White Paper

be.as Industry Solutions qualified for SAP® Business One The comprehensive Solution for Small and Mid-sized Manufacturing Enterprises

2

Contents

1 Overview ........................................................................... 4 1.1 Introduction ............................................................................................................ 4 1.2 Overview SAP Business One / be.as Industry Solutions ......................................... 4 1.3 Target Markets ....................................................................................................... 6 1.3.1 Supported Major Business Processes ........................................................................ 6 1.3.2 Industries and Size of Companies / Types .................................................................. 6 2 The be.as Growth Path ....................................................... 7 2.1 Easy navigation in the full range from light to complex manufacturing .................... 7 2.1.1 be.as Starter ............................................................................................................... 7 2.1.2 be.as Basic and additional modules ........................................................................... 7 2.1.3 be.as Growth Path ...................................................................................................... 7 2.1.4 be.as OnDemand ....................................................................................................... 8 2.1.5 be.as for HANA (announcement) ............................................................................... 8 2.2 Scope of be.as Starter, be.as Basic and additional modules .................................. 8 3 be.as Industry Solutions .................................................. 10 3.1 Master Data .......................................................................................................... 10 3.1.1 Items ........................................................................................................................ 10 3.1.2 Bill of Materials / Recipes ......................................................................................... 10 3.1.3 Routings ................................................................................................................... 10 3.1.4 Operations ............................................................................................................... 10 3.1.5 Resources ................................................................................................................ 10 3.1.6 Cost Centres ............................................................................................................ 10 3.1.7 Tool Management .................................................................................................... 10 3.2 Materials Management ......................................................................................... 11 3.2.1 Scheduling ............................................................................................................... 11 3.2.2 Multiple Material Requirements Models .................................................................... 11 3.2.3 Additional Options for Control of Goods receipt ........................................................ 11 3.2.4 Retroactive Postings based on Demand to Work Orders .......................................... 11 3.2.5 Unscheduled Postings based on Demand to Work Orders ....................................... 11 3.2.6 Reservations and Allocations ................................................................................... 11 3.2.7 Extended Batch Processing ..................................................................................... 11 3.2.8 Extended Serial Number Processing ........................................................................ 11 3.2.9 Version Number Processing ..................................................................................... 11 3.2.10 Extended Inventory .................................................................................................. 11 3.2.11 Warehouse / Bin Location Management ................................................................... 11 3.2.12 Mobile Data Collection for Warehouse / Bin Location Management ......................... 11 3.2.13 Material Coding and Labelling .................................................................................. 12 3.3 SCM (Supply Chain Management) ....................................................................... 12 3.4 Production Order Management ............................................................................ 12 3.4.1 Create Production Orders ......................................................................................... 12 3.4.2 Manage / Change Production Orders ....................................................................... 12 3.4.3 Outsourcing .............................................................................................................. 12 3.5 Capacity Planning ................................................................................................ 12 3.5.1 Capacity Planning and Scheduling (at rough cut and detailed Level) ....................... 12 3.5.2 Pool Control (at detailed Level) ................................................................................ 12 3.5.3 APS (Advanced Planning and Scheduling) .............................................................. 13 3.6 Quality Control ..................................................................................................... 13 3.7 Product Configurator ............................................................................................ 13 3.8 Variant Generator ................................................................................................. 13 3.9 Product Variants a-z ............................................................................................. 13 3.10 Precalculation ...................................................................................................... 14 3.11 Product Cost Analysis / Post Calculation / Work in Progress ................................ 14

3

3.12 Cost Calculation ................................................................................................... 14 3.12.1 Cost Accounting ....................................................................................................... 14 3.12.2 Marginal Costing ...................................................................................................... 14 3.12.3 Machine Hour Rate Calculation ................................................................................ 14 3.13 Project Management ............................................................................................ 15 3.14 Time Attendance and Access Control .................................................................. 15 3.14.1 Supported Data Collection Technology .................................................................... 15 3.14.2 Master Data .............................................................................................................. 15 3.14.3 HR Management, Reports ........................................................................................ 15 3.15 Production Data Collection / Production Control ................................................... 15 3.15.1 Additional Master Data ............................................................................................. 15 3.15.2 Reporting of Production Orders ................................................................................ 16 3.15.3 Machine and Process Data Collection ...................................................................... 16 3.15.4 Mobile Production Data Collection ............................................................................ 16 3.15.5 Material Management Integration ............................................................................. 16 3.16 MS Project bidirectional Integration ...................................................................... 16 3.17 Document Management and Archiving ................................................................. 16 3.18 Workflow and Event Management ........................................................................ 17 3.19 Business Analytics / Dashboards ......................................................................... 17 3.20 be.as Technology / Tools ..................................................................................... 17 3.20.1 be.as Report Viewer ................................................................................................. 17 3.20.2 be.as Framework ..................................................................................................... 17 3.20.3 be.as Web Apps ....................................................................................................... 17

