Specialist Workers in essential sectorsCOVID-19 Risk Mitigation Plan | TEMPLATE

What is an Essential Sector COVID-19 risk Mitigation Plan and when it is needed?Under the Emergency Management (Cross Border Travel No 12) (COVID-19) Direction 2020, a person who is applying for essential traveller status to South Australia because he/she is a specialist worker required for the purposes of maintaining operations in an essential sector, needs to meet certain requirements as part of the exemption application process.

One of the requirements is that they must demonstrate: That their employer (an ‘essential sector employer’) is applying COVID-19 risk mitigation strategies during periods of work; and that those strategies are set out in an Essential Sector COVID-19 Risk Mitigation Plan (‘a COVID-19 Risk Mitigation Plan’) this document, that has been approved by the Department for Health and Wellbeing.

‘Essential sectors’ are:

Mining, oil, gas, energy, water, agriculture and other primary industries; and Telecommunications.

An ‘essential sector employer’ means an employer who is operating in an essential sector or who is carrying on the business of supplying workers to employers in an ‘essential sector’.

The intent of a COVID-19 Risk Mitigation Plan (this document) is to ensure that essential sector employers have appropriate COVID-19 risk mitigation strategies in place to keep their workers COVID-19 safe and therefore the wider community COVID-19 safe. It is important for South Australian authorities to have evidence that appropriate COVID-19 risk management strategies are in place when they are considering an application for an exemption for a worker who wants to enter South Australia either because:

they are required to undertake essential sector work in South Australia

OR

they are re-entering South Australia after having undertaken essential sector work outside of South Australia.

Employers and workers should familiarise themselves with the current COVID-19 Emergency Management Direction for Cross Border Travel. This can be obtained from the Government of South Australia website COVID-19.sa.gov.au .

Responsibility for ensuring the implementation of an approved COVID-19 Risk Mitigation Plan rests with an essential sector employer.

Guidance for your COVID-19 Risk Mitigation PlanA Guidance on how to develop a COVID-19 Risk Mitigation Plan relating to specialist workers in essential sectors has been provided with this template for use (refer to the separate document sent with this Template).

Where to submit your completed PlanOnce completed, please submit your COVID-19 Risk Mitigation Plan (this document) to the Department for Health and Wellbeing via email at: Health.COVID-19RiskMitigation@sa.gov.au .

Specialist Workers in essential sectorsCOVID-19 Risk Mitigation Plan | TEMPLATE

Section 1: Essential Sector Employer InformationThe COVID-19 Risk Mitigation Plan must be submitted by the ‘essential sector employer’ as defined above.

Registered company/legal entity <Registered company/legal entity name of business/organisation>

Trading /business name

ABN / ACN

Location of business <Address. Street address must be provided. Do not provide a post office box >

Name of authorised person completing this document

<Must include name, title and nature of authority (i.e. Company Director, sole owner/operator etc)>

Contact details of authorised person completing this document

<Must include phone number and email address>

Sector of operation (please tick one)

☐ mining ☐ agriculture or other primary industry ☐ oil ☐ telecommunications☐ gas☐ energy☐ water

Nature of work undertaken by organisation

<Please summarise in a few sentences the type of work the organisation undertakes. (For example: excavation of mine sites; oil exploration activities including X, Y Z)>

Specialist Workers in essential sectorsCOVID-19 Risk Mitigation Plan | TEMPLATE

Section 2: Essential Traveller DetailsIn this section please set out the details of employees that will be seeking to travel to South Australia as essential sector workers. For ease of reference there is provision for information to be provided about one or both of each of the following categories:

Please complete section 2.1 for a worker/workers who is/are seeking to travel to South Australia on more than one occasion (i.e. regularly or semi-regularly) Please complete section 2.2 for a worker/workers who is/are seeking to travel to South Australia as a once off event/occurrence.

