Whitney Park East

Annual MeetingOctober 18th, 2011

Agenda

• Introductions• Board Elections• 2012 Goals• Budget Review and Vote• Landscaping Updates• Parking Lot Improvements• Open Discussion

2011 Board Members

• Beth Clardy, President• Mark Tokarski, VP• Cindy Downey, VP• Bernardo Rodriguez, Treasurer• Matthew Reider, Secretary

• All current board members are interested in remaining on the board• Need to vote on board members

2012 Goals• Include gutter cleaning (3 cleanings) in dues fee for

all homes, resulting in $315 quarterly assessment (increase of $32)

• Continue covenant and parking enforcement• Address erosion at top of Buttonwood and get

grass to grow on Buttonwood hill• Support county installation of bus stop at end of

street • Improve landscaping around front entrance• Cleanup storm damage on South Lakes Drive

2012 Proposed Budget2011 Budget Est 2011 Actuals 2012 Budget

Income Assessment Income 36,224.00 36,224.00 40,320.00Bad Debt Recovery -950.00 Gutter Income 1,536.00 1,536.00 Late Fees 250.00

Total Income 36,810.00 38,010.00 40,320.00

Expense Property Management Expenses 2,700.00 2,700.00 3,000.00Electricity 2,000.00 1,895.00 2,000.00General Maintenance and Repairs 3,500.00 0.00 0.00Grounds Contract 10,000.00 9,915.00 10,000.00Gutter Cleaning 1,400.00 2,480.00 3,720.00Insurance 750.00 750.00 750.00Landscape Improvements 10,500.00 1,250.00 5,000.00Licenses and Fees 200.00 200.00 200.00Misc Expense 200.00 0.00 200.00Snow Removal 3,000.00 2,310.00 3,000.00Trash Removal 9,800.00 9,800.00 10,000.00Tree Maintenance 5,000.00 1,000.00 1,000.00

Total Expense 49,050.00 32,300.00 38,870.00

Added to Savings -12,240.00 5,710.00 1,450.00

EOY Savings Account 53,276.69 58,986.69 60,436.69

Where does my $105/month go?

Landscaping Updates

• Current company (Professional Grounds) has been unable/unwilling to maintain turf areas. Plantings done by Professional Grounds are not doing well – their own representative questioned the types of plants used

• Suggest going with Blade Runners at same price, see if we can get better results

• Need to improve front sign area ($5000)• Need to create drainage and garden area at side of

Buttonwood top sidewalk ($1000)• Need to get significant soil and turf improvements on

Buttonwood Hill and behind lower Buttonwood homes

Parking Lot improvements

• Suggestions have been made to remove some parking islands and install new guest spots– Estimates range from $5,000-10,000 per spot, cluster does not have

the resources to do this

• Several owners have suggested adding stripes to the parking spots– Board was waiting until next scheduled parking lot seal (2013) to have

the spaces re-measured, striped, and numbers repainted, but if there is enough interest (and the estimates are in line with budget realities) we could do this earlier

– Requires a day or more of all cars parking at South Lakes High school

Open Discussion

• Questions, Concerns, Suggestions?