Win 7 and Office 2010

Michelle Lindsey and Lauren Henry

Windows Basics

• Windows 7 Quick Reference Guide– http://uncw.edu/itsd/documents/Windows7-

QuickReferenceGuide2.pdf

Getting Started aka Start Pearl

• Click the Start Pearl• Run—can type in path or

program name in search box• For example:

– Path to the temp storage folder on NAS\\ozark-schools\dfs\temp-storage

– Pub for Microsoft Office Publisher

Windows Basics Continued

http://www.uregina.ca/is/training/manuals/public/windows_7_quicksheet.pdf

My Documents Folder

My Documents Folder

http://uncw.edu/itsd/documents/Windows7-QuickReferenceGuide2.pdf

Snipping Tool

Windows 7 Quick Reference Print Materials

• http://oit.nd.edu/assets/56418/windows_quick_reference_7.pdf

• http://uncw.edu/itsd/documents/Windows7-QuickReferenceGuide2.pdf

• http://www.uregina.ca/is/training/manuals/public/windows_7_quicksheet.pdf

Office 2010• Any key sequence from Office 2003 still works

in Office 2010. – For example: Alt F A is still Save As.

• Keyboard shortcuts from Office 2003 still work in Office 2010. – For example:

• Ctrl S is still Save• Ctrl B is still Bold

– Keyboard shortcuts free you from reaching for your mouse and from looking through menus and now the Ribbon☺

What Happens to all of My Old Office 2003 Files?

• Office 2003 files on your Desktop will appear cosmetically different—these are the new Office 2010 icons.

• When you double-click an Office 2003 file, it will open with the appropriate Office 2010 program .

• Does not automatically convert the file to an Office 2010 file type.• To convert an Office 2003 file to Office 2010, use

File->Save As• If you incorporate a 2010-specific feature into a

2003 file, you will need to save the file into a 2010 format (docx, xlsx, pptx) to preserve the formatting.

New Office 2010 Look

http://officeimg.vo.msecnd.net/en-us/files/932/246/AF101909394.pdf

Home Ribbon

• Ribbons replace Menu Bars

• Each Ribbon is broken into Tabs

• Each Tab contains Buttons

Quick Access Toolbar •By adding buttons to this toolbar, you can keep all of your favorite commands visible and available at all times, even when you switch ribbons.•Click the drop-down arrow next to the Quick Access Toolbar to turn on or off any of the commands listed on the shortcut menu.

•If the command you want to add isn’t shown in the list, switch to the ribbon tab where the button appears and then right-click it there. On the shortcut menu that appears, click Add to Quick Access Toolbar.

Live Preview

Special Tabs

To Restore Settings•To restore Word 2003 line spacing for an entire document, look for the commands on the right side of the Home tab. In the Styles group, click the small downward-pointing arrow on Change Styles. Next, point to the Style Set command, and then click Word 2003.

Printing in Word 2010•Click the File tab, and then click Print. The right side of the window shows a preview of how the current document will look when printed.

•You can use the left side of the window to fine-tune your preferences — for example, to change the orientation from Portrait to Landscape, to change the paper size, or to select the option to print the current page only instead of the entire document.

•If you want to set additional print options, click the Page Setup link under the printing options, or click the Page Layout tab on the ribbon to close Backstage view and display other options.

Print Resources to Help w/ the Transition

• Microsoft’s Migrating to Word 2010 from Word 2003 Guide at: http://officeimg.vo.msecnd.net/en-us/files/932/246/AF101909394.pdf• Microsoft Office Quick Reference Training Guide at: http://training.health.ufl.edu/handouts/Office/2010/NewOffice2010quick.pdf

• Printable List of Microsoft Office 2010’s Commands and Buttons in Ozark PD Academy Edmodo Folder

Save AS .PDF

Keyboard Shortcuts

Command Result

Ctrl + A Select all

Ctrl + F, Ctrl + H Find, Find & Replace

Ctrl + N Create a New file

Ctrl + O Open a file

Ctrl + P Print a file

Ctrl + W Close the open file

Ctrl + X, Ctrl + C, Ctrl + V Cut, Copy, Paste

Ctrl + Z Undo

16 Commonly Used Commands in MS WORD 2010File Ribbon Home Ribbon Insert Ribbon

NewOpen (and Recent documents)(and Recent documents)Save (and Save as)(and Save as)PrintOptionsClose

Font formattingformattingParagraph formattingformattingCut, Copy, PasteFind, Find & ReplaceBullets & NumberingBorders & Shading, Copy, PasteFind, Find & ReplaceBullets & NumberingBorders & Shading, Find & ReplaceBullets & NumberingBorders & Shading

Insert Table, Picture, ClipArt, Chart Insert Hyperlink, Header & FooterTable, Picture, ClipArt, Chart Insert Hyperlink, Header & FooterInsert Page Numbers, Date & TimePage Numbers, Date & TimeInsert Shapes, Text Box, WordArtShapes, Text Box, WordArt

Page Layout Ribbon Review Ribbon View Ribbon

MarginsPage OrientationIndentationLine SpacingWatermarkColumns

Spelling & GrammarThesaurusWord CountTranslateTrack ChangesAccept & Reject Changes

Document views (Normal, Print, Web, Outline)RulerShow Navigation PaneZoomOne Page, Two pages viewsNavigation PaneZoomOne Page, Two pages viewsviews

Interactive Resources to Help with the Transition:

•http://office.microsoft.com/en-us/outlook-help/learn-where-menu-and-toolbar-commands-are-in-office-2010-and-related-products-HA101794130.aspx#_Toc268688374

CHANGES SPECIFIC TO OUTLOOK 2010

•First time you launch Outlook 2010, your emails, calendar items, and tasks will be transferred into the new system.•The length of time required for this operation depends on the size of your mail account.

Customizing Your Outlook View

Creating New Emails

• While in the Mail View you can click on the New Mail button on the Home Ribbon

• You can also use these keyboard shortcuts for a selected or open email:

– Ctrl+R Reply– Ctrl+Shift+R Reply All– Ctrl+F Forward

Attaching Files

Adding a Signature

Organizing Email

Appointments and Date Navigator

Create Appointments

Create Shared Appointments or Meetings and Reminders

Contacts

Distribution Lists or Groups

Tasks and Notes

Outlook Commonly Used CommandsFile Ribbon Home Ribbon (Email view) Home Ribbon (Calendar

view)

OpenSave as and Save attachmentsPrintOptionsand Save attachmentsPrintOptionsInfo->Account Settings-> Delegate AccessDelegate AccessInfo->Automatic Replies-> Out of Office replyOut of Office reply

New MessageDeleteReply, Reply to All, ForwardCreate/Manage RulesMark as Read/UnreadCategorizeFlag for Follow up

New AppointmentNew MeetingGo to TodayTodayView by Day, Week, MonthOpen Another CalendarShare my CalendarView/Edit Calendar PermissionsDay, Week, MonthOpen Another CalendarShare my CalendarView/Edit Calendar Permissions

Outlook 2010 Printed Reference• http://customguide.com/wp-content/themes/customguide/pdf/qr/outlook-quick-reference-2010.pdf

Why Two Web Browsers?• IE9 - default browser, reason is SISK12 uses IE• However Google Docs works better in Google Chrome