2.1 Workers expected to travel regularly or semi-regularly to South Australia

No. Worker First Name Worker Surname

First date of proposed entry to South Australia (dd/mm/yyyy)

Estimated frequency and length of time of entry to South Australia(i.e. Monthly until November 2020 for five days per month; once every eight weeks for up to 14 days)

Reason for entry and address where worker will be residing/ staying(Is the worker coming to work in SA or returning to SA from work outside SA?)

If for work in SA, explain the type of work and where it will be undertaken. Include location, suburb and site address where work will be undertaken)

(For all workers seeking to enter SA, whether for work or returning from work, provide the location and address where they will be staying while in SA and a contact telephone number)

State / Territory and city/town worker will be travelling from

Location of worker for the 14 days prior to entry into SA(i.e. which State/ Territory and city/town)

Mode of travel to SA (i.e. by private car, bus, charter flight, plane etc)

Has worker been granted essential traveller exemption previously?(Indicate Yes/No)

1.

2.1 Workers expected to travel regularly or semi-regularly to South Australia

No. Worker First Name Worker Surname

First date of proposed entry to South Australia (dd/mm/yyyy)

Estimated frequency and length of time of entry to South Australia(i.e. Monthly until November 2020 for five days per month; once every eight weeks for up to 14 days)

Reason for entry and address where worker will be residing/ staying(Is the worker coming to work in SA or returning to SA from work outside SA?)

If for work in SA, explain the type of work and where it will be undertaken. Include location, suburb and site address where work will be undertaken)

(For all workers seeking to enter SA, whether for work or returning from work, provide the location and address where they will be staying while in SA and a contact telephone number)

State / Territory and city/town worker will be travelling from

Location of worker for the 14 days prior to entry into SA(i.e. which State/ Territory and city/town)

Mode of travel to SA (i.e. by private car, bus, charter flight, plane etc)

Has worker been granted essential traveller exemption previously?(Indicate Yes/No)

2.

3.

2.2. Workers expected to travel to South Australia as a one off event

No. Worker First Name Worker Surname

Date of proposed entry to South Australia (dd/mm/yyyy)

Reason for entry and address where worker will be residing/ staying(Is the worker coming to work in SA or returning to SA from work outside SA?)

If for work in SA, explain the type of work and where it will be undertaken. Include location, suburb and site address where work will be undertaken)

(For all workers seeking to enter SA, whether for work or returning from work, provide the location and address where they will be staying while in SA and a contact telephone number)

State / Territory and city/town worker will be travelling from

Location of worker for the 14 days prior to entry into SA(i.e. which State/ Territory and city/town)

Mode of travel to SA (i.e. by private car, bus, charter flight, plane etc)

Has worker been granted essential traveller exemption previously?(Indicate Yes/No)

1.

2.

2.2. Workers expected to travel to South Australia as a once off event

No. Worker First Worker Surname Date of proposed Reason for entry and address where worker will be residing/ State / Territory Location of worker for the Mode of travel to SA Has worker

Nameentry to South Australia (dd/mm/yyyy)

staying(Is the worker coming to work in SA or returning to SA from work outside SA?)

If for work in SA, explain the type of work and where it will be undertaken. Include location, suburb and site address where work will be undertaken)

(For all workers seeking to enter SA, whether for work or returning from work, provide the location and address where they will be staying while in SA and a contact telephone number)

and city/town worker will be travelling from

14 days prior to entry into SA(i.e. which State/ Territory and city/town)

(i.e. by private car, bus, charter flight, plane etc)

been granted essential traveller exemption previously?(Indicate Yes/No)

3.

4.

Specialist Workers in essential sectorsCOVID-19 Risk Mitigation Plan | TEMPLATE

Section 3: Risk Management Strategies | Distancing and DensityThe COVID-19 Risk Mitigation Plan should demonstrate the strategies that the employer has in place during periods of work to meet the following principles about distancing and density:

Distancing: Endeavour to ensure individuals maintain a distance of 1.5 metres apart.

