WHAT’S NEW? ______________________________________________________________ 1

E-ONE-STOP SHOP __________________________________________________________ 2

LINKS TO OTHER WEB SITES_________________________________________________ 3

ESCROW APPLICATION ______________________________________________________ 4

MOTOR CARRIER SUBSCRIPTION SERVICE AGREEMENT ______________________ 5

IMPORTANT INFORMATION _________________________________________________ 6

INTRODUCTION_____________________________________________________________ 7

OFFICE INFORMATION______________________________________________________ 8

REGISTRATION INFORMATION _____________________________________________ 10

IFTA MILEAGE PRINTED ON RENEWAL______________________________________ 13

REGISTRATION FEES AND GROSS WEIGHT BRACKETS________________________ 14

APPORTIONED APPLICATIONS ______________________________________________ 15

RENEWAL IRP REGISTRATION ______________________________________________ 17

REGISTRATION REQUIREMENTS ____________________________________________ 21 HEAVY VEHICLE USE TAX _______________________________________________________ 22

HOW TO MAKE CHANGES___________________________________________________ 24 SCHEDULE C ____________________________________________________________________ 24

Equivalent Weight Chart ___________________________________________________________ 29

Canadian Equivalent _______________________________________________________________ 30

IRP Registration Years, Renewal Period, and Enforcement Dates__________________________ 31

Maximum Allowable Weight ________________________________________________________ 33

Adding A Jurisdiction ______________________________________________________________ 36

Estimated Miles - Add Jurisdiction ___________________________________________________ 37

APPLICATION FOR KANSAS TITLE___________________________________________ 38

SALES TAX REQUIREMENTS ________________________________________________ 41

APPORTIONED BILLING STATEMENTS ______________________________________ 53

Quarterly Payments __________________________________________________________ 54

REFUNDS - CREDITS - ABATEMENTS ________________________________________ 55 Hunter’s Permit ___________________________________________________________________ 60

REPLACEMENT CAB CARDS AND PLATES ____________________________________ 61

LEASING RULES ___________________________________________________________ 65

RECORDS FOR AN AUDIT ___________________________________________________ 66

OTHER OFFICES ___________________________________________________________ 70

KANSAS CORPORATION COMMISSION (KCC) _________________________________ 72

KCC AUTHORITY TYPES ____________________________________________________ 73

IRP JURISDICTIONS' _______________________________________________________ 74

ADDRESS & TELEPHONE NUMBERS _________________________________________ 74

Definitions__________________________________________________________________ 82

1

WHAT’S NEW? Creation of Kansas Trucking Connection The Kansas Corporation Commission Motor Carriers Section, the Kansas Department of Transportation Oversize/Overweight Special Permits Section, and the Kansas Department of Revenue Motor Carrier Services Bureau are in the process of relocating all their respective staff and offices into one site at 1500 SW Arrowhead Rd., Topeka, KS. This new office is designed to progressively improve and simplify the services currently provided to our customers with the creation of a One-Stop-Service. There will be one main phone line and one main fax line at the Kansas Trucking Connection. At the current time, these departments will act independently to meet existing statutory requirements and collaboratively to meet customer needs. The Kansas Department of Revenue IFTA Bureau will not be included in this move. However, the MCSB staff will continue to provide the same IFTA assistance as they have in the past. Future developments include: creation of one carrier application form to obtain registration, IFTA, and KCC compliance; improving documentation processing by scanning and imaging systems; cross-training staff of the various duties performed by these departments so that a customer may be helped on first contact by one staff associate to obtain Oversize/Overweight Permits, IRP registration, IFTA, and KCC compliance; and offering training to increase usage of Internet processing to meet customer needs at their convenience.

TOTAL REISSUE OF ALL IRP PLATES IN 2005

During the 2005 IRP Renewal all IRP accounts will be issued new license plates for their trailers and power units. Please renew early to get your new your tags and new cab cards on and in your vehicles by the March 1, 2005 deadline.

Online E-Truck Stop News

Check out the new developments at www.trucking.ks.org. The Kansas Corporation Commission has renewals, adding or deleting or transferring vehicle processing on-line.

IFTA has filing your Quarterly returns on-line. Watch for the development of obtaining IFTA decals on-line in January 2005.

Apportioned Registration Refunds on Sold Leased Vehicles

Effective 04/02/2004 the MCSB will process refunds on vehicles leased on to Kansas IRP accounts when the vehicle has been sold, repossessed, foreclosed by mechanic’s lien, title transferred by operation of law, or the owner is deceased and the deleted vehicle is not going to be replaced by another vehicle. The required documentation is outlined in this book under refunds. For example, a copy of the bill of sale is required to be provided with the properly completed and notarized Application for Refund of Kansas Apportioned Fleet Registration form (MCS-105) for sold vehicles that are being deleted from the account. The MCS-105 application is designed to be completed by an authorized representative of the IRP account and the Federal Tax Identification Number required and provided on the MCS-105 will be for the IRP Registrant since the refund will be sent to the IRP registrant.

2

E-ONE-STOP SHOP

VISIT THE INTERNET AT OUR WEBSITE: www.truckingks.org Go to this Website and process the following on-line now: • IFTA renewals. • IFTA quarterly return processing. • E-check purchasing of IFTA decals. • KCC (Kansas Corporation Commission) renewals. • Add, delete, or transfer vehicles to your KCC account. • IRP renewals. • IRP Supplement processing to add vehicles, transfer vehicle fees, add jurisdictions, increase vehicle weights, and to replace lost

credentials. Who Can Use the On-line Permit System? Any motor carrier, permit company or individual with an escrow account from Central Permit and a Motor Carrier INK subscription may purchase permits. Getting Access You need an Escrow account, a user name, and a password. • To get an escrow account, fill out the escrow form or contact Central Permit at (785) 271-3145. • To get a user name and password, fill out the Motor Carrier Subscription form and download the terms and agreement or contact

the Information Network of Kansas at 1-800-4KANSAS or (785) 296-5059. • These forms are available in this book. • There is a $50 minimum deposit to open Escrow account if you only plan to do IRP transactions. You will receive a letter

advising you to deposit funds when your Escrow account balance drops below $25. There are no other charges involved in getting your access set up.

What is the Information Network of Kansas (INK)? Is the primary Internet provider for many state agencies, you may visit them at http://www.accesskansas.org/. Some services provided by INK require a subscription, for subscription information logon to: http://www.accesskansas.org/subscribeform.html Why Would I Want To File On-line? Internet supplement processing • It is easy to do and it allows you to add vehicles, transfer vehicle fees, add jurisdictions, increase vehicle weights, and replace lost

credentials (cab cards and license plates) at your convenience. • After you have submitted the information you will be able to print off the necessary documentation to get your vehicle on the

road. • The next day (unless it is a holiday, weekend, or your entry occurred after 6 PM) your billing invoice will be available for you to

printout for submission to our office with the required documents and payment. You enter the information prompted one time and the system will create the Schedule C and Title Application forms for you to print off.

• You will continue to have 30 days to complete the process and receive your credentials. • There is no charge for replacement cab cards. INK charges a $1.00 transaction fee. The replacement license tag fee of $6.50 plus

the $1.00 INK processing fee includes the cab card and plate and is deducted immediately from your Escrow account, which allows us to promptly mail your replacement tag to you.

Payments of IRP Internet Supplements and Renewal Invoices

• The next business day after you have completed your on-line transaction you will be able to pay your invoice with an E-check. This means you provide your personal checking account routing number and the fees will be automatically drafted out of your account.

3

IRP Renewal Processing As of December 2002 we encouraged all of our IRP accounts to file their renewal on-line. • You do not need an Escrow account to process your renewal on-line. • You will need your IRP account number and your PIN annually assigned by MCSB off the forms we mail to you. • It is designed to allow you to return to the session and complete your processing if you get interrupted. After your renewal has

been created you can resume processing supplements on-line. When Would I Not Be Allowed To File On-line? • If your IRP account balance exceeds $100.00 due you will not be able to process renewals on-line. • If you are trying to enter a supplement for a vehicle that the purchase date exceeds 30 days. • If your IRP account was not in good standing. • If your IRP account was inactive. Letter size Cab Cards Effective August 28, 2002, Kansas began producing our cab cards printed on standard letter size 8 ½” x 11” white paper. Law enforcement and IRP was informed of this change. The 2004 renewal cab cards displayed the Kansas State Seal watermark in the background as a security enhancement. Apply For A US DOT Number On-line The FMCSA announced that as of September 23, 2002 motor carriers domiciled in the U.S. or Canada could apply for a USDOT number on-line and receive the number immediately! http://safer.fmcsa.dot.gov/

LINKS TO OTHER WEB SITES

Federal Web Sites

Federal Motor Carrier Safety Regulations – http://www.fmcsa.dot.gov/rulesregs/fmcsr/fmcsrguide.htm Safer – Safety & Fitness of Carrier –http://safer.fmcsa.dot.gov/ IRS instructions and Form 2290 Heavy Vehicle Use Tax IRS http://www.irs.gov/ and type 2290 for the form number search. Federal Motor Carrier Safety Administration – apply for authority- insurance payments- fine payments- http://diy.dot.gov/ State Web Sites Department of Revenue - http://www.ksrevenue.org/ MCSB forms may be found at this Website. Then select Forms/Publications, then Motor Vehicle, and then Motor Carrier Services.

Kansas Corporation Commission- http://www.kcc.state.ks.us/ Department of Transportation- http://www.ksdot.org/ Kansas Highway Patrol - http://www.kansashighwaypatrol.org/ Links to all of the above - http://www.truckingks.org

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ESCROW APPLICATION

Application Escrow Account for Kansas Permits

Company: __________________________________________________________________________ Address: ___________________________________________________________________________ City: _________________________ State: ________________ Zip Code: ______________ Telephone: ( _____ ) ______-________ Representative of Company: ____________________ Federal Employee Identification Number (FEIN): _____________________________________ Social Security Number if no FEIN number: _________________________________________

Fax Number: ( _____ ) ______-________ Account Number: _______________________

PROVISIONS The Company will deposit with the Kansas Department of Revenue (KDOR), Central Permit, a minimum of $50.00 in an escrow account and allow Central Permit and/or the Kansas Department of Transportation (KDOT), Central Permit, to draw funds from this account to pay for permit issued by them. An account number will be assigned to the Company. Each time a permit is issued the fee will be deducted from the escrow account. If the escrow account reaches a zero balance, further permits will not be issued until the escrow account is replenished. In no case shall the balance in said account fall below a zero balance. The above named Company absolves, agrees to defend and holds harmless the Kansas Department of Revenue and/or the Kansas Department of Transportation of any liability relating to the issuance of the escrow account. I further understand, the escrow account may be canceled at any time at the discretion of Central Permit. Company Signature: ___________________________________________________ Date:____________________ (Authorized Signature) Approved by: ___________________________________________________ Date:____________________ (Administrator Central Permit)

Mail application and at least $50.00 to open account to: Central Permit

1500 SW Arrowhead Rd. Topeka, KS 66604-4027

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MOTOR CARRIER SUBSCRIPTION SERVICE AGREEMENT Please print and complete the following information. Send via U.S. Postal Service to: Central Permit 1500 SW Arrowhead Rd. Topeka, KS 66604-4027 In order to subscribe to the Information Network of Kansas (INK), you must complete all sections of this Service Agreement. Please carefully read all information, including the page of terms and agreements, billing options and cancellation terms. The Agreement must be signed, dated, and returned to the address indicated above. Certain INK services also have statutory and/or transaction fees associated with them. All fees are subject to change by the Board of Directors of the Information Network of Kansas, Inc. If you have any questions regarding information contained within this Agreement, please contact the Information Network of Kansas at 1-800-4KANSAS (452-6727). I have read and agree to the terms and agreements of the Information Network of Kansas Subscription Service Agreements and the information on the Kansas Open Records Act describing the limitation for use of information accessed through INK. CUSTOMER SIGNATURE

FOR OFFICE USE ONLY

Account #__________________ User Name__________________

Password__________________ Classification __________________

INK Signature__________________ Date__________________

________________________________________ Signature Date: _____________________ Name: __________________________________ Title: ____________________________________ Email: ___________________________________

Escrow Acct.__________________ checkbox

Email my login name, password, and confirmation letter. _____________ (initial here)

Mailing Address Organization Name: _____________________________________________ Attention: _____________________________________________________ Address: _____________________________________________________ City: ______________________ State: ______________ Zip: ___________ Phone #:__________________ ext: _________ Fax: __________________

Billing Address (if different from above) Organization Name: _____________________________________________ Attention: _____________________________________________________ Address: _____________________________________________________ City: ______________________ State: ______________ Zip: ___________ Phone #:__________________ ext: _________ Fax: ___________________

Billing Options – Please select one

checkboxCredit Card (Monthly usage fees are charged to credit card)

Card #: ______________________________ Exp. Date: _____________________

checkboxElectronic Funds Transfer (Monthly usage fees are deducted from checking account)

Bank Name: _______________Routing #: ______________Account #: _________________

checkboxManual Billing Option (Monthly charge per login ID used is $15.00 or actual usage fees;

whichever is larger. Monthly statement sent via mail.)

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IMPORTANT INFORMATION

When you call us to verify or search information to assist you, please have your IRP Account Number and your license plate number, or vehicle identification number ready. SCHEDULE C SUPPLEMENT APPLICATION The schedule C form is used to add vehicles, transfer vehicles, and delete vehicles. Use this Checklist to know what items should be sent with SCHEDULE C Form: ADDITIONS 1. Provide the proof of ownership via: original title if assigned on the back to new purchaser OR Manufacturer Statement of Origin

OR provide a front and back copy of the clear title with the owner’s name printed on the front side of the title. 2. Provide a VIN (Vehicle Identification Number) Inspection that has been completed by the Kansas Highway Patrol or another

state’s law enforcement for an out of state title. 3. Notarization is needed if the vehicle is purchased from a notary state. (AZ,KY,LA,MT,NC,OH,OK,PA,WY) 4. All liens must be released and notarized if required by a notary state. (KS,WV,WY) 5. If the vehicle you are adding has just been purchased (it does not have a clear title), you will need to provide a Sales Tax

Exemption Number or the Sales Tax Payment, and surrender the current title. If you need to apply for exemption of Sales Tax Payment, you will also need to provide a completed Business Tax Application and a copy of the current Lease Agreement between both parties. NOTE: the name on the lease agreement, the business tax application form and the title must match exactly. In order to apply for exemption, our office must receive these forms within 30 days of the date the vehicle was purchased. Once your Business Tax Application has been processed, you will receive your Sales Tax Number.

• Leasing to a Private Carrier you will need to pay Kansas Sales Tax. • Leasing to a For Hire Carrier you will need to provide a Kansas Sales Tax number, or completed business tax application

form. • Company owned will pay sales tax if a Private Carrier. • Company owned with current For Hire Authority may use their KCC authority number or MCID Number to apply for

exemption of sales tax. 6. Provide a completed and signed title application form if adding a newly purchased vehicle with an assigned outstanding

negotiable title or adding a vehicle with an MSO (Manufacturer’s Statement of Origin form). 7. Heavy Vehicle Use Tax needs to be provided if the vehicle was purchased 60 days or more days ago. TRANSFERS Fees transfer on vehicles not the tags. 1. Return the license plate and cab card of the deleted vehicle. 2. List date of deletion and the reason it is being deleted. 3. Complete the addition section with the new vehicle information. The following are Holidays for State Associates in calendar year 2004 & 2005: Christmas Day Friday, December 24, 2004 New Year's Day Friday, December 31, 2004 Martin Luther King Day Monday, January 17, 2005 Memorial Day Monday, May 30, 2005 Independence Day Monday, July 4, 2005 Labor Day Monday, September 5, 2005 Veterans Day Friday, November 11, 2005 Thanksgiving Day Thursday, November 24, 2005 Friday, November 25, 2005 Christmas Day Monday, December 26, 2005

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INTRODUCTION

IRP INTERNATIONAL REGISTRATION PLAN Kansas is a member of the International Registration Plan referred to as the IRP. Members of the IRP include all of the United States as well as Canadian jurisdictions. Under the IRP an owner of a Kansas based vehicle or fleet shall make application for apportioned registration only to Kansas. Kansas will provide each IRP jurisdiction information contained in the application. Vehicles registered under the IRP shall be deemed fully registered in all jurisdictions for both inter-jurisdiction or intra-jurisdiction movement. Kansas shall determine the percentage of miles operated in Kansas and each IRP jurisdiction to the total miles operated in all jurisdictions. The percentages applicable to the registration fee of each jurisdiction will be calculated and a billing notice covering registration will be issued. An optional breakdown of registration fees by vehicle is available on more than one vehicle. The enclosed original application is to be completed according to the instructions on the back of the form. If you had a fleet with Kansas apportioned registration for the previous registration year; the renewal application is a printout based on that information. If any changes have occurred they must be noted on this application.

IMPORTANT DATES

The registration year for Kansas apportioned vehicles is January 1 through December 31 each year. Kansas apportioned registration renewal applications are sent out of our office Mid December each year. Please review the renewals for accuracy and make required changes and return them to our office as soon as possible or process your renewal on-line. We process renewals by date of receipt. Please remember these dates so that if you do not receive your next renewal packet in the mail you will need to contact us. We encourage renewal payment prior to February 15. Waiting to pay fees until the expiration of the grace period, March 1 does not allow adequate time to receive new cab cards and license plates.

Quarterly payment may be an option if received and paid in our office on or before March 1. Full fees are assessed March 2. The enforcement deadline for each renewal will begin March 2 of each year. Any vehicle that has not registered, which is required to be registered prior to that date, shall be subject to a penalty of $2 for each vehicle. Vehicles in the possession of the owner on and after January 1 of a registration year are subject to registration for that year.

CREDENTIALS Kansas shall issue a cab card describing each vehicle in the owner's fleet and a license plate. The cab card shall also indicate the name of each IRP jurisdiction with which the fleet owner is apportioning the registration of a fleet. The base IRP jurisdiction shall be the only jurisdiction to issue credentials. When you receive your credentials from us, check your cab cards for correct information. Your cab card describes your vehicle, where you go and the maximum weight in each apportioned jurisdiction. If the information is not accurate you may be ticketed and fined. Keep your IRP cab card in your vehicle. A photocopy of your IRP cab card is not valid. Display your apportioned plates on: The front of tractors. The back of straight trucks The back of all trailers.

Keep the original cab cards with the vehicle assigned. E-Mail Permits Carriers who have Internet service will now have the option to receive their IRP temporary registration permits sent electronically to their e-mail service. Also, the Central Permits Section offers the option of sending the permits they issue electronically. Customers will need to provide their e-mail address and it will be their responsibility to provide updates regarding e-mail address changes.

8

OFFICE INFORMATION

CUSTOMER SERVICES

LOCATION & EXPRESS MAIL ADDRESS KANSAS TRUCKING CONNECTION MOTOR CARRIER SERVICES BUREAU 1500 SW Arrowhead Rd. Topeka, KS 66604-4027

MAILING ADDRESS

DEPARTMENT OF REVENUE DIVISION OF VEHICLES MOTOR CARRIER SERVICES BUREAU DOCKING STATE OFFICE BLDG. P O BOX 12003 TOPEKA KS 66612-2003

When you call us to verify or search information to assist you, please have your IRP Account Number and License Plate Number, or Vehicle Identification Number ready. KANSAS TRUCKING CONNECTION For Apportioned registration (IRP) KCC Credentials IFTA processing Oversize/overweight and other permits Call: 785-271-3145 Fax: 785-271-3283 Oversize permits 8:00 A.M. to 5:00 P.M. Registration 8:00 A.M. to 5:00 P.M. New accounts must be in the office by 4:00 PM.

The IRP Section can accommodate the motor carrier by providing the following services: • File a Kansas apportioned registration

application. • Process a NEW Interstate Fuel Tax Agreement

(IFTA) application only during our registration renewal season.

• Purchase and obtain IFTA decals. • Receive new Certificates for Liquid Fuel if

carrier has Master License. • Pay an existing Sales Tax obligation or request

sales tax exemption when applicable. • Process title work for IRP registered vehicles. • Process a Special Title for a Kansas resident who

is leasing on to an out-of-state carrier that is providing the vehicle tag.

The Central Permit Section can accommodate the motor carrier by selling the following permits: • Seventy-two hour truck registration (not

applicable for KS based carriers). • Motor Fuel Permits. • L.F.C.L. Permits. • Thirty day truck registration. • KCC Special Clearances. • KCC Emergency Clearances. • Oversize/Overweight permits. • Harvest permits. • Hunters permits. You can use a permit service, establish an escrow account, use Western Union Quick Collect, or use VitalChek credit card processing with MasterCard, Visa, Discover Card, or American Express.

9

PAYMENT SERVICES WESTERN UNION QUICK COLLECT Carriers who prefer to pay accounts quickly can use the Western Union Quick Collect. This service is less expensive than any of the express companies. Your payment is usually received within the hour of your visit to a Western Union location. Take cash to the Western Union Agent nearest you and the transaction will cost $12.95 for up to $5,000. They also accept credit cards for Quick Collect and you may call Western Union however fees are more expensive and vary in price. For up to $2,000 fees are $95. CASH OPTION: Call 1-800-325-6000 for nearest agent. Take cash. Identify as a quick collect customer. Complete the transmittal form Payee: Motor

Carrier Services Bureau Code City: KansasTruckConnection Use your apportioned account number as the REFERENCE NUMBER. PHONE OPTION: Call 1-800-634-3422 If calling from your home or office Press 2. Enter information via voice response unit and

operator. Receive Money Transfer Control Number

(MTCN) (additional processing may be required).

INTERNET OPTION: Phone: 1-800-634-342 Go to www.westernunion.com. Under “Send Now’ select Quick Collect Option

by scrolling. Complete creditor information. Complete personal information and registration

(skip if previously registered). Receive final receipt to print out with Money

Transfer Control Number (MTCN) (additional processing may be required).

