wex roadside · you are in immediate danger, dial 911 immediately. if possible, stay with the...

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WEXLF_46806_AP (06/18) WEX ROADSIDE IS A FREE BENEFIT OF THE WEX FLEET CARD No sign-up or membership fees! Business owners pay for WEX Roadside on a per-use basis, and obtain access to all essential services: Towing Winching Tire Change Fluid Delivery Jumpstart Lockout Service WEX ROADSIDE We’re there when you need help. WHY WEX ROADSIDE? No out-of-pocket expense for your drivers Roadside Assistance 24/7/365 with one toll-free call or by placing a digital service request Service any vehicle class or equipment by NAC's * national network of service providers Receive preferred rates and pay through the WEX Fleet Card ** Coverage across United States, Canada and Puerto Rico Get service right from the driver's seat with mobile app access * WEX Roadside is delivered by a partnership with National Automobile Club (NAC) one of the premier service motor clubs in the United States. Their mission since they were founded in 1924 has been to render Emergency Road Service promptly, courteously, safely and efficiently. SIGN UP FOR THE WEX FLEET CARD AND GET THE CONVENIENCE OF WEX ROADSIDE SERVICE EMERGENCY SERVICE ANYWHERE ** WEX Fleet Card customers can "Opt-In" to use WEX Roadside by authorizing Roadside Service when selecting card purchase controls. 1. Download NAC Roadside 2. Easily request service from a menu of options 3. Click on PAY WITH YOUR FUEL CARD 4. Enter WEX Fuel Card details and send request. DOWNLOAD THE FREE APP NOW! Android Download for

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Page 1: WEX ROADSIDE · you are in immediate danger, dial 911 immediately. If possible, stay with the vehicle until ... excessive tow miles and high costs dependent on vehicle class) are

WEXLF_46806_AP (06/18)

WEX ROADSIDE IS A FREE BENEFIT OF THE WEX FLEET CARDNo sign-up or membership fees! Business owners pay for WEX Roadside on a per-use basis, and obtain access to all essential services:

• Towing • Winching• Tire Change • Fluid Delivery• Jumpstart • Lockout Service

WEX ROADSIDEWe’re there when you need help.

WHY WEX ROADSIDE?• No out-of-pocket expense for your drivers• Roadside Assistance 24/7/365 with one toll-free call or by placing a digital service request• Service any vehicle class or equipment by NAC's* national network of service providers• Receive preferred rates and pay through the WEX Fleet Card**

• Coverage across United States, Canada and Puerto Rico• Get service right from the driver's seat with mobile app access

*WEX Roadside is delivered by a partnership with National Automobile Club (NAC) one of the premier service motor clubs in the United States. Their mission since they were founded in 1924 has been to render Emergency Road Service promptly, courteously, safely and efficiently.

SIGN UP FOR THE WE X FLEET C ARD AND GET THE CONVENIENCE OF WE X ROADSIDE SERVICE

EMERGENC Y SERVICE ANY WHERE

**WEX Fleet Card customers can "Opt-In" to use WEX Roadside by authorizing Roadside Service when selecting card purchase controls.

1. Download NAC Roadside

2. Easily request service from a menu of options

3. Click on PAY WITH YOUR FUEL CARD

4. Enter WEX Fuel Card details and send request.

DOWNLOAD THE FREE APP NOW! Android

Download for

Page 2: WEX ROADSIDE · you are in immediate danger, dial 911 immediately. If possible, stay with the vehicle until ... excessive tow miles and high costs dependent on vehicle class) are

WEXLF_46806_AP (06/18)

GET TING STARTED

TWO EASY STEPS1. Confirm that your WEX Fleet Cards will accept Roadside Services by going online

to the Purchase Controls Screen and check off Roadside

2. Print off the Roadside Contact Instructions Card with this hand-out and distribute to your drivers.

SERVICE REQUESTS PROCESS• Call Toll Free for WEX Roadside (866) 329-3471 and the auto attendant will prompt

you to select your WEX affiliation to ensure proper handling of your service request.

