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Student Digital Portfolios

Digital Portfolios

ICT Education @Princes Hill Primary

School

Timothy Hawkins 2007


INTRODUCTION

What is a Digital Portfolio?

A digital portfolio is similar to the paper portfolios you are familiar with except it is a multimedia representation of your learning achievements, projects and interests. You will be able to include: Digital images Videos Music and sounds Voice recordings Word documents Excel spreadsheets Publisher and PowerPoint presentations Kahootz expressions Links to useful and interesting websites

Why use Digital Portfolios?

By creating your own digital portfolio, you will be: Learning new ICT skills Improving your current ICT knowledge Showcasing all your work you have done using computers Creating a multimedia presentation to share with your family Managing and presenting all your ICT achievements

Why use PowerPoint?There are many ways to create digital portfolios. They can be done using Microsoft Word or for more experienced computer users, a website can be created as a digital portfolio. For your digital portfolio, you will be using Microsoft PowerPoint because: It is easy to use You can link to other programs, documents and PowerPoint presentations Your presentation will look professional when presenting to other students and

your parents


PREPARING YOUR PORTFOLIO FILES

Before you even begin creating your digital portfolio, there are some important steps you have to take.

Firstly, you will need to create your main folder on the shared network for all your ICT work.

Open the drive that your teacher has directed you to create your folder in.

Choose a blank area on the screen and right click using your mouse. Choose the ‘New’ option and then ‘Folder’.

Name your folder using your surname and then your first name with what is called an underscore in between, i.e. Surname_Firstname (you will find the underscore button on the top right of your keyboard)


You new folder should now be there:

Double click on your folder to open it. You should see an empty window without any folders.Now create a folder called ‘Digital Portfolio’. You may like to add other folders, such as ‘English’, ‘Maths’, ‘Integrated Topic’, etc

Now open your ‘Digital Portfolio’ folder.Now create four new folders, ‘Images’, ‘Sounds’, ‘Videos’ and ‘Documents’


FILE MANAGEMENT

These four folders are where you are going to save all items that you wish to put into your digital portfolio.

What goes into each folder?

ImagesDigital camera imagesImages from the InternetImages from student shareScanned images

SoundsMusicVoice recordingsSound effects

VideosMovie Maker presentationsPhoto Story 3 presentationsConverted Kahootz expressionsVideo from InternetVideo straight from video camera

DocumentsPieces of writing using WordExcel spreadsheetsKahootz expressionsPublisher documentsPowerPoint presentations

IMPORTANT

Copying files from other folders

If you have files in your other folders or somewhere else in student share it is very easy to copy and paste them into your digital portfolio folders.

Right click on the file you wish to copy.Choose the ‘copy’ option.Open the appropriate folder in your digital portfolio folders, e.g. ‘documents’.Right click and ‘paste’ into that folder.

PLANNING YOUR DIGITAL PORTFOLIO

Everything that you want in your digital portfolio MUST be saved into these folders.


Now that you understand the importance of managing your files, you are ready to begin planning your digital portfolio.

How do I structure my digital Portfolio?

To begin with, let’s create a six slide portfolio:1. Title2. Contents3. About me4. English5. Maths6. Integrated Topic

You will be able to add more slides later.

Designing a slide

Let’s begin with the title slide. On a piece of paper sketch a rectangle that represents a blank slide in PowerPoint. Roughly sketch how you want to set your slide out.

I have included a title, a picture of myself, a button to link to the contents page and a smiley face that will link to a short voice recording.

This tells me I will need a digital image of myself saved into my ‘images’ folder and a recording of my voice saved into my ‘sounds’ folder.You will learn how to record your voice and save it as a file later.

Now have a go at designing the other slides.

Portfolio Navigation

Picture of me

To contents slide

TimHawkins’

DigitalPortfolio

Click to hear me speak

Integrated Topic Slide

Maths SlideEnglish SlideAbout Me Slide


Just like turning pages in a paper portfolio, people (and yourself) need to be able to look through your digital portfolio with ease.

To start off let’s do a visual representation of our six slides

As you can see, all pages link to the contents slide. So where ever you are in your portfolio, you can easily return to the contents slide.

This diagram also shows that you can navigate backwards and forwards between slides.

You are now ready to begin creating your digital portfolio!

USING POWERPOINT

Title Slide

Contents Slide


Open PowerPoint and you should see something like this…

Now choose the ‘New Slide’ option from the toolbar above.

Choose the blank slide from the options on the right hand side. Repeat this process until you have six slides.

