your phone and addressGive everyone your phone and address Wear your complete uniform as an exampleWear your complete uniform as an example
SummarySummary
CounselingCounseling District committeeDistrict committee Membership managementMembership management Charter renewal processCharter renewal process Annual commissioner service planAnnual commissioner service plan Lifesaving commissionerLifesaving commissioner Second and third unit visitsSecond and third unit visits
Open Forum:Open Forum:
Questions and ConcernsQuestions and Concerns
Early GraduationEarly Graduation(If you have a current Youth Protection card)(If you have a current Youth Protection card)
Break!Break!
GRADUATE
UUSS
AAIIRR
FFOO
RRCCEE WWEEAAPPOONNSS
SSCCHHOO
OOLL
CommissionerCommissionerBasicBasic
TrainingTraining
Youth Protection TrainingYouth Protection Training
Commissioner andCommissioner andYouth ProtectionYouth Protection
Annual Youth Protection visit in the fallAnnual Youth Protection visit in the fall Encourage proper leader selection proceduresEncourage proper leader selection procedures Coach unit people if child abuse occursCoach unit people if child abuse occurs Promote the youth videosPromote the youth videos
It Happened to MeIt Happened to Me A Time to TellA Time to Tell Personal Safety AwarenessPersonal Safety Awareness
Explain how to use Youth Protection insertsExplain how to use Youth Protection inserts Complete Youth Protection Training yourselfComplete Youth Protection Training yourself
GraduationGraduation