What’s New in What’s New in IPEDSIPEDS

2005 OkAIRP Annual 2005 OkAIRP Annual ConferenceConference

Broken Arrow, OKBroken Arrow, OKNov 4, 2005Nov 4, 2005

New Strategies New Strategies for Data for Data CollectionCollection& Data Access& Data AccessToolsTools

AgendaAgenda

•Collection ScheduleCollection Schedule• 2005 Changes 2005 Changes •Compliance ReportCompliance Report• Future ChangesFuture Changes•New Data Access ToolsNew Data Access Tools

2005-06 2005-06 IPEDS IPEDS ScheduleSchedule

Fall CollectionFall CollectionComponentsComponents:: Institutional CharacteristicsInstitutional Characteristics Completions Completions

ScheduleSchedule:: Sept 7 OpenSept 7 Open Oct 19Oct 19 Institution close Institution close Nov 2 Coordinator closeNov 2 Coordinator close

Winter Winter CollectionCollectionComponentsComponents:: Human ResourcesHuman Resources

Employees by Assigned Position Employees by Assigned Position Fall Staff Fall Staff Salaries Salaries

Enrollment & FinanceEnrollment & Finance (available)(available)

ScheduleSchedule:: Dec 7Dec 7 Open Open Jan 25Jan 25 Institution close Institution close Feb 8Feb 8 Coordinator close Coordinator close

Spring Spring CollectionCollectionComponentsComponents:: EnrollmentEnrollment Student Financial AidStudent Financial Aid Finance Finance Graduation RatesGraduation RatesScheduleSchedule:: Mar 8Mar 8 Open Open Apr 19Apr 19 Institution close Institution close May 3May 3 Coordinator closeCoordinator close

Changes to Changes to 2005-06 Data 2005-06 Data CollectionsCollections

Institutional Institutional CharacteristicsCharacteristicsCollection of accreditation Collection of accreditation

information was removed for information was removed for 2005-06 because the Office of 2005-06 because the Office of Postsecondary Education Postsecondary Education (OPE) implemented their (OPE) implemented their Accreditation website.Accreditation website.

These data are no longer These data are no longer needed; IPEDS now links to needed; IPEDS now links to the OPE website for the OPE website for accreditation informationaccreditation information

InstitutionalInstitutional CharacteristicsCharacteristicsCollection of information on Collection of information on

student services was reduced in student services was reduced in scope based on an analysis of scope based on an analysis of responses to these items. responses to these items.

Data will be available on IPEDS Data will be available on IPEDS College Opportunities On-Line College Opportunities On-Line (IPEDS COOL) in order to satisfy (IPEDS COOL) in order to satisfy the need for better consumer the need for better consumer information on topics of information on topics of importance to entering students importance to entering students (e.g., the availability of on-(e.g., the availability of on-campus day care). campus day care).

IC – Applicants, IC – Applicants, Admissions, & Admissions, &

EnrolledEnrolled

Total Column was added for those institutions that do not have complete gender data

First-time, First-time, degree/certificate- seeking degree/certificate- seeking undergraduate studentsundergraduate students

MenMen WomWomenen TotalTotal

# Applicants# Applicants RR RR RR

# Admissions# Admissions RR RR RR

# Enrolled FT# Enrolled FT RR RR RR

# Enrolled PT# Enrolled PT RR RR RR

R = Reported

CompletionsCompletions•CIP:2000CIP:2000– Mandatory in Fall 2005Mandatory in Fall 2005

Human Human ResourcesResourcesAssigned Position, Salaries, & Assigned Position, Salaries, &

Fall Staff surveys Fall Staff surveys merged merged into one.into one.

Reduce collection burden & Reduce collection burden & increase integrity of data.increase integrity of data.

Combined survey was Combined survey was reorganized & instructions reorganized & instructions and definitions improved. and definitions improved.

Medical SchoolMedical School• Expand definition of “Medical Expand definition of “Medical

School”School”– Any school that grants an MD or DOAny school that grants an MD or DO

• Medical School pagesMedical School pages– Include all employees affiliated with Include all employees affiliated with

(housed with or under the authority (housed with or under the authority of) the Medical Schoolof) the Medical School

– Do not include any employeesDo not include any employeesin health disciplines notin health disciplines notconsidered part of theconsidered part of theMedical SchoolMedical School

Also…Also…• OutOut

– Faculty with less than 9-month Faculty with less than 9-month contractscontracts• Continue to collect headcountContinue to collect headcount• Eliminate collection of salary and Eliminate collection of salary and

expenditure informationexpenditure information

• InIn– Add ability to report staff Add ability to report staff without without

faculty statusfaculty status in the Fall Staff in the Fall Staff section so that numbers correspond section so that numbers correspond with EAPwith EAP

Cleaned it upCleaned it up• A statement of purpose has been A statement of purpose has been

added to beginning of instructions added to beginning of instructions to communicate intentto communicate intent

