Windham Wolverines Youth Football and Cheer

Windham WolverinesBoard Meeting

April 2, 2015

Windham Wolverines Youth Football and Cheer

2015 Board Members • President – Kerri Olenik• Vice President – John Oliveira • Secretary – Angela Sullivan • Director Football Operations – Scott Mueller • Director Football Coaching/Player Development – Kyle McInnis• Director of Cheer Operations – Laura Ostrowski• Treasurer – Lou Zollo• Membership Coordinator – Tricia Waldron• Fundraising Coordinator – Yori Kasprzak• Special Events and Merchandising Coordinator –Lily Palmer• Communications Coordinator – Holly Breton• Football Equipment Coordinator – Tim Flanagan• Cheer Equipment Coordinator – Michelle Sheppard• Volunteer Coordinator – OPEN• Game and Field Coordinator – Russ Schramm• Safety and Academic Achievement Coordinator – Matt Blair• Web – OPEN• At Large – Dan Potter• At Large –Tracy Flynn• At Large – Frank Garcia

Windham Wolverines Youth Football and Cheer

Agenda State Update Registration update Cheer Coaches Voting Football Assistant Coaches Voting Fundraising proposal Budget approvals Skills Camp Calendar of Events Background Checks Storage Containers Field/Practice Space May Meeting

Windham Wolverines Youth Football and Cheer

State Update Presidents voted again for grade based versus following AYF aged based ruled Concerns with way voting was done – this rule may change New Paperwork Requirements

• State Forms:• NHYFSC Registration pages NEW• NHYFSC Medical Form NEW• NHYFSC Concussion form NEW

• Wolverines• Windham Wolverines Medical Background & Treatment Consent form • Windham Wolverines Handbook/ Code of Conduct 

Windham Wolverines Youth Football and Cheer

2015 Registration updateCheer = 95

• TM = 11 (K, 1st)• D8 = 22 (2nd, 3rd)• D10 = 15 (4th)

• D12 = 30 (5th, 6th)• D14 = 17 (7th, 8th)

Football = 169

Grade Registered Pending Team Total

Waitlist

Grade 2/3 16 4 20

Grade 4 14 4 18

Grade 5 30 6 36 3

Grade 6 26 6 32

Grade 7 36 - 36 4

Grade 8 24 3 27

2014 Membership•279 total

• 110 cheerleaders• 169 football

Windham Wolverines Youth Football and Cheer

Cheer Coaches

Windham Wolverines 2015 Cheer Coaching Staff

CoachesTiny Mites Division 8 Division 10 Division 12 Division 14Head Coach Head Coach Head Coach Head Coach Head Coach Courtney Galiatsatos Tracy Flynn Tricia Waldron

Assistant Coaches Assistant Coaches Assistant Coaches Assistant CoachesAssistant Coaches

Duyen Andreoli Shannan SweezeyKaren Gaudette Laura Byers

Windham Wolverines Youth Football and Cheer

Football Coaches 2015 Wolverines Football Coaching Staffs

Grade 2/3 Grade 4 Grade 5Head Coach Head Coach Head CoachDennis Brearley Steve DePietro Mike SweeneyAssistant Coaches Assistant Coaches Assistant CoachesChris Michalik Derek Grieco John Matuszewski Steve Lisa Ryan Sullivan Mark LaRocheEric Kushman Rob Desmarais Glenn WilliamsMark Barron Jim Free Vin Micciche  James Athey Frank Rondeau  Greg Parke Nik GaliatsatosTeam Manager Team Manager Team Manager          Grade 6 Grade 7 Grade 8Head Coach Head Coach Head CoachChris Arinello Scott Mueller Ron EmrickAssistant Coaches Assistant Coaches Assistant CoachesSteve Koza Joe Cerami Dave LamontDonny Waldron Mike Mahoney Danny LamontUke Spinazola John Pallaria Kevin JeanFrank Garcia Scott Palmer Regan BuckleyJoel Garrett Lou Zollo John CunioTeam Manager Team Manager Team Manager          

Windham Wolverines Youth Football and Cheer

Fundraising

2014 Fundraising Overview 2014 Fundraising Overview

Calendars and Registration $75,625.00 removing from fundraising budgetPrior years Growth 2011 -$28,500 :: 2012 -$32,500 :: 2013 -$38,500

Success over Previous Year:• Skills Camp $8,000.00 up +$1,500.00• Concessions $800.00 up +350.00

Not so much

• Golf Tournament $6,000 down -$500.00• Boosters $7,550.00 down -$4,000.00

Focus for 2015 Focus for 2015 Increase Revenue for Existing Programs-Skills camp revenue

- Increase fees $45 to $65 per kid (soft cap for 3+ kids?)- Boost Membership and attendance

- How many 2014 – reasonable increase ?