VITALCHEK

VitalChek is a credit card servicing company that enables our office to process your credit card for a fee that is charged on your account. You may use your credit card in our office or provide us your credit card number by phone to pay your IRP bill or to order a permit from our Permit Section. You may use MasterCard, Visa, Discover, or American Express through VitalChek. VitalChek will add a processing fee on your credit card bill at the time the transaction is processed in our office. VitalChek Fee: 2.5% of the total amount billed or a minimum $7 fee, which ever is greater. E-Check Payments • IRP Supplements and Renewals that are created

on the Internet are eligible for e-check payments. The next business day after you have completed your on-line transaction you will be able to pay your invoice with an E-check. This means you provide your personal checking account routing number and the fees will be automatically drafted out of your account.

10

REGISTRATION INFORMATION Kansas based apportioned registration includes the following types:

REGISTRATION

To be an apportioned IRP registrant, you must have a vehicle(s) that will operate in Kansas and one or more member jurisdictions.

You may register a power or trailer fleet in Kansas if you have an established place of business in Kansas. (a) "Established Place of Business" means a physical structure owned, leased or rented by the fleet registrant. (b) The physical structure shall be designated by a street number or road location, be open during normal business hours, and have located within it:

(1) a telephone or telephones publicly listed in the name of the fleet registrant,

(2) a person or persons conducting the fleet registrant's business, and

(3) the operational records of the fleet

(unless such records can be made available in accordance with the provisions of Section 1602. of the Plan).

Your fleet must accumulate mileage in Kansas and the operational records for your vehicles must be kept or made available for audit in Kansas.

(a) "Apportionable Vehicle" means any vehicle, except recreational vehicles, vehicles displaying restricted plates, city pick up and delivery vehicles, buses used in transportation of chartered parties, and Government-owned vehicles, used or intended for use in two or more member jurisdictions that allocate or proportionally register vehicles and is used for the transportation of persons for hire or designed, used or maintained primarily for the transportation of property and:

1. Is a power unit having two axles and a

gross vehicle weight or registered gross vehicle weight in excess of 26,000 pounds or 11,793.401 kilograms; or 2. Is a power unit having three or more axles, regardless of weight; or

3. Is used in combination, when the weight of such combination exceeds 26,000 pounds or 11,793.401 kilograms gross vehicle weight.

Trucks and truck tractors, and combinations of vehicles having a gross vehicle weight of 26,000 pounds or 11,793.401 kilograms or less and buses used in transportation of chartered parties may be proportionally registered at the option of the registrant. Optional Registration

Kansas shall accept at the option of the carrier.

• Two axle commercial trucks operated intrastate in other jurisdictions in excess of 12,000 lbs.

PERMANENT TRAILER PLATES

Carriers that have a power unit fleet may register their trailers with this office. Trailers will receive a permanent registration plate and cab card. Unless trailers are deleted from the fleet at renewal, Kansas’s fees will be billed. Trailer registration can not be transferred. When a trailer is sold or deleted from the fleet the license plate and cab card must be returned to Motor Carrier Services Bureau. When a newly purchased trailer is registered via this office, then a new vehicle license plate and cab card is issued.

11

PERMANENT POWER PLATES

All power units, except Custom Harvesters, will be issued permanent power plates. Cab cards will be re-issued each year at renewal and if you have quarterly payments, again each quarter. Fees will be billed on all power units at the time of renewal unless you delete the vehicle and return the plates and cab cards to Motor Carrier Services Bureau. If a leased vehicle operates after January 1 fees will be assessed until credentials are returned to this office.

RENTAL VEHICLES

Rental Vehicle: Base Jurisdiction: The base jurisdiction must be met by the rental company as registrant of the fleet. Rental companies may now register vehicles in their name and long term lease them (over 30 days) provided they lease them without drivers.

FARM CUSTOM HARVESTERS

Kansas based custom harvesters can register vehicles bearing apportioned registration. This type of registration will be allowed if the following criteria are met:

• Transport farm machinery, supplies, or both to and from a farm, for custom harvesting operations on a farm.

• Transport custom harvested crops only from a harvested field to initial storage or to initial market locations.

• Transport agricultural products produced by such owner or commodities purchased by such owner for use on the farm owned or rented by the owner of such vehicle.

• The issuance of these account numbers and license plates will be distinguished by using the 800,000 series.

ONE WAY RENTAL FLEETS

The IRP provides for the allocation registrations of a one way rental fleet consisting of trucks that are rented or offered for rental without drivers on a short-term rental. These trucks have a

combined gross weight of less than 26,000 pounds.

A one-way rental fleet owner shall complete applications MCS-1A and 1B. List only the trucks that have been allocated to Kansas for registration. The trucks listed shall be a mix of trucks by combined gross weight in proportion to the Kansas mileage percentage applicable.

In conjunction with completing and filing the application, the applicant shall include a list of the total vehicles in the fleet including the combined gross weight.

All trucks of such one-way fleet so qualified will be allowed to perform both inter-jurisdictional and intra-jurisdictional movements in all jurisdictions.

HOUSEHOLD GOODS CARRIERS

Household Goods Carriers using equipment leased from Service Representatives may elect to base such equipment in the base jurisdiction of the Service Representative or that of the Carrier. If the base jurisdiction of the service repre-sentative is selected, the equipment shall be registered in the service representative's name and the household goods carrier shall be indicated as lessee. The apportionment of fees shall be according to the combined mileage records of the service representative and those of the carrier. Such records must be kept or made available in the service representative's base jurisdiction.

If the base jurisdiction of the household goods carrier is selected, the carrier shall register the equipment and the service representative shall be designated as lessor. The apportionment of fees shall be according to the mileage records of the carrier and the service representative, which must include intrastate miles, operated by those vehicles. The records must be kept or made available in the base jurisdiction of the carrier. Service representatives properly registered under this selection shall be fully registered for operations under their own authority as well as under the authority of the carrier.

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BUSES

Common carriers of passengers must file and apportion unless the bus is used exclusively for charter. The bus must be marked as "Chartered" and have an itinerary. At the option of the registrant, total miles may be the sum of all actual miles in a jurisdiction or it may be a sum equal to the scheduled route miles per jurisdiction from the farthest point of origination to the farthest point of destination of the scheduled pool.

APPORTIONED REGISTRATION EXEMPTIONS

• Buses transporting chartered parties.

• Vehicles with restricted registration plates, i.e., "Local," "Farm," "6,000 mile."

• Charitable vehicles, i.e. not for profit fraternal or religious organizations or an accredited school.

• Recreational vehicles (personal pleasure).

• Drive away, Transporter or Dealers.

• Government owned vehicles.

• Missouri Bilateral Supplemental Agreement.

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IFTA MILEAGE PRINTED ON RENEWAL Are the miles you report for the International Fuel Tax Agreement (IFTA) the same miles you use for your apportioned registration (International Registration Plan) (IRP)? If you did a name change with IFTA during the year you will need to submit this form.

We are able to electronically obtain the mileage filed on your Kansas IFTA returns in hopes of saving you the time of writing down this information on our renewal applications. Please read the following paragraphs to completely understand this new process: If you sign and return this form by September 30, 2005, your next apportioned registration renewal form will contain your mileage information from the IFTA returns you filed for the 3rd and 4th quarters of 2004 and the 1st and 2nd quarters of 2005. This is to match the IRP reporting period of July 1, 2004, through June 30, 2005. This mileage information will be used as actual miles traveled. Once received, you will be able to make any necessary changes to the preprinted mileage information and you will need to add any miles that are not captured on the renewal application. You can also add jurisdictions, even if you did not have actual miles during the reporting period. By signing this form you are allowing our agency to use the miles reported on your IFTA return for your IRP 2004 and subsequent years renewal applications. If you have any questions or concerns, please call (785) 271-3145. I, _______________________________, authorize the Division of Vehicles/Motor Carrier Services to (Print name) electronically obtain the mileage I have reported for the 3rd & 4th quarters of 2004 and 1st & 2nd quarters of 2005 from my IFTA tax return to be preprinted on my 2005 and subsequent renewal applications for IRP. I understand that I will be required to review the information on the renewal and make any necessary changes. ________________________________________________________ ___________ Signature of Owner, Partner, Corporate Officer, or Person Authorized by Attached Power of Attorney Date IFTA B# FEIN (Federal Employment Identification Number) Apportioned Account Number (IRP)

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REGISTRATION FEES AND GROSS WEIGHT BRACKETS NOTE: Gross weight or combined gross weight shall mean the weight of a truck and the cargo or payload transported

or the weight of a truck or truck tractor plus the weight of any trailer or semi trailer togetherwith the cargo or payload transported.COMMERCIAL TRUCKS

Gross Gross Jan.

Weight Weight Feb.

Pounds Bracket March April May June July August September October November December

12,001-16,000=16,000 $102.00 $76.50 $68.00 $59.50 $51.00 $42.50 $34.00 $25.50 $17.00 $8.50

16,001-20,000=20,000 $132.00 $99.00 $88.00 $77.00 $66.00 $55.00 $44.00 $33.00 $22.00 $11.00

20,001-24,000=24,000 $197.00 $147.75 $131.33 $114.92 $98.50 $82.08 $65.67 $49.25 $32.83 $16.42

24,001-26,000=26,000 $312.00 $234.00 $208.00 $182.00 $156.00 $130.00 $104.00 $78.00 $52.00 $26.00

26,001-30,000=30,000 $312.00 $234.00 $208.00 $182.00 $156.00 $130.00 $104.00 $78.00 $52.00 $26.00

30,001-36,000=36,000 $375.00 $281.25 $250.00 $218.75 $187.50 $156.25 $125.00 $93.75 $62.50 $31.25

36,001-42,000=42,000 $475.00 $356.25 $316.67 $277.08 $237.50 $197.92 $158.33 $118.75 $79.17 $39.58

42,001-48,000=48,000 $605.00 $453.75 $403.33 $352.92 $302.50 $252.08 $201.67 $151.25 $100.83 $50.42

48,001-54,000=54,000 $805.00 $603.75 $536.67 $469.58 $402.50 $335.42 $268.33 $201.25 $134.17 $67.08

54,001-60,000=60,000 $1,010.00 $757.50 $673.33 $589.17 $505.00 $420.83 $336.67 $252.50 $168.33 $84.17

60,001-66,000=66,000 $1,210.00 $907.50 $806.67 $705.83 $605.00 $504.17 $403.33 $302.50 $201.67 $100.83

66,001-74,000=74,000 $1,535.00 $1,151.25 $1,023.33 $895.42 $767.50 $639.58 $511.67 $383.75 $255.83 $127.92

74,001-80,000=80,000 $1,735.00 $1,301.25 $1,156.67 $1,012.08 $867.50 $722.92 $578.33 $433.75 $289.17 $144.58

80,001-85,500=85,500 $1,935.00 $1,451.25 $1,290.00 $1,128.75 $967.50 $806.25 $645.00 $483.75 $322.50 $161.25

Gross weight in excess of 80,000 pounds not applicable for Interstate highways.

APPORTIONED (REGULAR) TRAILER FEE STRUCTURE

FULL YEAR HALF YEAR

$35.00 $17.50

Trailer fees are reduced one-half beginning July 1.

KANSAS APPORTIONED FEES FOR FARM CUSTOM HARVESTING FOR TRUCKS OR TRUCK TRACTORSNOTE: Gross weight or combined gross weight shall mean the weight of a truck and the cargo or payload transported or the weight of a truck or truck tractor

plus the weight of any trailer or semi trailer together with the cargo or payload transported.

Gross Gross Jan.

Weight Weight Feb.

Pounds Bracket March April May June July August September October November December

12,001-16,000=16,000 $62.00 $46.50 $41.33 $36.17 $31.00 $25.83 $20.67 $15.50 $10.33 $5.17

16,001-20,000=20,000 $102.00 $76.50 $68.00 $59.50 $51.00 $42.50 $34.00 $25.50 $17.00 $8.50

20,001-24,000=24,000 $132.00 $99.00 $88.00 $77.00 $66.00 $55.00 $44.00 $33.00 $22.00 $11.00

24,001-26,000=26,000 $177.00 $132.75 $118.00 $103.25 $88.50 $73.75 $59.00 $44.25 $29.50 $14.75

26,001-30,000=30,000 $177.00 $132.75 $118.00 $103.25 $88.50 $73.75 $59.00 $44.25 $29.50 $14.75

30,001-36,000=36,000 $215.00 $161.25 $143.33 $125.42 $107.50 $89.58 $71.67 $53.75 $35.83 $17.92

36,001-42,000=42,000 $245.00 $183.75 $163.33 $142.92 $122.50 $102.08 $81.67 $61.25 $40.83 $20.42

42,001-48,000=48,000 $315.00 $236.25 $210.00 $183.75 $157.50 $131.25 $105.00 $78.75 $52.50 $26.25

48,001-54,000=54,000 $415.00 $311.25 $276.67 $242.08 $207.50 $172.92 $138.33 $103.75 $69.17 $34.58

54,001-60,000=60,000 $480.00 $360.00 $320.00 $280.00 $240.00 $200.00 $160.00 $120.00 $80.00 $40.00

60,001-66,000=66,000 $580.00 $435.00 $386.67 $338.33 $290.00 $241.67 $193.33 $145.00 $96.67 $48.33

66,001-74,000=74,000 $760.00 $570.00 $506.67 $443.33 $380.00 $316.67 $253.33 $190.00 $126.67 $63.33

74,001-80,000=80,000 $890.00 $667.50 $593.33 $519.17 $445.00 $370.83 $296.67 $222.50 $148.33 $74.17

80,001-85,500=85,500 $1,010.00 $757.50 $673.33 $589.17 $505.00 $420.83 $336.67 $252.50 $168.33 $84.17

Gross weight in excess of 80,000 pounds not applicable for interstate highways.

Kansas based carriers must meet the following criteria if applying for Kansas Apportioned farm custom harvesting type of registration:

(1) Transport farm machinery, supplies, or both,to or from a farm, for custom harvesting operations on a farm;

(2) Transport custom harvested crops only from a harvested field to initial storage or to initial market locations; or

(3) Transport agricultural products produced by such owner or commodities purchased by such owner for use on the farm owned or rented by

the owner of such vehicle.

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APPORTIONED APPLICATIONS New IRP Registrant

The original application consists of com-pletion and verification (by this office) of the following items:

Schedule B (MCS-1B)

• Our office will assign an account number, please retain for future use and identification with our office.

• Federal Employer Identification Number or Social Security Number.

• Kansas established place of business (a physical location address is required).

• Proof of prior registration is required.

• Type of operating authority issued by the Kansas Corporation Commission. MC authority type and number.

OR

Owner Operator Registration Requirements: 1. KCC Authority is not required. 2. Provide proof of Insurance. 3. Provide proof of HVUT payment for

vehicles registered over 54,000 lbs. 4. Provide proof of payment of personal

property tax (obtain from carrier if you were leased on, or from your local county treasurer’s office).

5. Provide your valid Kansas driver’s license with current Kansas address.

6. Provide proof of business or home address via copy of a current utility bill.

7. Agree to maintain mileage records for their vehicle and report the miles for IRP registration and IFTA (if applicable).

8. Provide actual miles if applicable when account is opened.

9. Must register in at least one other jurisdiction (multiple jurisdictions are anticipated).

• U. S. DOT number. If you operate a commercial vehicle that crosses state lines you are required to have a US DOT number.

• Total number of power units to be registered.

• Total number of trailers to be registered.

• Quarterly Payment Option of Kansas fees (available each year before March 1).

• The privilege of paying quarterly installments is voided for 2 years if any payment is delinquent.

• Optional Registration Fees.

• Optional Billing Option: a separate listing of costs per vehicle (this is not a billing statement).

• Estimated miles are used only in the initial year of operation when no prior mileage history exists. The estimate must be an accurate estimate of the future 12-month operation. An explanation is required sup-porting the estimated mileage figures. Motor Carrier Services will estimate your mileage based on mileage other carriers reported the previous year unless you have documentation to show a proposed method of operation.

• Schedule A & C Combined (MCS-66).

• The blank boxes are used to raise the weight in other jurisdictions for more than the registered weight in Kansas and equivalent weight in other jurisdictions, see page 31 for Maximum Allowable Weight table.

• Vehicle identified including registered weight and vehicle information for cal-culating other jurisdiction's fees.

• Proof of vehicle ownership.

• Proof of payment of Heavy Vehicle Use Tax for all vehicles registered at 55,000 lbs. and over.

• Instructions for completion of the above forms are detailed on the reverse side of each form.

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SCHEDULE D FIRST YEAR APPLICANT FORM

MOTOR CARRIER SERVICE BUREAU SCHEDULE “D” FOR FIRST-YEAR APPLICANTS Name___________________________________ SS#/FEIN#__________________ Address_________________________________ Phone Number_________________ _______________________________________ Account Number________________ 1. Indicate by check mark ( √ ) how your vehicle(s) were registered in the prior year:

A.____Kansas base plate; Name and Plate No.________________________ B.____Kansas IRP plate; Name and Plate No.________________________ C.____Foreign base plate; Name and Plate No.________________________ *If foreign base plate,indicate Jurisdiction of issuance______________________ D.____Other_______________________________________________________

2. Have you previously been denied registration? YES_____ NO_____ 3. In the past have you had IRP registration in Kansas? YES_____ NO_____ If yes, please indicate the name and account number of previous file___________ _________________________________________________________________ 4. Has your registration ever been suspended or revoked? YES____ NO_____ 5. Do you hold any type of operating authority? YES____ NO_____ Describe briefly:____________________________________________________ 6. Are your vehicle(s) presently leased to any individual company? YES___ NO___ If yes, list name and address of the lessee_______________________________ _________________________________________________________________ 7. Have you ever been audited by Kansas, or any other IRP jurisdiction? YES____ NO_____ 8. Have your vehicle(s) been previously registered under any other name?

YES____ NO_____ If yes, list each name and address_____________________________________ ________________________________________________________________ 9. Has any Licensing Service, Remittance Agency, Trucking Service Agency, Consultants, or other individual(s) assisted you in the preparation of your IRP application? YES____ NO_____ List the individual(s), or Agent’s name and address________________________ ________________________________________________________________ 10. How did you determine the jurisdictions you have chosen to apportion with?______ _________________________________________________________________ I (We) hereby affirm that the information set forth herein is true and correct. ___________________________________ ____________________________ Authorized Signature Date Authorized Signature Date ___________________________________ ____________________________ Title Title MCS - 50

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RENEWAL IRP REGISTRATION

Preprinted renewal applications are mailed during December prior to the new registration year in a packet with extra forms and the MCSB Instruction Manual. You should correct and return the Schedule A and B forms. The documents you return will be processed in order of date of receipt and your Renewal Invoice will be mailed to you for payment. Your payment must be received no later than March 1 each year.

Schedule B (MCS-1B)

♦ Verify the Registrant information for accuracy. If information is missing, i.e., telephone, fax numbers, U.S.DOT number, or needs corrections please provide.

♦ Record actual miles driven during the reporting period of July 1, through June 30, of the previous registration year.

♦ Place an X in the box of each jurisdiction that you have actual miles for and want to continue apportioned registration. Record actual miles.

♦ When you don't have actual miles and you want to add the jurisdiction on your cab card, place an X in the ADD JUR column. The estimated miles will be calculated and these fees will be billed at over 100%. You will receive one bill of both actual and estimated miles.

♦ Proof of Insurance, Proof of payment of Personal Property tax and Proof of payment of Heavy Use Tax may be required. Your printed invoice will indicate if you need to satisfy any of these requirements. If you have not met any combination of these requirements by March 1 each year, your account will be Suspended until satisfied (even if the renewal invoice has been paid).

Schedule A (Pre Printed Vehicle Listing)

♦ Verify the information for the vehicles to be renewed.

♦ All vehicles listed will be renewed unless you draw a line through the ones you do not wish to renew. If these vehicles operate within the new registration year, fees will be billed.

♦ Correct any errors and/or make any changes by drawing a line through the incorrect information.

♦ Note the correct information directly above the lined off item.

For example, if you are changing the weight of a vehicle from 80,000 to 60,000, draw a line through 80,000 and write 60,000 above it in the same column. Please do not line off a vehicle from one page and write it on another page.

Our office does allow not any vehicles to be added to the renewal application, you will need to add vehicles on the Schedule C form. You will add vehicles with the Schedule C.

Only use the Schedule C to make changes after your pre-printed Schedule A has been returned for processing

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KANSAS APPORTIONED REGISTRANT APPLICATIONMOTOR CARRIER SERVICES BUREAU - MILEAGE SCHEDULE B

Phone 785-271-3145 Fax 785-271-3283

License Year FEIN or SSN Fleet Number Account Number

Name of Registrant DBA Name

Business Address (No PO Boxes) Phone Number

City County State Zip Fax Number

Mailing Address City State Zip

Contact Person Phone Number Optional Billing by vehicle?Yes No

KCC Number Type ICC Number USDOT Number Quarterly Payment?Yes No

RecEntBld

Enter a "X" in the box in front of each IRP jurisdiction for which you are applying for apportioned registration andhave actual miles. *EST MILE- Place a "X" in this box if you want this jurisdiction on cab card and do not have actual miles. Do not enter miles.

I certify that the information is true and correct: X ___________________________________ Date: __________________

"X" JURISDICTIONEST

MILE ACTUAL MILEAGE "X" JURISDICTIONEST

MILE ACTUAL MILEAGE "X" JURISDICTIONEST

MILE ACTUAL MILEAGE

AB- ALBERTA MB-MANITOBA OH-OHIO

AL-ALABAMA MD-MARYLAND OK-OKLAHOMA

AK-ALASKA ME-MAINE ON-ONTARIO

AR-ARKANSAS MI-MICHIGAN OR-OREGON

AZ-ARIZONA MN-MINNESOTA PA-PENNSYLVANIA

BC-BRIT. COLUMBIA MO-MISSOURI PE-PRINCE ED. IS.

