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with Caribbean Community Climate Change Centre (5Cs) for Belize

14 December 2016 | NDA Strengthening & Country Programming

READINESS AND PREPARATORY SUPPORT PROPOSAL | TEMPLATE

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Readiness and Preparatory Support Proposal

Readiness - Information on the process for the Readiness and Preparatory Support Programme can be found

here (link to Handbook). Additional information on the Programme can be found at: http://www.greenclimate.fund/ventures/readiness

- Countries can apply to Readiness and Preparatory Support under one or several of the following areas:

o Area 1: Establishing and strengthening National Designated Authorities or Focal Points o Area 2: Developing Strategic frameworks for engagement with the Fund, including the

preparation of country programmes o Area 3: Selection of implementing entities or intermediaries, and support for accreditation o Area 4: Developing an initial pipelines of program and project proposals

How to fill this document? - This document should be filled by National Designated Authorities / Focal Points with support from

their delivery partners where relevant - Please be concise and precise - If you need to include any additional information, please attach it to the proposal Where to get support? - If you are not sure how to fill this document, or need any kind of support, please send an e-mail to

[email protected]. We will aim to get back to you within 48 hours. - You can also fill as much of this document as you can and then send it to [email protected]. We

will get back to you within 5 working days to discuss your submission and the way forward.

Important note: Environmental and Social Safeguards and Gender Throughout this document, when answering questions, please make sure to pay special attention to environmental, social and gender issues, in particular to the situation of vulnerable populations, including women and men. Please be specific about proposed actions to address these issues.

http://www.greenclimate.fund/ventures/readiness

mailto:[email protected]



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SECTION 1: SUMMARY

To be filled by all applicants

1. Country submitting the proposal

Country name: Belize

Name of institution (representing National Designated Authority or Focal Point): Ministry of

Economic Development and Petroleum (MEDP)

Name of official: Ms. Yvonne S. Hyde Position: Chief Executive Officer

Telephone: +501 822 2526 Email: [email protected],

[email protected]

Full Office address:

Ground Floor, Right Wing, Sir Edney Cain Building

Belmopan City, Cayo District,

Belize, Central America

2. Date of submission 14/10/2016

3. Which entity will implement the readiness and preparatory support project? (Provide the

contact information if entity is different from NDA/Focal Point)

National Designated Authority Delivery partner Accredited entity

Name of institution: Caribbean Community Climate Change Centre

Name of official: Dr. Kenrick Leslie Position: Executive Director

Telephone: +(501) 822-1104 Email: [email protected]

Full Office address:

Caribbean Community Climate Change Centre, Lawrence Nicholas Building, Ring Road, P.O. Box 563, Belmopan Belize, Central America

4. Readiness and Preparatory Support area(s) (Please tick all that applies)

1. Establishing and strengthening National Designated Authorities or Focal Points

2. Developing strategic frameworks for engagement with the GCF, including the preparation of country programmes

3. Support for accreditation of direct access entities

4. Developing initial pipelines of program and projects

7. Total requested amount and currency

US $300,000

8. Anticipated duration 15/11/2016 – 14/11/2017 (12 months)

8. Is the Country receiving other Readiness and Preparatory Support related to the GCF?

Yes No If yes: please attach the relevant scope of work, and briefly list below the support provided by other institutions:

Through this proposal, special attention has been given to environmental, social and gender issues, in particular to the situation of vulnerable populations, including women and men.




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SECTION 2: COUNTRY READINESS SELF-ASSESSMENT (Please fill out the self-assessment table and list proposed activities to improve the readiness of your country. For further guidance on completing the self-assessment, please refer to the guidance in the Readiness and Preparatory Support handbook.)