Density: The maximum number of persons in any communal area (that is an area where workers may come into contact with each other or with other people while they are travelling to work or are at work) does not exceed 1 person per 2 square metres.

Below is a list of examples of possible work environments or settings that should be considered:

Charter buses or other group transportation organised by the employer to transport workers to and/or from a work site

Other means by which workers may travel to and/or from a work site

Open or closed work sites where multiple workers may come in contact with each other or with other people (i.e. other contactors, trade staff, delivery drivers, members of the public etc)

Staff tea break/dining areas/recreational areas

Staff/communal toilets, change rooms, locker rooms

Equipment rooms, tool room, supply/store rooms, vehicle storage areas

Designated smoking areas, staff car park areas

Please outline below any risk mitigation strategies that are in place to manage people density and social distancing in areas where multiple workers may come in contact with each other or with other people.

3.1 Movement of workers to and from work space / site / location How do you ensure capacity and density requirements are managed if workers are transported on

employer organised charter busses, trucks, planes etc to and from work? What strategies do you have in place to support workers in making safe choices when arranging

their own transportation to and/or from the work place / work site? (i.e. so that density and distancing is managed ad much as possible?)

Density:

Distancing:

3.2 Shared /common work areas / work spaces How do you ensure the capacity of common work areas is not exceeded, including restrooms/toilets,

staff tea rooms, change rooms, locker rooms and storage/equipment rooms? How do you monitor the number of individuals in a common work area at any given time (i.e. prior to

start and end of shifts and at lunchtimes etc)? How is distancing managed in all common work spaces (i.e. communal toilets/bathrooms, staff tea

rooms/meals areas?) How do you manage the number of people using vertical transport if this is relevant at a work

site/workplace (i.e. lifts, escalators)? How is distancing managed at the point of entry to a work site / workplace and on exit from the work

site / workplace (i.e. at start and end of shifts for workers; at main entrance for visitors; at entrance for delivery drivers etc)?

Density:

Distancing:

Section 4: Risk Management Strategies | other measuresThe COVID-19 Risk Mitigation Plan should demonstrate any other risk mitigation strategies that the employer has in place during periods of work to mitigate potential COVID-19 risk in addition to the measures set out in Section 3 above. The information below may assist you in completing this section of the Risk Mitigation Plan.

You are encouraged to refer to the COVID-19 Safe Plan advice on COVID-19.sa.gov.au and at https://www.safeworkaustralia.gov.au/

Taking into account the guidance in the table above, please outline below all other strategies you have in place to mitigate COVID-19 risk during periods of work. These are in addition to the distancing and density measures you have already described in Section 3 above.

In each section below questions are listed to assist completion of the Risk Mitigation Plan. These are a guide only. Employers should include any other information relevant to the topic that is listed or any other COVID-19 risk mitigation strategies that are in place.

Topic Examples of mitigations

Employee and other health and wellbeing Workers and any other contractors or visitors to a work site / work place

etc must actively declare that they are well and symptom free.

Hygiene and cleaningSystems and processes in place to minimise surface contamination through regular cleaning, encouraging personal hygiene, using cleaning products that include detergent or disinfectant and having hand washing measures and hand sanitising stations in place at appropriate locations.

Public health education/information

Workers and any other contractors or visitors to a work site / work place are responsible for their own personal distancing and hygiene practices.

Workers and any other contractors or visitors to a work site / work place are educated on the potential risks of certain behaviours and understand the COVID-19 risk management systems and processes that the business has put in place and the reasons for these.

Food and beverage areasWorkers and any other contractors or visitors to a work site / work place are required to take steps to minimise the risk of transmission in the preparation, storage and consumption of food and beverages.

Non-compliance and incident management

Systems and processes that are in place if workers and any other contractors or visitors to a work site / work place have not complied with requirements/processes/systems put in place at the work site / work place.

