What is a Fleet Management?

It is the backbone of the transportation of any company and a combination of managing all operations associated with vehicles such as:

Purchasing Vehicles Maintenance Vehicle Utilization Information Technology Fuel Management Human Resources Health & Safety Management Rules and Regulations.

Human Resources (HR)

The company will need to employ a number of employees that each has different job.

Fleet Manager Drivers Mechanics Other employees (garbage collectors, health & safety officer)

The Fleet Manager Skills

Interpersonal skills. Excellent verbal communication

skills. Good written communication skills. Well-known with the information

technology. Familiar with some financial aspects. Good knowledge about vehicles

technology. Good managerial skills. Self-confidence and negotiating

skills. Good attitude and respects workers. Aware of the environmental issues.

The Drivers Skills

A valid heavy driving license and special license to drive the cleaning vehicle.

At least 25 years old and not > 50 years and in a good health condition.

Experience in driving for at least 5 years and a clean driving record.

The sense of responsibility to do the work perfectly. The Capability to deal fast in difficult situations. Strong ethic to deal with people or any situations such as traffic

congestion. Knowledgeable about the traffic laws. Knowledgeable about the country he/she is going to work in or able to read maps. Ability to work at night and early mornings. Familiar with the vehicle parts and deal with the vehicle smoothly.

The Mechanics Skills

Graduated either from a technical high school or as a mechanic from university.

Good knowledge in math and physics. Able to solve problems. Creative and have good

communication skill. Familiar with the information

technology and integrated skills. Able to solve any problem related to

vehicles by being prepared. Know all the vehicles components and

able to work with them. Capability to teach others what he/she

knows.

Garbage Collectors Skills

Not been in prison for criminal issues or has criminal records.

Good communication skills

Health and Safety Officer Skills

Having a bachelor’s degree in environmental health or any related programs.

Good communication skills. Ability to solve problems. Able to make reports, plans and

manage the budget for health and safety equipment.

Basic computer skills. Have Good knowledge about the

safety in the workplace. Endurance to handle emergency

situations and could carry health equipments.

Wages (Salaries):

The organization's Expenditures on its Employees' Salaries and Wages

Cowley

Waste

Company

's

Costs on

Salaries

and

wages

Type of

employees

Numbers

of each

employee

The total

number of

employees

The expenses for each

employee

The total

cost for

each type

of

employee

The total

cost

Fleet

Manger

One

350

workers

BD 1000BD 1000

BD 2,000

Drivers 116 Bahraini

BD 300

(61#)

Foreigner

BD 150

(55#)

BD 50

With bonus BD 32,350

Mechanic

s

22 BD 400

(11#)

BD 250

(11#)

BD 35BD 7,920

Garbage

Collectors

210 BD 100

(105#)

BD 70

(105#)

BH 15

With bonusBD 21,000

Health

and

Safety

Officer

One

BD 600

BD 600

BD 1,200

The Total Cost BD 64,470

Training

OrientationProvides knowledge and transfer experience to the new employees.

Ongoing assessment Monitor the drivers and employees and be sure of the way they are doing their job.

Rules and regulations are laws that are put by the international associations and governments.

Rules & Regulations

Rules for having a commercial register:

Your age is not under 18 You must have High School Diploma You must have in the Bank either 10000 BD

or more

Commercial Register

Note: You have to pay 20BD for the Commercial Register.

Required documents:

Company registration application form. Copy of the CPR for whom requesting or

copy of the passport for the foreign people. Two copies for ownership document for the

building or the rent contract. Copy of electricity account number for the

building.

Some of the Municipal rules:

The volume of the building must be suitable for the activity and the location must be in a proper area.

License For Workplace

Provide waste container suites with the volume of the garbage in the building.

It must be enough space for parking for two cars or vehicles.

It must have emergency exits.

The Required documents:

Document with the number of workers showing their experience handling hazardous waste.

License For Collecting Hazardous Waste

Provide prevention measures to prevent the leakage of dangerous waste while collecting and moving it.

Any other documents municipality needs.

Note: This license expired each year.

Rules for collecting hazardous waste: Not to carry hazardous waste without transfer form.

Transfer Company is not allowed to save hazardous waste.

Not to move dangerous waste to unlicensed dispose site.

Put hazardous signage on the vehicles. Not to collect hazardous waste in peak hours. Purge the vehicle in case of leakage. Not to mix types of hazardous waste in one

container.

Driving License

Heavy License

Special use

License

Private License

You must have a private license. You must have 5 years' experience

of the private license. The minimum age is 25. You must have training (22 hours). You have to pass driving test.

Requirements needed to have heavy license and special use license:

Note: Both Genders (male-female) can have a heavy license.