OUTCOMES1 MILESTONES PROPOSED ACTIVITIES

1. Country capacity strengthened 2-8

1.1 NDA/focal point lead effective coordination mechanism

x0 1 2 - a process to be developed for organizing coordination - operation guideline will be developed for the NDA, including a no-objection procedure - Build capacity and systems for climate finance M&E

1.2 No objection procedure established and implemented

x0 1 2

1.3 Monitoring, oversight and streamlining of climate finance

x0 1 2

2. Stakeholders engaged in consultative processes 0-8

2.1 Stakeholders engaged in consultative processes x0 1 2 - process for stakeholders coordination to be developed - country programme to be developed with consultant hired under activity 2 - guideline for gender equality to be developed as part of NDA operational guidelines - No GCF portfolio yet

2.2 Country programmes developed and continuously updated

x0 1 2

2.3 Stakeholder consultations conducted with equal representation of women

x0 1 2

2.4 Annual participatory review of GCF portfolio in the country organized

x0 1 2

3. Direct access realized 1-8

3.1 Candidate entities identified and nominated for accreditation

0 x1 2 - PACT has been nominated, additional scoping can be undertaken to identify other candidate entities - CCCCC is a natural partner 3.2 Direct access entity accredited x0 1 2

3.3 Entity/ies annual/multi-annual work programme developed

x0 1 2

3.4 Funding proposals through enhanced direct access modality approved

x0 1 2

4. Access to finance 1-8

4.1 Structured dialogue between the NDA/Accredited entities and the Secretariat organized

0 x1 2 - dialogue with the Secretariat and CCCCC exists, can be strengthened including through requesting readiness support for project development 4.2 Country programmes, concept notes developed

that implement high-impact priorities identified in INDCs and other national strategies or plans

x0 1 2

4.3 Project/programme preparation support to develop funding proposals provided

x0 1 2

4.4 Funding proposals that are aligned with country priorities approved

x0 1 2

5. Private sector mobilization 0-8

5.1 Private sector engaged in country consultative processes

x0 1 2 - enhance engagement of the private sector to be determined as part of the NDA guidelines for stakeholders participation - awareness activity for the private sector

5.2 Enabling environment for crowding-in private sector investments at national, regional and international levels exists

x0 1 2

5.3 Funding proposals for private sector projects/programme approved

x0 1 2

5.4 Funding proposals under the Private Sector Facility programmes (small- and medium-sized enterprises and mobilizing funds at scale) submitted and approved

x0 1 2

TOTAL 4-40

1 Based on decisions: B.08/10, annexes XII, XIII & XIV; B.08/11; B.11/10, annex I; B.12/20, annex I


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ANNEX I: DETAILED INFORMATION FOR ACTIVITY AREAS 1 AND 2

Proposed outcomes of the readiness activities

(Please list planned outcomes of the proposed

Readiness Program)

Indicative list of activities

(List activities to be undertaken to reach each one of the outcomes. Please make the description of

activities self-explanatory)

Indicators for reporting progress

(Please list one or two indicators per outcome using

the self-assessment tool)

Baselines

(Please list the existing baselines against which the indicators are

measured)

Expected outputs/targets

(Please list expected outputs from the planned activities. The outputs

should be measureable)

Outcome 1:

NDA capacity to undertake Fund-related responsibilities and engage national stakeholders strengthened

- Coordinate with other ministries, civil society and private actors on Fund-related matters (Organizing multi-stakeholder consultations thru meetings/ workshops/ other once agreed upon) and write up of a process for supporting coordina-tion across stakeholders and facil-itating engagement, including pe-riodic meetings once agreed upon. (to be done by Consultant #1)

- Meeting minutes and partici-

pant lists documenting engage-

ment of at least five groups

- Knowledge of stakeholders

about GCF strengthened

- No existing coordination or consultation mechanisms on GCF-related matters - Awareness of GCF is limited among stakeholders

- An ongoing coordination mecha-

nism established, involving all rele-

vant stakeholders.

Developing of operational guide-lines for the functioning of the NDA, including a no-objection pro-cedure. (to be done by Consultant #1)

- Information materials on the

operational procedures of the

Fund in the English language

and distribution lists of recipi-

ents.