4

1 Overview In today’s competitive business environment of intensified competition, small and midsize busi- nesses (SMBs) require access to electronic business management that is not only tailored to their specific business needs but also economi- cally adequate. SAP® Business One satisfies those requirements by bundling comprehensive business functions in a simple and excellent value integrated solution.

For manufacturing businesses the beas group AG, an accredited SAP Business One Solution Partner, offers a specific over-all solution. The beas group AG deals with the industry specific configuration of SAP Business One and develops additional highly integrated standard software products under the brand be.as®.

For further information see www.sap.com and www.beasgroup.com.

1.1 Introduction SAP® Business One supplemented by the be.as® modules provides an integrated solution that is specifically tailored to small and midsize manufacturing businesses. It provides not only fast and easy access to all business information but also the additional reports and documents that are required for decision making in all divi- sions of your company like sales and distribution, purchase, accounting, production etc.

That combination also safeguards your invest- ment as a future-proof business solution.

SAP Business One / be.as may be implemented rapidly: the introduction takes only from a couple of days to a few weeks, depending on the com- plexity of the case. Using the beas group and SAP Rapid Implementation Methodology, the intro- duction and use take place quickly and efficiently. Milestones, extensive checklists and branch specific sample processes establish the basis that is optimised with the customer in each case at project start.

Easily configurable standard programs are avail- able for the transfer of old data.

The installation, introduction and service of SAP® Business One / be.as are carried out by the beas group or an authorised partner.

1.2 Overview SAP Business One / be.as Industry Solutions

Midsized manufacturing businesses are in need of high productivity and profitability. In addition reliable planning, efficient order processing and all-embracing transparency are so important to know from which products, which orders and which customers real money is earned.

For this and further requirements SAP® Business One offers all useful information and decision making possibilities. And be.as supplements modularly what you need for your manufacturing management and cost accounting / controlling - it fits together.

5

SAP® Business One together with the be.as modules also provides for example:

• Creating offers that are backed by a pre-cal- culation which gives comparison data for the products to be manufactured (Full costs, mar- ginal costs and contribution margin).

• Creating production orders directly from the

customer order; early material availability check and material ordering and early sched- uling of external parts.

• Assured and fast reaction on deviations due to

production data acquisition (PDA). • Information of final costing on the run, after

order completion and compared to the quota- tion on the achievement of objectives.

• Costing provides cost accounting as well as

contribution by period, customer, order or item using transaction data from financial ac- counting, payroll, etc.

• SAP® Business One and the be.as modules

make all necessary data available to make sound entrepreneurial decisions in the e-Busi- ness age.

• The add-on modules for manufacturing and

cost accounting use the business manage- ment standards of SAP®

• be.as integrates SAP BusinessObjects for oper-

ative reporting, for flexible Ad-hoc-queries and - analyses, for dashboards and visualizations, for scheduling and budgeting.

• be.as Web Apps is a steadily increasing collec-

tion of various modules for flexible optional usage of terminal equipments (client/ server, Web interfaces with PCs, touchscreens, smartphones, tablets).

SAP Business One as globally be.as Industry Mod-

CR

Market- Sales Ser-

Configurable Software Modules with be.as

ER Industry solutions for vertical markets

Sales Shipping / Export Purchase

Financial Account. Asset Accounting Manufacturing Mgmt.