-Boosting the Boosters - Better commitment to signage at games - Email Blasts to membership with sponsorship info - Giveways at games , little footballs etc - Advertising to business owners in the program

- Lower cost but more sponsors- Family Sponsors?

-Add New and additional revenue streams - Icheer Cookies - Tag Day- Any Suggestions ?

Proposed Changes: - Golf Tournament hiatus for time being-Opening Day at High School event-Corn Toss Tourney-80s Dance party Searles-4 Wheeler Raffle

Opening Day Celebration Sept 19th ? High School ?

11:00a – 4:00p Open to Close (Soccer Field and Parking Lot)- Bounce Houses and Games - Fundraising Raffles- Food and Music- Vendor Tents

12:00p – 2:00p Flag Football Games - Dads VS 2/3/4- Dads VS 5/6- Dads VS 7/8 - Moms VS Girls Cheer Competition

2:00p -4:00p Corn Toss Tournament 4:00p Closeup and Cleanup

6:00 After Party 80’s Dance Night at Searles Chapel

Opening Day

Event 11:00 am -4:00 pm Cost Est Qty Est Gross Est NetOpening Day Donation Entry 10 100 1000 1000Donation with Food Tents 20 100 2000 2000

Corn Toss Tournament Adult 100 50 5000 3500Corn Toss Tournament Kids 10 100 1000 500Food Ala Cart

Hamburger 3 100 300 300Hotdog 2 100 200 200

Chili 3 100 300 300Fresh Cut Fries 5 100 500 500

Fresh Lemonde Cart 5 100 500 500Drinks 2 300 600 600

Vendor Sample Tents 100 10 1000 1000Windham RestLTCobbets ESTIMATED NET GOAL $8,000.00JosephsCapriCmanJ MikesDunkinsMaryanns

Searles 80s Dance Party

• 150 people at $100pp = $15,000.00 • Music and DJ 1k • BYOB • Food $2500.00 Catered

• Could be OK add some raffles, Prizes , Contests etc fun day

4 Wheeler Raffle or $5,000.00 Cash

• 125 Tickets at $100.00• $12,500.00 take in • - $6,500.00 4 Wheeler

• Potential NET $6K

Booster Club• Three levels of sponsorship

– Super Bowl Club $1,000• 5 Organizations

– Touchdown Clun $500• 12 Organizations

– Field Goal Club $150• 30 Organizations

Expenses ($1500.00)

FUNDRAISING GOAL - $12,000.00

Summer Camp• One Week Summer Camp

– Football - Assume 75 - 100– Cheer – Assume 75 -100

• $65 per kid for the week long camp• Expenses - $1500.00 • Pink - $5.65 • White - $4.85

FUNDRAISING GOAL - $7500.00

Potential Rough Estimates from ideas and past history

- Corporate Sponsors $8000.00- Cheer and Football Camp $10,000.00- Opening Day and Corn Toss $8000.00- 4 Wheeler Raffle $6000.00- Searles Castle Dance Party $10,000.00

- Tag Day ? - iCheer? - Raffle Lilly ? Huge money there

Windham Wolverines Youth Football and Cheer

Skills Camp June Mon 22nd, Tue 23rd, Wed 24th

5:30 – 7:30pm $55 (up $10 from last year) T-shirts Need to secure the high school field

Windham Wolverines Youth Football and Cheer

Expenses for Approval Operational = $33,000 Football = $28,000 Cheer = $16,000

Windham Wolverines Youth Football and Cheer

Additional Agenda Items Safety Calendar of Events

• Wolverines Day Sept 5th – Labor Day Weekend

Background Checks Storage Containers Field/Practice Space Files posted to website – password is “flier” Other updates? May Meeting – May 7th

Windham Wolverines Youth Football and Cheer

2014 Income

Source Actual

Registrations/Calendars $75,625

Skills Camp $8,019

Boosters $7,550

Golf Tournament $6,449

Apparel Kick Back $3,156

Jersey Raffle/Squares $140*

Apparel Sales $3,203

Concessions $790

Pictures kick back $1,068