- There is no existing operational guidelines for the NDA

- Operational guidelines for the

functioning of the NDA established

- System for reviewing proposals and issuing recommendations (or no-objections) established


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- Links to electronic copies of

presentations, information ma-

terials, climate and develop-

ment information disseminated

to distribution lists where rele-

vant.

Training of staff of the NDA and other relevant government staff and stakeholders in the use of these guidelines. (to be done by Consultant #1)

- Development and conduct of training on operational guidelines related to no objection procedure requirement of the Fund.

- NDA staff has limited knowledge of the roles and responsibilities of the NDA and how to operationalize them

- Training of all NDA staff (and other department if relevant) done

Outcome 2:

Strategic framework for engagement with the Fund development

Prepare a country programme identifying funding priorities in the short and longer term for key sectors. (to be done by Consultant #2)

- process inception and valida-

tion meetings with stakehold-

ers

- successive drafts of the coun-

try programme shared with the

GCF secretariat

- No country programme or equivalent

- Full country programme devel-oped by the end of the implemen-tation period


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ADDITIONAL INFORMATION

Please explain how this grant will help deliver on the country’s Intended Nationally Determined Contributions and other relevant strategies and plans (maximum 200 words)

As part of our commitments under the Paris Agreement, Belize’s NDCs set some targets for reducing greenhouse gas emissions covering multiple sectors. Belize aims to achieve 85% renewable energy by 2030 by implementing hydropower, solar, wind and biomass, and reducing transmission and distribution losses. We also aim to achieve at least 20% reduction in conventional transportation fuel use by 2030 by promoting energy efficiency in the transport sector. We aim to reduce emissions due to deforestation to zero emissions some time into the future through sustainable forest management, reduction of fuel wood consumption by 27%-66% through the use of efficient cook stoves and protection and restoration of mangroves. Also, the National Climate Change Policy, Strategy and Action Plan (NCCPSAP) and the National Adaptation strategy in that Agriculture sector aim at making Belize more climate-resilient. The LCDS Roadmap will strategically assist the country in shifting its development path to a low-carbon economy in order to achieve sustainable development (SD), based on local socio-economic and development priorities. To achieve synergies with the national developmental goals the NDCs, NCCPSAP and LCDS will be aligned with the Growth and Sustainable Development Strategy (GSDS). As such, this Readiness grant will assist Belize in turning the targets into a pipeline of high impact and finance-ready programs, which will contribute to transformational outcomes consistent with the GSDS. The readiness grant will set the necessary foundations for enhancing access to and catalyse mobilization of climate finance to assist the GOB in the implementation of its contribution to the Paris Agreement. The GOB will work with accredited entities to develop projects and programmes as prioritized in the country programme and will seek support for project development We note that the GOB has recently launched the abovementioned Growth and Sustainable Development Strategy (GSDS), which is Belize’s medium term development plan. Recognizing the importance of a sustained natural environment while achieving growth, the GSDS has “Natural, environmental, historical, and cultural assets” as one of its Critical Success Factors. Given this sustainable approach to development is taken, the project will thus assist Belize in its national development efforts, as well as meeting its obligations under the newly adopted Sustainable Development Goals. The GOB has also established the National Climate Change office to effectively coordinate the mainstreaming of Climate Change adaptation and mitigation in development planning, decision-making, resource mobilization and allocation.

ANNEX II: DETAILED INFORMATION FOR ACTIVITY AREA 3


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Readiness Program)





(Please list one or two indicators per outcome using the self-assessment

tool)

Baselines


measured)


(Please list expected outputs from the planned activities. The outputs should

be measureable)

Outcome 1:

Outcome 2:

X I: DETAILED INFORMATION FOR ACTIVITY AREAS 1 AND 2


Please fill out the accreditation self-assessment tool2 and provide here the summary of the results of this assessment. (maximum 200 words)

2 The self-assessment tools can be accessed at: http://www.greenclimate.fund/ventures/accreditation/fine-print

http://www.greenclimate.fund/ventures/accreditation/fine-print


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ANNEX III: DETAILED INFORMATION FOR ACTIVITY AREA 4



Readiness Program)





(Please list one or two indicators per outcome using the self-assessment

tool)

Baselines


measured)


(Please list expected outputs from the planned activities. The outputs should

be measureable)

Outcome 1:

Outcome 2:


1. Please detail below the preparatory activities to be undertaken with the pipeline development support, and explain why these activities are necessary for the development of the project/programme

2.

