who tagged this?!!! ken black, cppm texas department of state health services (or didn’t tag it)
TRANSCRIPT
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Who Tagged This?!!!
Ken Black, CPPMTexas Department of State Health Services
(or didn’t tag it)
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Proper Asset Tagging
• Identification– Most important phase of asset’s life– Tagging is critical part of this phase
• Important decisions for tagging– Where to put the tag– Who tags it (and when)
Should be in your policy
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Decisions for Tagging
• Where to put the tag– Must be visible– Standardized location
6.1.4 Tagging:…Tags will be placed in a conspicuous location that can easily be scanned during inventory. Tag locations for some items are standardized. Refer to DSHS Asset Tagging Guide.
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Decisions for Tagging
• Who tags it (and prints it)– Interested, trustworthy person– Centralized – PM staff is best– Decentralized – Property
Coordinator/Administrator
6.1.4 Tagging:…Inventory tags will be affixed to the assets by the Inventory Coordinator for regions and hospitals, and by the PMO for Central Office.
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Decisions for Tagging
• When to put the tag– Promptly after receipt– Before leaving warehouse/delivery point– Warranty replacements
6.1.4 Tagging:…Inventoried Assets will not be delivered to the user or put into use prior to placing the inventory tag on them.
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Tags Gone Bad!
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And my favorite!
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What does it affect?
• Inventories
• Audits
• Disposals
• Your sanity!
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Assessed Problems• Lack of concern at warehouses
‒ Poor placement of tags‒ Deliver without tagging
• Tags handed over to program staff• Not covered in policy & procedures• Lack of training
• Lots of idle surplus
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Solutions
• Assign tagging duties to PM staff
• Training– Property Coordinators– Receiving staff
• Revise policy & procedures
• Push management to release surplus
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Available in most industrial or office supply catalogs
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http://www.cabletiesandmore.com/flag-cable-ties.php http://www.bradyid.com/bradyid/pdpv/56930.html
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http://www.grainger.com/search?searchQuery=cable+tag
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http://www.idplate.com/product/windshield-tags-with-bar-code-labels
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• Identify ownership• End guess work
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Summary
• Tag in a visible location with unobstructed scan path
• Train PM and receiving staff
• Specify who, where and when in your policy & procedures
• Be careful who you trust!!!