CA-CALIFORNIA MS-MISSISSIPPI QC-QUEBEC

CO-COLORADO MT-MONTANA RI-RHODE ISLAND

CT-CONNECTICUT MX-MEXICO SC-SOUTH CAROLINA

DC-DIST.COLUMBIA NB-NEW BRUNSWICK SD-SOUTH DAKOTA

DE-DELAWARE NC-NORTH CAROLINA SK-SASKATCHEWAN

FL-FLORIDA ND-NORTH DAKOTA TN-TENNESSEE

GA-GEORGIA NE-NEBRASKA TX-TEXAS

IA-IOWA NF-NEWFOUNDLAND UT-UTAH

ID-IDAHO NH-NEW HAMPSHIRE VA-VIRGINIA

IL-ILLINOIS NJ-NEW JERSEY VT-VERMONT

IN-INDIANA NM-NEW MEXICO WA-WASHINGTON

KS-KANSAS NS-NOVA SCOTIA WI-WISCONSIN

KY-KENTUCKY NT-N W TERRITORY WV-WEST VIRGINIA

LA-LOUISIANA NV-NEVADA WY-WYOMING

MA-MASSACHUSETTS NY-NEW YORK YT-YUKON TERR

MCS -1B (Rev 3/02) TOTAL MILES

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INSTRUCTIONS FOR MCS-1B Section 1 -- Mileage Schedule List the actual miles operated, include all miles traveled, in each and all jurisdictions by the motor vehicles of the fleet that are proportionally registered with Kansas during the period of July 1 through June 30 of the fiscal year immediately preceding the new registration year. E.G., the mileage-reporting period for the registration year 2003 is July 1, 2001 through June 30, 2002. Mark an "X" in the square of all IRP jurisdictions that you have actual miles AND want to continue the apportioned registration. If you do not put a"X" in the box, that jurisdiction will not be included. If you wish to add a jurisdiction (and do not have actual miles) mark an "X" in the "ADD JUR" column. Our office will enter miles based on mileagthat current fleets operate into these jurisdictions. When a new account is established, and there is not a history of mileage, estimated mileage will be used. If the account is established during the period of January 1 through April 30 actual mileage will be required on the next renewal. If the account is established during the period of May 1 through December 31 the estimated mileage used on the initial application, and any added jurisdictions during that period, will be used for the next renewal. Our office will fill in the estimated miles based on mileage that current fleets operate into these jurisdictions. TOTAL MILES: Miles operated from July 1 through June 30 of the preceding year. TOTAL ADD JUR: Leave blank, this office will enter miles. Section 2 -- Registrant Information: This information must be completed by new Registrants and will be preprinted on renewal applications. Must validated by an authorized signature. • LICENSE YEAR Current year of registration. • FEIN OR SSN” Federal Employer Identification Number or Social Security Number. • FLEET NUMBER indicates the number of fleet applications being submitted, if more than one fleet application by the same applicant. • ACCOUNT NUMBER Four digit account number assigned by KS Motor Carrier Services Bureau. • NAME OF REGISTRANT Full name of the fleet applicant. If the registrant is an individual, provide proper name first then given name. If a

partnership, the full name of each partner. If a corporation, indicate firm is incorporated. Service Representatives and Household Goods Carriefill in both names.

• DBA NAME: Name under which such individual does business, if any. • BUSINESS ADDRESS (WHERE FLEET IS BASED) Provide the street address, County, City, State and Zip Code. Must always be a Kansas

address. • MAILING ADDRESS: This address should be where the applicant wants to receive the billing statements, apportioned credentials and

correspondence. • CONTACT PERSON: The person who handles the paper work or understands the requirements. • TYPE OF OPERATIONS Check the appropriate box depending on the type of authority then: a) Provide the Kansas Corporation Commission (KCC) authority number. b) Provide the Interstate Commerce Commission (ICC) number and type of authority if applicable. c) Enter the Federal Department of Transportation (U.S.DOT) Number in the appropriate box. • QUARTERLY PAYMENT OPTION: If you wish to pay the annual Kansas apportioned fee on a quarterly basis, circle YES. Original

Application must be in MCSB office and paid by March 1. • OPTIONAL REGISTRATION FEES BY VEHICLE: Circle YES for a breakdown of vehicle registration costs on more than one vehicle. Billi

invoice indicates each: Unit, Weight, VIN, Lessor (if any), Year, Make, and fee amounts (per year and per quarter, if selected). • SIGNATURE: Must be signature of applicant or an officer of the applicant. • DATE: The date the application was signed.

20

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21

REGISTRATION REQUIREMENTS There are qualifications and compliance requirements that must be met in Kansas before an application for apportioned registration may be accepted or any registration issued. Some of the requirements may have already been met depending on the type of authority registered with the Kansas Corporation Commission and the Federal Highway Administration (FHWA).

An example of when “authority” may not be needed: In Kansas if you haul sand, rock and gravel you would be exempt from KCC. If you haul sand, rock and gravel across a state line, you would not be exempt from FHWA authority. It is the individual’s responsibilities to contact the state you are working in to verify if you would be exempt in that state.

OWNERSHIP

Effective 4-3-2003 Kansas’s statutes changed to allow Kansas to register a vehicle in the name of a lessor or owner-operator. An owner-operator, who meets the required criteria, may obtain Kansas registration by opening an account with our office and operate under the lessee's authority. This allows the owner-operator to purchase his own Kansas registration and receive credentials as the Registrant.

For purposes of registration in Kansas, the Owner is the person or company who has the right to control the operation of a vehicle. If the vehicle title is in a different name than the Registrant name the vehicle is considered a leased vehicle. The lessee is responsible for the operation of the vehicle and shall be considered the owner and not the owner of the legal title.

TITLE

Proof of ownership is required for each fleet vehicle. Proof of ownership may be satisfied by providing a Kansas Title, a Kansas County Receipt, a Kansas E-title, a title issued by a jurisdiction other than Kansas, a Manufacturer Statement of Origin, or a copy of the front and back sides of the title (if the back of the title has

not been assigned over to a different owner than the one on the front of the title).

Proof of prior registration must be provided whether Kansas registered or previously registered in another jurisdiction.

A lease agreement is required, if the name on the title is different from the registrant name.

If the title has been assigned to another owner, a completed Kansas Title application form shall be provided. (Refer to Application for Kansas title section).

INSURANCE

Financial security (liability insurance) as required by Kansas’s law must be maintained continuously throughout a registration year on the vehicles that constitute a fleet.

If you are NOT registered with the KCC we must have a CERTIFICATE OF INSURANCE or a copy of your current insurance card.

PROPERTY TAX

Vehicles of a fleet shall be currently assessed for property taxes or the property taxes paid for the preceding calendar year.

INTERSTATE FOR HIRE CARRIER shall be subject for the assessment by and payment of ad valorem or property taxes to the Division of Property Valuation, Kansas Department of Revenue.

PRIVATE CARRIERS or CARRIERS WHO HOLD NO KCC AUTHORITY will be subject to assessment of personal property tax by the County. The County in which the fleet vehicles have a tax base is the County where the taxes are to be paid. Private carriers and carriers who hold no KCC authority will be required to show proof of personal property tax payment each renewal registration year.

22

Owner-Operators will be required to show evidence of payment of personal property tax when they establish their registrant account and at each renewal registration year. If the Owner-Operator is not leased onto an Interstate For Hire Carrier the Owner-Operator shall be subject to assessment of personal property tax by their Local County Appraiser's Office. When the Owner-Operator is leased onto an Interstate For Hire Carrier, it the Owner- Operator’s responsibility to obtain a copy of the personal property tax assessed rendition form from the lessee. If the Owner-Operator cannot provide this form he shall be subject to assessment of personal property tax by the County.

Motor vehicles acquired, purchased, traded or sold after January 1 and prior to September 1 will need to show proof of personal property tax paid.

Trailers are classified as commercial and industrial machinery and equipment and as such are to be valued annually as of January 1, of each taxing year.

SALES TAX

Sales tax is required upon the purchase of a fleet vehicle, unless the carrier is exempt from sales tax. (See KCC Authority Types to determine Sales Tax Exemption).

If the purchaser of a vehicle obtains a lease from a registrant with ICCR or ICCE Authority (issued by KCC), the lessee may make application for a retailer's sales tax registration number, or business tax number to apply for sales tax exemption. When a business tax number is issued to the name printed on the sales tax application form that individual, partnership, or corporate name would be exempt from paying sales tax.

Please refer to Sales Tax Requirements section for additional procedural information.

HEAVY VEHICLE USE TAX

A registrant of any vehicle that is to be registered for a gross weight of 55,000 lbs. or more must show proof of payment of the Federal Heavy Vehicle Use Tax (HVUT) as required by the Internal Revenue Service (IRS). The proof of payment requirement is imposed by the Internal Revenue Service regulations. The Motor Carrier Services Bureau in Topeka does not have the authority to change these requirements.

Use Form 2290 to figure and pay the tax due. This form may also be used to claim suspension from the tax when the vehicles will be used on public highways 5,000 miles or less. You must show proof of payment of this tax to register your vehicle in any state. Use the Schedule 1 for this purpose.

If you do not have a Federal Identification Number you will need to complete a Form SS-4, Application for Employer Identification Number.

WHO MUST FILE? You must file Form 2290 and Schedule 1, if a taxable highway motor vehicle is registered, or required to be registered in your name at the time of it’s first taxable use or when you claim suspension. You must also file a return when the taxable gross weight of a vehicle increases over 54,000 lbs. during the tax period.

If the person liable for the tax at the time of the first taxable use paid the tax and later sold the vehicle, the new registrant does not have to pay the tax for the same tax period. However, if the former registrant did not pay the tax, the new registrant is liable for the total tax for the entire taxable period.

23

HUVT PROOF OF PAYMENT

NEW OR USED VEHICLE PURCHASED. If a vehicle is registered within 60 days of purchase, the "bill of sale" may be used as proof of payment in lieu of a Form 2290. If a used vehicle is being registered past the 60-day period, a copy of the previous registrants paid Schedule 1, form 2290 must be presented as proof.

Returns with payment are sent to the Internal Revenue Service, P.O. Box 105421, Atlanta, GA 30348-5421.

You can order forms, publications & automated information 24 hours a day, 7 days a week by calling 1-800-TAX-FORM (1-800-829-3676). You should receive your order within 10 days OR visit the IRS Website: http://www.irs.gov/ and type 2290 for the form number.

Walk-in assistance and Payments may be processed at some Kansas IRS offices: Mission 816-966-2840 Topeka 785-235-3053 Wichita 316-352-7401 US Map for Walk-in assistance may be found at: http://www.irs.gov/localcontacts/index.html The IRS asks that you first contact their office in Cincinnati, Ohio, which is the main headquarters for this area and will answer any question you might have on HVUT. Their number is 1-866-699-4096. If you still need help call Lela Majors in St. Louis at 636-940-6347.

The IRS will return to you a stamped receipt of your Schedule 1, form 2290. The vehicle identification number must be shown on the Schedule 1.

WHEN YOU HAVE NOT RECEIVED YOUR 2290 RECEIPT: A photocopy of form 2290 that has not been validated by IRS can be accepted as proof IF you also provide a photocopy of both sides of the canceled check.

PAYMENT OF THE HVUT AT MCSB OFFICE: If your heavy vehicle use tax has not been paid you may send us your check (must be made out to the Treasury Department) along with a stamped envelope (addressed to the IRS) and the 2290 form. This will enable us to verify payment and then we can forward the payment on to the IRS for you. Your renewal application will be processed without the HVUT but plates and cab cards will not be issued until proof of payment has been established.

24

HOW TO MAKE CHANGES

After the Original Application has been submitted the Schedule C (MCS-66) is used to make most registration changes.

December - March 1

December through March 1 is considered the renewal season. Preprinted renewals must be requested each year if you cannot complete the renewal On-line at our Website.

http://www.truckingks.org

If a vehicle is purchased after December 15 and before January 1 but will not be used before January 1, the vehicle may be registered at the unladen weight for December and the declared combined gross weight effective January 1.

SCHEDULE C

ADDITIONS via Schedule C

Complete the header information using the same information as listed on your original application. For the vehicle being added to your fleet for the first time, complete columns 2 through 16. If the added vehicle has a weight variance write the jurisdiction and weight desired for each jurisdiction in the header.

TRANSFERS via Schedule C

Registration fees for power units may be trans-ferred only if the deleted vehicle was disposed of by cancellation or expiration of a lease agreement, sold by the applicant, obtained non-highway title, repossessed, or foreclosed on or before the date the added vehicle was in the possession of the registrant. The registration plate and cab card must be returned to Motor Carrier Services Bureau. A Kansas transfer fee of $5 is required. Please do not send money prior to receiving a billing. Not all jurisdictions allow fee transfers. Several jurisdictions will

charge fees on transfers for other reasons, i.e., model, year, unladen weight, and type of vehicle.

Complete the header information using the same information as listed on your original application. For the vehicle being deleted from your fleet, complete columns 1 through 10 under DELETIONS and column 1 through 16 under ADDITIONS for the vehicle being added to transfer the fees.

DELETIONS via Schedule C

License plates may be made inactive by completing just the Deletions portion of the Schedule C. The permanent plate and cab card must be returned to Motor Carrier Services Bureau and you may then transfer fees when ready to add a new vehicle to your fleet. A deletion does not release the Registrant from the obligation to pay the quarterly fees.

SCHEDULE C

REQUIRED DOCUMENTATION

If a new title is to be issued, an assignment has been made on the back of the title, see Title Requirements. When the title name is correct on the face of the title the documentation to be included:

Proof of ownership (a copy of the title front and back).

A copy of the paid receipt from the IRS, Form 2290, heavy vehicle use tax. (A new or used vehicle may be registered within 60 days of purchase without the paid receipt, if you provide a copy of the bill of sale).

Sales tax receipt, sale tax number, completed business tax application, or sales tax payment must be satisfied when applicable.

Accounts in good standing may fax the documents for processing.

25

If all required documents are faxed and if there is no title work to be completed:

♦ MCSB can issue a 30-day temporary registration. No-Title work to be completed means that it is a clear title with the individual or carrier’s name printed on the face of it and there is no new assignment on the back of it.

♦ If a 30-day temporary registration is issued, any requested documents and the Supplement Billing Invoice payment must be received by MCSB and the registrant must receive the credentials before the 30-day temporary registration expires.

If all required documents are faxed and if there is title work to be completed:

♦ The MCSB may issue a 10-day temporary registration. Title work to be completed means the face of the title is not in the individual or carrier’s name and there is a new title assignment on the back of the title. The title that is to be completed and any other required documents must be received by MCSB before the 10-day registration expires.

♦ Receipt of these documents allows MCSB to extend the temporary registration 20 more days (maximum 30-day temporary permit).

♦ Failure to provide the required documentation before the 10-day registration expires will result in the issuance of a letter Warning of Suspension of the Fleet.

It is the Registrant’s responsibility to identify documents that are being provided by mail to complete a Schedule C that has been processed by fax in order to avoid duplicate billings on the account.

If a temporary registration is issued, all of the required documentation must be provided and the billing invoice must be paid within the grace period, or a letter of Warning of Suspension of the Fleet will be issued. Failure to satisfy the Warning of Suspension of the Fleet will result in the issuance of Suspension of the Fleet and all the vehicles on the fleet shall not operate.

A 30-day temporary registration may only be extended if the delay in issuing the credentials was the fault of the MCSB

NAME CHANGE ONLY

♦ This applies to a vehicle currently registered with our office and the vehicle is staying on that same IRP account but ownership on the vehicle has changed. Please refer to Application for Kansas Title section.

26

KANSAS WEIGHT CHANGE FORM

Accounts in good standing may complete, sign, date, & fax the form below to:

785-296-7872 to request a 30-day temporary registration

Account # Requestor’s Name VIN Current Registered Weight Plate # Requested Weight Increase Unit # Fax # E-mail Address ________________________ You must provide a fax number or your e-mail address to request a 30-day temporary registration.

Date Signature Title

KANSAS WEIGHT CHANGE

DO NOT USE A SCHEDULE C to raise your Kansas weight.

To increase your Kansas weight identify the vehicle by your IRP account number, the VIN, give current registered weight, license plate number, and weight increase on company letterhead. Please sign and date. We will accept a fax or a faxed copy of your cab card with indicated changes. Payment of HVUT must be made if the new weight is for over 54,000 lbs. and the tax has not been previously paid on this vehicle. In addition to the cost of the weight increase there is a $1 cab card fee.

There is no registration fee refund or credit allowed decreasing a weight.

WEIGHT VARIANCES A SCHEDULE C FORM MAY BE USED

For example, if your vehicle is registered at 85,500 lbs. in Kansas the equivalent weight for Oklahoma is 86,000. You can register for 90,000 lbs. in Oklahoma by recording {OK 90,000} in one of the boxes for a weight vari-ance. See the Maximum Allowable Weight chart.

In addition to the added weight fee, a replacement fee of $1 shall be charged for the issuance of a Kansas cab card reflecting the new registered weights.

A 30-day temporary may be faxed upon request. If a temporary registration is issued, the billing invoice must be paid within the 30day grace period, or a warning of Suspension of the Fleet will be issued. Failure to satisfy the Warning of Suspension of the Fleet will result in issuance of Suspension of the Fleet and all vehicles on the fleet shall not operate.

REC

EDIT

ENTER

BILLING

27

Sche

dule

C fo

rm

28

INSTRUCTIONS FOR SUPPLEMENTAL APPLICATION SCHEDULE C

This form is to be used to add and/or delete vehicle(s) for Kansas’s registration and for change in equivalent weights in other IRP jurisdictions. DO NOT use this form to request replacement cab card or apportioned plate, etc., on vehicles currently registered. Transfer registration fees is allowed when deleted vehicle is sold, canceled or expiration of lease agreement, repossessed, foreclosed by mechanics lien, title transferred by operation of law on or before date added vehicle in possession of applicant. The Kansas Apportioned Registration Plate and Cab Card of vehicle to be deleted is to be returned with this completed form. NAME OF REGISTRANT (DBA, if any): Full name of the fleet applicant. CONTACT PERSON & PHONE NUMBER: Individual responsible. ACCOUNT NUMBER: Account number assigned by Motor Carrier Services Bureau SUPPLEMENT NUMBER: The next consecutive number submitted. WEIGHT GROUP: This registered weight is the same for each vehicle listed on this page. FAX NUMBER & LOCATION: The fax number & location (city & state). FLEET NUMBER: If Registrant has more than 1 fleet registered in Kansas. LICENSE YEAR: Current year of registration. All vehicles are to be categorized by the combined gross weight and the same equivalent weight for all jurisdictions. A vehicle having a weight in another jurisdiction(s) not equivalent to Kansas Combined Gross Weight, will be listed separately on this application. This will allow the weight to be changed, if desired. Requests to change the Kansas Combined Gross Weight should be written on your letterhead identifying the vehicle by: year, make, VIN, and listing previous weight and weight increase.

ADDITIONS 1. LICENSE PLATE NUMBER: If additional unit is replacing deleted unit (transfer) list the plate number

assigned to deleted vehicle. If no transfer, leave blank. Return plate and cab card to MCSB. 2. EQUIPMENT NUMBER: Show equipment or unit number assigned to vehicle. 3. YEAR: The model year the vehicle was manufactured. Use two characters, such as 93. 4. MAKE the name of the manufacturer of the vehicle. Make cannot exceed four letters. 5. COMPLETE VEHICLE IDENTIFICATION NUMBER: All numbers/letters used to identify. 6. TYPE of vehicle: TT: Truck Tractor; TK: Truck single; ST: Semi Trailer; or BS: Bus. 7. AXLES/SEATS: Number of axles under each vehicle listed or list the number of seats for bus. 8. FUEL TYPE: Show type of fuel used in a motor vehicle. D: diesel; G: gas; P: propane. 9. UNLADEN WEIGHT: The actual weight of the vehicle, excluding the weight of any load. 10. DATE OF PURCHASE: Show the date the vehicle was purchased, e.g. 7/31/93. 11. LATEST PRICE: The actual purchase prices of the vehicle excluding trade-in and sales tax. 12. FACTORY PRICE: The manufacturer's retail price. 13. NAME OF OWNER: Enter the name as shown on the title. If vehicle is leased, show lessor. 14. DATE OF LEASE: If subject to a lease (30 days or more) show effective date, e.g. 7/31/93. 15. DECLARED COMBINED GROSS WEIGHT: truck including the driver and full fuel tanks plus weight of

trailers plus the maximum payload or cargo to be carried on the trailers. 16. SALES TAX NUMBER: Issued by the Business Tax Bureau, Kansas Department of Revenue.

DELETIONS COLUMNS: 1, 2, 3, 4, & 5. Use the same instructions above. 6. LICENSED WEIGHT The declared combined gross weight. 7. ADDED EQUIPMENT NUMBER: If being transferred to an added vehicle, provide unit number. 8. DATE OF DELETION: Show date vehicle was deleted by month, day, and year. 9. REASON DELETED: Show why. Can be transferred if sold, repossessed, foreclosed by mechanics lien or

expiration or cancellation of lease agreement. Registration cannot be transferred to a vehicle already in the Registrant's possession. Trailers cannot be transferred.