4.1 Health and wellbeing of employees and others How does the organisation/you as an employer gain worker, visitor etc declaration of wellbeing? Is each worker, visitor etc questioned on arrival at a work site / work place? If you are required to provide evidence of health declarations, how would you do this?

Details:

4.2 Hygiene and cleaning What strategies do you use to minimise surface contamination? How often are high touch surfaces

be cleaned? How do you encourage personal hygiene measures (e.g. cough etiquette, hand washing/hand

sanitising stations, disposal/storage of any protective equipment worn by employees during periods of work before meal breaks/tea breaks or at the end of shifts etc, depending on relevance)?

How do you ensure cleaning materials/products include detergent and/or disinfectant? Is cleaning performed in communal/shared/high traffic areas during working hours? If so, what

cleaning is done, how often and by whom?

Details:

4.3 Public health education/information Is signage displayed to communicate infection control messages in communal work areas/the

entrance to a work site / work place or shared staff such as lunch rooms and locker rooms? What communication is provided to new workers upon first joining the organisation? What communication is provided prior to, or upon entry, for all workers/visitors/others who attend the

work site / work place? How are the risks around certain behaviours communicated to workers, visitors to a work site / work

place and others (e.g. sharing food and drinks, not complying with social distancing requirements/sitting too close together etc)?

Details:

4.4 Food and beverages Are you compliant with food safety standards (i.e. if food is prepared, stored and served to workers? What infection control measures do you have in place regarding preparation, storage and serving of

food and beverages (where relevant)?

Details:

4.5 Non-compliance and incident management What is your approach be in the event of:

Non-compliance with distancing or other COVID-19 safe measures? Non-disclosure of symptoms? A health-related incident? Exposure or suspected exposure to COVID-19?

How would you make non-compliance and incident management information publicly available if required to do so?

Details:

Section 5: Additional RequirementsThe Emergency Management (Cross Border Travel No 12) (COVID-19) Direction 2020 sets out a number of other requirements that apply to or may apply to specialist workers in essential sectors wishing to enter South Australia.

Please complete the table below by checking the box to the left of the item to confirm you have advised your workers both verbally and in writing of their obligations in the following regards:

Requirement

☐ 1. To meet the self-quarantine requirements set out in Schedule 3 to the Emergency Management (Cross Border Travel No 12) (COVID-19) Direction 2020.

☐ 2. Wear a surgical face mask (covering mouth and nose) in South Australia at any time during the 14 day period commencing on the date of arrival into South Australia.

☐ 3. Keep and retain records of close contacts for a 14 day period commencing on the date of arrival into South Australia, or if they remain in South Australia for less than 14 days, then for that period.

☐ 4. Not enter South Australia from Victoria on a road other than one listed in Schedule 4 to the Emergency Management (Cross Border Travel No 12) (COVID-19) Direction 2020.

☐ 5.To have a COVID-19 test within 24 hours after arrival into South Australia and on the twelfth day after their arrival into South Australia, unless otherwise exempt from all or part of this requirement under section 14 of the Emergency Management (Cross Border Travel No 12) (COVID-19) Direction 2020.

Section 6: Supporting InformationPlease ensure you attach any supporting information that may be helpful to illustrate aspects of your Essential Sector COVID-19 Risk Mitigation Plan.

This could include, but not be limited to, information such as:

Documented processes Records COVID-19 Risk Register Other plans such as a COVID-19 Safe Plan Written communications to staff Photos.

Section 7: Declaration

☐ I have supplied the information set out in this document (Essential Sector COVID-19 Risk Mitigation Plan) for the essential sector organisation of which I am the employer/ authorised representative of the employer. The Plan outlines the COVID-19 risk mitigation strategies in place during periods of work for the benefit of my workers and others. As the employer/authorised representative for the employer, I confirm that the measures set out in this plan have been implemented and will continue to be implemented to ensure our workers are COVID-19 safe while working and to reduce the risk of transmission of COVID-19.

Full name and title of essential sector employer / authorised representative for the

employer

Signature

Date