with ministry of health and environment for antigua and barbuda · 2020-02-01 · • atg-rs-001...

with Ministry of Health and Environment for Antigua and Barbuda

23 December 2018 | Entity Support

Programme title: Accelerating a transformational pipeline of Direct Access climate adaptation and mitigation projects in Antigua & Barbuda

Country: Antigua and Barbuda

National designated authority:

Gail Imhoff-Gordon, Senior Public Financial Management Officer, Ministry of Finance

Diann Black-Layne, Chief Environment Officer, Department of Environment

Implementing Institution: Department of Environment, Government of Antigua and Barbuda

Date of first submission: 30 April 2018

Date of current submission / version number

12 December 2018 V.05

Readiness and Preparatory Support Page 2 of 22

How to complete this document?

- Please visit the Empowering Countries page of the GCF website to download the Readiness Guidebook

and learn how to access funding under the GCF Readiness and Preparatory Support Programme.

- This document should be completed by National Designated Authorities (NDA) or focal points with

support from their Delivery Partners where relevant. Once completed, this document should be

submitted to the GCF by the NDA or focal point to [email protected].

- Please be concise. If you need to include any additional information, please attach it to the proposal.

- If the Delivery Partner implementing the Readiness support is not a GCF Accredited Entity for project

Funding Proposals, please complete the Financial Management Capacity Assessment (FMCA)

questionnaire and submit it prior to or with this Readiness proposal. The FMCA is available for download

at the Library page of the GCF website.

Where to get support?

- If you are not sure how to complete this document, or require support, please send an e-mail to

[email protected].

- You can also complete as much of this document as you can and then send it to [email protected],

copying both the Readiness Delivery Partner and the relevant GCF Country Dialogue Specialist and

Regional Advisor. Please refer to the Country Profiles page of the GCF website to identify the relevant GCF

Country Dialogue Specialist and Regional Advisor.

- We will get back to you within five (5) working days to acknowledge receipt of your submission and discuss

the way forward.

Please submit the completed form to:

[email protected]

Please use the following naming convention for the file name:

“GCF Readiness Proposal-[Country]-[yymmdd]”

Note: Environmental and Social Safeguards and Gender

Throughout this document, when answering questions and providing details, please make sure to pay

special attention to environmental, social and gender issues, particularly to the situation of vulnerable

populations, including women and men. Please be specific about proposed actions to address these

issues. Consult Annex IV of the Readiness Guidebook for more information.

https://www.greenclimate.fund/how-we-work/empowering-countries

mailto:[email protected]

https://www.greenclimate.fund/library/-/docs/list/574044



https://www.greenclimate.fund/countries



1. SUMMARY

Country submitting the proposal

Country name: Antigua and Barbuda

Name of institution representing NDA or Focal Point:

Ministry of Finance and the Department of Environment (joint NDA appointment)

Name of contact person: Gail Imhoff-Gordon, Senior Public Financial Management Officer, Ministry of Finance Contact person’s position:

Telephone number: +1 268 562 1767

Email: [email protected]

Full office address: Ministry of Finance and Corporate Governance, Government Office Complex, Parliament Drive, St. John's

Additional email addresses that need to be copied on correspondences:

[email protected]

Date of initial submission

30 April 2018

Last date of resubmission

13 November 2018 Version number V.03

Which institution will implement the Readiness and Preparatory Support project?

☐ National designated authority

☒ Accredited entity

☐ Delivery partner

Please provide contact information if the implementing partner is not the NDA/focal point

Name of institution: Department of Environment

Name of official: Joan Carrott

Position: Permanent Secretary

Telephone number: +1 268 462 4625

Email: [email protected]

Full office address: #1 Victoria Park Botanical Gardens, Factory Rd., St. John’s, Antigua W.I.

Additional email addresses that need to be copied on correspondences:

[email protected]; [email protected]; [email protected]

Title of the Readiness support proposal

Accelerating a transformational pipeline of Direct Access climate adaptation and mitigation projects in Antigua & Barbuda

Type of Readiness support sought

Please select the relevant GCF Readiness activity area below (click on the box):

☒ I. Country capacity for engagement with GCF

☒ II. Country programming process

☒ III. Direct access to climate finance

☐ IV. Climate finance accessed

☐ V. Formulation of national adaptation planning and/or other adaptation planning

processes


Brief summary of the request

The specific readiness challenge that this project seeks to address is to accelerate

ambition to implement the goals of the Paris Agreement – to foster climate resilience and

low greenhouse gas emissions development – by preparing for transformational impact

in a small island state. Antigua and Barbuda’s ambition is to serve as an early

implementer of the goals of the Paris Agreement, spurring innovation and international

action while showcasing the national development benefits of a strong climate action

agenda.

