wisconsin department of public instruction individual student enrollment system ises phase 2...
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Wisconsin Department of Public Instruction
INDIVIDUAL STUDENT
ENROLLMENT SYSTEM
ISES Phase 2 Training August 2005
(revised August 10, 2005)
Presenters
Barbara Ballweg
– Education Statistics Coordinator
Melissa Aro – Application Development
Patt Goerke – CESA 1 – Software Support Consultant
Terri Iverson– CESA 3 – Software Support Consultant
Kari Bowe– CESA 10 – Software Support Consultant
Agenda
• WSLS – ISES and Public Reporting• Preparing for the 2005-06 ISES
Collection • WSAS Roster• ISES Data Entry Process• Locking Student Data for submission to
the DPI• WSLS / ISES Calendar• Looking Forward
WSLS – ISES and
Public Reporting
3rd Fri Sept Enrollment
(Eliminated PI-1290)
WI School Performance Report(Eliminated WI SPR collection of dropouts,
graduates, attendance, retention)
NCLB Requirements
(full d
isaggregatio
n, ESEA Report C
ard,
AYP, acquisit
ion of ELP,
grad rate fo
rmula)
WSAS Roster
(Eliminated WSAS roster file)
Coming Soon. . .
(IDEA Exit Report, Preliminary
Membership, transfer data . .)
Wisconsin Student Number Locator System (WSLS)
Individual Student
Enrollment System
(ISES)
Phase 2 – Fall ‘05
Protecting Student Privacy
Consolidating Collections
Accounting for All Students
Valid, Comparable, Useful Data
Minimizing Burden
WSLS and ISES Calendar
• September 30, 2005 – WSLS should be up-to-date with current
student enrollment. • October 3, 2005 (8 AM) -- WSAS Roster File #1 is sent to CTB
• October 31, 2005 (8 AM) – ISES Initial Submission Period Closes for the State-wide Validation. WSAS Roster File #2 is sent to CTB.
• November 7, 2005 – ISES Review and Revision Period Opens
• November 21, 2005 – ISES Closes – ALL STUDENT DATA IS FINAL
• Early December 2005 – WSAS Roster File #3 is sent to CTB
Preparing for the 2005-06
ISES Collection
Preparing for the 2005-06 ISES Collection
WAMS PROFILE MANAGEMENT:– Passwords expire after 1 year– Passwords should not be sharedDELEGATED AUTHORITY:– DPI and districts must protect student privacy– District Superintendents, and any local
WSLS/ISES Administrators they appoint, can delegate and rescind authorization to access local student data in WSLS/ISES at any time
– Access to the Delegated Authority application transfers to new Superintendents when they submit their WAMS IDs to DPI
Preparing for the 2005-06 ISES Collection
EXIT in the WSLS:– High School Completers– Students moving between Schools
within your District– Students transferring out of your
District or WSLS and other withdrawals
Preparing for the 2005-06 ISES Collection
ENROLL in the WSLS:– Students moving between Schools
within your District – Students transferring to your
District– Students new to the WSLS
UPDATE in the WSLS:– Existing students, as needed
Preparing for the 2005-06 ISES Collection
REVIEW in the WSLS: – Use File Download Request to
review the WSLS enrollment for the 2004-05 school term
– Use File Download Request to review the WSLS enrollment for 09/16/2005, the 2005-06 Count Date
Wisconsin Student Assessment
System(WSAS)Roster
WSAS Roster Process
• Student data from the WSLS and ISES will be used to build a statewide WSAS Roster for Fall 2005 WSAS testing and disaggregated reporting
• Diskette process will not be used this fall
• WSAS Record Editing System will be available after testing, but changes will not be reflected in the WSLS and ISES
WSLS
•Assigns a unique student ID to each WI public school student
• Indicates the school where any given student is enrolled at any point in time
•Each time a student changes schools, a new enrollment record is created
•Basis for ISES collections
ISES
•Student level collection of demographic and performance data. Point in time collection.
•Helps WI meet NCLB reporting and accountability requirements
•Replaces former PI-1290 fall enrollment, portions of WI SPR, and more.
•Will be foundation for future consolidation of data collections and a data warehouse
WSAS
•Assessment/Testing System
•Requires student level demographic data
•Relies on WSLS/ISES to create roster for testing labels
•Uses WSLS/ISES data for disaggregated reporting and AYP
WSAS Roster Process
BY SEPTEMBER 30, 2005 1) Update WSLS to reflect current enrollment2) Upload an ISES Count Date file
ORRequest the ISES Create Student Record List Process for Count Date records for all schools and provide the GRADE of each student
3) Including up-to-date GRADE data in ISES is strongly recommended
4) If possible, provide primary disability and English language proficiency codes in the ISES
WSAS Roster Processdraft labels fall 2005
WSAS Roster ProcessDraft fall 2005 WSAS School Header Sheet
WSLS school and ISES grade level are used by WSAS for purposes of label generation and sorting. ISES grade level will appear on the label.
Final WSAS school and grade data will be based on the School Header Sheet that is returned with test books to CTB.