• A NAC Service Coordinator will obtain all necessary information to have the service dispatched to the nearest qualified service provider.

• If a receipt of service is required, NAC will send an electronic receipt to the indicated email address. Service provider's receipts will acknowledge services, but they will not include all service charges.

• The WEX customer will be updated via phone or text message if anything has changed from the original information provided.

• An automated follow up call will be placed to confirm that the service provider has arrived. If there are any problems at this time the caller can prompt back to the Roadside Service center for assistance.

• In order to ensure quality service the customer will be asked to participate in a short survey about their experience using the NAC Roadside Service.

1-866-329-3471F L E E T R O A D S E R V I C E

AVA I L A B L E 2 4 H O U R S A D AY

BE PREPARED TO PROVIDE:• Your Name• Company Name• Vehicle Description• Driver ID/Prompt ID #• WEX Card #• Contact Phone Number• Location of the Disablement• Nature of the Disablement• Tow Destination

If your vehicle starts before service operator arrives and service is no longer needed, please call immediately to cancel your request, or fees may apply.

EXTREME WEATHER CONDITIONSService delays are sometimes unavoidable due to heavy demand during extreme weather conditions.

Your personal safety is our concern too.

Should your vehicle become disabled in an area where you feel uncomfortable about your personal safety, please make every attempt to find a more secure location from which to call the toll-free number for road service assistance. If you feel that you are in immediate danger, dial 911 immediately.

If possible, stay with the vehicle until service arrives.

If the vehicle is to be towed unattended, please leave the keys with the vehicle.

WEX ROADSIDEWe’re there when you need help.

Page 3: WEX ROADSIDE · you are in immediate danger, dial 911 immediately. If possible, stay with the vehicle until ... excessive tow miles and high costs dependent on vehicle class) are

WEXLF_46806_AP (06/18)

ROADSIDE ASSISTANCE FAQ

Q: What are the charges for Roadside services? The costs per service incident can range, depending on the incident and location of the service. The average Base Service* costs are: • Passenger/Light Duty per incident from $65.00 to $120.00 depending on mileage.

• Medium Duty per incident from $85.00 to $165.00/hr, portal to portal, 1-hour minimum. • Heavy Duty per incident from $165.00 to $275.00/hr, portal to portal, 1-hour minimum.

Q: Do I need to enroll to use the National Automobile Club (NAC) roadside assistance program?You do not need to enroll your account, but you will need to make sure the Purchase Controls on individual cards are set up to allow Roadside purchases. You can add the Roadside option to both Fuel Only and Custom Control Cards.

Q: Can I set a dollar or transaction limit on my fleet card for Roadside Service?No, all service cost limits are handled by the driver and their supervisor. Service requests outside typical and reasonable parameters (including excessive tow miles and high costs dependent on vehicle class) are flagged and require additional review. In extreme cases, NAC may ask the driver to seek explicit approval from their supervisor prior to dispatching service.

Q: How will my drivers know where to call for assistance?To keep the NAC phone number handy, go to Roadside Service and print the Roadside program contact cards.

Q: How does my driver pay for the service?NAC will bill all charges to the WEX Fleet Card. If the WEX Fleet Card is not available at the time of service, they will need to obtain the account number, the card number, driver identification number and expiration date from their supervisor in order for NAC to provide service. Exception – Lockout Service The driver will be required to provide a supervisor’s or fleet manager’s name and phone number, and will be asked to call NAC when the vehicle has been unlocked to provide the card number.

Q: What information will my drivers be asked to provide when they call NAC for service?When drivers call the WEX dedicated toll free number they will be asked to provide the WEX account number, card number, driver identification number, and card expiration date. The NAC dispatcher will then ask for year, make, model and color of the vehicle, vehicle license number and odometer, contact phone number and the nature of the breakdown, location information and when requesting tow service the tow destination.

