WHAT IS UNDERGRADUATE EDUCATION?

HOW DO THEY BUDGET?

Undergraduate Education Flowchart

Dean of Undergraduate

Education—John BellAssistant Dean

—Carolyn Tuitupou

Honors Program—

Madison Sowell

Dean’s Secretary—

Heather Hammond

General Education—

John Lamb

First YearExperience—Steve Turley

Freshman Academy—

Pat Esplin

UniversityWriting—Gary Hatch

Prestigious Scholarships

Alcuin

Dean’s Office

Campus-wide Honor

Societies

Dean’s Office

Operating costs for all Undergraduate Education (UE) offices

Year-end faculty research and course development grants for UE initiatives

Capital equipment expenditures

Honors Program

Honors Program costs Course enhancement/curriculum

development funding Great Works tickets Summer Honors at Cambridge costs

Thesis & Prestigious Scholarships Honors thesis research funding Promoting prestigious scholarship

applicantssee http://opsf.byu.edu

Campus-wide Honor Societies Phi Eta Sigma Phi Kappa Phi Golden Key National Society of Collegiate Scholars

General Education

GE assessment & evaluation Teaching & learning

conferences/workshops GE matching grants & curriculum

development GE spring/summer replacement funds

Alcuin Awards

General Education (GE) Alcuin 3-year teaching award for outstanding GE faculty

University Writing

Oversight of freshman writing courses Oversight of advanced writing courses Faculty writing workshops Writing Across the Curriculum

initiatives Writing Fellows Program

First Year Experience

Coordinates all First Year experiences: New Student Orientation, Peer Mentoring programs, summer reading program, Freshman Academy, freshman seminars, and any other activities associated with first year students (freshmen and transfer).

Freshman Academy

Freshman Academy creates learning communities to provide the best possible teaching and learning environment for entering students with peer mentors to help guide them.

History of UE Budget

Started in 1999 with no fiscal records or history

Had quick tutorial mid-November 1999 to help close out 16-month budget year

Tracked with Excel in 1999 and 2000 Moved to Access database in 2001 to

better track expenditures and provide reports more easily read by faculty

Continue to use and expand the database

Established Class List for Each Area

Individual Annual Budgets

Use Excel spreadsheets to show history of expenditures

Have beginning year budgets with subclasses and request changes for next year during resource planning

Finally have a clear picture of annual spending after tracking with classes for past five years

Individual Budget Sample Spreadsheet

Tracking Expenditures

Tracking Budgets

• Our Access Database

Tracking Budgets

• Transactions

Tracking Budgets

• Monthly Reports YTD Operating

Unit Summary YTD Class

Summary New Transactions

Tracking Budgets

• Contract Report

What Is Unique about UE’s Budget? The flexible nature of the budget.

Many programs have 0030 unallocated funds because funding account needs cannot be predicted when doing resource planning the year before.

Some of the 0030 funds are used for year-end curricular development funding and faculty research.

Our programs serve the entire campus. We have no faculty assigned to our area;

we borrow faculty from other areas on campus.

Administrators come and go every 3-5 years.