MRP I/II Strate-

method of

tation

discrete manufa cturing process manufa cturing supply industry

Of-

6

1.3 Target Markets 1.3.1 Supported Major Business Processes

In addition to providing general functionality the SAP® Business One / be.as solution is best suited for companies with production that spe- cialize in

• Engineering / make-to-order / projects

• Assembly / configure-to-order /

variant production • OEM / supply industry / automotive

• Process manufacturing

The configuration of industry specific solutions can be done at 3 levels:

• Based on the composition and activation of

the needed be.as modules the major business processes are covered

• Based on the parameter settings a pre-pack-

aged solution for a specific vertical market can be delivered

• Based on additional customization using the

be.as tools a highly optimized solution for a customer can be created.

1.3.2 Industries and Size of Companies / Types

The SAP® Business One / be.as solution can be implemented for companies of various industries or size / type.

Reference models and pre-configured solutions assist in a fast and efficient implementation.

7

2 The be.as Growth Path 2.1 Easy navigation in the full range from light to complex manufacturing

The be.as industry solutions can easily be ad- justed to various levels of light, mid or high complex manufacturing depending on customer organizations, business processes, beneficial methods in logistics and production, operating experience in usability of ERP solutions, product evolutions, etc. For this reason beas group pro- vides with be.as Starter, be.as Basic and additional modules various configured entry levels according to the customers benefit.

2.1.1 be.as Starter • Is the ideal entry level in be.as industry solu-

tions in case of • light manufacturing needs only • ideal start to learn and improve the oper-

ating experience • rapid implementation, benefit and ROI of

a first project step • lower budget and investments (or distrib-

uted to 1-3 years using the beas growth path!)

• e.g. growing but still small organizations • Supported business processes in discrete and

process manufacturing • Engineer- and make-to-order • Make-to-stock

• Variant production (variants a-z) • Please consider 2.2 Scope

2.1.2 be.as Basic and additional modules • Is the accurate entry level in be.as industry

solutions in case of • mid complex manufacturing needs • extended cost transparency needs • additional modules to add for complex

manufacturing and high level of cost ac- counting / controlling

• supporting efficient business processes • extended usability of mobile applications /

information • specific project management with inte-

grated manufacturing / outsourcing • advanced business analytics

2.1.3 be.as Growth Path • all be.as configurations are based on one

be.as installation package only • the be.as configuration wizard allows easily

to navigate within the comprehensive growth path without any software reinstallations or data migrations

8

• The following growth paths are supported:

9

• be.as Starter + production data collection (additional module, no others possible)

• be.as Starter to be.as Basic • be.as Basic + all additional modules

2.1.4 be.as OnDemand The be.as industry solutions are available as OnDemand applications. be.as Starter and be.as Basic are fully compatible with the SAP Business One OnDemand architecture and pre- conditions of a multi-tenancy environment.

be.as Basic and additional modules need additional services, e.g. Web services, which are not supported in the SAP multi-tenancy ar- chitecture (ask for current status!). The extended / comprehensive solutions are there- fore available in a private cloud only.

2.1.5 be.as for HANA (announcement) • beas is currently working on a migration of

its industry solution to SAP HANA technology • Please ask for more detailed information

2.2 Scope of be.as Starter, be.as Basic and additional modules

Item ref.

Functions and Features be.as Starter

be.as Basic

Add. Modules

3.1 Master Data

3.1.1 Items X X 3.1.2 Bill of Materials / Recipes X X 3.1.3 Routings X X 3.1.4 Operations X1) X

• Lead time depending on tool X • Up to 4 types of costs and operation costs (labor costs) at

marginal cost and full costs X

• QC test plan X

3.1.5 Resources X1) X • Up to 4 types of costs per resource at marginal and full

costs X

3.1.6 Cost Centres X X

3.1.7 Tool Management X 3.2 Materials Management 3.2.1 Scheduling X1) X

• Including several sales forecasts in parallel X 3.2.2 Multiple Material Requirements Models X1) X

• Different strategies / templates X • Standard scenario / template X • MRPI X X • MRPII X • MPS (master production scheduling) X 3.2.3 Additional Options for Control of Goods receipt X X 3.2.4 Retroactive Postings based on Demand to Work Orders X X 3.2.5 Unscheduled Postings based on Demand to Work Orders X X 3.2.6 Reservations and Allocations X X 3.2.7 Extended Batch Processing X X 3.2.8 Extended Serial Number Processing X X 3.2.9 Version Number Tracking X X 3.2.10 Extended Inventory X 3.2.11 Warehouse / Bin Location Management X 3.2.12 Mobile Data Collection for Warehouse / Bin Location Manage-

ment X

3.2.13 Material Coding and Labelling X

10

Item ref.