10. TO WHOM SOLD, etc. Name and address of owner. If a lease agreement canceled or expired, name and address of lessor.

29

Equivalent Weight Chart K S A L A Z A R C A C O C T D E F L G A I D I L I N

16,000 18,000 16,000 16,000 20,000 20,000 16,000 16,000 19,999 30,000 16,000 16,000 20,00020,000 20,000 20,000 20,001 20,000 20,000 20,000 20,000 25,999 30,000 26,000 26,000 20,00024,000 26,000 24,000 24,000 26,000 24,000 24,000 24,000 25,999 30,000 26,000 26,000 26,00026,000 26,000 26,000 26,000 26,000 30,000 26,000 26,000 34,999 30,000 26,000 26,000 26,00030,000 33,000 30,000 30,000 30,000 30,000 30,000 30,000 34,999 30,000 30,000 32,000 30,00036,000 42,000 36,000 36,000 40,000 36,000 36,000 36,000 43,999 36,000 40,000 36,000 36,00042,000 42,000 45,000 42,000 45,000 42,000 42,000 42,000 43,999 44,000 50,000 45,000 42,00048,000 55,000 50,000 48,000 50,000 48,000 48,000 48,000 54,999 54,999 50,000 50,000 48,00054,000 55,000 55,000 54,000 54,999 54,000 54,000 54,000 54,999 54,999 60,000 54,999 54,00060,000 64,000 60,000 60,001 60,000 60,000 60,000 60,000 61,999 63,280 60,000 64,000 60,00066,000 73,280 70,000 66,000 70,000 66,000 66,000 66,000 71,999 66,000 66,000 73,280 66,00074,000 80,000 75,000 80,000 75,000 74,000 74,000 74,000 80,000 74,000 74,000 77,000 74,00080,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,00085,500 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 86,000 80,000 80,000

K S I A K Y L A MA M D M E M I M N M S M O M T N E16,000 16,000 18,000 16,000 16,000 16,000 26,000 24,000 18,000 16,000 18,000 16,000 16,00020,000 20,000 22,000 20,000 20,000 20,000 26,000 24,000 21,000 20,000 24,000 20,000 20,00024,000 24,000 26,000 24,000 24,000 24,000 26,000 24,000 26,000 26,000 24,000 24,000 24,00026,000 26,000 26,000 26,000 26,000 26,000 26,000 28,000 26,000 26,000 26,000 26,000 26,00030,000 30,000 32,000 30,000 30,000 30,000 32,000 32,000 33,000 30,000 30,000 30,000 30,00036,000 36,000 38,000 36,000 36,000 36,000 38,000 36,000 39,000 36,000 36,000 36,000 36,00042,000 42,000 44,000 42,000 42,000 42,000 42,000 42,000 45,000 42,000 42,000 42,000 42,00048,000 48,000 55,000 48,000 48,000 48,000 48,000 48,000 51,000 48,000 48,000 48,000 48,00054,000 54,000 55,000 54,000 54,000 54,000 54,000 54,000 57,000 54,000 54,000 54,000 54,00060,000 60,000 62,000 60,000 60,000 60,000 60,000 60,000 63,000 60,000 60,010 60,000 60,00066,000 66,000 73,280 66,000 66,000 66,000 69,000 66,000 69,000 66,000 66,000 66,000 66,00074,000 74,000 80,000 74,000 74,000 74,000 75,000 80,000 78,000 74,000 78,000 74,000 74,00080,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,00085,500 80,000 80,000 80,000 80,000 80,000 90,000 90,000 80,000 80,000 80,000 86,000 86,000

K S N J N V N H N M N Y N C N D O H O K O R R I P A16,000 16,000 16,000 16,000 16,000 16,050 16,000 16,000 18,000 18,000 16,000 16,000 17,00020,000 20,000 20,000 20,000 20,000 20,050 20,000 20,000 22,000 21,000 20,000 20,000 21,00024,000 24,000 24,000 24,000 24,000 24,050 24,000 26,000 26,000 24,000 24,000 24,000 26,00026,000 26,000 26,000 26,000 26,000 26,050 26,000 26,000 26,000 27,000 26,000 26,000 26,00030,000 30,000 30,000 30,000 48,000 30,050 30,000 30,000 30,000 30,000 30,000 30,000 30,00036,000 36,000 36,000 36,000 48,000 36,050 36,000 36,000 38,000 36,000 36,000 36,000 36,00042,000 42,000 42,000 42,000 48,000 42,050 42,000 42,000 42,000 42,000 42,000 42,000 44,00048,000 48,000 48,000 48,000 48,000 48,050 48,000 50,000 50,000 48,000 48,000 50,000 48,00054,000 54,000 54,000 54,000 54,000 54,050 54,000 54,000 54,000 54,000 54,000 54,000 56,00060,000 60,000 60,000 60,000 60,000 60,050 60,000 60,000 62,000 60,000 60,000 62,000 60,00066,000 66,000 66,000 66,000 66,000 66,050 66,000 66,000 66,000 66,000 66,000 66,000 68,00074,000 74,000 74,000 74,000 74,000 74,050 74,000 74,000 74,000 74,000 74,000 74,000 76,00080,000 80,000 80,000 80,000 80,000 80,000 80,000 82,000 80,000 80,000 80,000 80,000 80,00085,500 80,000 80,000 80,000 80,000 80,000 80,000 86,000 80,000 86,000 86,000 80,000 80,000

K S S C S D T N T X U T V A V T W A W V W I W Y16,000 16,000 16,000 16,000 18,000 16,000 16,000 16,000 16,000 16,000 16,000 16,00020,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,00024,000 24,000 24,000 26,000 24,000 24,000 24,000 24,000 24,000 24,000 26,000 24,00026,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,00030,000 30,000 30,000 32,000 30,000 30,000 30,499 30,000 30,000 30,000 32,000 30,00036,000 36,000 36,000 38,000 36,000 36,000 36,499 36,000 36,000 36,000 38,000 36,00042,000 42,000 42,000 44,000 42,000 42,000 42,499 42,000 42,000 42,000 44,000 42,00048,000 48,000 48,000 56,000 48,000 48,000 48,499 48,000 48,000 48,000 50,000 48,00054,000 54,000 54,000 56,000 54,000 54,000 54,499 54,000 54,000 54,000 54,000 54,00060,000 60,000 60,000 66,000 60,000 60,000 60,499 60,000 60,000 60,000 62,000 60,00066,000 66,000 66,000 66,000 66,000 66,000 66,499 66,000 66,000 66,000 68,000 66,00074,000 74,000 74,000 74,000 74,000 75,000 74,499 74,000 74,000 74,000 76,000 74,00080,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,00085,500 80,000 86,000 80,000 80,000 80,000 80,000 80,000 86,000 80,000 80,000 85,500

Canadian Provinces on next page.

30

Canadian Equivalent

REGISTRATION WEIGHTS FOR CANADAIAN IRP JURISDICTIONSEQUIVALENT TO KANSAS WEIGHT CATEGORIES IN KILOGRAMS

K S A B B C MB NB NF NS ON PE QC* S K12,000 6,301 5,500 5,450 6,000 5,500 6,000 6,000 5,499 2 axle 6,00016,000 7,600 7,500 7,260 8,000 7,500 8,000 8,000 7,500 2 axle 8,00020,000 9,200 9,500 9,080 10,000 9,500 10,000 10,000 10,000 2 axle 10,00024,000 11,000 11,000 10,890 11,000 11,000 11,000 11,000 11,000 2 axle 11,00026,000 13,000 12,000 11,800 12,000 12,000 12,000 12,000 12,000 2 axle 12,00030,000 16,000 14,000 13,610 14,000 14,000 14,000 14,000 15,000 3 axle 14,00036,000 17,999 16,500 16,330 17,000 17,000 17,000 17,000 17,000 3 axle 17,00042,000 23,000 19,500 19,060 20,000 19,500 20,000 20,000 20,500 3 axle 20,00048,000 23,000 22,000 21,780 22,000 22,000 22,000 22,000 22,500 3 axle 22,00054,000 28,000 24,500 24,500 25,000 24,500 25,000 25,000 24,500 4 axle 25,00060,000 28,000 27,500 27,220 28,000 27,500 28,000 28,000 27,500 4 axle 28,00066,000 34,000 30,000 29,940 30,000 30,000 30,000 30,000 31,500 5 axle 30,00074,000 34,000 34,000 33,600 34,000 34,000 34,000 34,000 34,000 5 axle 34,00080,000 41,000 37,000 36,500 37,000 36,500 37,000 37,000 37,000 5 axle 37,00085,500 41,000 39,000 39,010 39,000 39,000 39,000 39,000 39,500 6 axle 39,000

* Quebec bus by unladen weight *Truck & Truck Tractor by axleKG LBS Maximum Axle will print on cab card

Bus 3000 66148000 17637

10000 2204615000 33069

31

IRP Registration Years, Renewal Period, and Enforcement Dates

Jurisdiction Name Registration Date Grace Period Enforcement Date Alabama Staggered Renewal Month MonthlyAlberta April - March April 1-21 April 15Arizona Staggered None Expires QuarterlyArkansas Staggered None MonthlyBritish Columbia Staggered None MonthlyCalifornia January – December March 31 April 1Colorado Staggered 30 days MonthlyConnecticut May - April None May 1Delaware Staggered None 15th & End of MonthDistrict of Columbia Staggered None MonthlyFlorida Staggered None MonthlyGeorgia Staggered None MonthlyIdaho Staggered None MonthlyIllinois April - March None April 1Indiana Staggered None MonthlyIowa January – December March 14 March 15Kansas January – December March 1 March 2Kentucky April - March None April 1Louisiana January – December February 28 March 1Maine Staggered None MonthlyManitoba Staggered None Maryland Staggered None QuarterlyMassachusetts July - June None July 1Michigan Staggered None Expires QuarterlyMinnesota March - February None March 2Mississippi Staggered 15 Day Grace MonthlyMissouri January – December None January 1Montana Staggered None Expires QuarterlyNebraska January – December January 31 February 1Nevada January – December None January 1Newfoundland and Labrador Staggered 12 Month New Brunswick Staggered Monthly MonthlyNew Hampshire Staggered None MonthlyNew Jersey Staggered None MonthlyNew Mexico Staggered None MonthlyNew York Staggered None MonthlyNorth Carolina January – December February 15 February 16North Dakota Staggered None Expires Quarterly

32

Nova Scotia Staggered None Ohio June - May None June 1

Oklahoma Staggered 2 Months following expiration

Ontario Staggered None MonthlyOregon January – December March 15 March 16Pennsylvania June - May None June 1Prince Edward Island Staggered None Quebec April 1 – March 31 None April 1Rhode Island June 1 – May 31 None June 1Saskatchewan Staggered None MonthlySouth Carolina Staggered None MonthlySouth Dakota January – December None January 1Tennessee Staggered None MonthlyTexas Staggered February to November 5 Working Days MonthlyUtah Staggered None QuarterlyVermont Staggered None MonthlyVirginia Staggered None MonthlyWashington Staggered None MonthlyWest Virginia July - June None July 1Wisconsin Staggered None MonthlyWyoming January – December January-March April 1

33

Maximum Allowable Weight

Jurisdiction Max. Operating Weight (in lbs.)

Max. Cab Card Weight(in lbs.)

Exceptions/Conditions

Alabama *80,000 88,000 *80,000 lbs. (4 axle combination) *84,000 lbs. (5 axle combination)

Alberta 137,812 137,812

Arizona *80,000 *80,000 *Overweight permits over 80,000 lbs.

Arkansas 80,000 80,000

British Columbia 141,100 139,994

California *80,000 80,000 *Without overweight permit

Colorado *85,000 80,000 *Without overweight permit

Connecticut None *None *80,000 lbs. with overweight permit

Delaware 80,000 80,000

District of Columbia 80,000 80,000

Florida 80,000 80,000

Georgia 80,000 80,000

Idaho *129,000 130,000 (weight is always shown in even 2,ooo lbs. increments

*82,000 through 106,000 with permit

Illinois 80,000 80,000

Indiana 80,000 80,000

Iowa *No Maximum Unlimited *Special permits over 80,000 lbs.

Kansas 85,500* 85,500* *Max 80,000 lbs. on KS Interstate System

Kentucky *80,000 80,000 *Special permits over 80,000 lbs.

Louisiana 88,000 88,000

Maine 100,000 100,000

34

Manitoba 137,770 lbs. Or 62,500kg

137,770 lbs. Or 62,500 kg

Maryland 80,000 80,000

Massachusetts None None

Michigan 160,001 160,001

Minnesota *80,000 Unlimited *Overweight permits over 80,000 lbs.

Mississippi 80,000 80,000

Missouri 80,000 80,000

Montana *124,000 124,000 *Permit over 80,000 lbs.

Nebraska 94,000 94,000

Nevada 129,000 80,000

Newfoundland and Labrador

New Brunswick

New Hampshire *80,000 80,000 *Overweight permit over 80,000 lbs.

New Jersey 80,000 80,000

New Mexico 86,400 80,000

New York *None None *Overweight permits over 80,000 lbs.

North Carolina 80,000 80,000

North Dakota 105,500 105,500

Nova Scotia

Ohio 80,000 80,000

Oklahoma 90,000 90,000 *Annual permit required over 80,000 lbs.

Ontario

Oregon (see note) *105,500 105,500 *Special permits over 80,000 lbs. The only time trucks are allowed into Oregon w/o credentials is when the truck’s route goes straight (no pickups or deliveries) to a Port of Entry during the Port’s Registration office hours.

Pennsylvania 80,000 80,000

35

Prince Edward 62,500kg/137,788 lbs. 62,500kg/137,788 lbs. Overweight permits are issued for indivisible loads. Carriers must apply. Permits not issued for divisible loads, carrier fined and must off-load excess weight.

Quebec *Reminder: registration based on the number of axles. Overweight permit needed over 62,500kg/137,500 lbs.

Rhode Island 80,000 80,000

Saskatchewan 137,787 137,787

South Carolina 80,000 80,000

South Dakota *None *None *Must meet SD bridge weight laws. Overweight permit required over 80,000 GVW on interstate.

Tennessee 80,000 80,000

Texas 80,000 80,000

Utah *129,000*None

80,000 *On divisible loads w/overweight permit.*On non-divisible loads w/overweight permit.

Vermont 80,000 80,000

Virginia 80,000 80,000

Washington 105,500 105,500

West Virginia 80,000 80,000

Wisconsin 80,000 80,000

Wyoming 117,000 117,000

Website: http://www.aamva.org Search IRP Jurisdiction Information then Maximum Gross Weight

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Adding A Jurisdiction If a Kansas based registrant finds that there will be operation in an additional IRP jurisdiction after the initial application, or renewal application is filed, the registrant shall complete form MCS-71, Certification for an Added Jurisdiction.

The Certification for an Added Jurisdiction can be faxed to our office. A 30-day temporary registration can be faxed upon request. If a temporary registration is issued, the billing must be paid within a 30-day period or a warning of suspension of the fleet will be sent out.

The estimated miles are determined for the entire calendar year for which registration is being sought.

The registration fees are calculated on the computer and a billing notice shall be provided. Upon payment, a new Cab Card will be issued listing the new jurisdiction(s) for all vehicles on the fleet. In addition to the registration fees for each jurisdiction added, a cab card fee of $1 for each vehicle will be included in the billing notice. (FORM ON FOLLOWING PAGE)

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Estimated Miles - Add Jurisdiction

KANSAS DEPARTMENT OFDIVISION OF

MOTOR CARRIER SERVICESCERTIFICATION FOR ADDING AN IRP

Carrier Name____________________________________________________Account Number ________________

Carrier Address______________________________________________ OFFICE USE

Carrier Fax Number_____________________Registration Year 20___ SUPP. #___________

E-Mail address ______________________________________________

If you want Motor Carrier Services to estimate your mileage based on mileage other carriersgenerated last year just list the jurisdictions you wish to add and we will calculate miles.Reasons for filling out this form: (1) To expand operation into additional jurisdiction(s) by estimating themileage of the fleet using the formula below; or (2) To add a jurisdiction to a fleet when mileage onSchedule B of the original application was not marked with an X beside a jurisdiction(s).Motor Carrier Services may correct your mileage if it does not appear acceptable.Complete the following chart.

JURISDICTION

CITY/TOWN ROUND TRIP X's YEAR TOTAL

A billing will be issued for the registration fees due the newly added IRP jurisdiction(s) plus $1 cab cardissuance fee for each vehicle in the fleet.

MAIL THIS FORM TO: Kansas Department of Revenue, Division of VehiclesMotor Carrier Services Bureau

FAX TO: 785-271-3283 Docking State Office Bldg., Box 12003Topeka, Kansas 66612-2003

I certify that the foregoing information is true and correct to the best of my knowledge.

OWNER'S SIGNATURE OR AUTHORIZED REPRESENTATIVE Date of SignatureMCS-71 (Rev. 10/04)

RECENTBLD

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APPLICATION FOR KANSAS TITLE The Motor Carrier Services Bureau can ONLY process titles on vehicles that have apportioned registration. Title processing cost is $10.00. There is a $2.00 title penalty fee for titles submitted for processing 31 days or more after the date of the assignment on the title. Offered IRP Title Services • Duplicate printed titles. • Electronic title. • Verification of title. • Secure title processing. • Reissue title free of lien. • Name change only. • Special titles for Kansas resident leasing on

to out-of-state carrier and lessor is purchasing tags.

• Original title.

E-Titles The 2002 Kansas Legislature authorized titles with a security interest to be issued in electronic format effective January 1, 2003. Please note that the MCSB has an E-Title format that is different from the one issued by the County. Refer to the application for Kansas title section for sample. The Kansas State Seal watermark was added in 2004 to the Electronic Titles, or E-Titles.

• Only titles without lien holders will be issued a title certificate. An Electronic Title Receipt or E-Title Receipt will be issued when the title has a lien holder.

General Titling Information As of January 1, 2003 paper titles are not issued on vehicles with a lien. The title record in held electronically. A Kansas Electronic Title Receipt will be sent to the owner and this is to be kept in the place of the title. The lien holder will be sent a copy of the application to hold as proof of lien. Titles without lien will be issued a paper title and mailed to the owner, unless instructed differently.

MVE-1 All out of state vehicles are required to have an inspection of the vehicle identification number done by the Highway Patrol or their designee. The pink copy of the inspection form MVE-1, Kansas Highway Patrol Vehicle Examination Certificate, provided by the Highway Patrol, is to be submitted with the application for title. If the vehicle is temporarily out of state, working on a short term basis, and needs an inspection refer to form MC-65, VIN Verification Procedures for the State of Kansas, for instructions to have an out of state inspection done. For locations of inspection stations call 316-744-0538 or 744-0451 or visit the Website at http://www.kansashighwaypatrol.org/index.htm and then select “field operations” and then “Motor Vehicle Enforcement”.

Title Applications The application form MCS-63, Application for Title-Apportioned Registration, or MCS-720B, Kansas Manual Application for Duplicate, Secured, or Reissue Title, must be completely filled out and returned along with all the other documents necessary for obtaining a title. The name on the application must reflect the name on the assignment area of the title. If the assignment is incorrect, an affidavit of correction must be submitted to change the name on the assignment. An MCS-12, Affidavit to a Fact, may be used. If a lien is involved, lien holder consent will be required to make the name change. An MCS-128, Lien holder’s Consent to Transfer Vehicle Ownership, may be used.

Assignments of Ownership To transfer ownership on a paper title or Manufacturer’s Statement of Origin, the assignment must be completely filled out. On trucks the empty weight of the vehicle and the mileage at the time of sale is needed to process the title record. A bill of sale is required, if there is not a space on the assignment for the purchase date or sale price.

39

Liens Kansas’s law requires that all lien consents and all lien releases for Kansas Titles to be notarized. If a lien release is from a seller or a lien holder in Kansas, regardless of what state the title is from, the lien release must be notarized.

A notarized lien holder release for any liens shown on the face of the assigned title for the seller must be provided. Lien holder consents to transfer are required to be notarized. Forms and fees for Notice of Security Interest must be mailed to Titles and Registration, 915 SW Harrison, Topeka, KS, 66626.

Verification If the Kansas Electronic Title Receipt is lost you will need to mail a properly completed TR/DL-302 form with your check for $6.00 to obtain a verification of title.

Title Only/Special Title A Kansas resident leased to an out of state carrier when the lessor is purchasing the plates must submit the following documents to apply for a Kansas title. 1. A current copy of the lease agreement with a

carrier with ICC authority. The lease must identify the lessor and lessee and the vehicle year, make, and VIN number must be included. Provide the lessor’s ICC Number, or ST-28J Interstate Common Carrier Exemption Certificate.

2. A properly completed and signed Title Application Form ( MCS-63).

3. Payment of the $10.00 title payment fee if the application is received within 30 days of assignment date. If the application is received late and additional $2.00 penalty fee will be due. Payment should be submitted with the application in the form of a check or money order and made to the order of KDOR.

4. Proof of sales tax payment, or provide the current business tax number of the new owner, or submit a properly completed Kansas Business Tax Application (CR-16) to request exemption from sales tax. The application for a business tax number must

be received by MCSB within 30 days from the date the vehicle was purchased.

5. A properly assigned title or Manufacturer’s Statement of Origin (MSO).

Name Change Only

When the ownership of a vehicle is changing, but the vehicle will remain on the same Kansas IRP account, the following documents must be submitted before a new title can be issued. 1. A properly assigned title or manufacturer’s

statement of origin (MSO). 2. A cover sheet stating the vehicle is to remain

on the account and include the IRP account number.

3. A copy of the current cab card. 4. Payment of the $10.00 title fee if the

application is received within 30 days of assignment date. If the application is received late and additional $2.00 penalty fee will be due. Payment should be submitted with the application in the form of a check or money order and made to the order of KDOR.