Please detail below the key deliverables to be included in the Terms of Reference 1. A coordination mechanism developed 2. Operational Guidelines to be developed which includes the no-objection procedure 3. NDA and other relevant stakeholders trained in the use of the guidelines

4. Country Programme document developed


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3 Please provide evidence of Government’s commitment to the project/programme and outline how the underlying project/programme is in line with the country priorities


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ANNEX IV: DETAILED BUDGET

Proposed outcomes Proposed activities

Total Cost Cost Breakdown Assumptions

Please report the same expected outcomes and activities listed in the Annex(es) above

Total cost for each activity 6m 12m Please include all information needed to understand why this budget line is

justified (including unit costs)

Outcome 1

NDA capacity to undertake Fund-related responsibilities and engage national stakeholders strengthened

1.1 Hire a

consulting firm to

develop a process

for supporting

coordination

across

stakeholders and

facilitating

engagement,

including periodic

meetings /

workshops (to be

done by Consultant

#1)

US$ 75,000 US$ 75,000

• Consultancy Fee - US$30,000 (6months)

• Travel and per diem cost for consultant - US$15,000

• Engagement meetings – US$10,000. The objective is to raise awareness and get buy-in from stakeholders to actively participate in future consultations.

• Training workshops to roll out the process flow and coordination plan – US$20,000 Stakeholders include relevant ministries outside of the NDA, private sector, national and regional civil society organizations and regional and international organizations, including other CARICOM organizations based in Belize, and development partners and potential NIEs. Note that consultant #1 will be mapping out the relevant stakeholders in preparation for the workshops.

• The number of participants is expected to be around 40 for workshops and 20-25 for trainings

1.2 Hire a consult-ing firm to develop operational guide-lines for the func-tioning of the NDAs. (to be done by Consultant #1)

US$ 95,000 US$ 20,000 US$ 7,500

US$ 20,000 US$ 7,500

US$ 20,000

US$ 20,000

• Consultancy fee – US$40,000 (12 months)

• Travel and per diem to complete consultancy – US$15,000

• Workshops and training seminars to roll-out operational processes – US$20,000, participants will be primarily from the NDA and other relevant ministries and as appropriate from key potential NIEs, private sector, civil society and international organizations and development partners to be involved in no-


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objection procedure. Here again Consultant #1 will determine which stakeholders will attend which trainings and workshops.

• Publishing of operational guidelines, policies and manuals for the functioning of the NDA – US$20,000 These tools will be printed out and published online (50 copies of each tool (3))

• The number of participants is expected to be around 40 for workshops and 20-25 for trainings

Outcome 2

Strategic framework for engagement with the Fund development

2.1Hire a

consultant to work

with the country to

prepare a country

programme

identifying funding

priorities in the

short and longer

term for key

sectors (to be done

by Consultant #2)

US$ 80,000 US$80,000 • Consultant’s Fee – US$45,000 (the last 6 months of the project)

• Travel and per diem – US$15,000

• In-country workshops to roll-out country programme and get buy-in – US$20,000 (40 participants from stakeholders involved in previous stages 1.1 and 1.2)

2.2 Contingency US$15,000 US$ 7,500 US$ 7,500 Contingency fee (5%)

Outcome 3

Greater value for money and improved fiduciary management

3.1Hire a firm to

audit the project at

the end of its life

to ensure that

monies were spent

as per the

programme

US$10,000

US$10,000 Audit firm

3.2Delivery partner ensure that outputs are delivered on

US$25,000 US$ 12,500 US$ 12,500 Administration fee to delivery partner


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Total US$ 300,000

time and to the quality expected


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ANNEX V: IMPLEMENTATION ARRANGEMENTS AND OTHER INFORMATION

Please attach an “implementation map” or describe how funds will be managed by the NDA/FP or delivery partner

1. Implementation arrangements The GCF Readiness Programme will be implemented by CCCCC under the guidance and leadership of the NDA. As de-livery partner, CCCCC will manage the readiness funding and will be responsible for providing and contracting the ser-vices contained in this proposal, as well as reporting on the progress of this implementation in close coordination with the NDA.