Q: If my vehicle needs work after it is towed to a location, what is the authorization process?Once the vehicle arrives at a location, the NAC transaction ends. Any services you request from the location need to be authorized as a separate transaction on your card and would be subject to any parts and service purchase controls you may have set.

Q: How will NAC charges appear on my invoice and in my reporting?Roadside charges will appear in the “Non-fuel” section of your Vehicle Analysis Report with NAC listed as the brand.

Q: How quickly will these charges appear on my account?It could take up to 30 to 45 days, or up to 2 billing cycles to see Roadside Assistance charges on your account.

Q: Will I be charged a fee if my driver is able to get the vehicle back on the road before the provider arrives to service the vehicle?If your driver calls back and cancels the service before a provider is dispatched, typically within 15 minutes, there will be no charge.

Q: What if I already have arrangements for roadside services?If you already have roadside services as part of a vehicle’s warranty coverage or a contract with another provider, you still might want to select the Roadside Assistance option as an alternative in cases of emergency or for service when your manufacturer’s coverage expires. You will need to communicate to your drivers that they should contact their primary roadside assistance provider first, since we will not be able to reimburse you if a driver contacts NAC in error.

Q: What if I want to have the vehicle towed to a service location of my choice?If the vehicle needs to be towed, NAC will coordinate towing the vehicle to the service location your driver provides to the NAC dispatcher.

Q: How long will it take for the tow service to respond?On average, a very high percentage of services are completed within 60 minutes. Factors that can affect response times are time of day, weather, traffic, severity of the disablement and the distance of the tow.

Q: Where can I request a receipt of service?Service receipts can be requested by sending an email to [email protected]. It can take up to one business day to receive your receipt.

*Rates can vary based on the nature of the service problem, towing distance and length of time for service.

WEX ROADSIDEWe’re there when you need help.

Page 4: WEX ROADSIDE · you are in immediate danger, dial 911 immediately. If possible, stay with the vehicle until ... excessive tow miles and high costs dependent on vehicle class) are

WEXLF_46806_AP (06/18)

1-866-329-34712 4 H O U R A S S I S TA N C E

WEX ROADSIDE

Service Delivered by NAC

BE PREPARED TO PROVIDE:

If your vehicle starts before service operator arrives, please call immediately and cancel your request.

• Your Name

• Company Name

• Vehicle Description

• Driver ID/Prompt ID #

• WEX Card #

• Contact Phone Number

• Location of the Disablement

• Nature of the Disablement

• Tow Destination

1-866-329-34712 4 H O U R A S S I S TA N C E

WEX ROADSIDE

Service Delivered by NAC

BE PREPARED TO PROVIDE:

If your vehicle starts before service operator arrives, please call immediately and cancel your request.

• Your Name

• Company Name

• Vehicle Description

• Driver ID/Prompt ID #

• WEX Card #

• Contact Phone Number

• Location of the Disablement

• Nature of the Disablement

• Tow Destination

1-866-329-34712 4 H O U R A S S I S TA N C E

WEX ROADSIDE

Service Delivered by NAC

BE PREPARED TO PROVIDE:

If your vehicle starts before service operator arrives, please call immediately and cancel your request.

• Your Name

• Company Name

• Vehicle Description

• Driver ID/Prompt ID #

• WEX Card #

• Contact Phone Number

• Location of the Disablement

• Nature of the Disablement

• Tow Destination

1-866-329-34712 4 H O U R A S S I S TA N C E

WEX ROADSIDE

Service Delivered by NAC

BE PREPARED TO PROVIDE:

If your vehicle starts before service operator arrives, please call immediately and cancel your request.