• The minimum age for this license is 18.• The processes to gain this type of

license:

1. Fill in the driving license permit form.2. Attached 2 personal picture and copy of the

passport and the Identity card with the form.3. Pass the vision test.4. Pay 34.500 BD.5. Attend lecture for driving in the date given. 6. Train the driving for 22 hours.7. Pay 10 BD for the driving test.8. Pass driving tests.

Private license:

Bahrain Traffic Laws

5 BD

5 BD

10 BD

Public prosecutor

Maintenance

CWC’s Budget.Images of maintenance.Internal OR External Workshop? The Tires.How to manage the fuel.

The key points that would be discussed

The Company’s Budget The Requirements

• Vehicles

• Salaries

• IT

• Equipment+ new Tools

• Training courses

• A land with establishing offices, workshop and yard.

Total Cost: 5,204,060

The Budget of Maintenance

The Maintenance’s Budget

• Equipment and new tools + maintenance

• Training courses

• A land and establishing

• The mechanics

• Inventory

Total Cost: 427,590

Images of Maintenance

Provide maintenance services to the vehicles.

The Check list for the vehicle

• conduct a preventative maintenance for the vehicles.

• Arrange a meeting between the fleet manager, the mechanics and the drivers:

Discuss the roadworthiness of vehicles. Identify the reason of the problem. Make a decision on purchasing a new vehicle. Ensure that drivers know the procedures when vehicles break down.

Workshop External Workshop In House Workshop

• Specialized mechanics• Less costs than having

an in house workshop

• More control of time• Availability• profit center • Saving the firm’s expenses

• Less control of time.• Possibilities of being

cheated by external workshops.

• A big part of the CWC’s budget would be spent on maintenance.

• Building a workshop is• Well- trained mechanics

are• Providing equipment is• Maintaining the tools are

It Is Recommended

To Have

Tyres• Each vehicle has a tyre number that depends on

the vehicle’s weight.

Type of tyres Type of Vehicles

11.00_20

• Nissan 6x4 dump truck/ tipper

• Nissan UD Septic Tank Truck DND1241CWB

• DND-CWB UD40T Dongfeng Nissan Diesel Dump Truck

4.2L • TOYOTA COASTER 4.2L DSL 30 STR

12-16.5 • Case SR200 Skid Steer Loader

7.00-16LT • Nissan JDF5080ZYSZN garbage compactor truck

Ensure that drivers and the firm check the following:

Pictures of Possible Errors

Tyres’ Conditions

The inflation of

tyres.

The visibility of tyres'

treads.

The volumetric

consistency between

the vehicle and its

tyres.

Fuel

There are two options for refilling the vehicles:

Fuel Tank

Agency Card

Agency Card Fuel Tank

• The length of the distance.

• Expensive insurance• Expensive safety and

security• Expensive raw

materials of the fuel tank

• More practical for the drivers when they have no cash.

• Identify the accurate amount of money spent on the vehicles’ fuel from the records.

• It is near.

The Best Solution Is To

Road Traffic Accidents

The Required procedures in accidents

CWC Company drivers must stop immediately when he involve in an accident.

He could leave accident location if…

While he must go to the nearest police center if ….

While he must call both the nearest hospital + police if …

if PossibleThe drivers must start giving the

important information to the other driver who involve in the accident.

The Required procedures in accidents

The driver should start collecting the important information from the accident witnesses.

The Driver is responsible for:

Contacting with garage to fix the vehicle after accident.

Telling CWC Company about the accident.

Truck safety.

The Required procedures in accidents

Health and Safety• CWC company could provide health and safety by:

Internal Health and Safety Office.

Contracting with external health and safety company.

Health and Safety Office functions

One of the most important functions is:

Providing advices and instructions regarding

Health and SafetySpeed Limit Tools and equipment

Speed Limit

Health and SafetyStuff Uniform Training

Health and SafetyEmployees Health Case First Aid

Health and Safety

X-hoses Pipes + Showers Fire Alarms

Health and SafetyFire Assembly Points Exit Doors

the Map zainab put it please

Health and SafetyQuick Service for CWC Vehicles CWC Internal Road Lines

Health and SafetySpeed of Unloading Wastes Seat Belt

Health and SafetyPlace of truck workers standing Drivers behaviors at fuel

stations

Health and SafetyProving Suitable Floor covers

Health and SafetyCWC Vehicles Parking Areas

Health and SafetyThe Flow of the Company

Health and SafetyThe Fire Extinguishers

Health and SafetyThe Fire Extinguishers

Zainab put the up dated table

Insurance

It is a promise to return and pay for any unexpected loss happen in the future with a periodic payment.

the insurance is going to

be expensive as it is a commercial insurance.

Recommended Insurance

The AXA financial service insurance

it is known world widely.

it provides a special kind of commercial insurance vehicle called fleet insurance for fleets that contains of more than four vehicles.