why standardize metadata?. why have a standard? think for a moment how hard it would be to… …...
TRANSCRIPT
![Page 1: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/1.jpg)
Why StandardizeMetadata?
![Page 2: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/2.jpg)
Why Have a Standard?
Think for a moment how hard it would be to…
… bake a cake without standard units of measurement.
… put gas into your car without standard nozzle sizes.
… plug a lamp into a socket without standard electrical outlets.
![Page 3: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/3.jpg)
The standard for
metadata ensures
a level of
consistency in
data
documentation.
Standards ensure consistency.
Why Have a Standard?
![Page 4: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/4.jpg)
Establishing a Standard
The Federal Geographic Data Committee
(FGDC) was organized in 1990 under the Office
of Management and Budget to promote the
coordinated use, sharing, and dissemination of
geospatial data on a national basis.
The FGDC was tasked with creating a metadata
standard to meet these objectives.
The Metadata Standard
![Page 5: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/5.jpg)
"... each agency shall document all new
geospatial data it collects or produces, either
directly or indirectly, using the standard under
development by the FGDC, and make that
standardized documentation electronically
accessible to the Clearinghouse network."
The Content Standard for Digital Geospatial Metadata (CSDGM)
Executive Order 12906, 1994
Establishing a Standard
![Page 6: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/6.jpg)
This “Content Standard”
serves as a uniform
summary description
of the data set.
Establishing a Standard
![Page 7: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/7.jpg)
The Content Standard utilizes...
• Common terms
• Common definitions
• Common language
• Common structure Access
constraints
Citation
currentness
entity
attrib
ute
domain
lineage
Process step
Establishing a Standard
![Page 8: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/8.jpg)
The Content Standard…
• Establishes names of compound elements and data elements.
• Defines the information about the values that are to be provided for the data elements.
Type=“free text”Domain=Real
currentnessentity
attributeCitation
lineage
Establishing a Standard
![Page 9: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/9.jpg)
The Content Standard helps
the user determine...
• If a set of geospatial data is available and fit for a particular use.
• How to access and transfer the data set.
Establishing a Standard
![Page 10: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/10.jpg)
WhoWho collected the data?Who processed the data?Who wrote the metadata?Who to contact for questions?Who to contact to order?Who owns the data?
WhereWhere were the data collected?Where were the data processed?Where are the data located?
WhatWhat are the data about?What project were they collected under?What are the constraints on their use?What is the quality?What are appropriate uses?What parameters were measured?What format are the data in?
WhenWhen were the data collected?When were the data processed?
HowHow were the data collected?How were the data processed?How do I access the data?How do I order the data?How much do the data cost?How was the quality assessed?Why
Why were the data collected?
Metadata written using the Content Standard answers these important
questions:
Establishing a Standard
![Page 11: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/11.jpg)
Let’s Review
• Metadata is a document that describes your data’s content, condition, and quality.
• Metadata is an integral component of your data and should never be viewed as a separate entity.
• Metadata is also a powerful tool that an organization can utilize to build a strong internal data management structure.
• Metadata’s traditional external value includes data discovery, assessment, access, and use.
• In order to be successful, this internal management structure requires building support at the administrative, technical, and organizational levels.
• Standardized metadata ensures consistency in documentation, and aids in the efficient discovery, access, transfer, and use of data.
![Page 12: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/12.jpg)
Using the Content Standard
![Page 13: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/13.jpg)
FGDC’s Content Standard for Digital Geospatial Metadata Workbook
(the “green book”)
![Page 14: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/14.jpg)
The Content Standard is organized using numbered chapters called “sections.”
Organization of the Content Standard
Each section is organized into series of elements that define the information
content for metadata to document a set of digital geospatial data.
![Page 15: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/15.jpg)
Organization of the Content Standard
Each section provides:
• Section name and definition
• Compound element names
• Compound element definitions
• Data element names
• Data element definitions
![Page 16: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/16.jpg)
The workbook presents the production
rules for the standard in a graphical
format. These graphics illustrate:
Organization of the Content Standard
• Structure of the standard
• Element groupings
• Element conditionality
• Element repeatability
![Page 17: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/17.jpg)
Structure of the Content Standard
Metadata
Seven Main Sections
Three Supporting Sections
Data QualityInformation
Data QualityInformation
Spatial DataOrganizationInformation
Spatial DataOrganizationInformation
SpatialReference
Information
SpatialReference
Information
Entity andAttribute
Information
Entity andAttribute
Information
DistributionInformation
DistributionInformation
MetadataReference
Information
MetadataReference
Information
IdentificationInformation
IdentificationInformation
Time PeriodInformation
Time PeriodInformation
ContactInformation
ContactInformation
CitationInformation
CitationInformation
4 52 6 731
8 9 10
![Page 18: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/18.jpg)
Interpreting the Graphical Production Rules
SectionSections are depicted by this symbol.
Compound Element
Compound elements are depicted using a 2-dimensional box.
Data Element
Data elements are depicted using a 3-dimensional box.
![Page 19: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/19.jpg)
Interpreting the Graphical Production Rules
Data Element
A data element is a logically primitive itemof data. Data elements are the things thatyou “fill in.”