WSAS Roster Process
BY October 31, 2005 (8 AM)1) Update WSLS to reflect current
enrollment2) If appropriate, add ISES Count Date
records including grade and, if possible, primary disability and English language proficiency code
3) Continue to review and correct ISES Data for existing records
WSAS Roster Process
Draft Fall 2005 WSAS Student Information Page
• Full handcoding is expected for every student without a WSAS label in first or second CTB shipment
• At least partial handcoding is expected for students with labels who are new to WI public schools
WSAS Roster Process
Review and Revision of ISES Data1) Several elements will be included in the final
WSAS file, but do not appear on the labels. Examples include:
– Economically Disadvantaged Status– Test Status– Migrant Status– Section 504 Status– Long-term US Student Status
2) ISES data will be final on November 21, 20053) A final WSAS Roster File will be sent to CTB in
early December.
WSLS
ISES
WSAS
• WSLS provides birth date, gender, race and exit date information to ISES
• WSLS Enroll and Exit Dates are used to determine school/district mobility in ISES
• Every WSLS record must have ISES record & visa versa
• WSLS enroll and exit dates determine population of students in each school for WSAS labels
• WSLS provides WSN, student name, local student ID, district, school, birth date, gender, race/ethnicity for WSAS Roster
• WSNs will be associated with WSAS results
•ISES grade helps determine the population of students in each school for testing
•ISES determines full academic year status based on school/district mobility
•ISES provides primary disability, ELP code, and all other demographic data for WSAS roster not provided by WSLS
WSAS Roster Process
ISES Submission Process
ISES Data Entry ProcessUser Agreement PreferencesCreate / UploadResults (Upload Only)Reports – Error, Informational
and Warning MessagesStudent Record ListIndividual Student RecordProgress and Summary ReportsLock and Submission to the DPI
ISES Record Types
Year End 2003-04 (Full Term 2004-05 Dropouts
only)
Year End 2004-05
Count Date 2005-06
Possible Full Term Dropouts
• Not Counted as a 2003-04 Dropout because student completed the 2003-04 school term
• Possible 2004-05 Dropout because student was not enrolled in the WSLS during 2004-05
• Additional information provided may affect the dropout count:– EXIT_TYPE– EXPECTED_TRANS_DISTRICT– EXPECTED_TRANS_SCHOOL
Individual Student Record• Some code sets are changing:
– EXIT_TYPE– THIRD_PARTY_AGENCY
• Some existing data elements are now required for lock: – POSS_ATTENDANCE– ACTUAL_ATTENDANCE– PROMOTION– MIGRANT– SECTION_504– LONGTERM_US– TEST_STATUS
• PAYER codes are optional.
Avoiding Common Errors• WSN xxxxxxxxxx is not valid for the submitted collection,
district, school, record type and enroll date.
• Invalid Exit Type
• Expected Interdistrict Transfer
• WSLS or ISES Records do not exist
• Student Record List Error, Info or Warning Count does not match the total of counts for the individual students
• Count Date records are required for students not enrolled during 2005-06
• Year End records are required for students not enrolled during 2004-05
• Dropout Counts are lower/higher than expected
• Enrollment is lower/higher than expected
Avoiding Common Errors• WSN xxxxxxxxxx is not valid for the submitted collection,
district, school, record type and enroll date.
• Invalid Exit Type
• Expected Interdistrict Transfer
• WSLS or ISES Records do not exist
• Student Record List Error, Info or Warning Count does not match the total of counts for the individual students
• Count Date records are required for students not enrolled during 2005-06
• Year End records are required for students not enrolled during 2004-05
• Dropout Counts are lower/higher than expected
• Enrollment is lower/higher than expected
Are We There Yet?
Locking Student Data for submission to the DPI
•Resolve All Errors•Acknowledge or Resolve All Warnings•Review Progress and Summary Reports•Lock Individual Schools (Optional)•Request a District Lock
Progress & Summary Reports
New for 2005-06:– ISES Exit Type Report– WSAS Roster Report– Attendance Report– Retention / Grade Advancement Report– IDEA Exit Report– Acquisition of English Proficiency
Report
WSLS and ISES Calendar
• September 30, 2005 – WSLS should be up-to-date with current
student enrollment. • October 3, 2005 (8 AM) -- WSAS Roster File #1 is sent to CTB
• October 31, 2005 (8 AM) – ISES Initial Submission Period Closes for the State-wide Validation. WSAS Roster File #2 is sent to CTB.
• November 7, 2005 – ISES Review and Revision Period Opens
• November 21, 2005 – ISES Closes – ALL STUDENT DATA IS FINAL
• Early December 2005 – WSAS Roster File #3 is sent to CTB
Looking Forward
2006-07 and Beyond
• Unofficial Preliminary Membership Reports• New Data Element – Program Schedule• Existing optional elements which will be
required:– Payer– Third Party Provider– Program Schedule– District of Residence – Reason Out of District
• New code values for existing elements– Count Date Status– Third Party Provider– Reason Out of District
• Child Count (Special Education)
Wisconsin Department of Public Instruction
INDIVIDUAL STUDENT
ENROLLMENT SYSTEM
ISES Phase 2 Training August 2005
(Revised August 10, 2005)