Functions and Features be.as Starter

be.as Basic

Add. Modules

3.3 SCM (Supply Chain Management) X 3.4 Production Order Management 3.4.1 Create Production Orders X X 3.4.2 Manage / Change Production Orders X X 3.4.3 Outsourcing X 3.5 Capacity Planning

3.5.1 Capacity Planning and Scheduling (at rough cut and detailed Level)

X1) X

3.5.2 Pool Control (at detailed Level) X1) X

• Order queue, work in process, status orders / operations X 3.5.3 APS (Advanced Planning and Scheduling) X 3.6 Quality Control X 3.7 Product Configurator X 3.8 Variant Generator X 3.9 Product Variants a-z X X 3.10 Precalculation X1) X

• Standard scheme / template X • Several calculation scheme individually definable X • Batch calculation X

3.11 Product Cost Analysis / Post Calculation / Work in Pro- gress

X1) X

• Standard scheme X

• Several calculation scheme individually definable X • Batch calculation X • Standard SAP Business One WIP X • Extended / more detailed WIP, generates account postings X 3.12 Cost Calculation X 3.12.1 Cost Accounting X 3.12.2 Marginal Costing X 3.12.3 Machine Hour Rate Calculation X 3.13 Project Management X 3.14 Time Attendance and Access Control X 3.14.1 Supported Data Collection Technology X 3.14.2 Master Data X 3.14.3 HR Management, Reports X 3.15 Production Data Collection / Production Control 3.15.1 Additional Master Data X X 3.15.2 Reporting of Production Orders X X 3.15.3 Machine and Process Data Collection X 3.15.4 Mobile Production Data Collection X 3.15.5 Material Management Integration X X 3.16 MS Project bidirectional Integration X 3.17 Document Management and Archiving X 3.18 Workflow and Event Management X 3.19 Business Analytics / Dashboards X 3.20 be.as Technology / Tools 3.20.1 be.as Report Viewer X1) X

• Standard routing card X 3.20.2 be.as Framework X X 3.20.3 be.as Web Apps X

X1) Subset included

10

3 be.as Industry Solutions 3.1 Master Data

3.1.1 Items • Extended data structures for • Production Management • Materials Management • Calculation

• Multilingual texts and information • References for master data and order data • Multiple units of measure and conversion fac-

tors • Item structure including bills of materials and

routings • Material groups • Assign material groups to items • Manage overhead allowances per material

group • Where used list of groups of material in

items • Materials • Assign materials to items • Specification of concentration / dilution to

convert different quantity units • Reference list of materials used in items

• Cutting / scrap • Scheduling of cutting tables for modules

and single components • Scrap calculations in operations • Increased scheduling capacity in Capacity

Planning

3.1.2 Bill of Materials / Recipes • Record, manage and copy single-tiered or

multi-tiered bills of materials / recipes • Manage bills of materials in master data

(standard products) and/or order-related data (order-specific product modifications or complete order-related production)

• Phantom assemblies

3.1.3 Routings • Record, manage, and copy routings as mas-

ter data (standard products) and/or in order- related data (order-specific product modifica- tions or complete order-related production)

• Cross-reference with the basic data and or- der data

3.1.4 Operations • Record, manage, and copy operations as

master data and/or in order-related data

11

• Parallel / alternative work centres and tools

• Cross-reference with the basic data and order data

• Lead time depending on tool • Utilities

• parallel and overlapping transitions

• Flexible definable operation types • Up to 4 types of costs and operation

costs (labor costs) at marginal cost and full costs

• Operation with several resources (units or %)

• QC test plan • Material scrap factor at operation level • FDC rules • Attachments