Inserting a text box

It is better to start with a blank slide, so right click somewhere on the borders of the text boxes and choose the ‘cut’ option. You can add your own text boxes later. Make sure you click on the line.

Now click on ‘file’ and choose the ‘save as’ option. Name this file ‘Digital Portfolio’ and save in your main Digital Portfolio folder.Remember to save your work regularly in case the computer crashes or the power goes!


Using your plans for each slide, create titles (don’t worry too much about the type and colour of your font at the moment, you can change that later).

To create a text box you can choose from the ‘Insert’ option and choose ‘text box’ at the top of the screen or you can click on the text box icon at the bottom of the screen.

Choose where you are going to put your text box and click. Choose your font size and type in the text.

Do the same for the other five slides.

Adding Buttons

Choose the ‘Slide Show’ option from your menu bar. Then select ‘Action Buttons’.Select the blank option.

The other buttons can used for a variety of purposes, i.e. backward and forward buttons, a home button, a document button and so on...


Buttons are used in your portfolio to link slides together and also to link to other documents that you wish to include. Don’t forget to save any work included in your portfolio into the correct folders.

Linking to other slides

Adding Text and Editing a Button

Once you have placed and sized your button, this menu will appear.

Choose the ‘Hyperlink to’ option and then click on the blue arrow and choose the ‘Slide…’ option.

A menu will appear that lets you choose which slide you wish to link to. In the bottom right corner an image of which slide helps you to decide.

Create another button on the slide you wish your document to be linked to.

Choose the ‘Run program’ option.

Click the ‘Browse’ button to find the file in your Digital Portfolio folders.


You will need to add some text your button. In this case we will call it the ‘contents’ button that links to the next slide.

Right click on your button and this menu should appear:

Choose the ‘Add Text’ option to type in ‘Contents’.

Use the ‘Format AutoShape…’ option to change the colour of your button and add any effects. You can even have a picture on your button by choose ‘Color’, then ‘Fill Effects…’ and then choose ‘Picture’.

Linking to Documents


Adding and Copying Backward and Forward Buttons

You may wish to include buttons that navigate backwards and forwards through your portfolio.

To copy the buttons to the rest of the slides, just ‘right-click’ on the button and choose the ‘copy’ option.

Now paste the button onto each of your slides in the sorter to the left of your screen. It will place it in exactly the same place on each slide.

Play your Slideshow and check that the buttons work!

Hyper linking Text and Images

Choose the forward button from the button menu.Place button where you think best.The ‘Hyperlink’ option will automatically choose the ‘Next Slide’ option.Repeat process for ‘Previous Slide’


You may wish to have the title of a website, movie or piece of writing that you want to link instead of a button. This is very easy to do.

Type some text and then click and drag to select.

Right click on the highlighted text and choose the ‘Hyperlink’ option.

This menu should appear…

To create a hyper linked image, just right click on it and follow the same process!

You now have the basics to start putting

your portfolio together!

Choose the ‘Existing File or Web Page’ option.

Find your file or search the web for the website.

If you want to link to another slide in your Portfolio choose this option.


The next section will show you more features to enhance your Digital Portfolio, such as adding a voice recording, inserting movies and special effects.

ADDING VOICE RECORDINGS

You may wish to add a short message about a certain part of your portfolio. Some students record their friends’ voices!

Using the Windows Sound Recorder

Click on the ‘Start’ ‘All Programs’ ‘Accessories’ ‘Entertainment’ ‘Sound Recorder’

You should see something like this:

Once you have created your sound, click on ‘File’ and choose the ‘Save as’ option. Save your sound into your ‘Sounds’ folder for your digital portfolio.

Inserting a sound file into your portfolio

When you are in PowerPoint, choose the ‘Insert’ option from the top menu. Now choose the ‘Movies and Sounds’ option and then the ‘Sound from file…’ option.Find your sound file and select.

Now you can have a small voice or music recording in your portfolio.

If you play a musical instrument you may wish to record a small sample for your portfolio!

Make sure your microphone is plugged in. Press the red record button and record your voice. The green line should move if it is working correctly.

The computer will ask whether you want the sound to start automatically or when clicked – your choice!


Recording a voice narration on PowerPoint

Another way to add a voice recording is to use the ‘Record Narration’ option from the top menu, found in the ‘Slide Show’ option.

This screen should appear, click OK.Make sure you are on the slide on which you want the sound to be heard!

You should see this appear:

Choose the ‘Current Slide’ option

You slide will appear and you should start recording straight away. As soon as you are done, press the Escape button.

This should appear:

Choose the ‘Don’t Save’ option.


A small picture like this will appear in the bottom right hand corner. You can move this anywhere.