What is “Effective Country Programming in

FAO?”

Country Programming Policies and Principles in

the OrganizationMariangela Bagnardi, OSD

CP Policies and PrinciplesThey are defined in the 108th Programme Committee Document

CP Policies • Policy 1: Integration

Priority setting, CPF, CWP Emergency operations and Disaster Risk Management Resource mobilization (e.g., resoure requirements and gap) Project cycle management

• Policy 2: Alignment with Country programming cycle UN Programming cycle FAO reform process (e.g., decentralization and roles and responsibilities)

• Policy 3: Subsidiarity• Policy 4: Results-based

CP Policies and Principles

“The new approach requires that CPF and CWP be adopted for all countries receiving FAO support, regardless of whether there is an FAO country representation.

Exceptions to the preparation of CPF are proposed by the FAO Representative to the ADG/RR, who assesses the reasons for the exception. “

Extract from the 108th Session Report of the Programme Committee

ECP in practical terms

• Being Strategic: The Country Programming Framework (CPF)

• Getting the resources: Resource Mobilization (RM)

• Developing and delivering on projects: The Project Cycle (PC)

• Planning and managing the work: The Country Work Plan (CWP)

Please write your views on the flipcharts...

Overview of the Project Cycle Phases

Mariangela Bagnardi

Effective Country Programme Effective Country Programme = Effective Project Delivery= Effective Project Delivery

Brainstorming:What is important for effective delivery

of FAO’s projects?

Purpose of the New Project Cycle Purpose of the New Project Cycle (PC): Effective Project Delivery (PC): Effective Project Delivery

New Project Cycle aims to:

• Improve strategic alignment of projects and their contribution to country results

• Improve accountability • Support decentralization • Support Results Based Management of

projects• Mainstreaming quality standards

throughout the project cycle including the application of the UN common programming principles

Results Based Management

Gender equality

Shared underlying Principles

Shared UnderlyingPrinciples(1) Accountability (2) Public participation,Inclusion, and accessto information

Environmental Sustainability

Human Rights

Capacity Development

The 5 UN programming principles at the basis of the new PC: 3 reinforcing normative principles and 2 enabling principles

Overview of the new PCOverview of the new PC• Upgrade of PC management based on best

practices• Applies to all projects, including

emergency and UNJPs• Supersedes previous Field Programme

Circulars and TC procedures concerning the Project Cycle

• PC composed of guidelines, practical guidance, FPMIS web-based tools & workflows and user manual

• Support available: OSD advice, training sessions, FPMIS help desk

FAO Project Cycle - StepsFAO Project Cycle - Steps

Identification

Formulation

Appraisal and Approval

Implementation and Monitoring

Evaluation

Closure

Project document

Terminal report Concept Note

Progress reports

Applying a programmatic approach to project Identification

Mariangela Bagnardi

CPF results matrixCPF results Indicators, Targets,

and baselinesMeans of

verificationsAssumptions

Priority areaOutcome

Outputs

Outputs

Organizational results

UNDAF outcome

A practical case – CPF Pakistan

Five Steps:

1. Identification of a project to address specific problem/need of

members and/or exploit opportunities to advance agenda of FAO

to support the achievement of agreed CPF outcomes

2. Establishment of a Project Task force3. Preparation of a Concept Note (CN)4. Appraisal and endorsement of the CN5. Formalization of relation with

Resource Partners

Identification Phase: the Steps Identification Phase: the Steps

Project Task Force(PTF)

By Daniele Salvini

• It is a management, consultative and supporting body

• It is established and guided by the (prospective) BH

• It consists of representatives of technical, opera-tional and administrative units supporting the project

• Each PTF member is formally appointed by its respective unit

Project Task Force – What it is?Project Task Force – What it is?

• It is established by the PTF Chair (prospective BH) at the beginning of project identification phase

• Members are immediately involved in all the phases of the project cycle

• Overall principle is the geographic proximity and the subsidiarity principle

Composition of the PTF

Type of Project Chairperson Members

National FAO Representative Project formulator, LTU, LTO, Funding Liaison Officer, other relevant technical officers.

Subregional Subregional Representative/CoordinatorRegional Regional Representative

Interregional/Global Head of technical division

Project Task Force - ConstitutionProject Task Force - Constitution

• PTF Chair (BH) guides, coordinates and manages project cycle, from identification, through implementation, until its closure. S/he’s full accountable for it.