3.1.5 Resources • Manage work centres • Single work centre • groups • machines • employees

• Manage work centre related capacity models • Cross-references for work centres to

master data and order data • Management of the corresponding cost rates • Fixed/variable • Up to 4 types of costs per resource

at marginal and full costs • Separate labour costs

3.1.6 Cost Centres • Cost centres enhanced to • Enable data collection • Control data for cost calculation

3.1.7 Tool Management • Manage tools or similar resources with

/ without own capacity • Cross-references to master data and

order data • Useful life / operation time calculations • Acquisition costs, operating costs,

modifica- tion costs, maintenance costs • Calculation and amortization data to

consider in pre- and postcalculation

12

3.2 Materials Management 3.2.1 Scheduling • Gross/net Scheduling by item • Information on inventory, scheduled Goods

Receipt/Goods Issue, referencing production or customer orders or purchase orders

• Including / excluding several sales forecasts in parallel

3.2.2 Multiple Material Requirements Models

• Different strategies considering standard bills of material / routings, precalculation struc- tures and/or work order specific structures, with/without forecast

• MRPI / MRPII can be selected • MPS (master production scheduling) • Determination of material requirements

gross/net with generation of the order pro- posal lists for production and purchasing • Immediate execution, creation, scheduling

and dispatch of production orders • Immediate execution and creation of pur-

chase requests or orders • Backward order scheduling included

3.2.3 Additional Options for Control of Goods receipt

• Automated incoming goods transaction with printing of goods receipt documents and/or labels

3.2.4 Retroactive Postings based on De- mand to Work Orders

• An automatic debit of the bills of material, a booking of the finished products as well as the closure of the order results from the in- put of the production quantity

3.2.5 Unscheduled Postings based on De- mand to Work Orders

• Notification of unplanned obtaining of materi- als and hourly rating on demand

3.2.6 Reservations and Allocations • Hard reservations of material • Physical and projected stock • For sales and work orders

• Allocation warehouse

• For production and shipment • Gezielter Materialfluss

3.2.7 Extended Batch Processing • Automatic numbering can be selected • Monitor batch tracing • Create / print batch certificates • Various statistical reports • Retroactive postings of batches

3.2.8 Extended Serial Number Processing • Automatic numbering can be selected • Monitor serial number tracing • Create / print serial number certificates • Various statistical reports • Retroactive postings of serial number parts

3.2.9 Version Number Processing • Version number at item / BOM item level • Manuel entry or transfer from CAD/PDM • Automated transfer • From master data to work orders to pro-

duced and delivered products • Version number tracking

3.2.10 Extended Inventory • Supports batches, serial number parts, ware-

houses / bin locations • User-defined inventory count lists • Update inventory data • Periodic inventory

3.2.11 Warehouse / Bin Location Manage- ment

• User-defined warehouses / bin locations with up to 3 dimensions based on vector graphics

• Different to- and from-bin strategies • Supports extended batch and serial number

processing • Diverse analysis

3.2.12 Mobile Data Collection for Ware- house / Bin Location Management

• For WLAN- and Windows Mobile-based de- vices

• Warehouse information • Stock movements • Receipts from / issues for production • Goods receipts / issues

13

• Stock transfers • Goods receipt for purchase orders • Inventory • Quality control

3.2.13 Material Coding and Labelling • Integrated in be.as modules and/or integra-

tion of third-party solutions for dedicated industries (e.g. Codesoft labelling system)

3.3 SCM (Supply Chain Management) • Please ask for separate White Paper • SCM for Automotive • SCM for suppliers • SCM for logistics

• Supported standards • VDA • Odette • EDIFACT • ANSI X.12

3.4 Production Order Management 3.4.1 Create Production Orders • Create sales order-specific bills of material

and routings • Automatically created using order pro-

posal lists • Via demand of a customer’s order • Via calculation structures • From be.as product configurator or variant

configurator • Single-tier or multi-tier • With/without standard bills of material and

standard routings • Different order types • Customers order • Warehouse order • Repair order • Sample order • Overhead order, etc.