The (2) consultants must be based in Belize and have sound knowledge of the national context. There will be a prom-inent role for the NCCO in the execution of the programme. The NCCO, along with MEDP, CCCCC, Belize Chamber of Commerce and Industry, and Programme for Belize will be part of a Technical Advisory Committee (TAC), which will act as an advisory body to the project The TAC’s role will be to discuss and deliberate on technical products, and provide technical oversight and advice to the NDA. General responsibilities will include brainstorming, review and approve TORs, and support the processes necessary for the efficient implementation of the Project. Additional relevant stakeholders such as inter-ministerial agencies and public sector institutions; local government, NGOs, community organizations, private sector; women and youth groups/organizations; banking and financial sec-tor will be involved (1.2, 2.1) The project will be managed by the CCCCC. CCCCC will ensure that the project is advancing as per the attached log frame, work plan and budget. CCCCC will also be responsible for the financial management and all reporting and will report to the NDA. The NDA will provide guidance and collaborate closely with the CCCCC in the implementation of the project. The pro-ject will also benefit from a TAC. Below a hierarchy of the proposed implementation arrangements.


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2. Disbursement and implementation schedule Disbursements to CCCCC, the delivery partner, would be made in three tranches:

• The first disbursement, which amounts to US$ 250,000 will be transferred after signature of the Grant agree-ment and submission of a disbursement request to the GCF, in form and substance acceptable to the Fund;

• The second and final disbursement of US$ 50,000 will be made upon submission of a completion report and financial report, including an audited expenditure statement.

3. Procurement plan

As delivery partner, CCCCC will manage the readiness funding and will be responsible for providing and contracting the services described in this proposal, as well as reporting on the progress of the project’s implementation in close coordination and under the supervision of Belize’s NDA. The procurement will be processed in accordance with the procurement guidelines and policies of CCCCC, under which the entity was accredited by the GCF. More specifically, the CCCCC, in collaboration with the NDA, will competitively procure services, as outlined in the budget above consistent with its procurement policies. These services, as outlined in the budget above, will include: (i) Hiring of a consulting firm to develop a process for supporting coordination across stakeholders and facilitating engagement, including periodic meetings / workshops aimed at meeting their responsibilities under the GCF. This will include development of process manuals, developing fit for purpose processes in consonance with GCF’s safeguards and standards, and examine the policies and regulatory environment to ensure they are consistent with GCF’s stipulations or identifying where amendments may be necessary. The firm will be responsible for the deliverables under Outcome 1; (ii) hire a consulting firm to work with key Government Ministries, the private sector, civil society, and Members of the Opposition in Belize to prepare a country programme identifying funding priorities in the short and longer term for key sectors. This consultancy will be responsible for Outcome 2; and (iii) hire an internationally recognized firm or its affiliate to conduct an audit of the Grant project upon completion of said project In implementing this Project, various procurement processes will be applied, inclusive of:

1. Procuring consultants/consulting firms on a competitive basis. For example, through combining Activities 1 & 2, the Centre will utilize an international competitive bid to advertise this consultancy. As stated in the CCCCC