• Pr. Formulator: s/he works under the overall supervision of the PTF Chair. S/he can be a SM or a Consultant. In this case the supervising Technical Officer assumes her/his responsibilities versus FAO. The Pr. Formulator has to submit the draft PRODOC to the ITR (Interdisciplinary Technical Review) before the final approval.

• LTU: should always be in HQ to ensure corporate norms are maintained and applied with the same standards in FAO´s field work.

• LTO: ensures and coordinates all highest-possible quality level technical inputs to the project from the identification to its completion. S/he designated by the ADG/RR in RAP. S/he maintains functional links with the HQ technical division.

• FLO: Maintains corporate relations with Donors, controls the Funding Agreement and the Project Agreement, checks and forward progress reports and budget revisions.

Project Task Force - RolesProject Task Force - Roles

During the “identification”, “Formulation” and “Appraisal/ Approval” phase of each new project,

PLEASE

Keep Mr. Kenya KONNO, FPG Officer, always copied

Project Task Force - RecommendationProject Task Force - Recommendation

Project Task Force

Thanks

Project formulation: Project document and FPMIS tools (M. Bagnardi)

• Review and confirmation of PTF members• Formulation of the PD by the Project

Formulator with the full support of the PTF members

• Identification of project implementation modality (DEX versus NEX)

• Provision of standard Project Documentation: Project Document (25 pages + annexes) and project agreement

• Provision of Funding and Resource Partner Agreement

Formulation Phase – Steps Formulation Phase – Steps

• For the time being the PD is a Word Doc

• The formulation process is further standardized through FPMIS support tools (tc-fpmis-dataquality@fao.org) providing templates for the preparation of: – the Project Results Matrix (Logical

Framework)– the Results-based Budget (that feeds into

Oracle)– the Work Plan, and – the Risk Management Matrix (under

construction)

Note: The use of the first 3 FPMIS-based templates is already mandatory!!!

Formulation – Formulation – web-based FPMIS Tools web-based FPMIS Tools

Tips for development of the project Tips for development of the project results chain (results chain (contributioncontribution))

IMPACT - longer term positive changes that the project aims to contribute to (ideally to correspond to a CPF and/or UNDAF priority)

OUTCOME – Expected short and medium-term positive effects for the project. The outcome is not entirely deliverable (= not fully within the project manager’s control, as it will depend on stakeholders’ actions and assumptions )

Tips for development of the project Tips for development of the project results chain (results chain (attributionattribution))

OUTPUTS – describe what the project will deliver in order to achieve outcome. They are the deliverables in control of project manager!

ACTIVITY – actions to be undertaken to achieve each output. TO NOTE: in an RBM environment carrying out or completing an activity does not constitute a development result!!

Project Execution & ImplementationModalities

Daniele Salvini

Project execution entails overall technical and fiduciary accountability of the use of the available resources and the achievement of the agreed results•FAO (or DEX) •Government (or NEX) Project implementation needs also to be clarified. It can be:•FAO or•NGOs/CSOs or the•Government

Who will execute the project?Who will execute the project?

Who will execute the project?Who will execute the project?Execution Implementa

tionAccountability/Procedures

DEXFAO is technically and fiduciary accountable for the achievement of pr. objectives

FAO FAO buys, recruits and implements as per its rules

NGO/CSO NGO/CSO is accountable to FAO for the results, and buys & recruits following its own rules if internationally accepted . LoA + HACT

Government (NIm)

Usually through LoA or using its own rules if accepted by FAO

NEXGov. is technically and fiduciary accountable for the achievement of pr. objectives

FAO FAO is accountable to the Gov. but FAO buys, recruits and implement as per its rules

NGO/CSO NGO/CSO is accountable to the Gov. For the results, and buys & recruits following its own rules if internationally accepted

Government FAO gives advice during pr. cycle, Gov. buys, recruits and implements as per its rules if accepted by FAO

Who will execute the project?Who will execute the project?

In DEX modalities (the vast majority of current projects) FAO has received the resources and it is technically and fiduciary accountable for the final results of the project.

In NEX modalities, (NEX guidelines and procedures are still under development in FAO. for the time being only 1 project is implemented under NEX arrangements, in Ecuador), FAO has received the funds and transfer them to the Government which becomes technically and fiduciary accountable for the final results of the project.

Project Documentation

Masa Kato

Project Document TemplateProject Document Template

25 PAGES

Results Matrix Format Results Matrix Format (the template (the template to be used is in FPMIS)to be used is in FPMIS)

Risk management matrixRisk management matrix

Thanks