5. Title application MCS-63 properly completed and signed.

6. Proof of sales tax paid or submit the business tax number of the new owner. If application needs to be made for a business tax number, complete form CR-16, Kansas Business Tax Application, and submit with the application. You will also need to provide a current copy of the lease agreement with a carrier with ICC authority. The lease must identify the lessor and lessee and the vehicle year, make, and VIN number must be included. Provide the lessor’s ICC Number, or ST-28J Interstate Common Carrier Exemption Certificate. The application for a business tax number must be received by MCSB within 30 days from the date the vehicle was purchased.

Adding Vehicle To The Fleet And A New Title Will Be Issued

1. A properly assigned title or manufacturer’s

statement of origin (MSO). 2. Proof of insurance. 3. Proof of Heavy Use paid, if registered

vehicle weight is over 54,000 lbs. 4. Completed Schedule C. 5. Proof of property tax paid, if applicable.

40

6. Proof of sales tax paid, or submit the business tax number of the new owner, or you may apply for exemption from sales tax by submitting a completed form CR-16, Kansas Business Tax Application (to apply for a business tax number). Enclose the CR-16 and a current lease agreement with a copy of the lessor’s ST-28J, Interstate Common Carrier Exemption Certificate. The copy of the lease agreement must identify the lessor and lessee and the vehicle year, make, and VIN number. The application for a business tax number must be received by MCSB within 30 days from the date the vehicle was purchased.

Documents may be faxed to get a temporary permit. The original documents will need to be mailed in and fees paid before the permanent credentials will be mailed. To avoid duplicate processing please indicate on the original documents that the records were faxed earlier. If a new title is not needed, refer to Registration Requirements/Title section.

Duplicate Title

In the event a paper title is lost, application can be made for a duplicate title, provided there is no lien showing, by submitting MCS-720 B and the $10.00 fee. If the lien has been satisfied, a lien release will need to be submitted with the application. No change of ownership can be made on a duplicate title application.

Secured Title Record

A secured title record is generated when a previously issued Kansas Title or Electronic Title Record is having a new lien holder entered. At present no electronic title receipt is generated on this transaction. Title application form MCS-720B must be completed and submitted with a $10.00 fee along with the previous Kansas title or Kansas Electronic Title Receipt. A notarized lien release must be provided for any previous lien(s). No change of ownership can be made on a secured title application.

Reissue Title A reissue title is a title issued free of lien. On electronic title records, the notarized lien release may be mailed or faxed to MCSB to have the title issued. There is no additional title fee, as the fee was paid when the electronic title record was generated.

On paper titles with a lien, form TR-720 B must be completed, submitted with a $10.00 fee, the paper title and the notarized lien release(s). No change of ownership can be made on a reissue title application. It is not required by statute to have a reissue title done on those vehicles with paper titles. However, it is advisable, as in the event the title and release would be lost a second release would need to be acquired from the lender. The second release can be difficult to acquire in some cases due to bank mergers.

Selling/Buying Vehicles with Electronic Title If a lien release can not be acquired prior to the sale to obtain a paper title, the seller should provide the buyer with the Kansas Electronic Lien Receipt showing the lien holder’s information. In the event that the seller does not have their Kansas Electronic Lien Receipt, a verification of title will need to be acquired by completing form TR/DL-302. The seller and buyer should complete an MCS-39a, Electronic Title Sales Agreement. The buyer may present the owner/sellers Kansas Electronic Title Receipt or verification with the completed MCS-39a along with other qualifying documents to acquire a temporary permit. The owner/seller must secure a lien release and provide a clear title to the buyer within 30 days to complete the buyer’s application for title and/or registration. An MCS-40 Power of Attorney and Odometer Disclosure for Electronic Title can be given to the buyer to allow the buyer to re-assign the title on behalf of the seller. The buyer must be an individual or business that is not a licensed dealer to use this form.

Notice of Security Interests (NOSI)

NOSI can not be processed by Motor Carrier Services Bureau. Notice of Security Interests filed by the lien holder to perfect their lien must be sent to the Titles and Registrations Bureau at 915 SW Harrison, Topeka, KS, 66626 along with the $2.50 fee.

41

SALES TAX REQUIREMENTS

8-153. PROOF OF PAYMENT OF SALES TAX REQUIRED. No certificate of registration or ownership of any motor vehicle or trailer shall hereafter be issued by the county treasurer of any county of this state or the division of vehicles, unless and until the applicant for such certificate shall produce evidence satisfactory to the county treasurer or division that the state sales tax, or, in the event the said motor vehicle was purchased outside this state, the tax provided for by the provisions of K.S.A. 79- 3701 to 79-3711, and acts amendatory thereto, has been paid by said applicant, or that said motor vehicle is exempt from the payment thereof: Provided, That no certificate of registration or ownership shall be issued for a vehicle, which was last titled or titled and registered in a foreign state or registered only if such foreign state has no title law, until satisfactory proof, by affidavit of the applicant has been made, that sales tax on such vehicle has been paid in a foreign state or compensating tax has been paid in Kansas, except in such instances where the applicant for registration or title shall prove by affidavit, that he or she was a bona fide resident of such foreign state at the time of the registration. (effective 5-1-55) Sales tax payment may be satisfied by providing:

• A copy of the Bill of Sale and Sales Tax Payment Receipt,

OR

If a lease is obtained from a registrant with interstate common authority, the purchaser may provide a copy of their current Kansas Retailer’s tax registration number, a copy of the current lease agreement, and a copy of

the lessor’s ST-28J Interstate Common Carrier Exemption Certificate,

OR

The purchaser may make application for a retailer's sales tax registration number by completing the Kansas Business Tax Application.

The instruction booklet and the Kansas Business Tax Application form CR-16 is available on-line at:

http://www.ksrevenue.org/pdf/forms/cr16.pdf

The purchaser may apply for a retailer’s sales tax registration number as follows:

♦ Provide a properly completed and signed Business Tax Application form. The Kansas Department of Revenue must receive this application within 30 days of the date the vehicle was purchased.

♦ Provide a copy of the current lease

agreement. The lease must identify the lessor and lessee and the vehicle year, make, and VIN number.

♦ The lease agreement, the vehicle title, and

the sales tax application form must have exactly the same individual, partnership or corporate name.

♦ Provide a copy of the lessor’s ST-28J

Interstate Common Carrier Exemption Certificate, or the Kansas IRP registrant’s ICC Number.

♦ The vehicle must be used in interstate

commerce. ♦ Carriers who have obtained a retailer’s sales

tax registration number are required to complete an annual filing with the Kansas Department of Revenue (KDOR) in order to maintain their sales tax exemption status. The annual filing with KDOR is due January 25 beginning the following year.

The MCSB office will accept the required documentation to process your application for sales tax exemption or we can compute and collect the sale tax owed. If the MCSB initiates the sales tax collection process, please complete the process with only our office. • If the vehicle was not purchased in Kansas,

the amount of the sales tax percentage of your county, city, and place of residence (if applicable) will be multiplied by the purchase price of the vehicle. A separate check for the amount of the sales tax is preferred and should be made out to the KS Department of Revenue.

42

VIN VERIFICATION PROCEDURE Kansas Department of Revenue

DIVISION OF VEHICLE Www.revenueks.org

VIN Verification Procedures for Vehicles outside The State of Kansas

REQUIREMENT OF KANSAS LAW Kansas law requires that before an application for a Kansas title and/or registration can be accepted for a vehicle or trailer that has been titled in another jurisdiction, the vehicle and the out-of-state title or ownership document must be inspected to ensure that the vehicle identification number shown on the foreign title is genuine and agrees with the identification number on the vehicle or trailer. These procedures allow out-of-state inspections in lieu of a Kansas inspection and issuance of an MVE-1 form when the owner and the vehicle or trailer is out-of-state.

WHO QUALIFIES FOR THESE PROCEDURES To qualify for using an out-of-state inspection in lieu of the MVE-1 a persons must meet one of the following reasons:

1. A Kansas resident who is on active military duty stationed out-of-state. 2. A Kansas resident who is attending an out-of-state college or school. 3. A Kansas resident who is temporarily out-of-state, i.e. working on a short-term basis. 4. Any out-of-state title application for Kansas apportioned registration that requires a VIN inspection

(MVE-1) and the vehicle is not in Kansas.

REQUIREMENTS

To comply with Kansas law, K.S.A. 8-116a, one of the following two Options must be met prior to making application for title and/or registration in the state of Kansas. Option #1 – State has VIN Verification/Inspection Program 1. In states that have a VIN verification (inspection) programs similar to Kansas, you may have your vehicle

inspected and documented on an that state’s VIN verification form, completed in its entirety. You should contact the State Patrol or the motor vehicle office in that state to determine the time of operation and location of the inspection sites.

2. The examiner should examine the out-of-state title document for authenticity. The title must be free of erasures, whiteout, or altered data.. (A faxed copy of the front and back of the title from the lien holder will be accepted.)

3. The examiner should examine and record the public vehicle identification number as it appears on the vehicle or trailer onto the out-of-state inspection form.

4. The examiner should compare the public vehicle identification number on the vehicle to the VIN number on the title document.

MCS-65 (New 10/04)

43

Option #2 – State Does Not Have VIN Verification/Inspection Program

1. In states that do not have a VIN verification program similar to Kansas, you may have the VIN verification completed in the following manner.

2. The VIN verification inspection must be performed by a law enforcement official, and recorded on that law enforcement agency’s letterhead. The following information must be provided: A) Date of Inspection B) Vehicle Identification Number C) Year and Make of Vehicle D) Odometer Mileage (If odometer discrepancy, please explain in detail) E) Owners name and complete address F) Title State and Title Number G) Signature of officer performing the inspection H) Officer's department and badge number

3. The law enforcement officer should examine the out-of-state title for authenticity. The out-of-state title must be free of erasures, whiteout, or altered data. (A faxed copy of the front and back of the title from the lien holder will be accepted.)

4. The law enforcement official must compare the public identification number on the vehicle to the VIN number on the title document. 5. Military: VIN verification inspections performed for military personnel may be conducted on a

military installation by a military police officer. Item #3 (above) must be documented on official military police letterhead or document.

POSSIBLE ADDITIONAL REQUIREMENTS

If during the VIN verification procedure, a discrepancy is determined with either the vehicle identification number or the title document further documentation may be required by the State of Kansas. In both options 1 and 2, the examiner or law enforcement officer's signature will certify that he or she has physically examined the vehicle and title described on the form or letter and the information is true and correct to the best of his or her knowledge, and verify that no stolen record was found in the Federal States vehicle files (NCIC). There will be no fee collected for the State of Kansas for out-of-state inspections documented on out-of-state forms or out-of-state letters. Any correspondence or questions pertaining to out-of-state VIN verification inspections on apportioned registered vehicles should be mailed to:

Kansas Department of Revenue Division of Vehicles Motor Carrier Services Bureau 1500 SW Arrowhead

Topeka, Kansas 66604 Attention: IRP Titles

Phone: 785 - 271– 3145 Fax: 785-271-3283

MCS-65 (New 10/04)

44

MCS-720B APPICATION FOR DUPLICATE, SECURED, OR REISSUED TITLE

45

AFFIDAVIT OF RELATIONSHIP

This form is to be used only for Kansas Apportioned Registration vehicles. Complete all parts of this form.

VEHICLE INFORMATION:

Year Make Model ID#

The sale of the above vehicle is exempt from sales tax because of the family relationship between the seller and the buyer.

RELATIONSHIP CERTIFICATION—SELLER:

I hereby certify that I am related to the buyer as a lineal ascendant or descendent. I am the of the buyer.(father, mother, etc.—see box below)

Seller's Signature: By my signature I swear or affirm that this is a true and correct statement. I am aware thatthe law provides severe penalties for making false statements under oath.

ate of

County of

Signed and sworn to or affirmed before me on . (Seal, if any)(Date)

Notary Public: My Commission Expires:

RELATIONSHIP CERTIFICATION—BUYER:

I hereby certify that I am related to the seller as a lineal ascendant or descendent. I am the of the seller.(son, daughter, etc.—see box below)

Buyer's Signature: By my signature I swear or affirm that this is a true and correct statement. I am aware thatthe law provides severe penalties for making false statements under oath.

Lineal ascendants or descendents are: grandfather, grandmother, father, mother, son, daughter, adopted child, step child, grandchild, and the spouses ofany of these. A brother, sister, aunt, uncle, niece or nephew does not qualify for exemption.

MCS-215 (New 08/04)

46

KANSAS DEPARTMENT OF REVENUE DIVISION OF VEHICLES www.ksrevenue.org

ELECTRONIC TITLE SALES AGREEMENT

As of January 2003, the Kansas Division of Vehicles will not issue a title of any type when there is a lien recorded with the division for a vehicle. Pending the release of lien and the issuance of the Kansas certificate of title, this sales agreement may be used to obtain a 30 day temporary registration (30 day IRP Permit). Send the completed form to Motor Carrier Services Bureau, 1500 SW Arrowhead Rd., Topeka, KS 66604-4027. THE OFFICIAL TRANSFER OF OWNERSHIP MUST BE COMPLETED BY ASSIGNMENT OF THE KANSAS CERTIFICATE OF TITLE.

INSTRUCTIONS This form must be completed in its entirety by the owner/seller and the signature and hand printed name of both the seller and buyer must be affixed. This form

is only valid if all information has been completed.

Owner/seller must attach a copy of the vehicle’s current registration receipt showing their name as owner and the lien holder’s name. If the owner/seller does not have the current registration receipt for the vehicle and/or the registration receipt does not indicate a lien holder name has been added to record, the owner must obtain a vehicle record verification from the Motor Carrier Services Bureau.

NOTE This form must be in the vehicle while it is in operation using a 30 day IRP permit. If application for title and registration is not made within 30 days of the date of sale and delivery (date of this agreement), your IRP Fleet will be suspended from operating.

VEHICLE INFORMATION Please Type or Print

Year Make Style VIN

Date of Sale and Delivery: Month Day Year Purchase Price $ Date of this Agreement

Is this a nonhighway or salvage vehicle? Yes* No * If Yes, vehicle is NOT to be operated on public roadway.

SELLER

Owner’s Name(s)

Address City ST ZIP Lien Holder’s Name Address City ST ZIP

BUYER

Name(s)

Address City ST ZIP

(If Applicable) Lien Holder’s Name Address City ST ZIP

This agreement is entered into by and between the party’s listed hereon as seller(s) and buyer(s) on the date recorded above.

Seller has a lien recorded with the Kansas Division of Vehicles, which is holding a Kansas Electronic Title for the vehicle listed herein and certifies that the same vehicle has been sold to the person(s) shown as buyer(s). The Kansas Division of Vehicles cannot issue a negotiable Kansas Certificate of Title in the name of the seller until all liens and/or encumbrances have been paid by or for the seller. Seller agrees to deliver the properly assigned Kansas Certificate of Title (paper title) to the buyer(s) personally or by registered or certified mail within thirty (30) days from the date of sale and delivery (date of this agreement) of the vehicle (inclusive of weekends and holidays).

I, the undersigned, hereby swear or affirm that I am the owner and am selling the motor vehicle described herein to the person(s) listed as buyer(s) and that the information provided in this Electronic Title Sales Agreement is true and correct to the best of my belief. I am aware that the law provides severe penalties for making false statements under oath.

Owner/Seller’s Signature(s) Date

Same Person(s) Hand Printed Name

Buyer’s Acknowledgement Same Person(s)

Signature Hand Printed Name _________________________________________

MCS-39a (New 07/04) Original to Buyer – Seller Should Keep Copy

47

KANSAS

DEPARTMENT OF REVENUE MOTOR CARRIER SERVICES BUREAU Www.ksrevenue.org

Power of Attorney and Odometer Disclosure for Electronic Title

As of January 2003, the Kansas Division of Vehicles will not issue a vehicle title of any type when there is a lien recorded on it. This power of attorney and odometer disclosure is to be used by the seller to appoint the buyer or another person to act on their behalf when the State of Kansas holds the title in electronic form.

This form can only be used when a Kansas Apportioned vehicle is sold by the owner to an individual or business that is not a licensed dealer. This is also known as an isolated or occasional sale. Send completed form by Fax: (785) 271-3283 or Mail 1500 SW Arrowhead Rd., Topeka, Kansas 66604-4027.

Please Type or Print

VEHICLE INFORMATION

Year Make Style ______________VIN _____________________________________________

Federal and Kansas law requires that you state the mileage upon transfer of ownership. Providing a false statement may result in fines and/or imprisonment.

I, (transferor/seller’s name, print) appoint as my

attorney-in-fact (transferee/buyer’s name, print) , for the purpose and with full authority to apply for a certificate of title and/or registration upon the vehicle described above, and further grant the authority to endorse and transfer title thereto, and disclose the mileage to this vehicle exactly as stated in the following disclosure I have made for the vehicle described above. The date of this statement is .

I, the seller, state that the odometer now reads (no tenths) miles and to the best of my knowledge that it reflects the actual mileage.

Seller’s Seller’s Signature Hand Printed Name

Seller’s Address _________

City State ZIP

Buyer’s Buyer’s Signature Hand Printed Name

Buyer’s Address _________

City State ZIP

NOTICE TO BUYER: If the vehicle described in this power of attorney and odometer disclosure is not being titled back in the State of Kansas, it is recommend that you confirm with your state’s DMV that they will honor this form for vehicles 10 model years old or less.

MCS-40 (New 07/04)

48

SE

AL

KANSASDEPARTMENT OF REVENUEMOTOR CARRIER SERVICES BUREAUwww.ksrevenue.org

REQUEST AND CONSENTFOR KANSAS TITLE

TO BE ISSUED WITH LIENINSTRUCTIONS

This form is to be used only for Kansas Apportioned Registration vehicles. The Kansas certificate of title will be issued when boththe lien holder and titling jurisdiction complete this form and it is received by the Kansas Motor Carrier Services Bureau.

The lien holder listed on the Kansas title record, and the new titling jurisdiction must complete their portion of this form*.

The lien holder must consent to a Kansas certificate of title being issued with their lien listed, and surrendered directly to the new titlingjurisdiction. The consent must be notarized. Title will not be mailed to the lien holder or owner.

The new titling jurisdiction must request the Kansas certificate of title be issued and mailed to their office for title and registration purposes.

Mail or fax the completed form to the Motor Carrier Services Bureau. Please do not fax and mail, just one or the other. Fax only once.

Fax to: 785-271-3283 Office 785-271-3145 OR Mail to: Kansas Department of Revenue; Motor Carrier Services Bureau,Attn. Print Title w/ Lien, 1500 SW Arrowhead Rd., Topeka, KS 66604-4027

*The same information may be provided on the lien holder and titling jurisdiction’s letterhead, however, theinformation must be received in Kansas Motor Carrier Services Bureau at the same time.

NOTE: If the application for Kansas certificate of title has not been completed by the owner, the titlecannot be issued until it has been completed. The title cannot be mailed to the lien holder orowner.

VEHICLE INFORMATION Please Type or Print

VIN Make Year Kansas License Plate No., if available

OWNER’s Name(s)

Current/Moved to: Address City ST ZIPOwner’s new address must be outside the State of Kansas, in the state the vehicle is going to be titled and registered. TITLE WILL NOT BE MAILED TO THIS ADDRESS.

LIEN HOLDER’s Name , of:

Address City ST ZIP

By the signature affixed, the lien holder listed herein consents and approves the Kansas Titles and Registrations Bureau to issue a Kansas

certificate of title showing this lien and mail the Kansas title directly to the new titling jurisdiction requesting same.Sworn and signed before me: Month_____ Day_____ Year_____

Authorized Notary Public Agent: Commission Expires:

MUST BE NOTARIZED. Place Notary Seal Here. ➬

VEHICLE TITLING AGENCY (DMV) for the State/Country of requests that the Stateof Kansas issue a certificate of title in the name of the owner(s) listed herein with the lien for the above lien holder and mail samedirectly to the DMV office shown below:

Name ofDMV Office Attn.:

Address City ST ZIP

Authorized Name HandAssociate Printed Date

49

KANSAS DEPARTMENT OF REVENUE MOTOR CARRIER SERVICES BUREAU Www.ksrevenue.org

Affidavit to a Fact

Complete vehicle information and check appropriate statement(s).

This form is to be used only for Kansas Apportioned Registration vehicles. Fax: (785) 271-3283 or Mail to Motor Carrier Services Bureau, 1500 SW Arrowhead Rd., Topeka, Kansas 66604-4027. Please Type or Print Clearly

VEHICLE INFORMATION Must be Completed

Year Make ID #

VEHICLE GIFT CERTIFICATION I, the undersigned, certify that the above referenced vehicle was presented as a gift

to ______________________________________________________________________________________

Donor Signature __________________________________________________________________________________

ONE AND THE SAME PERSON I, the undersigned, certify that

and are one and the same person.

DISCLAIMING VEHICLE OWNERSHIP

I, the undersigned, certify that I am disclaiming ownership of the above referenced vehicle.

TITLE OR MSO ASSIGNMENT (Name addition) We, the undersigned, certify the above referenced vehicle assignment was not properly completed at time of purchase.

Name of person to be added on assignment: (Both parties must sign below.)

VEHICLE NON-USE I, the undersigned, certify that the above referenced vehicle was not at any time operated during the

year(s) of and . (Report full calendar years only.)

RELATIVES OF A MEMBER OF THE MILITARY (Renewals, only)

I, the undersigned, certify that I am the of Relationship . (Applicant/Military Personnel)

SAFETY INSPECTION CERTIFICATION

I, the undersigned, certify that the above referenced vehicle has been modified to meet all safety requirements as per Kansas statutes, for the purpose of obtaining Kansas title and registration.

AFFIANT’S CERTIFICATION

I certify that all information and statement(s) made above are true to the best of my knowledge.