To develop and present the portfolio of projects presented in the Country Programme

and the Accredited Entity Work Programme, the Department of Environment (Accredited

Entity) will work with Executing Entities: Ministry of Public Works & Housing; APUA

Water Business Unit; the Office of the Prime Minister and the Ministry of Finance. In

addition, the Department of Environment will identify and build capacity of Implementing

Partners that are positioned to provide pass-through financing via on-granting and on-

lending, in the private sector and at the local community level. The intention is to

enhance direct access, devolving decision-making and promoting pass-through climate

financing so that stakeholders at all levels participate in and contribute to progress

towards the implementation of the Paris Agreement.

To enable direct access to the GCF, Antigua and Barbuda’s fourth Readiness proposal

will result in the following outcomes:

• National direct access entity meets all accreditation conditions and EDA funding

proposal conditions; Accreditation Master Agreements (AMA) requirements are

met annually and independent functions are strengthened using international

best practice

• Baseline gender assessment to guide transformational gender interventions in

Antigua and Barbuda’s country programme

• Strengthened climate rationale and evidence base for adaptation and mitigation

interventions

• Technology needs assessments for five sectors, including feasibility analyses

and risk assessment annexes, to significantly advance the Country Programme

pipeline

This change will be visible by the end of the project through the development of

technology needs assessments and investment plans in five (5) priority sectors.

Total requested amount and currency

USD 931,000 Anticipated duration 18 months

Has the country received or is expecting to receive other Readiness and Preparatory Support funding allocations (including adaptation planning) from GCF or other donors?

☒ Yes

☐ No

Antigua and Barbuda’s three (3) Readiness proposals

approved to date have delivered progress in institutional

strengthening, country coordination, meeting fiduciary and

ESS standards of the Fund, and accrediting a Direct Access

entity; in addition, the country has secured funding for

National Adaptation Planning. As a result of these initial

investments, one Enhancing Direct Access (EDA) pilot has

been approved by the GCF Board1.

1 Integrated physical adaptation and community resilience through an enhanced direct access pilot in the public, private, and civil society sectors of three Eastern Caribbean small island developing states https://www.greenclimate.fund/-/integrated-

https://www.greenclimate.fund/-/integrated-physical-adaptation-and-community-resilience-through-an-enhanced-direct-access-pilot-in-the-public-private-and-civil-society-sectors-of-thr?inheritRedirect=true&redirect=%2Fwhat-we-do%2Fprojects-programmes


2. BACKGROUND

GCF Readiness and Antigua & Barbuda’s baseline

physical-adaptation-and-community-resilience-through-an-enhanced-direct-access-pilot-in-the-public-private-and-civil-society-sectors-of-thr?inheritRedirect=true&redirect=%2Fwhat-we-do%2Fprojects-programmes




As stated in the GCF’s Governing Instrument,

The Fund will provide resources for readiness and

preparatory activities and technical assistance […]

for in-country institutional strengthening, including

the strengthening of capacities for country

coordination and to meet fiduciary principles and

standards and environmental and social

safeguards, in order to enable countries to directly

access the Fund. (GCF Governing Instrument –

paragraph 40)

The objective of GCF Readiness support is for countries to

directly access the Fund. Antigua and Barbuda has been

progressing through the GCF Architecture (Figure 1) towards

this goal through its three (3) Readiness proposals, with the

following results to date: Figure 1. Antigua and Barbuda is at the stage of “Programme + Project” development


• ATG-RS-001 – US$300,000 implemented from March 2016 to March 2017: set up the national No

Objection procedure, built the capacity of the NDA to convene and drive Antigua and Barbuda’s direct

access approach to the Fund, and consultatively established national priorities via the Country

Programme to the GCF

• ATG-RS-002 – US$625,000 implemented from April 2017 to April 2018: accredited a public sector

direct access entity (the Department of Environment) to the GCF, hosted a Structured Dialogue to

accelerate direct access in the Eastern Caribbean, and developed the Eastern Caribbean Enhancing

Direct Access (EDA) funding proposal for Antigua and Barbuda, Dominica and Grenada

