windows rights management security for microsoft documents and emails presented by stephanie l....
Post on 15-Jan-2016
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Windows Rights ManagementSecurity for Microsoft Documents and Emails
Presented ByStephanie L. Moore, Ph.D.Patricia CantrellCenter for the Enhancement of Teaching & Learning
• Protect Individual Files– Tool: Windows Rights
Management
• Encrypt data (like locking an entire section of your hard drive)– Tools: PGP or TrueCrypt
Two ways to protect your data
Windows Rights Management
Encryption
The Difference
Windows Rights
ManagementEncryption
Can only use for Excel, PowerPoint, Word and Outlook emails
More like setting “permissions” on who can view, and what they can do
Intended to limit who can access
Can encrypt ANY file
More like locking a file – only a person with a key can open the file
Intended to keep everyone out but you
Why/When WRM?
• Sending sensitive information/data– Examples:
• Sending information, data or ideas that should have a limited audience– Examples:
• Sending content that should expire after a certain date– Examples:
Step 1: (UNC/enterprise solution)
Turn on Windows Rights Management
Already on your work machine as part of Windows
Place call to Help Desk
IT staff member will “turn it on”
Little time, No cost
Easy to use
WRM - How
WRM - How
Document Permissions Icon
Grayed out when not active
Red circle with “dash” or “minus sign”
WRM - How
WRM - How
WRM – How - Email
WRM – How - Email
WRM – How - Email
Permissions either all on or all off
Overrides permissions set to attached documents
SO … let’s look at handling attachments
WRM – How – Email w/ Attachments
•Do you want to protect what’s in the attachment, or what’s being communicated in the email?– Sensitive information in the
email itself? – set permissions on the email
– Sensitive information only in the attachment? – set permissions in Word, Excel or PowerPoint, attach to email, but do NOT secure email
WRM – Let’s Practice!
•Word, Excel or PowerPoint
•Email – will have to practice on your machine