Affiant’s Signature(s) Date

Date

MCS-12 (New 07/04)

50

KANSASDEPARTMENT OF REVENUEMOTOR CARRIER SERVICES BUREAUwww.ksrevenue.org

LIENHOLDER’S CONSENT

TO TRANSFER OWNERSHIP

WARNING: ANY ALTERATIONS OR ERASURES WILL VOID THIS FORM.This form is to be used only for Kansas Apportioned Registration vehicles. Fax: (785) 271-3283 or Mail to Motor Carrier Services Bureau, 1500 SW Arrowhead

Rd., Topeka, Kansas 66604-4027

This

portio

n is t

o be u

sed w

hen a

dding

or de

leting

a na

me fr

om a

Kans

aspa

per t

itle or

elec

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issue

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he na

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show

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ein as

curre

nt VEHICLE INFORMATION: Please Type or Print

VehicleID No. Year Make Model

CURRENT OWNER INFORMATION The owner(s) listed on the Kansas Certificate of Title:

Name(s)

Address City State ZIP

LIEN HOLDER INFORMATION AND CONSENT

Lien Holder’s Name

Address City State ZIP

The lien holder shown above has a lien recorded on a Kansas electronic title or a Kansas paper certificate of title issued in the name or namesshown above as current owner and hereby authorize the transfer or assignment of the vehicle listed on this consent with recording of their lienon the new Kansas electronic title to be issued in the name or names shown as new owner listed below.

Authorized Lien Holder’s Signature Date

Subscribed and sworn to before me on: Month Day Year

Notary Public Signature SEAL

Commission Expires:

This

portio

n is o

nly be

used

if ad

ding o

r dele

ting a

name

from

a Ka

nsas

elec

tronic

title

that h

as be

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in th

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).

NOTE: This assignment can only be used to add an immediate family member (spouse,father, mother, son and daughter), to remove a name, for name change due tomarriage or court order or business name change on a Kansas electronic orpaperless title with at least one of the previous owners remaining as an owner onthe new Kansas title. ANY OTHER TYPE OF ASSIGNMENT MUST BE COMPLETEDON A KANSAS PAPER TITLE.

By affixing his or her signature transferor assigns, transfers and conveys unto the new owner(s)the vehicle described on the Kansas Certificate of Title and the lien holder listed on theKansas Certificate of Title is listed hereon and consents to this assignment, transfer andconveyance. Kansas residence must make application for title within 30 days of assignmentin the county treasurer’s motor vehicle office where the vehicle will be garaged.

NEW OWNER INFORMATION: Relationship of New Owner:

Name(s)

Address City State ZIP I, the undersigned, hereby swear or affirm that I am the owner of the motor vehicle described herein and that the information provided in this titleassignment is true and correct to the best of my belief. I am aware that the law provides severe penalties for making false statements underoath.

This assignment and transfer was completed on: Month Day Year

Owner’s Owner’s HandSignature Printed Name

I, new owner, am aware that my name is being added to the title of this vehicle.(Person(s) being added as new owner(s) must sign.)

New Owner’sSignature

MCS-128 (New 07/04)

51

SAMPLE OF AN KANSAS ELECTRONIC TITLE WITHOUT STATE SEAL

TITLE APPLICATION

52

APPLICATION FOR TITLE-APPORTIONED REGISTRATIONCOMPLETE BY TYPEWRITER. NO CARBONS REQUIRED

MAIL TO: KANSAS DEPARTMENT OR REVENUE, DIVISION OF VEHICLES,MOTOR CARRIER SERVICES BUREAU, BOX 12003, TOPEKA, KS 66612-2003

FOR OFFICE USE ONLY

VEHICLE ID # CNTY TRK/TRL

VEHICLE: NEW USED ASSEMBLED SALVAGED

THIS MUST BE COMPLETED BEFORE SUBMITTING - (Type or Print) RETURN BOTH COPIES

Application Date Purchase Date (Month/Day/Year) (Month/Day/Year)

AND OR AND/OR /

DBANAME & #

LSRR D

Last First Middle Initial AND OR AND/OR /

DBA WROSNAME & #

LSEE D W

Last First Middle InitialNAME Last First Middle Initial

Address

City State Zip Code

Leinholder

Address:

City, State, Zip

Leinholder

Address

City, State, Zip

I do hereby certify that I have in effect and will maintain continuously throughout the registration period financial securityas required by law for the above described vehicle, and that the information in this application is true and correct to the bestof my knowledge and belief. FALSE CERTIFICATION CAN RESULT IN CRIMINAL PROSECUTION.

SIGNATURE OF OWNER

FOR OFFICE USE ONLY

Model Year Make Body Style TR or CT Class Code 920

Type TR or HT Empty Weight Gross Weight Mileage *Mileage Status T

*Mileage Status: A=(Actual) E=(Estimated) X=(Exceed Maximum Mileage) T=(Exempt)Orig/Supp# ____________________ Carrier Account # ____________________

Sales Tax Paid: Yes ______ No _______ Sales Tax No. ________________________ ICC MC No. ___________ Exempt __________

Assigned Title Jurisdiction _______________

MCS-63 (Rev. 10/03)

Title Only

Name Change

Original

53

APPORTIONED BILLING STATEMENTS

COMPUTATION OF FEES

Fees are calculated on the gross weight or combined gross weight of the power unit. To calculate the registration fee divide the in-jurisdiction miles by the total fleet miles traveled. Take this percentage times the full fee for that jurisdiction. For example:

Total fleet miles 100,000 and Kansas’s miles 10,000 = 10%. The full year registration fee for 80,000 pounds in Kansas is $1,735.00 X’s 10% = $173.50.

This procedure is applied to each jurisdiction in which you travel. Each jurisdiction's full fees are based on different criteria.

BILLING STATEMENTS

Do not send money in with an application. Billing statements are issued after processing new and renewal applications. Credentials will not be issued until payment is received. The billing statement is a one-page document with the total amount due in the bottom right-hand portion. Some carriers request an optional billing page that identifies each vehicle with a breakdown of cost per vehicle. Do not pay from the optional billing page or send money prior to billing.

RENEWAL FEES DUE JANUARY 1 Fees due January 1 payable on or before March 1 -- Credentials are not issued until payment and the required documentation has been received. If you are paying by mail, allow 10 days for our office to receive the payment, issue the credentials and mail them to you. Enforcement begins March 2.

Billing statements are also issued for Schedule C’s. These fees are due upon receipt of billing. Delinquent payments may cause your entire fleet to be suspended until payment is received if a temporary is issued.

PENALTY FEES Any returned check for insufficient funds or stopped payment will be charged a $10 penalty and your fleet is suspended. If not paid within ten days of notification from the Motor Carrier Services Bureau, a lien will be filed. There is a title penalty of $2 when application for a title has not been made within 30 days of the date a title or Manufacturer’s Statement of Origin was assigned. Delinquent registration penalty is $2 for each vehicle that should have been registered prior to March 1 of a registration year. The total delinquent penalty fee is not to exceed $100 for each fleet application. An audit can result in a penalty fee equal to 5% of any additional fees found due and owing. Delinquent quarterly payments are assessed 10% of the original total annual dollar amount due Kansas. The privilege of paying quarterly installments is voided if any payment is delinquent. Full fees are due on or before March 1 each year unless you have been granted quarterly payments of Kansas’s fees. If payments are not received before the due date, full Kansas’s fees for the remaining quarters plus a 10% penalty is due. Once delinquent, quarterly payments will not be allowed for a two-year period.

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QUARTERLY PAYMENTS A Kansas based registrant in good standing has the option to pay the annual Kansas fleet apportioned registration fee on a quarterly basis. Registrants who elect to pay registration fees on the quarterly payment basis are issued new cab cards after payment of each quarter. • The payment of the Kansas annual apportioned

registration fee on a quarterly basis applies only to the fee applicable to Kansas and only on a new account, renewal application, or supplemental application which adds vehicles before Mar 1 if payment is received.

• The amount of the Kansas annual fee shall

exceed $300. • The quarterly payment basis relates only to an

alternate method of payment of the Kansas annual fleet apportioned registration fee.

• The first quarterly payment of the Kansas annual

apportioned registration fee, including Kansas issuance fees, title fees and any supporting documents for registration plus all apportioned registration fees due other IRP jurisdictions, shall be received on or before March 1 of a registration year.

Failure to provide the foregoing requirements on or before March 1 of a registration year shall result in the applicant being required to pay the Kansas annual fleet apportioned registration fee in full, including any registration penalties. The remaining Kansas annual fleet apportioned registration quarterly payments are due and payable on or before:

Second quarter due April 1

Third quarter due July 1

Fourth quarter due October 1

It shall be unlawful to operate the fleet vehicles when payment is delinquent. If a fleet is detained because of a delinquent quarterly installment, authorization for operation cannot be allowed until proper payment has been made and clearance provided. No temporary wires are issued for a registrant who registration has expired. A billing notice is provided 20 to 30 days prior to due date. Failure of a fleet owner to receive a billing notice shall not waive or excuse the fleet owner from the payment. Nonpayment of Quarterly fees When a fleet owner is delinquent past the due date, a Notice of Lien shall be filed with the Register of Deeds of the county in which the fleet is based. A copy of the Notice of Lien shall be provided the fleet owner showing the amount due. The amount due covers the delinquent quarterly payment, any remaining quarterly payments, and a penalty in the sum of ten percent of the original Kansas total fleet annual apportioned registration fees. A stop title is filed with the Titles and Registrations Bureau and the title cannot be issued to a new owner until the lien has been satisfied. After a Register of Deeds has recorded a Notice of Lien, a Tax Warrant shall be issued to the Sheriff of that county. The Sheriff shall seize and hold all property subject to the lien and advertise and sell the property or an amount of the property to satisfy the state's lien. When a registrant is delinquent more than ten days beyond the due date of any quarterly payment, such registrant is denied the option to pay the annual Kansas apportioned registration fee in quarterly payments for the next two registration years.

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REFUNDS - CREDITS - ABATEMENTS

Kansas Statutes provide for the refund of Kansas apportioned registration fees IF the vehicle has been sold, repossessed, fore-closed by mechanic's lien, title transferred by operation of law, or the owner is deceased, and the deleted Vehicle is not going to be replaced by another vehicle. If the title owner name and the Registrant account name are different, the vehicle is considered a leased vehicle. A leased vehicle may qualify for a refund when the vehicle is sold and a copy of the bill of sale is provided.

REFUNDS SHALL NOT APPLY UNDER THE FOLLOWING CONDITIONS:

• Cancellation or expiration of a lease agreement or the motor vehicle was removed from the state.

• The amount of the refund must exceed $50 for a check to be issued. When the refund amount is less than the $50 limit, credit will be applied to the carrier’s IRP account.

• If the owner is delinquent in the payment of an apportioned quarterly payment.

• If the application for refund is not accompanied by supporting information or required documents (current cab card and license plate assigned, bill of sale, etc.).

The amount of refund shall be determined utilizing the month following the receipt of the application and all supporting documents required to process a refund. Refunds of partial months are not possible. For example, if all of the following items were provided in January, the refund would be based on fees in February. Please submit the following items together in order to receive the maximum refund:

A copy of the Bill of Sale.

Return the Apportioned license plate.

Return the Cab card

Provide a properly completed, signed, and notarized refund application form. MCS-105 form.

The carrier will need to submit an properly completed and signed MCS-105 form to the MCSB in order to stop the accrual of any quarterly payments after the sale of a vehicle that cannot transfer registration, or abatement of fees. You will need to include a copy of the bill of sale and return the license tag and apportioned registration cab card.

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This form is used to apply for refund of the balance of Kansas registration fees and/or THE CANCELATIONOF ANY REMAINING APPORTIONED FLEET QUARTERLY PAYMENT INSTALLMENTS FOR THEfollowing described apportioned vehicle(s) as provided in K.S.A. 8-1,116(c).

Mail to:KANSAS DEPARTMENT OF REVENUE SSN or FEINDIVISION OF VEHICLESMOTOR CARRIER SERVICES BUREAUDOCKING STATE OFFICE BLDG., BOX 12003 Apportioned Account NumberTOPEKA, KANSAS 66612785-291-3384

Registered AnnuallyNAME

Registered QuarterlyMAILING ADDRESS

Abate FeesCITY AND STATE ZIP

20___ YEAR VEHICLE *BASIS FOR IF SOLD DATEPLATE MADE MAKE IDENTIFICATION REFUND OR NAME OF PURCHASER OF

NO. NUMBER CANCELLATION AND ADDRESS SALE

*BASIS FOR REFUND AND/OR CANCELLATION: Motor Vehicle has been SOLD, REPOSSESSED, JUNKEDFORECLOSED BY MECHANIC'S LIEN, OPERATION OF LAW, OWNER DECEASED. Indicate in this column thereason a motor vehicle is no longer in your possession. See the reverse side of this form for required documents to befiled with this application, and prerequisites to obtaining a refund or cancellation under proportional fleet registration.

The undersigned under oath swears and affirms that the above information is true and correct.

XOWNERS SIGNATURE OR AUTHORIZED REPRESENTATIVE TITLE

Subscribed and sworn to before me this ______ day of ______________, 20 _____.

XNOTARY SEAL NOTARY PUBLIC My Commission Expires

OFFICE USE ONLY (Circle Applicable items)

Yes No Need Tag(s):_____________________________Yes No All Plate(s) ReturnedYes No All Cab Card(s) Returned DATE RECEIVED:Yes No Copy of Bill of Sale attachedYes No Do Refund Yes No Abate Quarter: 0902 0903 0904Yes No Do Denial Letter (Circle all applicable)

MCS-105 (REV. 08/04)

The KANSAS APPORTIONED REGISTRATION CAB CARD(s) and KANSAS APPORTIONEDLICENSE PLATE(S), and any supporting documents MUST BE RETURNED with this application.

SEE INSTRUCTIONS ON THE REVERSE SIDEAPPLICATION FOR REFUND OF KANSAS APPORTIONED FLEET REGISTRATION

INSTRUCTIONS AND INFORMATION

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Complete this application and return with the Cab Card(s) and the License Plate(s), copy of the bill of sale document(s) and any other supporting documents outlined in these instructions, to the address shown on the reverse side. To qualify for a refund and/or cancellation of fees the motor vehicle(s) must have been sold (this includes sold vehicles leased to your apportioned registration account), junked, repossessed, foreclosed by mechanic's lien, title transferred by operation of law or the owner is deceased. The cancellation or expiration of a lease agreement, the removal of a motor vehicle from service or from the state of Kansas is not a basis for refund. Any apportioned fees remaining due and payable shall be paid before consideration shall be given to a refund application. Also, the amount of refund must exceed $50.00 per vehicle before a refund check may be issued. The refundable unused registration fees are provided to the registrant’s of the IRP account. Refunds less than $50.00 will be applied as credit on the registrant’s IRP account and will be available only for the annual registration interval the refund was applied. Kansas will refund only the applicable unused registration fees paid to Kansas. You must contact each jurisdiction listed on your cab card to determine if they allow refunding of fees sent to them. The amount of refund is determined from the next Kansas fee reduction date after receipt of a completed refund application (including the Cab Card, the License Plate and any required supporting documents). The Kansas fee is multiplied by the current Kansas mileage percentage. If payment of the annual Kansas Proportional Fleet Registration fee is on a quarterly payment basis, a refund application must be filed to stop the accrual of any quarterly payment(s). The fleet owner shall pay any delinquent quarterly installment(s), including penalty, to stop the accrual of any fleet quarterly installment(s) if delinquent at the time refund application is made. A REFUND REQUEST MAY BE MADE FOR ONE OF THE FOLLOWING REASONS: SOLD The vehicle has been sold outright without trade or replacement. If a vehicle

is junked (wrecked beyond repair) or is sold to an insurance company you must provide the Motor Carrier Services Bureau with a signed notarized affidavit which indicates the selling of the vehicle, giving the name and address of the licensed salvage dealer or licensed scrap processor for the pur-pose of recycling, showing the date such vehicle was junked. KSA 8-1,136 effective July 1, 1991.

REPOSSESSED If a vehicle was repossessed and is not being replaced, a notarized

repossession affidavit stating the date of repossession, description of vehicle by year, make and identification number shall accompany the refund application.

FORECLOSED If a vehicle was foreclosed by a mechanic's lien, and is not being

replaced, provide a sworn statement (signed, dated and notarized) stating date of foreclosure, name of garage, a description of the vehicle foreclosed, by year, make and identification number, and the amount of the mechanic's lien owed.

TRANSFERRED If the ownership of a vehicle was transferred by court order, a BY LAW certified copy of the court order shall be provided. DECEASED If the owner has died and the estate is being probated, Letters of

Testamentary shall be provided. Please allow at least sixty (60) days for processing and issuance of the refund warrant if applicable. MCS-105 KS IRP Refund Instruction

58

TEMPORARY REGISTRATION ISSUED BY

MCSB When immediate operation of fleet additions is essential, two procedures are available to speed vehicle identification and operation on established Kansas apportioned accounts in good standing.

Request for temporary registration shall be either a written request signed by the registrant or an officer of such fleet or a telephone request by an authorized officer of the registrant.

If a temporary registration is issued, all required documents to complete the registration process and the billing must be paid within a 30-day grace period or a Warning of Suspension of the Fleet will be sent out.

Temporary registration for 30 days may be requested when: • The additional, or replacement

vehicle is eligible for apportioned registration.

• A completed Schedule C apportioned application is provided for processing which includes all the required supporting documentation to satisfy the registration and title requirements.

Temporary registration for 30 days may also be requested when: • A cab card and/or apportioned

license plate has been lost.

• The registrant raises the combined gross weight of a truck, truck tractor or bus.

• Addition of a new IRP jurisdiction.

• This office has erred in the issuance of apportioned registration.

When a 30-day temporary registration has been issued, our office will provide, to the requestor by fax or e-mail address, a document recording the issuance of the 30-day temporary registration.

INTERNET REGISTRATION & 30-DAY TEMPORARY

REGISTRATION RECORD

A carrier may register vehicles on-line to immediately process additions to your fleet if your Kansas IRP account is in good standing. You must first establish an escrow account with the MCSB Central Permit Section and fill out a subscription with Accesskansas/Information Network of Kansas (INK). Once your on-line account is established you may register vehicles and print off a 30-day temporary IRP registration record. To obtain application forms and then to issue permits go to http://www.truckingks.org

These forms are also included in the front of this book.

Once a vehicle is registered the payment must be made and the required documentation must be provided.

You must submit the documentation to MCSB in a timely manner to allow for any needed corrections to your invoice rebilling and allow you time to pay any additional fees owed. You must place your credentials in each unit you register on-line within the 30 days temporary registration interval.

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You may also make application on-line to obtain replacement plates and cab cards, change vehicle weights, make unit number changes, add jurisdictions, and transfer vehicle fees.

Pre-requisites for a fleet owner's approval to register vehicles on-line and issue a temporary registration record include:

A Kansas based fleet owner's records must be in good standing:

Registration fees are paid on a timely basis.

Records do not reflect delinquency in any payment of fees or delinquency in completion of any apportioned registration.

When all paperwork, including all title work, is ready to be mailed, go to www.truckingks.org and issue a temporary registration record for the immediate operation of any additional or replacement vehicle that is eligible for Kansas registration.

• Each time a temporary IRP record is issued the Information Network of Kansas (INK) receives one dollar from your escrow account.

• You can also receive a temporary IRP registration record to fax to your carrier if you need a replacement cab card. There is no MCSB charge, only a $1.00 transaction fee for INK processing. The replacement plate & cab card fee is $6.50 plus the $1.00 INK processing fee. These fees are automatically deducted from your Escrow account. A replacement cab card and/or plate will automatically be mailed to you after the temporary IRP registration record is issued and no further fees are due.

• Each temporary registration record shall be valid for 30 days from the date of issuance and shall not be renewable.

• A 30-day IRP temporary record cannot be used for correcting the identification of a vehicle. Fax or mail MCSB a copy of your title to correct Vehicle Identification number errors.

Failure to provide the necessary documentation and payment of the invoice within the 30-day temporary registration interval will result in issuance of warning letter of fleet suspension. The warning letter allows the carrier to resolve the outstanding matter within 10 days or the entire fleet is suspended and the all vehicles should cease to operated until a letter of reinstatement is provided by the MCSB office.

Expiration of 30-day Temporary Registration Record

When a temporary registration has expired and the registrant has failed to complete the registration requirements the following procedures shall apply:

• The registrant shall be notified by letter that if the registration is not completed within 10 days of that date, such registrant’s apportioned registration for the entire fleet shall be suspended.

• If the registrant has failed to complete registration within 10 days of the notice the registrant shall be suspended in Kansas and member IRP jurisdictions.

Upon completion of apportioned registration for the vehicle described in the expired temporary registration, the suspension shall be withdrawn and the registrant shall be provided with a Reinstatement Notice. The Reinstatement Notice shall be carried with the fleet vehicles pending notification to all parties (apportioned jurisdiction IRP members and enforcement).

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Hunter’s Permit

The hunter's permit only allows the vehicle owner to operate his vehicle empty and only for the purpose of securing a new lease agreement under which proper registration may be obtained. To obtain a permit the applicant must complete a Kansas Temporary Hunter's Permit Application.

This permit is only valid for vehicles that were registered to a Kansas based carrier.

This application includes a release signed by the previous Kansas registrant, that the owner has surrendered all plates and cab cards. Required supporting documentation includes proof of ownership and a certificate of insurance is required. The fee is $26 and the permit is valid for 30 days.

KANSAS TEMPORARY HUNTER'S PERMIT APPLICATION

Applicant Information Name of Vehicle Owner Insurance Co. (Certificate required*) (Copy of Negotiable title required*) Year Make Vehicle Identification Number *Proof of Ownership and Insurance are required. I am requesting a 30-day $26 permit to operate the above identified vehicle only for the purpose of securing a new lease agreement (job hunting). This will include any trailer or semi-trailer owned by the permit applicant and towed by the permitted vehicle and must be empty, but at the same time does not exempt me from my responsibility to file motor fuel reports on a timely basis and pay fuel taxes that are owed. Signature of Applicant Date Previous Kansas Registrant Release Carrier Name (current registration) Account Number The undersigned certifies the above applicant has surrendered all plates, cab cards and other evidence of previous registration to the above Registrant. Signature Date MCS-14 (Rev.2/96) Fax completed application to Central Permit (785) 271-3283

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REPLACEMENT CAB CARDS AND PLATES

If an apportioned cab card or license plate is lost, destroyed, stolen, or mutilated, a replacement may be issued upon receipt of a request.