• ATG-RS-003 – US$3 million for national adaptation planning, approved in November 2017 and

effective in April 2018, is 3-year project ending in 2021 that will collect comprehensive climate data and

evidence to support informed adaptation decision-making and planning at the national/sectoral,

community and individual levels, which will be synthesized into the National Adaptation Plan

Antigua and Barbuda’s Readiness proposals have to date delivered institutional strengthening, country

coordination, meeting fiduciary and ESS standards of the Fund, and accreditation of a Direct Access entity. In

addition, one direct access EDA pilot project has been approved by the GCF Board. The Prime Minister of

Antigua and Barbuda signed the Accreditation Master Agreement (AMA) on 28 September 2018 and the AMA

has since been declared effective on 23 October 2018. The Funded Activity Agreement (FAA) between the

Accredited Entity and the Fund is anticipated to be signed by the end of December 2018.

The baseline and the added value of Antigua and Barbuda’s fourth Readiness application will realize the

objective “to enable countries to directly access the Fund” (GCF Governing Instrument) by developing high

quality climate rationale and transformational direct access projects to the GCF, as illustrated below.

Figure 2. Diagram of Antigua and Barbuda’s GCF Readiness support baseline and complementarity between proposals in reaching the goal

Accelerating transformational adaptation and mitigation Direct Access projects in Antigua & Barbuda

This Readiness support will build on experiences and lessons learned to date. The added value of this proposal

is that it will finance comprehensive studies and baseline work to enable the GCF and Antigua and Barbuda to

realize the benefit of three (3) years of capacity building and investment by developing 1 full Direct Access

Funding Proposal and at least 2 Concept Notes outlined in the AE work programme of the Department of

Environment.

Key results-based outputs of Antigua and Barbuda’s 4th Readiness proposal include:

• The direct access entity has met all accreditation conditions and EDA funding proposal conditions, and

AMA requirements are met on an annual basis

• Antigua and Barbuda’s country programme has a baseline gender assessment to guide

transformational gender projects

Readiness 1: (2016)

NDA Capacity Building

No Objection procedure + website developed

Country Programme

Readiness 2: (2017)

Direct Access Entity accredited

EDA funding proposal

OECS Structured Dialogue

Readiness 3: (2018 - 2021)

National Adaptation Planning

Data collection

Enabling environment

Readiness 4: (2018 - 2021)

AMA conditions & policy compliance

Technology needs assessments and concept notes

OB

JECTIV

E En

able A

ntigu

a & B

arbu

da to

d

irectly access the Fu

nd


• Readiness support for the preparation of technology needs assessments in five (5) sectors prioritized

in the Country Programme, including feasibility and risk assessments for prioritized technologies

Beneficiaries of this Readiness project include the Department of Environment as the Accredited Entity, in

addition to proposed Executing Entities (Ministry of Public Works & Housing; APUA Water Business Unit; the

Office of the Prime Minister; and the Ministry of Finance). The following people stand to benefit from successful

development of the transformational pipeline of projects in the Country Programme:

• Marginalized segments of the population including disenfranchised young men, single mothers and

women in general

• Communities most impacted by climate change, in particular those along the coastline, in low lying

areas and low-income households

• Commercial and residential consumers of water

Delivering Antigua and Barbuda’s Readiness needs

The technology needs assessments to be developed under this project are closely aligned with Antigua and

Barbuda’s 2015 Medium Term Development Strategy goals and the Antigua and Barbuda Nationally

Determined Contribution (NDC) to the UNFCCC. The alignment and synergies of each proposed Funding

Proposal are illustrated in the table below.

Table 1. Antigua and Barbuda’s programmatic approach to developing a transformational pipeline of Direct Access projects in Antigua & Barbuda


#

A programmatic approach to

transformation in Antigua & Barbuda

Antigua and Barbuda’s Medium-Term Development Strategy (MTDS, 2015)

Current status of project development

1

Sustainable Integrated Water

Resources Management to

Build Resilience to Climate Change in

the Water Sector of Antigua and

Barbuda

Funding Proposal synopsis: Antigua and Barbuda is a water-scare country, and this is being

exacerbated by climate change. The MTDS aims to cater to future commercial and residential demand for water. Priorities are

reducing line losses and use of appropriate new technologies.

