what’s changing, and why
DESCRIPTION
What’s Changing, and Why. Program changes make it difficult for our current data system to accurately reflect our program Goals: Have the data we need for reporting needs Develop reporting system that is efficient and easy for everyone to understand: NPAs Program Managers - PowerPoint PPT PresentationTRANSCRIPT
Program changes make it difficult for our current data system to accurately reflect our program
Goals:◦ Have the data we need for reporting needs
◦ Develop reporting system that is efficient and easy for everyone to understand: NPAs Program Managers Regional Coordinators Data Entry staff
Changes are effective October 1 (FY 2013)
What’s Changing, and Why
A new form just for reporting Indirect Contacts
More streamlined form for Direct Contacts◦ Just one place to record agency, site, or school◦ Visual cues to help with recording
race/sex/ethnicity ◦ Reporting number of youth by grade level
What changes will I see?
Introducing…
The Indirect Form
County Approved site name
◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)
Only include District if the approved site is a school
Indirect Forms: Site
County Approved site name
◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)
Only include District if the approved site is a school
Indirect Forms: Site
Butler
County Approved site name
◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)
Only include District if the approved site is a school
Indirect Forms: Site
ButlerButler County Food Stamp Office
County Approved site name
◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)
Only include District if the approved site is a school “District” isn’t completed because the site is not a school
Indirect Forms: Site
ButlerButler County Food Stamp Office
Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)
Indirect Forms: Class Details
Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)
Indirect Forms: Class Details April 7, 2012
Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)
Indirect Forms: Class Details April 7, 2012
Jane Doe
Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)
Indirect Forms: Class Details April 7, 2012
Jane DoeSMNED – Be Active Your Way (Adults) Display
Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)
Indirect Forms: Class Details April 7, 2012
Jane DoeSMNED – Be Active Your Way (Adults) Display
X
Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)
Indirect Forms: Class Details April 7, 2012
Jane DoeSMNED – Be Active Your Way (Adults) Display
XJohn Smith
Total number of youth Total number of adults
No breakdowns by race, sex, or Hispanic ethnicity!
Indirect Forms: Participants
Total number of youth Total number of adults
Indirect Forms: Participants
87
0
Some regions have indicated they track the length of time a display is up (e.g., the entire month of April).
This information will not be tracked at the state level, but a place has been added to the form if your coordinator chooses to track that information within your region.
Indirect Forms: “Optional - For Regional use only”
The Direct Formhas had somework done to it,too…
County Approved site name
◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)
Only include District if the approved site is a school
Direct Forms: Site
County Approved site name
◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)
Only include District if the approved site is a school
Direct Forms: Site
Greene
County Approved site name
◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)
Only include District if the approved site is a school
Direct Forms: Site
Cox Learning Center - North
Greene
County Approved site name
◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)
Only include District if the approved site is a school Why was “District” left blank?
Direct Forms: Site
Cox Learning Center - North
Greene
Direct Forms: Class Details
List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was
used to teach the group (appropriate for audience)
List the teacher/group leader for the group
Direct Forms: Class Details
List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was
used to teach the group (appropriate for audience)
List the teacher/group leader for the group
03/27/12; 03/29/12; 04/2/12
Direct Forms: Class Details
List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was
used to teach the group (appropriate for audience)
List the teacher/group leader for the group
Jane Doe03/27/12; 03/29/12; 04/2/12
Direct Forms: Class Details
List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was
used to teach the group (appropriate for audience)
List the teacher/group leader for the group
Jane Doe03/27/12; 03/29/12; 04/2/12
Kids in the Kitchen
Direct Forms: Class Details
List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was
used to teach the group (appropriate for audience)
List the teacher/group leader for the group
Jane Doe
John Smith
03/27/12; 03/29/12; 04/2/12
Kids in the Kitchen
Direct Forms: Participant Demographics – Youth (left side)
For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for
curriculum?
Write the total number of participants in the bold box.◦ THEN break down these
participants by race and sex◦ IMPORTANT: Every student
should be reported by race and sex
Finally, list the number of participants by Hispanic ethnicity
Direct Forms: Participant Demographics – Youth (left side)
For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for
curriculum?
Write the total number of participants in the bold box.◦ THEN break down these
participants by race and sex◦ IMPORTANT: Every student
should be reported by race and sex
Finally, list the number of participants by Hispanic ethnicity
562
Direct Forms: Participant Demographics – Youth (left side)
For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for
curriculum?
Write the total number of participants in the bold box.◦ THEN break down these
participants by race and sex◦ IMPORTANT: Every student
should be reported by race and sex
Finally, list the number of participants by Hispanic ethnicity
13
562
Direct Forms: Participant Demographics – Youth (left side)
For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for
curriculum?
Write the total number of participants in the bold box.◦ THEN break down these
participants by race and sex◦ IMPORTANT: Every student
should be reported by race and sex
Finally, list the number of participants by Hispanic ethnicity
4
2
13
562
12
4
Direct Forms: Participant Demographics – Youth (left side)
For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for
curriculum?
Write the total number of participants in the bold box.◦ THEN break down these
participants by race and sex◦ IMPORTANT: Every student
should be reported by race and sex
Finally, list the number of participants by Hispanic ethnicity
4
2
13
562
12
4
14
8
7 6
Direct Forms: Participant Demographics – Youth (left side)
For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for
curriculum?
Write the total number of participants in the bold box.◦ THEN break down these
participants by race and sex◦ IMPORTANT: Every student
should be reported by race and sex
Finally, list the number of participants by Hispanic ethnicity
4
2
1 3 4
13
562
12
4
14
8
7 6
Direct Forms: Participant Demographics – Adults (right side) For each age group, write how
many adults were taught◦ Check - is age appropriate for
curriculum?
Write the total number of participants in the bold box.◦ THEN break down these
participants by race and sex◦ IMPORTANT: Every student
should be reported by race and sex
Finally, list the number of participants by Hispanic ethnicity