• References to customer order and customer order line

3.4.2 Manage / Change Production Or- ders

• Dashboard monitoring of production orders • Directly into the work order structure, includ-

ing

• Selectable levels of detail

14

• Multi-level bills of materials • Associated routings • Reports for planned vs. actual data

com- parison • Costing values with planned vs.

actual value comparison • Print production documents • Routing cards, scheduling cards, pay slips • Material requisition cards or removal

bills of material • Barcode for automatic feedback • Easy and customized design of documents

• Release production orders • Print production documents

• Record production time • Manually • Via integrated production data collection • Via order structure • Control and revise entered labour time

• Record last operation • Automatic booking and material issue

posting, depending on the parameteriza- tion of the posting

• Increase / decrease work in progress

3.4.3 Outsourcing • Generation of purchase orders • Management of parts provided incl.

delivery notes • Special handling for goods receipt for

pur- chase orders • Management and recognition of

external work centres and routings

3.5 Capacity Planning 3.5.1 Capacity Planning and

Scheduling (at rough cut and detailed Level)

• Available, used and unused capacities • By machine, person, group, tool

• Reports and utilization graphs • Select alternative resources (work centres

or tools)

3.5.2 Pool Control (at detailed Level) • Decentralized control by work group or

work centre (machine or person) • Automatic pooling per • Work centre • Utilization rate

• Start / status of operations • Rush orders

15

• Operations available, first planned, behind schedule

• Reschedule operations • Recalculate pool utilization • Online check of material availability

3.5.3 APS (Advanced Planning and Scheduling)

• Integration of a specific graphic tool for visu- alization • Workload of resources, capacity con-

straints • Gantt diagram of work order / project • Drag and drop

• Scheduling of work order data periodically and/or online, selection of • Planning interval • Customer and work order, priority • Work centre • Item

• Order oriented planning and scheduling • Forward scheduling • Catch up, rescheduling, compress / ex-

pand, determining delivery date • Resource oriented planning and optimization • Parallel scheduling of work centres, peo-

ple, tools • Availability check of tools • Rescheduling to alternate resources • Automated calculation and consideration

of the optimal resource • Material availability check • Scheduled inventory • Physical inventory

3.6 Quality Control • Manage quality control plans • Quality control by orders for • Goods receipt for purchase orders • Stock transactions • Production order or operation • Expiration date reached

• Integration of batch and serial number man- agement • Per batch, quantity or part / sample • Release / block batches and serial number

parts • Certificates

• Order history • Capture and analyze complaints of • Customers

• Suppliers

16

• Internal production

3.7 Product Configurator • Menu controlled management of

product characteristics and variants • Configuration structure of master data

con- tents user-definable • Parameters • Variables • Formulas, strings, logic • Pictures / drawings for visual assistance

• Assignment of the configuration structure to • Items • Bills of material • Routings • Functions of Variant Generator, see below

• An easy to use interface with guidance for the user created automatically

• Usage / application • Sales quotation / sales order to

calculate price and generate description of products

• Generate precalculation for bottom-up cal- culation and sales margin

• Record a customer order line for transfer to production

• Generate production orders • Create new master data (bills of

material, routings)

3.8 Variant Generator

• Can be used without Product Configurator • Structure • Manage values and variables, e.g.,

selec- tion tables and formulas • Allocate to fields of bills of material

and routings • Function • Screen with automatic query of the

varia- bles • Create bills of material and routings

for use in precalculation and/or production

3.9 Product Variants a-z • Based on maximal BOMs and routings • Structure

• Items of BOMs and operations can be allo- cated to one or several variants

17

• The allocations will be considered on multi-levels

• Function • Selection of the used variant in sales quo-

tations, sales orders, precalculations or at the point of generating work orders

3.10 Precalculation • Based on standard bills of material and rout-

ings • Calculates up to 4 different quantities • Several calculation scheme, individually de-

finable • Automatically create and manage calculation

structures • Simulate alternative scenarios by changing

the formula structure • Operations • Materials • Assemblies, in-house production or out-

sourced production • Allowances for overhead costs, transporta-

tion charges, packaging, losses in total revenue, profit, etc.

• Calculation and reporting of • Marginal costs and full costs • Profit contribution per production hour • Profit contribution in proportion to net re-

venue, etc. • Calculation data can be used for sales quote

and sales order processing • A production order can be created from the

calculation structure • Batch calculation • Periodic calculation of in-house parts • Creation of price lists • History of calculation data