Alignment with MTDS 2015 Indicator: - Consistency of water supply – average number of hours

per week that public water supply is available - Competitiveness Conditions in Utility Sector - # of ground water reservoirs under stress from extraction

and salt water intrusion and level of importance of each

Antigua and Barbuda’s Nationally Determined Contribution By 2025, increase seawater desalination capacity by 50% above

2015 levels.

Concept Note developed with support from the Commonwealth

Climate Finance Access Hub

Concept Note was submitted to the GCF Secretariat in April 2018

PPF support is being requested to

develop the Funding Proposal (separate PPF application)

2

Enabling energy sector

transformation to decouple economic

growth and GHG emissions in Antigua and

Barbuda

Funding Proposal synopsis: This project will establish the enabling environment for public-

private partnerships in the energy sector, utilizing local capital as well as foreign investment

Alignment with MTDS 2015 Indicator:

- Technological adaptation and innovation (including green technology)

- # of days to access electricity supply and cost of electricity comparisons with competitor countries

- The adequacy of the mix of tertiary, technical and vocational skills to meet the needs of the economy

Antigua and Barbuda’s Nationally Determined Contribution:

By 2030 achieve an energy matrix with 50 MW of electricity from renewable sources both on and off grid in the public and private

sectors

Concept Note is being developed with support from the GCF

Readiness 002 project

Readiness 004 will strengthen gender responsiveness (Activity

2.3), identify appropriate technological solutions (Activity

2.4), and assess the feasibility and risks (Activity 2.5)

3

Mainstreaming climate change in

the financial sector of Antigua and

Barbuda (SAP)

Funding Proposal synopsis: This project will close information asymmetries and align risk

perceptions, public policy and market incentives with the actual risks of climate change resulting in risk transfer products and Public-Private Partnership (PPP) structures to address market

failures and mobilize investment

Alignment with MTDS 2015 Indicator: - Disaster risk management and climate change resilience

Antigua and Barbuda’s Nationally Determined Contribution

By 2030 an affordable insurance scheme is available for farmers, fishers and residential and business owners to cope with losses

resulting from climate variability

By 2030, all buildings are improved and prepared for extreme climate events, including drought, flooding and hurricanes

Concept Note is being developed with support from the UK

Government’s CEFAS

Readiness 004 Activity 1.2 on MRV of climate finance will inform

public sector activities under this project

2

Circular economy approach to

reducing emissions in the waste sector

of Antigua and Barbuda

About the Funding Proposal: Waste management and pollution control is a key priority of the MTDS. The sanitary landfill at Cooks is at capacity; other waste

management options are limited.

Alignment with MTDS 2015 Indicator: - Percentage of country with adequate solid waste

management operations - Percentage of solid waste recycled





2.3), identify appropriate circular economy solutions (Activity 2.4),

and assess feasibility and risks (Activity 2.5)


By 2020, finalize the technical studies with the intention to construct and operationalize a waste to energy (WTE) plant by

2025.

A CTCN request is being prepared to assess options for mitigation via

sorting at the Cooks landfill

3

Revolving Loan Facility for

Adaptation and Mitigation for the

private sector (EDA SAP)

About the Funding Proposal: Technological adaptation and innovation (including green

technology) is a key MTDS priority. This project aims to design and capitalize innovative financing mechanisms for the local

private sector.

Alignment with MTDS 2015 Indicators: # of enterprises accessing venture capital


By 2030, an affordable insurance scheme is available for farmers, fishers, and residential and business owners to cope with losses

resulting from climate variability.

By 2020, establish efficiency standards for the importation of all vehicles and appliances.




2.3), identify appropriate technological solutions (Activity

2.4), and assess the feasibility and risks (Activity 2.5)

4

Ecosystem-based adaptation to

climate change in Antigua and Barbuda’s

watersheds and coastal zones

Funding Proposal synopsis: This project will reduce exposure to projected climate change

impacts by implementing ecosystem-based adaptation to protect wetlands and watersheds for flood alleviation

Alignment with MTDS 2015 Indicator:

- Reduced incidence of unplanned development - Reduced incidence of water borne disease - Value of ecosystem services in Antigua and Barbuda - Disaster risk management and climate change resilience

Antigua and Barbuda’s Nationally Determined Contribution

By 2030 all waterways are protected to reduce the risks of flooding and health impacts.