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Procurement Policies, for services to be provided above US$100,000 the Centre will utilize international com-petitive bidding. As such, since the total sum for the two (2) activities amount to US$170,000, this method would be applied. In the case of Consultancy 2, primarily because this sum is below US$100,000, the Centre will utilize a regional and national competitive bidding process. Lastly, with regards to the conduct of the fi-nancial audit, a Shopping Method would be applied, where three (3) quotations form reputable firms will be sought to make a determination on the firm to be selected. The terms of reference for the consultancies will be developed to include the tasks outlined in the request summary above and in keeping with the outcomes to be delivered. The NDA may also add other tasks to the ToRs of the consultants in accordance with the Fund’s defined scope of work on NDA strengthening (Outcome 1) and development of a country strategic framework (Outcome 2) within the resource envelope in this proposal and any supplementary resources secured from other sources. In securing these consultants, the following methods will be applied:

Description of services Procurement method

Cost estimate (in US$)

Projected start date

Projected con-tract award date

1. Hiring of a consult-ing firm to develop a process for sup-porting coordina-tion across stake-holders and facili-tating engagement, including periodic meetings / work-shops aimed at meeting their re-sponsibilities under the GCF

International Com-petitive Bid Process

170,000 January 15, 2017 (based on the signing of the fi-nal agreement and the first dis-bursement)

March 15, 2017

2. Hire a consulting firm to work with key Government Ministries, the pri-vate sector, civil so-ciety, and Mem-bers of the Opposi-tion in Belize to prepare a country programme identi-fying funding prior-ities in the short and longer term for key sectors

Regional and na-tional competitive bid process

80,000 March 15, 2017 May 15, 2017

3. Hire an internation-ally recognized firm or its affiliate to conduct an audit of the Grant project upon completion of said project

Shopping Method of auditing firms in Belize

10,000 November 1, 2017

November 30, 2017

• Preparation of the ToR and Request for Proposal (RFP)

• Publication of the RFP on various websites, inclusive of those at the CCCCC, UNOPS, and the NDA.

• Receive technical and financial proposals


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• Evaluation of the proposals received. A team of independent reviewers, largely from outside the CCCCC ( this include outside stakeholders from other CARICOM organizations, experts with specific expertise sourced outside or government experts) will conduct this review, with the Procurement Officer of the CCCCC acting as the secretary to the evaluation process. A representative of the NDA will also form part of the evaluation team

• Preparation of review assessment report and recommend to the Head of the Programme Develop-ment and Management Unit (PDMU) within the Centre and the NDA (NDA must grant its No Objec-tion), the preferred candidate for the provision of the consultancy services

• Finalization of draft contract documents

• Notification of contract award to the preferred consulting firm

• Contract negotiations

• Contract signing and commencement of work. 2. Recognizing that the CCCCC is also engaged in delivering consultancy services across the region, individuals

affiliated with the Centre would not be allowed to submit bids for the procurement services under this GCF readiness support project. These terms and conditions will be clearly defined in a MoU between the CCCCC and NDA.

3. For items such as venues and travel for stakeholder workshops to be organized, these will be treated as ac-countable expenses and must be justified by original receipts. Moreover, in seeking to secure facilities for workshops/consultations and other activities that fall under the rubric of accountable expenses, a shopping method would be applied.

Information on the process and the results of procurement to be undertaken will be included in the first report docu-ment, and in interim progress or completion reports once such procurement has been undertaken and completed. Further, No Objection from the NDA will be sought prior to hiring of Consultants.

4. Upon contract negotiations being finalized, the Consultants are to sign a contract(s) with the CCCCC.

4. Monitoring and reporting plan CCCCC will monitor progress against the agreed work plan and report this progress to the GCF Secretariat. The NDA will maintain regular contact with relevant GCF staff and advisors, and seek to participate in relevant workshops and exchanges. The GCF staff and regional advisors may participate in the inception and validation workshops for the de-velopment of the country work programme if appropriate. Two reports are envisioned. The TAC will review the interim progress report and the completion report provided by the delivery partner and the NDA will approve the reports based on the TAC’s recommendation.

• Mid-term report after 6 months, and

• Final Report, financial report, and audited statements upon completion of the readiness project.

Other relevant information

This box provides an opportunity to include any important information you wish to bring to the attention of the Green Climate Fund, but did not have an opportunity to provide in the sections above or in the Annex.

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