• Your Name

• Company Name

• Vehicle Description

• Driver ID/Prompt ID #

• WEX Card #

• Contact Phone Number

• Location of the Disablement

• Nature of the Disablement

• Tow Destination

ROADSIDE ASSISTANCE CONTAC T C ARDS

CUT/FOLD INSTRUCTIONS:

1. Cut the 4 cards out along the dashed lines.

2. Fold each card in half along the blue line as shown.

3. Hand out to drivers, put in glove box or insert into card holders.

Page 5: WEX ROADSIDE · you are in immediate danger, dial 911 immediately. If possible, stay with the vehicle until ... excessive tow miles and high costs dependent on vehicle class) are

WEX PAY™ GUIDEIf you are at a fuel or service location that does not accept the WEX Card, ask the merchant to follow the enclosed instructions to receive a single-use Mastercard® number for payment on authorized purchases. Call 1-800-438-9140.

1. U.S. vehicle maintenance locations that do not accept the WEX Card can still process a transaction for a WEX customer by calling WEX at 1-800-438-9140 for an out-of-network authorization.

2. Be prepared to provide the following information: Account #, Vehicle #, Expiration date, Driver ID and Vehicle odometer reading, Total amount of transaction and Merchant contact information.

3. For completed, authorized transactions, WEX will provide a single-use MasterCard® account # for payment.

4. If the service is not yet completed, WEX will provide an invoice reference #. 5. Once the service is complete, CALL WEX for final authorization and payment, or FAX a

detailed invoice with reference # to 1-888-313-9976. A single-use MasterCard account number will be provided as payment for the authorized services.

Service & Maintenance MerchantsAlternative Authorization Instructions

1-800-438-9140

1. U.S. fuel stations that do not accept the WEX Card can still process a transaction for a WEX customer by calling WEX at 1-800-438-9140 for an out-of-network authorization.

2. Be prepared to provide the following information: Account #, Vehicle #, Expiration date, Driver ID and Vehicle odometer reading, Total amount of transaction and Merchant contact information.

3. For authorized transactions, WEX will provide a single-use MasterCard® account number for payment.

Fuel MerchantsAlternative Authorization Instructions

1-800-438-9140

WEX 20131213

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GUÍA DE WEX PAY™

Si se encuentra en una estación de combustible o de servicio que no acepte la tarjeta WEX, pida al encargado que siga las instrucciones adjuntas y llame al 1-800-438-9140 a fin de recibir un número de Mastercard™ no reutilizable para el pago de las compras autorizadas.

1. Los negocios que ofrecen mantenimiento para vehículos en EE.UU. y que no acepten la tarjeta WEX aún pueden procesar las transacciones de los clientes de WEX llamando al 1-800-438-9140 para recibir una autorización fuera de red.

2. Esté preparado para proporcionar la siguiente información: Número de cuenta, número de vehículo, fecha de vencimiento, identificación del conductor, lectura del millaje del vehículo, importe total de la transacción y la información de contacto del negocio.

3. WEX proporcionará un número de cuenta de MasterCard® no reutilizable para el pago de las transacciones terminadas y autorizadas.

4. Si el servicio aún no se ha terminado, WEX ofrecerá un número de referencia de factura.5. Cuando se haya terminado el servicio, LLAME a WEX para recibir la autorización y efectuar el pago final,

o envíe por FAX la factura con toda la información y con el número de referencia al 1-888-313-9976, y se proporcionará un número de cuenta de MasterCard no reutilizable para el pago de los servicios autorizados

Negocios de servicio y mantenimientoInstrucciones de autorización de WEXPay

1-800-438-9140

1. Las estaciones de combustible de EE.UU. que no acepten la tarjeta WEX aún pueden procesar las transacciones de los clientes de WEX llamando al 1-800-438-9140 para recibir una autorización fuera de red.

2. Esté preparado para proporcionar la siguiente información: Número de cuenta, número de vehículo, fecha de vencimiento, identificación del conductor, lectura del millaje del vehículo, importe total de la transacción y la información de contacto del negocio.

3. WEX proporcionará un número de cuenta de MasterCard® no reutilizable para el pago de las transacciones autorizadas.

Negocios de combustibleInstrucciones de autorización de WEXPay

1-800-438-9140