The form for the definition of a data element is:
Data element name -- definition.Type: (choice of “integer”, “real”, “text”, “date”, or “time”)Domain: (describes valid values that can be assigned)
An example of the definition of a data element is:
Abstract -- a brief narrative summary of the data set.Type: textDomain: free text
Note: Data element definitions are contained in the text of the Content Standard, not in the graphical production rules.
![Page 20: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/20.jpg)
Mandatory – Information for this element must be provided.
Conditionality Definitions
Element Conditionality
Mandatory if Applicable – Information for this element must be provided if the data set exhibits the defined characteristic.
Optional – Information for this element is provided at the discretion of the data set producer.
![Page 21: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/21.jpg)
CompoundElement 1
CompoundElement 1.1
DataElement 1.1.1
DataElement 1.1.2
DataElement 1.2
How Elements Are Grouped
Compound elements are composed of other compound and data elements. The composition is represented by nested boxes.
![Page 22: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/22.jpg)
CompoundElement 1
CompoundElement 1.1
DataElement 1.1.1
DataElement 1.1.2
DataElement 1.2
Compound Element 1 is composed of Compound Element 1.1 and Data Element 1.2.
Compound Element 1.1 is composed of Data Element 1.1.1 and Data Element 1.1.2.
How Elements Are Grouped
![Page 23: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/23.jpg)
If an element can be repeatedindependently from other elements, itwill be indicated as such below theelement name.
Repeating Elements
CompoundElement 1
(can be repeatedunlimited times)
CompoundElement 1.1
DataElement 1.1.1
DataElement 1.1.2
DataElement 1.2
This group of elements
would repeat.
Compound Element 1 Compound Element 1.1 Data Element 1.1.1 Data Element 1.1.2 Data Element 1.2
![Page 24: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/24.jpg)
Conditionality Examples
All elements are colored yellow, so all are mandatory and must be reported.
CompoundElement 1
CompoundElement 1.1
DataElement 1.1.1
DataElement 1.1.2
DataElement 1.2
![Page 25: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/25.jpg)
If yes, Data Elements 1.1.1 and 1.1.2 are mandatory.
If no, do not report Compound Element 1.1, Data Element 1.1.1 or
1.1.2, and skip to Data Element 1.2.
CompoundElement 1
DataElement 1.1.1
DataElement 1.1.2
DataElement 1.2
CompoundElement 1.1
Conditionality Examples
Compound Element 1 is mandatory.
Compound Element 1.1 is optional.
Data Element 1.2 is mandatory.
CompoundElement 1
![Page 26: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/26.jpg)
Data Element 1.2 is optional.
CompoundElement 1
CompoundElement 1.1
DataElement 1.1.1
DataElement 1.1.2
DataElement 1.2
Conditionality Examples
Compound Element 1 is mandatory.
Compound Element 1.1 is mandatory.
Data Element 1.1.1 is mandatory.
Data Element 1.1.2 is mandatory if applicable.
CompoundElement 1
CompoundElement 1.1
![Page 27: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/27.jpg)
CompoundElement 1
CompoundElement 1.1
DataElement 1.1.1
DataElement 1.1.2
DataElement 1.2
Conditionality Examples
Compound Element 1 is mandatory if applicable. If not applicable to the data set, do not report any elements.
If applicable, it is mandatory and:
Compound Element 1.1 is mandatory.
Data Element 1.1.1 is mandatory if applicable.
Data Element 1.1.2 is mandatory.
Data Element 1.2 is optional.
![Page 28: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/28.jpg)
So …what does all this mean?
• Many of the documents that are on the Workshop CD are “in color”…
![Page 29: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/29.jpg)
![Page 30: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/30.jpg)
A Graphical Representation of the Metadata Standard
![Page 31: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/31.jpg)
So …what does all this mean?
• Many of the documents that are on the Workshop CD are “in color”…
• Also note that some metadata editors “flag” FGDC required items for you…
![Page 32: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/32.jpg)
ArcCatalog’s metadata editor…
![Page 33: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/33.jpg)
Virginia Metadata Lite
• ~2000, a VGIN workgroup identified several key elements of the FGDC standard and produced a shorter version called “VA MetaLite”
• VA Metalite is Fully FGDC compliant• Includes all mandatory FGDC metadata elements, and a
few optional elements.• This should be viewed as a minimum approach to
metadata development.• The VA MetaLite is available on the CD, in the workbook,
and on the Web (VGIN Home > Library > Info. Products)
http://www.vgin.virginia.gov/documents/metadata/Virginia%20Spatial%20Metadata%20Lite%20Element%20Descriptions%20010901.htm
![Page 34: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/34.jpg)
Here’s what VA Lite looks like…(the full version of VA MetaLite is included in your workbook)
![Page 35: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/35.jpg)
Summary
• Metadata standards are essential to ensure consistency, support dissemination, and generate efficiency
• The FGDC has developed a metadata standard known as the Content Standard for Digital Geospatial Metadata
• Virginia has identified a subset of mandatory items in this standard to help facilitate metadata development. This is called Virginia Lite. It is an option for you…
![Page 36: Why Standardize Metadata?. Why Have a Standard? Think for a moment how hard it would be to… … bake a cake without standard units of measurement. … put](https://reader036.vdocument.in/reader036/viewer/2022070412/5697bf851a28abf838c872bd/html5/thumbnails/36.jpg)
Exercise Using theWorkbook