3.11 Product Cost Analysis / Post Calcu- lation / Work in Progress

• Based on order bills of material and routings • Same structure as for Precalculation possible • Designed as concurrent and post calculation • New calculations can be run at any time • Planned/actual value comparison from post

calculation to precalculation • Drilldown from the order to bills of material,

routings and transactions • Batch calculation with selection of production

orders and valuation criteria

18

• Can be used as basic variant to value work in progress

• Work in progress • Using chart of accounts (WIP accounts)

of SAP Business One • Standard SAP Business One method • Extended / more detailed method with

ac- count postings caused by all relevant be.as material and time transactions

3.12 Cost Calculation 3.12.1 Cost Accounting • Cost Element and Cost Centre accounting • Divide cost elements into fixed and

variable costs by cost centre • Budget non-accrued incidental cost elements • Manage and allocate distribution keys • Allocate cost elements to cost centres

di- rectly or based on their distribution codes

• Allocate cost centres to fixed, variable or full costs

• Print cost centre reports to determine hourly wage rates

• Manage unlimited number of cost accounting charts (e.g. by department)

• Summarize cost elements to cost element groups

• Summarize cost centres to cost centre groups

• Use all transaction data (values und entries) from • Financial accounting • Payroll • Production (material and effort), etc.

• Execute preliminary profit and loss state- ments

• Copy budget and / or copy actual for next year’s budget

3.12.2 Marginal Costing • Customer and order-related marginal costing • Convert post calculation values to

marginal costs in the profit contribution statistics

• Analyze profit contributions by • Period • Customer number • Order number • Item number

3.12.3 Machine Hour Rate Calculation • Cost element planning for machines

19

• Overhead cost calculation • Full cost rates and marginal cost rates per

machine • Calculate hourly rates by planned and actual

hours

3.13 Project Management • Project cockpit • Multi-level project structures • Comprehensive access to tasks, activities

and areas like budget, purchasing, sales, production, service, attachments (docu- ments)

• From overviews to single documents • Range from simple to complex projects • Definition of simple projects with tasks,

milestones and resources until networks including engineering, production, suppli- ers and customers

• Multi-level scheduling • Tasks, milestones, detailed plans, MRPI /

MRPII, APS (Advanced Planning and Scheduling)

• Bar and gantt charts until bidirectional in- tegration and usability of MS-Project

• Budget and controlling • Multi-level budgets at level project • Collection of all documents from sales,

purchasing, internal / external manufac- turing, services and all sorts of costs / expenses

3.14 Time Attendance and Access Con- trol

3.14.1 Supported Data Collection Technol-

ogy • The following functionality of be.as time at-

tendance and access control is based on the Enterprise Collection Technology of KABA Benzing

• Alternative collection terminals with partly reduced functionality • Browser-based PCs, Tablets, Smartphones • Other collection and communication hard-

ware/software on demand

3.14.2 Master Data • Human resource management • Day models

• Any number of shift models • Shift rules and scheduling • Rotation of weeks • Automatic / semiautomatic shift selection • Manually select shift depending on the

settings • Possibility to specify fixed number of monthly

hours or automatic calculation • Set up to 3 idle times per shift type • Unlimited number of period rules with toler-

ance • Rounding possible upon login or logoff • Special rounding rules • Flex-time management • Multiple flex-time counters • Vacation account • Sick leave account • Unlimited number of user-defined attendance

types

3.14.3 HR Management, Reports • Manage vacation, attendance, and shifts • Edit absence and attendance time • Unlimited number of absence and attendance

entries possible per day • Edit clock-in, clock-out data with change log • Create barcoded employee cards • Record all data in detailed entry masks or in

fast-entry lists • Different configuration possibilities for any

number of terminals (PC-based) • Present or absent employees • Multiple statistics and reports • Overview and detailed reports of pres-

ence, absence of groups or individuals • Statistics about productivity / overhead of

groups or individuals

3.15 Production Data Collection / Pro- duction Control

3.15.1 Additional Master Data • Time types can be allocated to • Productive time • Downtime • Overhead costs • Set up / Runtime • Pay type (e.g. regular or overtime) • Cost centre, work centre (machine)

• Mandatory entries with rules / definitions

20

3.15.2 Reporting of Production Orders • Report labor time • Part, end or in-process message types

• Terminal control in production, display order queue by machine/ machine group

• Linked to attendance recording considering time models

• Record orders and operations using barcode • Start and end time or duration • Based on attendance, shift rules and idle

times taking into consideration downtimes and breakdown periods start and end time are automatically calculated • On multiple machines • On multiple work orders

• Additional reports for • First pass quality • Scrap • External operations • Assignment / reassignment of cost centres