Requests may be submitted by:

♦ Phone, OR

♦ Faxing in a copy of the cab card, OR

♦ Writing the Issuance Section in the Motor Carrier Services Bureau, OR

♦ Submitting your request on-line at www.truckingks.org

A carrier may process a request for the replacement of a lost apportioned cab card and or plate on-line if your Kansas IRP account is in good standing. You must first establish an escrow account with the MCSB Central Permit Section and fill out a subscription with Accesskansas/Information Network of Kansas (INK). Once your on-line account is established you process your request on-line and print off a new cab card. When a lost plate is involved the tag will be issued and mailed promptly from our office, usually the next business day. To obtain application forms and then to issue permits go to www.truckingks.org. Forms are included in the front of this book.

The request must include:

• Account Number.

• License plate number.

• Last five numbers of the identification number (VIN).

• Unit number.

• Name of authorized person making the request.

• Fax number if requesting a temporary registration.

A billing notice will be sent to the Registrant. The billing must be paid and the replacement on and/or in the vehicle within 30 days.

The charge is $3.00 per cab card or $6.50 for each new plate issued.

On-line cab charge is $1.00 for the INK processing fee only. Replacement tag fees are $6.50 plus a $1.00 INK transaction fee. These fees are automatically deducted from your Escrow account when you complete the on-line transaction. The credentials will be mailed promptly from our office.

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LOST CREDENTIAL REQUEST This completed form may be faxed or mailed.

Faxed requests: 785-271-3283

Mailed requests: Motor Carrier Services Bureau, 1500 SW Arrowhead, Topeka, KS 66604

(CIRCLE ONE:)

LOST PLATE or CAB CARD or UNIT # CHANGE

ACCT #

NAME

PLATE #

LAST 5 (VIN)

UNIT #

SUPPLEMENT# ________________________

FAX # ________________________

E-MAIL ADDRESS ________________________

NAME OF REQUESTOR______________________ _____________________________________________ CALLERS PHONE# ___________________________

63

Registration Cab Card

64

Internet Registration Cab Card

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LEASING RULES Every apportioned fleet owner shall place with each leased vehicle an authentic copy of the lease or rental agreement or a memorandum of lease or rental and such agreement or memorandum shall contain the following:

• The complete and full names of the lessor and lessee.

• A description of the lease or rented vehicle by year, make, and identification number.

• The effective and expiration dates of the lease or rental agreement.

• The signatures of the lessee and lessor or their duly authorized agents.

• The agreement or memorandum of lease or rental shall be carried in the cab of the vehicle unless such vehicle is a trailer, and in that case, in the cab of the vehicle supplying the motive power.

If two registrants each have a fleet of vehicles with current Kansas’s registration and are conducting trailer interchange operations under federal regulations, no further registration is required in Kansas.

If an apportioned fleet registrant (based in Kansas or another IRP jurisdiction) leases or trip leases a truck or truck tractor that bears Kansas "regular" class of registration no further registration is required.

If the gross weight of a vehicle is greater than the gross weight registration, the registered owner or lessor of the vehicle shall make application for proper gross weight registration. This would be through the office of the County Treasurer in which such vehicle is based.

If an apportioned registrant (based in Kansas or another IRP jurisdiction) leases, or trip leases a truck or truck tractor that is fully registered, but is not apportioned in a jurisdiction other than Kansas, but meets the weight or axles eligibility for apportioned registration, the registrant then may purchase a 72-hour truck registration for $26, if the operation is of an interstate nature. If the operation is of an intrastate nature a 30-day truck registration may be purchased.

Household Good Carriers as applicable in ICC regulation, Section 165.2(b) (ex parte MC10) wherein the agent or service representative is the lessor and the carrier is the lessee shall file and register as dual applicants provided:

• Agent or service representative has a fleet of vehicles.

• If the agent or service representative does not operate sufficient vehicles to constitute a fleet, application for apportioned registration shall be filed solely in the name of the lessee carrier.

• The application for apportioned fleet registration shall be based upon the lessor's equipment and the total miles the lessor operates under his own authority and that of lessee

Lease shall mean a lease of 30 days or more.

If an apportioned fleet registrant, whether the registrant's fleet is based in Kansas or another jurisdiction, leases a vehicle for a period of more than 30 days and the vehicle has been apportioned in the name of another carrier, the apportioned registration shall be required in the name of the lessee carrier.

Trip Lease shall mean a short-term lease or rental of less than 30 days.

When an apportioned fleet registrant trip leases a truck or truck tractor for which the registration has been apportioned with Kansas from another apportioned registrant, whether such truck or truck tractor is based in Kansas or in a jurisdiction other than Kansas, no further registration is required, unless the truck is being operated with a combined gross weight greater than the registration of such vehicle.

When an apportioned fleet owner trip leases a motor vehicle to another fleet owner the miles operated under such trip lease shall be retained by the lessor apportioned fleet owner.

Rental equipment companies having fleets of motor vehicles for short term rentals (less than 30 days) and such motor vehicles operate interstate shall be required to secure apportioned registration provided:

• The rental equipment company maintains adequate records for completion of an apportioned application and/or audit.

• Daily rental equipment companies that do not maintain adequate records for completion of an apportioned application shall be required to fully license the motor vehicles if based in Kansas. If such vehicles are registered in a jurisdiction other than Kansas, they shall be subject to a 72-hour truck registration fee.

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RECORDS FOR AN AUDIT The basis for determining the apportioned registration fee for a vehicle or fleet is by the percentage of in-jurisdiction miles to the total fleet miles operated multiplied by the registration fee(s) applicable in each apportioned jurisdiction. The in-jurisdiction miles and total fleet miles listed on an application are to be the actual miles operated by the motor vehicles of a fleet during the mileage reporting period. Such mileage records shall consist of: • The date a trip started and ended. • The origin and destination of each trip. • The route of travel (highways). • The mileage traveled in each jurisdiction for each trip. • The vehicle identification or unit number each trip. • The fleet number assigned. • The mileage accounted for shall include all loaded and

unloaded miles. • Odometer readings for each fleet motor vehicle by

monthly summary. A mileage summary by month for each motor vehicle should be maintained. This would facilitate any audit for apportioned purposes and would enable the fleet owner to have information available for any fuel audit or report. The mileage records upon which an apportioned application is based shall be subject to audit. A fleet owner who has filed an application for apportioned registration that has been accepted shall, upon demand, provide the mileage records upon which such application was based. During the normal business hours auditors may conduct an audit as to the accuracy of any computation, payments, assessments for deficiencies or allowance for credit, accuracy or availability of mileage records. If an audit is going to be conducted on the records of a registrant, Kansas shall provide the registrant with a notice by mail that an audit of their records shall be conducted in the near future. If the Kansas Registrant's records are not maintained at the business address indicated on the application, the registrant shall within two weeks of receiving notice notify the Audit Services Bureau, Division of Taxation where the records are maintained. If the mileage records are maintained in a jurisdiction other than Kansas, the registrant will be advised to make such records available at the Kansas business address. If such

records are not made available at the business address, the registrant may be assessed the costs of travel and per diem to conduct such audit. If any registrant fails to make records available to the Audit Services Bureau or fails to maintain records, from which such Registrant's true liability may be determined, the auditor may • Impose an arbitrary assessment of additional annual KS

registration fees And may direct the carrier: • To secure registration for future years in the office of the

County Treasurer. If moneys are due upon audit, the fleet owner shall have 20 days to make payment. The audit may be appealed to the Director of Vehicles for a hearing. To request a hearing, appeal in writing and list the reasons for the hearing and specific objections to the audit. If payment is not provided within 20 days of notice, the apportioned fleet registration of such registrant shall be suspended and a Notice of Lien shall be filed with the County in which the fleet is based. The Notice of Lien shall cover the vehicles of the fleet and all real or personal property of such registrant. Any sums found to be due and payable upon audit shall be subject to a penalty of five percent of such additional moneys. A Tax Warrant shall be issued to the Sheriff.

Retention of Records

Kansas statutes and the IRP require that any fleet owner whose application for apportioned registration has been accepted for a current registration year, shall preserve the records on which such application was based for three registration years (including the current registration year) and mileage reporting period or preceding year for such registration year. The fleet owner shall retain proof of apportioned registration in jurisdictions other than Kansas. Records would include the date registration was completed on a given vehicle or fleet, and the disposition of any vehicles removed from the fleet, plus copies of any canceled checks relating to apportioned registration fees. Mileage and other registration records that are required by statue and agreement to be preserved shall be retained in a place and condition that such records are dry, safe and in an orderly arrangement

67

AGREEMENT TO MAINTAIN RECORDSIN ACCORDANCE WITH THE

INTERNATIONAL REGISTRATION PLAN (IRP)

Under the provisions of Article XV Section 1500 of the International Registration Plan, each base jurisdiction (state)administrator may audit the supporting trip-mileage records of the registrants displaying apportion base plates fromtheir jurisdiction. To qualify for apportionment, a registrant must operate interstate and must maintain accuratemileage records of the trip movement of his apportioned vehicles.

All records in support of an application must be retained for a period of three years following the year for which theapplication is made. These records must be maintained on each individual vehicle from July 1 – June 30 for eachreporting period. A copy of the Department’s recommended Individual Vehicle Mileage Record (MCS-121) can befound in the Kansas Apportioned Registration Instruction booklet.

Determination of Vehicle Trip Mileage:

1. State maps 4. Household good mileage2. Mileage chart 5. Mil eage software program3. Odometer/hubodometer readings

Mileage Operated Each Day is to be Recorded on a Source Document Which Must Contain:

1. Registrant’s name 7. Trip origin and destination2. Date (starting and ending) 8. Routes of travel3. Vehicle s erial number or unit number 9. Total trip miles4. Vehicle license plate number 10. Mileage by jurisdiction5. Vehicle fleet number 11. Driver’s name6. Trailer number 12. The beginning and ending

odometer/hubodometer readingof each trip

In recording the actual mileage of a vehicle, the carrier must record all trip movement (interstate and intrastate),including trip permit miles and loaded, empty, deadhead, and bob-tail miles. It is recommended that a monthly orquarterly recap by jurisdiction be maintained on all miles traveled. Computer printouts are acceptable if supportedby an Individual Vehicle Mileage Record. Additional records such as fuel receipts, disbursement logs, repairtickets, receiving contracts (one-way rental), vehicle titles, driver’s logs, dispatch logs or bills of lading should alsobe kept.

The Kansas Department of Revenue requires that records be made available to the department for audit uponrequest. If you have any questions contact a vehicle auditor at (785) 296-7719.

DECLARATIONI have read the above and agree to maintain all required records. I understand that if I fail to maintain propermileage records for inspection by the Department, 100 percent Kansas registration fees can be assessed on allvehicles per Article XV, Section 1502 of the IRP, and Section A under “Audit Procedure” of the UniformOperation Audit Procedure Guidelines.

Name of Carrier _______________________________________________________________________________

Account Number ______________________________________________________________________________

Address of Carrier _____________________________________________________________________________

Signature of Owner ____________________________________________________________________________

Date ________________________________________________________________________________________

AUD-43

68

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INDIVIDUAL VEHICLE MILEAGE RECORD (IVMR)

NOTICE TO CARRIERS

As a member of the International Registration Plan, the Base Jurisdiction is required to audit records to ascertain proper reporting and payment of fees. Operational records kept by the carrier should be for individual vehicle mileage in order to provide adequate mileage data for each apportioned vehicle. Examples of the individual vehicle mileage records (IVMR) are: Driver’s Logs (by vehicle, jurisdiction and date); Driver's Trip Sheets; Receiving Contracts (rental one-way); any other records that contain the required information. Computer printouts are acceptable if supported by IVMR. The vehicle mileage form should be completed for all the requested information. Use state maps, mileage chart, odometer readings or Household Goods mileage guide to determine number of miles operated by a vehicle on each trip. Deadhead miles from termination of previous trip to origin of next trip should be included. Mileage operated each day is to be carried on a source document that must contain: date, trip origin and destination, total trip miles, mileage by states, vehicle unit number, vehicle fleet number, vehicle license plate number. Maintain individual vehicle mileage records for the period of July 1 through June 30 of that fiscal year immediately preceding the commencement of the registration year for which proportional registration is being sought. Records should be preserved for six years following the date of application to apportion. A record should be maintained for each vehicle used in interstate operation. Vehicles operated solely within the Base Jurisdiction are not eligible for apportioned registration. The individual mileage record should be maintained at the central office of the carrier or where the apportionment records are kept. When a vehicle is transferred from one apportioned fleet to another, a new record should be prepared. The sample form is designed to show the continuous movement of the individual vehicle. Trips should be listed in chronological order. Any time lapses and unaccounted for movements must be explained in sufficient detail to satisfy the auditor that all mileage is properly recorded.

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OTHER OFFICES

KANSAS DEPARTMENT OF REVENUE

DIVISION OF PROPERTY VALUATION

The Property Valuation Division in the Department of Revenue is located in the Docking State Office Building, Topeka, KS 66612. Ad valorem 785-296-4510 or 785-296-2365 Anyone holding a haul-for-hire, common, exempt, contract, or ICC authority granted by the Kansas Corporation Commission on January 1 of any year must file a return (rendition). The purpose of the rendition is to comply with Kansas statutes which provide for assessment and taxation of over-the road motor vehicles and rolling equipment owned, operated, leased, or used by common, contract, or exempt motor carriers operating in or through Kansas. The Division of Property Valuation mails forms in February to all motor carriers holding authorities from the Kansas Corporation Commission on January 1 of the taxing year. Such mailings are made to the address of the carrier as listed with the KCC. If you do not receive forms by March 1, contact the Division of Property Valuation for assistance.

COUNTY PROPERTY VALUATION

There is a set of circumstances specified in the law that will allow the County to assess your equipment if they apply to your operation. Private carriers, Custom Harvesters and carriers that do not need authority are assessed at their County office. For purposes of required documentation for apportioned registration you must provide a paid receipt of taxes paid on vehicles assessed by your county.

The Motor Carrier Services Bureau provides each County with a listing of all vehicles that have apportioned registration and are private carriers, custom harvesters or carriers that have no authority.

DIVISION OF TAXATION

AUDIT SERVICES BUREAU

The Audit Services Bureau, Division of Taxation is located in the Docking State Office Building, 915 Harrison, Topeka, KS 66612. This Bureau is responsible for the auditing of apportioned registration and IFTA accounts. Audit Services 785-296-7719

BUSINESS TAX BUREAU

SALES TAX SECTION

The Business Tax Bureau in the Department of Revenue is located in the Docking State Office Building, Topeka, KS 66612. Sales Tax applications & questions: Call 785-368-8222 The sales tax exemption is granted to the carrier that has interstate common carrier authority and is registered with the Kansas Corporation Commission. Also a sales tax number is issued to a title owner of a vehicle that is leased to a fleet owner that meets the requirements for exemption.

MOTOR FUEL REGISTRATION SECTION International Fuel Tax Agreement (IFTA) 785-296-4458

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DIVISION OF VEHICLES

TITLES AND REGISTRATION BUREAU

The Titles and Registration Bureau, Division of Vehicles, located in the Docking State Office Building, Topeka, KS 66612. This office should be contacted for the following title work: Duplicates & Secured Titles 785-368-8222 Corrections (Original Titles) 785-368-8222

LOCAL COUNTY TREASURER

Contact Your Local County Treasurer’s Office for Assistance with Title Corrections and Duplicate Titles.

FEDERAL OFFICES

What Must I Do To Transport Freight Interstate?

Contact: Federal Highway Administration (202) 202-366-0660 http://www.fhwa.dot.gov/ The FHWA will determine your eligibility for interstate operations, and will classify you as exempt or non-exempt from federal regulations.

If I Am Classified As An FHWA Regulated Motor Carrier, Do I Need To Do Anything In Kansas?

Yes, submit all requested material to the Kansas Corporation Commission; if your principal place of business is in Kansas. 1. File a Single State Registration

application to operate as an FHWA carrier in the state where you maintain the principal place of business.

2. File proof of insurance, process agent,

and a copy of the FHWA order/certificate.

3. Pay by cashiers’ check, money order,

cash or electronic transfer after receiving invoice.

4. Mark your equipment with your DOT

number. FEDERAL HIGHWAY ADMINISTRATION

The Department of Transportation and the Office of Motor Carriers are located at 3300 SW Topeka Ave., Topeka, KS 66611 DOT Number Issuance and Safety Inspection Information 785-267-7288. The FMCSA announced that as of September 23, 2002 motor carriers domiciled in the U.S. or Canada could apply for a USDOT number on-line and receive the number immediately! http://64.0.84.148/steps.asp U.S. Department of Transportation http://www.dot.gov

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KANSAS CORPORATION COMMISSION (KCC)

AUTHORITY TO DO BUSINESS IN KANSAS

Operating authority is issued through the Kansas Corporation Commission. Their offices are located at 1500 SW Arrowhead Rd., Topeka, KS 66604-4027. Telephone 785-271-3145. http://www.kcc.state.ks.us

The KCC regulates authority for the state of Kansas. All interstate regulated carriers are required to register authority and equipment as required by the Single State Insurance Registration Program of 1995.

The Motor Carrier Services Bureau strongly recommends that you contact the KCC before you establish an apportioned registration account. If you register your vehicle(s) first and are unable to obtain the necessary authorities, there is no basis for a refund of registration fees.

Every proposed entrant will file an application with the KCC and provide the required documents: (Liability and cargo insurance, financial information process agents and testimony). All KCC applicants granted intrastate common or contract carrier authority to transport the requested property, other than household goods, will be allowed to operate between all points and places in Kansas.

KCC will provide vehicle specific cards for each power unit registered with the Kansas Corporation Commission.

A single state registration receipt (RS-3 form) is issued to the Carrier for the number of trucks on the carrier’s fleet but is not vehicle specific.

The following information may help you determine your type of operation:

PRIVATE CARRIER: If you haul your own goods or for someone else, sold or to be sold and your business is not transportation for compensation. You must file proof of insurance with KCC.

COMMON CARRIER (For Hire): Receive compensation for hauling products or transporting passengers. On the basis of what you carry you may have to obtain federal hauling authority. You must file proof of insurance with the KCC.

CONTRACT CARRIER: If you wish to haul only for selected shippers, and not for the general public.

HOUSEHOLD GOODS CARRIER: Your type of operation is both For Hire carrier and Household Goods Carrier.

SALES TAX EXEMPTION

A Kansas sales tax exemption is granted to common carriers that operate as public utilities moving persons or tangible personal property for hire in interstate commerce. See K.S.A. 79-3606(f).

If a truck is leased to a fleet owner that meets the above requirements for exemption, the title owner of the vehicle may apply for a retailer’s sales tax number. This can be obtained by completing a Business Tax Application and providing a copy of the lease agreement.

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KCC AUTHORITY TYPES The Kansas Corporation Commission issues cab cards to identify the granted authority. A carrier may have any combination of these authorities. KAN-C Intrastate Authority – Common Carrier. Not exempt from sales tax. ICC-R ICC- Regulated – Common Carrier Authority – Issued in Washington and registered with

KCC. Is exempt from sales tax. ICC-E ICC- Exempt – Common Carrier Authority. They haul commodities not regulated by

ICC, but are regulated by KCC. They are hauling commodities for hire between states. Is exempt from sales tax.

ICC-C Interstate Contract Carrier. Hauls only under contract. Issued in Washington and

registered with KCC. HB 2160 (2003) change made this authority a For Hire carrier. Not exempt from sales tax.

PRI-F Private Carrier based Out-of State. Carrier hauls only his own product. Not exempt from

sales tax. PRI-D Private Carrier based in Kansas. Carrier hauls only his own product. Not exempt from

sales tax.