• FAQs have been providedFAQs have been provided• A question has been added at the A question has been added at the

end to determine if there were end to determine if there were any employees that were difficult any employees that were difficult to categorize or that were not to categorize or that were not reported (and why)reported (and why)

And Finally…And Finally…• Institutions with <15 FT Institutions with <15 FT

employeesemployees– Will do short Fall Staff section Will do short Fall Staff section

(collects data by primary (collects data by primary occupational activity, by occupational activity, by race/ethnicity and gender)race/ethnicity and gender)

FinanceFinance• Timing of collectionTiming of collection– Beginning 2005-06, will Beginning 2005-06, will

be available in both be available in both Winter and Spring Winter and Spring collectionscollections

• This optionThis optionalready availablealready availablefor Enrollmentfor Enrollment

Finance AdditionsFinance Additions

Question added to General Question added to General Information page:Information page:

If your institution participates If your institution participates in intercollegiate athletics, in intercollegiate athletics, are the revenues and are the revenues and expenses accounted for as expenses accounted for as auxiliary enterprises or auxiliary enterprises or treated as student services? treated as student services?

Finance AdditionsFinance Additions

Finance AdditionsFinance Additions

Also (FASB)…Also (FASB)…Does your institution Does your institution

account for Pell grants account for Pell grants as pass through (or as pass through (or agency) transactions or agency) transactions or as federal grant as federal grant revenues to the revenues to the institution? institution?

Finance AdditionsFinance Additions

IPEDS IPEDS Reporting Reporting ComplianceCompliance

Fall Fall NoncomplianceNoncompliance

SurveySurvey200200

22-03-03

20020033

-04-04

20020044

-05-05InstitutionalInstitutionalCharacteristiCharacteristicscs

7575 77 33

CompletionCompletionss

199199 1212 1212

Winter Winter NoncomplianceNoncompliance

SurveySurvey 20022002-03-03

20032003-04-04

20042004-05-05

Employees Employees by by Assigned Assigned PositionPosition

7979 77 1414

Fall StaffFall Staff N/AN/A 1111 N/AN/A

SalariesSalaries 5050 99 55

Spring Spring Noncompliance Noncompliance

SurveySurvey 20022002-03-03

20020033

-04-04

20042004-05-05

EnrollmentEnrollment 6868 88Student Student Financial AidFinancial Aid 134134 3434

FinanceFinance 184184 3535

Graduation Graduation RatesRates 104104 2929

2003-04 2003-04 ActionsActions• 69 noncompliant 69 noncompliant

institutionsinstitutions– 39 institutions fined39 institutions fined

•Total of $433,000 in finesTotal of $433,000 in fines•Ranged from $2,000-22,500 Ranged from $2,000-22,500 per institutionper institution

•Ranged from $500-7,500 per Ranged from $500-7,500 per missed surveymissed survey

– 30 institutions warned30 institutions warned

Changes to Changes to Future Data Future Data CollectionsCollections

Preliminary Early Preliminary Early EstimateEstimate

of Fall Enrollmentof Fall Enrollment

Level of StudentLevel of Student Full TimeFull Time Part Part TimeTime TotalTotal

UndergradUndergrad RR RR CVCV

GraduateGraduate RR RR CVCV

First-First-ProfessionalProfessional RR RR CVCV

Grand Total Estimated Fall 2005 Grand Total Estimated Fall 2005 EnrollmentEnrollment CVCV

R = ReportedCV = Calculated Value

Fall EnrollmentFall Enrollment•Degree-granting Degree-granting

institutions get new columninstitutions get new column•Divides Divides Other Other

degree/certificate-seeking degree/certificate-seeking studentsstudents into: into:– Transfers into the institution Transfers into the institution

(first time at institution)(first time at institution)– Other degree/certificate-Other degree/certificate-

seeking studentsseeking students• Full Time and Part TimeFull Time and Part Time

Fall Enrollment – Fall Enrollment – Transfers InTransfers In

Full-time undergraduate Full-time undergraduate studentsstudents

Degree/certificate-Degree/certificate-seekingseeking

Non-Non-degredegree/non-e/non-certif-certif-seekinseekingg

TotaTotall

FirstFirst-time-time

TransTrans-fers -fers inin

OtheOtherr

TotalTotal

R/ER/E RR RR RR CVCV RR CVCVTotaTotall CVCV CVCV CVCV CVCV CVCV CVCV

R = reported value; CV=calculated value

Race/Ethnicity Race/Ethnicity • No news on new No news on new

categories categories • Old categories will be Old categories will be

used in 2005-06 reportingused in 2005-06 reporting

• KEEP WATCH AND BE KEEP WATCH AND BE PREPAREDPREPARED

New Data New Data Access Access ToolsTools

Contact UsContact Us

• LTyree@osrhe.eduLTyree@osrhe.edu• Tom-Hardy@ouhsc.eduTom-Hardy@ouhsc.edu