3.15.3 Machine and Process Data Collec- tion

• Based on connected machine data collection terminals automatically transmit of • Start and end time or duration, status of

operation • Set up / runtime / cycle time / downtime /

breakdowns • Produced quantities of first pass quality /

scrap • Process / quality data, e.g. temperature,

pressure, in application of special software like Intellution (machine integration to record process data)

3.15.4 Mobile Production Data Collection • The main functions according to 3.15.2 (par-

tially reduced according to smaller screens) are available on browser-based mobile de- vices via WLAN • E.g. on industry devices from KABA Ben-

zing, Motorola, smartphones, tablets etc. with touch screens

• Depending on the mobile device used a bar- code reader is also supported

3.15.5 Material Management Integration • According to parameter settings • Material can be booked immediately • Finished goods can be booked automati-

cally

• Debit/Credit is done semi-automatically

3.16 MS Project bidirectional Integration • Ideal tool • For project managers to manage projects

with integrated manufacturing and/or out- sourcing

• To define and exchange project infor- mation with customers, internal manufacturing and outsourcers

• Data import in MS Project, selectable • Resources, calendars • be.as work orders, single- or multi-level • project specific resources (no relevance

for manufacturing) • Project-dedicated data processing in MS Pro-

ject • Additional resources and/or activities • Linking of work orders with project struc-

ture • Capacity-oriented (re)scheduling, all

methods of MS Project • 2 supported master business processes • be.as APS is master scheduling, means all

project-dedicated processing can be done but without data re-export to be.as manu- facturing

• MS Project is master scheduling, means after project-oriented processing the data can be re-exported to be.as manufactur- ing to be considered in MRP, capacity planning and work order processing

3.17 Document Management and Archiv- ing

• Integration of Novaline software • Automatic document archiving and index-

ing of print-outs • Full text indexing • Extensive search (key words, full text, in-

dex, time periods, etc.) • Scanning and archiving of documents in-

cluding indexing and OCR text recognition • Automatic allocation of documents by us-

ing ScanCode • Integration of other regionally used solutions

on request

21

3.18 Workflow and Event Management • Event-based activities and workflows

• Events of SAP® Business One and be.as • Event scripts for more complex activities

and workflows • Can generate 1 message and up to 3 dif-

ferent decisions with follow-up actions • Catalogue with predefined events / actions • Be.as provides a standard catalogue with

predefined actions

3.19 Business Analytics / Dashboards • Based on SAP BusinessObjects • Catalogue with predefined dashboards • E.g. added value trend, productivity, pur-

chase analysis, cost analysis • Catalogue will be steadily extended

• Creation of own dashboards

3.20 be.as Technology / Tools 3.20.1 be.as Report Viewer • Based on Crystal ReportsTM • Multilingual, integrated language tables • Paper tray selection • Dynamic number of copies • Incl. sending by e-mail or FAX • Preconfigured forms for • Quotation and sales orders • Purchase orders • Production orders

• Only for trained customers / partners

3.20.2 be.as Framework • Based on script language and editor • Efficient modification of • SAP Business One and/or be.as screens • Without using SAP Business One • Without using MS .NET

• Quick draft and integration of • New screens • Mandatory fields and validation

• Easy change of business logics • Changes remain release compatible • Only for certified customers / partners

3.20.3 be.as Web Apps

• Easy installation and configuration

22

• Applications • Catalog of available standard Web

Apps (can be modified) • Framework • Access to be.as and SAP Business

One business objects • Easy creation of own applications • Browser-based for PCs,

Tablets, Smartphones • Integrates be.as and SAP Business One • Version and user access management • Multilingual capabilities

• Webserver / Services • Tomcat (incl. Integration SAP

Business One) • Apache • Cloud-Technologies, HTML, XML

Contacts

Blue Ocean Systems

Concord Plaza, Wilson Building

3511 Silverside Road, Suite 204 Wilmington, DE 19810

USA www.blueoceansys.com Tel: +1 866 355 5989 Fax: +1 484 887 1538

SAP Global Award

SAP, SAP Business One, SAP BusinessObjects, HANA and Microsoft are brands or brand names of their respective owners. © beas group ag 2012. All rights reserved.

Global SSP of the Year 2011