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IRP JURISDICTIONS'

ADDRESS & TELEPHONE NUMBERS ALABAMA Department of Revenue Motor Vehicle Division International Registration Section PO Box 327620 Montgomery, AL 36132-7620 IRP (334) 242-9000 Motor Fuel (334) 353-7839 Authority (334) 242-5176 Oversize (334) 834-1092 ALBERTA Alberta Transportation Prorate Services 1st Floor, 803 Manning Rd. NE Calgary, AB, Canada T2E 7M8 IRP (403) 297-2920 Motor Fuel (403) 427-3044 Authority (403) 340-5430 Oversize (403) 342-7138 ARIZONA Department of Transportation Motor Vehicle Division 1801 W. Jefferson St. Mail Drop 527M Phoenix, AZ 85007-3289 IRP (602) 712-6775 Motor Fuel (602) 712-7272 Authority Not Required Oversize (602) 255-7346

ARKANSAS Dept. of Finance & Administration Office of Motor Vehicle, IRP Unit PO Box 8091 Little Rock, AR 72203 IRP (501) 682-4653 Motor Fuel (501) 682-4806 Authority (501) 569-2358 Oversize (501) 569-2381 BRITISH COLUMBIA Inter-jurisdictional Licensing P O Box 7500 Station Terminal Vancouver, BC, Canada V6B 5R9 IRP (604) 443-4450 Motor Fuel (604) 387-0635 Authority (604) 660-5454 Oversize (604) 387-4404 CALIFORNIA Department of Motor Vehicles IRP Section PO Box 932320 MS: H160 Sacramento, CA 94232-3200 IRP (916) 657-7971 Motor Fuel (916) 327-2264 Authority (916) 657-8153 Oversize (916) 654-4961, press 6

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COLORADO Department of Revenue Motor Carrier Services IRP Section 1881 Pierce St., Rm-114 Lakewood CO 80214-1497 IRP (303) 205-5602 Motor Fuel (303) 205-5602 Authority (303) 894-2000 x 362 Oversize (303) 757-9539 CONNECTICUT Department of Motor Vehicles IRP/SSRS 60 State Street Wethersfield, CT 06161-1010 IRP (860) 263-5281 Motor Fuel (860) 541-3222 Authority (860) 566-4710 Oversize (860) 594-2874 DELAWARE Motor Fuel Tax Administration IRP Unit PO Drawer 7065 Dover, DE 19903-7065 IRP (302) 744-2701 Motor Fuel (302) 744-2702 Authority Oversize (302) 739-2278 DISTRICT OF COLUMBIA Department of Motor Vehicles IRP 301 C Street, NW Room 1063 Washington, D.C. 20024-1400 IRP (202) 727-6426

FLORIDA Dept. Highway Safety & Motor Vehicles Neil Kirkman Bldg. 2900 Apalachee Parkway, Rm. A-110, MS62 Tallahassee, FL 32399 IRP (850) 488-6921 IFTA (850) 921-0931 Authority No Regulation Oversize (850) 488-4961 GEORGIA Department of Motor Vehicle Safety IRP P.O. Box 16909 Atlanta, GA 30321 IRP (404) 362-6477 or 675-6182 Motor Fuel (404) 417-6714 Authority (404) 559-6600 Oversize (404) 656-5428 IDAHO Idaho Transportation Department Division of Motor Vehicles PO Box 7129 Boise, ID 83707-1129 IRP (208) 334-8611 Motor Fuel (208) 334-7834 Authority (208) 334-0332 Oversize (208) 334-8420 ILLINOIS Secretary of State Vehicle Services Department -IRP Room 300, Howlett Building Springfield, IL 62756 IRP (217) 785-1800 Motor Fuel (217) 785-6493 Authority (217) 782-4654 Oversize (217) 782-6271 or 785-8967

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INDIANA Department of Revenue Motor Vehicle Division Motor Carrier Services 5252 Decatur Blvd, Suite R Indianapolis, Indiana 46241 IRP (317) 615-7340 Motor Fuel (317) 615-7274 Authority (317) 615-7290 Oversize (317) 615-7320 IOWA Department of Transportation Office of Motor Carrier Services PO Box 10382 Des Moines, IA 50306-0382 IRP (515) 237-3258 Motor Fuel (515) 237-3270 Authority (515) 237-3364 Oversize (515) 237-3264 KANSAS Department of Revenue Division of Vehicles Motor Carrier Services Bureau 1500 SW Arrowhead. Topeka, KS 66604 IRP (785) 271-3145 Motor Fuel (785) 296-4458 Authority (785) 271-3100 Oversize (785) 296-7400 KENTUCKY Transportation Cabinet IRP Section Box 2323 Frankfort, KY 40602-2323 IRP (502) 564-4120 Motor Fuel (502) 564-4390 Authority (502) 564-4540 Oversize (502) 564-4540

LOUISIANA Office of Public Safety & Corrections Office of Motor Vehicles-IRP Unit 7979 Independence Blvd., Rm. 101 Baton Rouge, LA 70806 IRP (225) 925-6335 Motor Fuel (225) 925-7656 Authority (225) 342-4414 Oversize (225) 343-2345 Fax (225) 925-3976 MAINE Bureau of Motor Vehicles #29 State House Station Augusta, ME 04330 IRP (207) 624-9000 x 52135 Motor Fuel (207) 264-9000 x 52136 Authority (207) 287-8633 Oversize (207) 287-8632 MANITOBA Commercial Vehicle Registration 1075 Portage Ave Winnipeg, MB Canada R3G 0S1 IRP (204) 945-7380 IFTA (204) 945-3194 Authority (204) 945-8915 MARYLAND Motor Vehicle Administration 6601 Ritchie Highway, NE Glen Burnie, MD 21062 IRP (410) 424-3014 Motor Fuel (410) 260-7138 Authority (410) 333-6013 Oversize (410) 787-7647

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MASSACHUSETTS Registry of Motor Vehicles IRP Section One Copley Place Tower One, Third Floor Boston, MA 02116 IRP (617) 351-9320 FAX (617) 887-5080 Motor Fuel (617) 887-5040 Authority (617) 727-3559 Oversize (508) 624-7446 MICHIGAN Department of State-IRP Unit Secondary Complex 7064 Crowner Drive Lansing, MI 48918-9915 IRP (517) 322-1061 Motor Fuel (517) 373-3180 Authority (517) 334-6389 Oversize (517) 373-2120 MINNESOTA Department of Public Safety 1110 Centre Pointe Curve Suite 425 Mendota Heights, MN 55120 IRP (651) 405-6161 Motor Fuel (651) 405-6160 Authority (651) 296-7109 Oversize (651) 296-6441 MISSISSIPPI State Tax Commission PO Box 1140 Jackson, MS 39215-1140 IRP (601) 923-7100 Motor Fuel (601) 923-7150 Authority (601) 961-5439 Oversize (601) 359-1148

MISSOURI Department of Transportation Motor Carrier Services PO Box 893 Jefferson City, MO 65105-0893 IRP (573) 751-6433 Motor Fuel (573) 751-3671 Authority (573) 751-3358 Oversize (800) 877-8499 MONTANA Department of Transportation Motor Carrier Services Division PO Box 4639 Helena, MT 59620 IRP (406) 444-6130 Motor Fuel (406) 444-7275 Authority (406) 444-6130 Oversize (406) 444-6130 NEBRASKA Department of Motor Vehicles Motor Carrier Services PO Box 98935 Lincoln, NE 68509-8935 Toll Free (888) 622-1222 IRP (402) 471-4435 Motor Fuel (402) 471-4435 Toll Free 888-622-1222 Authority (402) 471-3101 Oversize (402) 471-0034 NEVADA Department of Motor Vehicles & Public Safety Motor Vehicles Branch Management Services & Programs-IRP 555 Wright Way Carson City, NV 89711 IRP (775) 684-4612 Motor Fuel (702) 687-5340 Authority (702) 687-6007 Oversize (702) 687-5410

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NEW BRUNSWICK Department of Public Safety PO Box 6000 Frederiction, NB, Canada E3B 5H1 IRP (506) 453-2407 IFTA (506) 453-3029 NEWFOUNDLAND & LABRADOR Dept. Government Services & Lands PO Box 8710 St John's, NI, Canada A1B 4J5 IRP (709) 729-4921 IFTA (709) 729-2935 NEW HAMPSHIRE Department of Safety International Registration Plan 10 Hazen Drive Concord, NH 03305 IRP (603) 271-2196 Motor Fuel (603) 271-2311 Authority (603) 271-2449 Oversize (603) 271-2691 NEW JERSEY Department of Motor Vehicles Motor Carriers Unit, IRP Section 225 E State St., PO Box 178 Trenton, NJ 08666-0178 IRP (609) 633-9399 Motor Fuel (609) 633-9408 Authority Not applicable Oversize (609) 633-9402

NEW MEXICO Motor Vehicle Division Taxation & Revenue Department PO Box 1028 Santa Fe, NM 87504 IRP (505) 827-2296 Motor Fuel (505) 827-0847 Authority (505) 827-4515 Oversize (505) 827-0374, 0375, 0376 Tax Id cards (505) 827-0392 (wt distance) NEW YORK Department of Motor Vehicles International Registration Bureau PO Box 2850-ESP Albany, NY 12220-0850 IRP (518) 473-5834 Motor Fuel (800) 972-1233 Authority (518) 457-1017 Oversize (518) 457-1155 NORTH CAROLINA Department of Transportation Division of Motor Vehicles IRP Section 1425 Rock Quarry Rd., Suite 100 Raleigh, NC 27610 IRP (919) 816-3720 Motor Fuel (919) 733-3409 Authority (919) 861-3720 Oversize (919) 733-7154 NORTH DAKOTA Department of Transportation Motor Vehicle Division 608 E. Boulevard Avenue Bismarck, ND 58505-0700 IRP (701) 328-2725 Motor Fuel (701) 328-2928 Authority (701) 328-2725 Oversize (701) 328-2621

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NOVA SCOTIA Department of Business & Consumer Service PO Box 2734 Halifax, NS, Canada B3J 3P7 IRP (902) 424-6964 IFTA (902) 424-2850 OHIO Bureau of Motor Vehicles PO Box 16520 Columbus, OH 43216-6520 IRP (614) 752-7587 Motor Fuel (614) 466-3720 Authority (614) 466-3392 Oversize (614) 777-0224 OKLAHOMA Oklahoma Tax Commission Motor Vehicle Division 2501 Lincoln Boulevard Oklahoma City, OK 73194 IRP (405) 521-3036 Motor Fuel (405) 521-3246 Authority (405) 521-2253 Oversize (877) 425-2390 ONTARIO Ministry of Transportation of Ontario Licensing & Control Branch - Operations Main Floor, Building “A” 1201 Wilson Ave. Downsview, ON, Canada M3M 1J8 IRP (416) 235-3923 IFTA (905) 433-6412

OREGON Department of Transportation Motor Carrier Transportation Division 550 Capitol St. NE Salem, OR 97301-2530 IRP (503) 378-6699 Motor Fuel (503) 373-1987 Authority (503) 378-6699 Oversize (503) 945-7903 PENNSYLVANIA Department of Transportation Commercial Registration Section P.O. Box 68285 Harrisburg, PA 17106-8285 IRP (717) 783-6095 IFTA (800) 482-4382 Authority (717) 783-3316 Oversize (717) 787-5368 PRINCE EDWARD ISLAND Highway Safety Operations Department of Transportation & Public Works 33 Riverside Drive PO Box 2000 Charlottetown, PE, Canada C1A 7N8 IRP (902) 368-5202 IFTA (902) 368-4171 QUEBEC Societe De L'Assurance Automobile Du Quebec 333 Boulevard Jean Lesage, Local C-3-13 Quebec City, QC, Canada G1K 8J6 IRP (418) 528-3379 IFTA (418) 652-4382

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RHODE ISLAND Division of Motor Vehicles IRP Services Section 45 Park Place Pawtucket, RI 02860 IRP (401) 728-6692 Motor Fuel (401) 222-2950 Authority (401) 277-2970 x 2042 Oversize (401) 277-2970 x 2029 SASKATCHEWAN Saskatchewan Government Insurance 2260 11th Avenue Regina, SK, Canada S4P 2N7 IRP (306) 751-1200 Motor Fuel (306) 787-6616 Authority (306) 787-9095 Oversize (306) 787-4036 SOUTH CAROLINA Department of Motor Vehicles PO Box 1993 Blythewood, SC 29016 Customer Service (803) 737-1755 IRP (803) 896-3870 Motor Fuel (803) 896-2690 Authority (803) 896-3877 Oversize (803) 253-6250 SOUTH DAKOTA Department of Revenue Prorate & Commercial Licensing 445 East Capitol Avenue Pierre, SD 57501-3100 IRP (605) 773-4111 Motor Fuel (605) 773-5335 Authority (605) 773-3201 Oversize (605) 698-3925

TENNESSEE Department of Safety 1148 Foster Ave., Cooper Hall Nashville, TN 37210 IRP (615) 687-2260 IFTA/Hwy. Fuel (615) 254-2261 Authority (615) 253-2295 Oversize (615) 741-3821 TEXAS Department of Transportation Vehicle Titles & Registration Division 4000 Jackson Avenue Austin, TX 78731 IRP (512) 465-7570 Motor Fuel (512) 463-3849 Authority 1-800-299-1700 Oversize 1-800-299-1700 UTAH State Tax Commission 210 North 1950 West Salt Lake City, UT 84134 IRP (801) 297-6800 Toll Free (801) 251-9555 Motor Fuel (801) 297-7661 Authority (801) 530-6662 Oversize (801) 965-4508 VERMONT Agency of Transportation National Life Building Drawer 33 Montpelier, VT 05603-0001 IRP (802) 828-2071 Motor Fuel (802) 828-2070 Authority No Regulation Oversize (802) 828-2064

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VIRGINIA Department of Motor Vehicles 2300 West Broad Street PO Box 27412 Richmond, VA 23269-0001 Toll Free IRP (866) 878-2582 Motor Fuel (866) 878-2582 Authority (866) 878-2582 Oversize (866) 878-2582 WASHINGTON Department of Licensing Prorate & Fuel Tax Services PO Box 9036 Olympia, WA 98507-9228 IRP (360) 664-1858 Motor Fuel (360) 664-1868 Authority (360) 753-3111 Oversize (360) 664-9494 WEST VIRGINIA Division of Motor Vehicles 1800 Kanawha Blvd East Building Three, Room 138 Charleston, WV 25317 IRP (304) 558-4188 or 3631 Motor Fuel (304) 558-0700 Authority (304) 340-0417 Oversize (304) 558-0384

WISCONSIN Department of Transportation Division of Motor Vehicles PO Box 7911 Madison, WI 53707-7911 IRP (608) 266-9900 Motor Fuel (608) 267-4382 Authority (608) 266-1356 Oversize (608) 266-7320 WYOMING Department of Transportation Motor Vehicle Services - IRP Section 5300 Bishop Blvd Cheyenne, WY 82009-3340 IRP (307) 777-4842 Motor Fuel (307) 777-4827 Authority (307) 777-4850 Oversize (307) 777-4376

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Definitions Apportioned Jurisdiction: A jurisdiction with which the state of Kansas has a bilateral apportioned registration agreement. Apportioned Registration: A registration issued by an apportioned jurisdiction to a vehicle or fleet that is eligible for apportioned registration. The registration fees are based on the percentage of miles in such apportioned jurisdiction, to the total miles operated by the vehicle or fleet in all jurisdictions. Then the percentage is multiplied by the registration fees applicable in such apportioned jurisdiction. Base Jurisdiction: The jurisdiction where the owner of a vehicle or fleet has an established place of business, where mileage is accrued by such vehicle or fleet and operational records of such vehicle or fleet are maintained or can be made available. Base Plate: The plate issued by the base jurisdiction and shall be the only registration identification plate issued for the vehicle by a member jurisdiction. Having the word “apportioned” and the jurisdiction name on the plate shall identify base plates. Cab Card: The apportioned registration cab card issued by a jurisdiction identifying a specific vehicle and for which the registrant of the vehicle paid registration fees to the jurisdiction issuing the cab card. Carrier or Motor Carrier: A person operating motor vehicles, transporting goods or persons for hire or designed, used or maintained for the transportation of property of the owner. Chartered Operation: A bus line claiming a chartered operation shall label the bus as "Chartered," and there shall be placed with the bus an itinerary. The itinerary shall relate the name of the chartered party, the date and location the party assembled, and the point or points to which chartered party is destined, the date of return and the final destination.

Commercial Vehicle: Any motor vehicle other than a passenger vehicle and any trailer, semi-trailer or pole trailer drawn by such motor vehicle, which vehicle is designed, used and maintained for the transportation of persons or property for hire, compensation, profit, or in the furtherance of a commercial enterprise. Declared Combined Gross Weight (CGW): The empty weight of the truck, including driver and full fuel tanks, plus the maximum payload or cargo carried on the truck. Declared combined gross weight for a motor vehicle towing trailers or semi-trailers: Includes the empty weight, of such motor vehicle plus the driver and full fuel tanks, the empty weight of the trailers or semi-trailers, plus the maximum payload or cargo to be carried on the trailer or semi-trailers.

When a motor vehicle tows a mobile home, the weight of the mobile home would be considered the payload or cargo.

Declared combined gross weight for a bus: Means the empty weight of a bus including the driver and full fuel tanks, plus the maximum load in pounds of passengers, packages, and luggage. Declared combined gross weight of a wrecker: The weight of the vehicle being towed IS NOT to be taken into consideration. Established Place of Business: Means a physical structure owned, leased or rented by the fleet registrant. (b) The physical structure shall be designated by a street number or road location, be open during normal business hours, and have located within it:

(1) a telephone or telephones publicly listed in the name of the fleet registrant,

(2) a person or persons conducting the fleet registrant's business, and

83

(3) the operational records of the fleet

(unless such records can be made available in accordance with the provisions of Section 1602. of the Plan)

In-jurisdiction Miles: The total number of miles operated by a fleet of apportioned registered vehicles in a jurisdiction during the mileage reporting period or preceding year. In-jurisdiction miles shall include loaded and unloaded miles, interstate and intrastate miles and mileage traveled on a toll road. In-jurisdiction Percentage: The percentage of miles determined for a particular jurisdiction as a result of the ratio of in-jurisdiction miles in such jurisdiction to the total miles operated in all jurisdictions. Interstate operations: The movement of a commercial vehicle having an origin in one jurisdiction and operating into or through another jurisdiction. Interstate reciprocity: The recognition of base plate registration issued by one jurisdiction by another jurisdiction for interstate operations by virtue of an agreement or understanding between the two jurisdictions. Intrastate Operations: The transportation of persons or property from one point in a jurisdiction to another point within the same jurisdiction regardless of the highways traveled. Jurisdiction: The states of the United States, District of Columbia, the territories of the United States, the Provinces of Canada, and the states, territories and Federal District of Mexico. Lease: Means a written document vesting exclusive possession, control and responsibility for the operation of the vehicle to the lessee for a specific period of time. (a) A long-term lease is for a period of 30 days or more. (b) A short-term lease is for a period of fewer than 30 days.

Lessee: Means a person, firm or corporation, which has the legal possession and control of a vehicle owned by another under terms of a lease agreement. Lessee Carrier as Registrant: The lessee may be the registrant at the option of the lessor and the vehicle may be registered by the carrier, but in both the owner-operator's name and that of the carrier as lessee. The allocation of fees shall be according to the records of the carrier. The identification plates and cab card shall be the property of the lessee and may reflect both the owner-operator's name and that of the carrier as lessee. Lessor: Means a person, firm or corporation which, under the terms of a lease, grants the legal right of possession, control of, and responsibility for the operations of the vehicle to another person, firm or corporation. Mileage Reporting Period or Preceding Year: For the purpose of reporting miles generated by a vehicle or fleet qualified for apportioned registration the period of 12 consecutive months immediately prior to July 1 of the year immediately preceding the commencement of the registration or license year for which apportioned registration is sought. Missouri Bilateral Supplemental Agreement: The following Kansas based motor vehicles shall be exempt from apportioned registration in Kansas and Missouri: 1 Vehicles bearing "Local" class registration

restricted to interstate movement in a 25-mile radius of the village, city, municipality, or point where vehicles are based.

2 Vehicles bearing "Local" class registration operated by a common or contract carrier are restricted to a three-mile radius of the village, city, municipality, or point where vehicles are based.

3 Kansas based may operate interstate within the corporate limits and four miles beyond St. Joseph over U.S. 36 or U.S. 59.

4 May operate in interstate commerce within that part of Kansas as defined by the ICC.

The preceding exemptions from apportioned registration DO NOT allow a Kansas based motor vehicle to enter at St. Joseph, Missouri

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and travel south on Missouri Highways to Kansas City, Missouri or its environs, or to enter at Kansas City, Missouri and travel north on Missouri highways to St. Joseph, Missouri. Owner: means: (1) Any person who is lawfully entitled to possession of a commercial vehicle and who has the right to control the operation of such vehicle; (2) in the event a commercial vehicle is the subject of a lease without a driver, the lessor shall be deemed the owner; (3) in the event a commercial vehicle is the subject of a lease with a driver, the lessee or the lessor shall be deemed the owner; Kansas Statutes allow Kansas to register a vehicle in the name of a lessor or owner-operator when the owner-operator meets the registrant requirements established by this office. Owner-Operator: means a person, firm or corporation leasing an apportioned motor vehicle with driver to a motor carrier. Owner Operator as Registrant The owner-operator (lessor) may be the registrant and the vehicle may be registered in the name of such owner-operator. The allocation of fees shall be according to the operational records of such owner-operator. The identification plates and cab card shall be the property of the lessor and may reflect both the owner-operator's name and that of the carrier as lessee. Pool Fleet: Means a fleet of rental company trailers and semi-trailers having a gross weight in excess of 6,000 pounds, and used solely in pool conditions, with no permanent base. Recreational Vehicle: A vehicle used for personal pleasure or travels by an individual or a family. Vehicles such as campers, house trailers, motor homes, when used exclusively for personal pleasure and travel by an individual or a family. Rental Fleet: Means vehicles which are rented or offered for rental with or without drivers, and which are designated by a rental owner as a rental fleet.

Restricted Registration: A class of registration that has time (less than a registration year) a geographic area, mileage or commodity restriction. A restricted registration may include, but not be limited to local registration, 6,000-mile registration and farm registration. Service Representative or Agent: A person who furnishes facilities and services including sales, warehousing, motorized equipment and drivers under contract or other arrangements to a registrant for the transportation of property by a household goods carrier. Short Term Lease or Trip Lease: A contract agreement or arrangement, for the use of a vehicle for a period of less than 30 consecutive days, with the immediate right of possession of the vehicle vested in the lessee. Total Fleet Miles: The mileage operated in all jurisdictions during the mileage reporting period by the motor vehicles of the fleet, which were apportioned by a person during such mileage reporting period. Total fleet miles shall include interstate and intrastate miles, loaded and unloaded miles, and all miles traveled on a toll road. All vehicles must leave the confines of Kansas during the reporting period, or when audited, they will be assessed 100% Kansas fees. Temporary Registration or Trip Permit: A registration for less than a registration year issued by a jurisdiction in place of reciprocity or the requirements of apportioned registration. Permits are valid for both inter-jurisdictional and intra-jurisdictional movement. Unladen Weight: Empty weight of truck or trailer.