Readiness 003 project (National Adaptation Planning)


3. LOGICAL FRAMEWORK AND IMPLEMENTATION SCHEDULE

Outcomes Baseline2 Targets

Activities3 (brief

description and

deliverables)

Anticipated duration: 18 months

Monthly implementation plan of activities4

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

Outcome 1. Country capacity strengthened

1.1 NDA due diligence per established No objection procedure for funding proposals and PPF applications

1 The NO procedure is established; this readiness support will use existing systems to efficiently respond to NO requests, ensuring country ownership5

2 Activity 1.1.1: Oversight and due diligence Committees meet the requirements of Antigua and Barbuda's No Objection Procedure Deliverable 1.1.1: Report on activities undertaken to meet the No Objection Procedure

X

1.2: Monitoring and

verification systems for climate finance flows

0 1 Activity 1.2.1: System established and

procedures documented to register climate financial flows within the public and private sectors Deliverable 1.2.1: Database for tracking and monitoring climate finance inflows at the national level

X

2 For baselines rated at 1 or 2, please shortly elaborate on current baselines on which the proposed activities can be built on, processes that are in place that the current Readiness proposal can strengthen, or any gaps that the proposed activities would fill in. If more space is needed, please elaborate this in Section 2. 3 Please include tangible and specific deliverables for each activity proposed, and the timeframe (month number) in which it will be delivered to GCF. Please note that during implementation all deliverables should be included within the implementation reports for GCF consideration. 4 If the duration of the proposal is longer than 24 months, please change the monthly columns to indicate 2 or 3 months each (e.g. change month “1” to month “1-2’ or “1-3”). 5 Country ownership is not a one-time activity; rather, it is an ongoing process that requires dedicated effort during critical milestones. Under this Readiness proposal, Activity 1.1.1 will provide value-added capacity to ensure that the evolving project pipeline reflects national/NDAs priorities. This alignment will improve the ability of the direct access project pipeline to secure co-financing from domestic and international sources.


Outcome 2: Country Programming process

2.1: Participatory review and updating of the climate finance Country Programme

1 A Country Programme was developed in 2017 and will be consultatively updated through this activity

2 Activity 2.1.1: Conduct an annual robust and inclusive review of the GCF national project and programme portfolio with Government agencies, stakeholders, local private sector and international partners Deliverable 2.1.1: Consultation reports and updated Country Programme

X

2.2: Gender issues considered in climate finance programming

1 A national gender assessment has been developed by the CDB; however, this does not look at the relevant sectors in detail. A gender baseline is needed to inform design of the Country Programmme

2 Activity 2.2.1: Conduct a baseline gender assessment for Antigua and Barbuda's climate finance programming and develop gender empowerment recommendations with disaggregated targets for vulnerable groups Deliverable 2.2.1: Baseline gender assessment and recommendations for Antigua and Barbuda’s country programme

X

2.3: Appropriate climate technology solutions identified and prioritised in accordance with national strategies and plans for climate

0 This activity will complement a TNA project in A&B that is targeting different sectors – the buildings, transport

1 Activity 2.3.2: Establish criteria and appoint technical experts to prioritize technologies inter alia in the waste, energy, financial, tourism and ecosystem services sectors

X


adaptation and mitigation

and water sectors

Deliverable 2.3.2: Report on prioritised climate adaptation and mitigation technologies

2.4: Feasibility and risks of selected climate technologies for mitigation and adaption assessed

0 1 Activity 2.4.1: Assess the technical and financial feasibility and risks of selected climate technologies and strategies including inter alia in the waste, energy, financial, tourism and ecosystem services sectors Deliverable 2.4.1: Technical designs and a feasibility report on climate technologies

X

Activity 2.4.2: Develop preliminary annexes including environmental and social risk screening and financial models Deliverable 2.4.2: Environmental and social risk screening and financial model

X

Outcome 3: Direct access realized

3.1: AMA conditions met for the accredited direct access entity

0 1 Activity 3.1.1: Conduct annual compliance self-assessments with the Fiduciary Principles and Standards, ESS and Gender Policy of the GCF in accordance with the Monitoring and Accountability Framework Deliverable 3.1.1: AMA compliance

X


self-assessment report

3.2: Meet GCF Board Accreditation conditions of the direct access entity and funding proposals

1 The AE has taken initial steps to fulfill the most urgent conditions (Annex 1)

2 Activity 3.2.1: Implement consultation, training, public disclosure and fiduciary compliance activities to meet outstanding conditions (Annex 1) Deliverable 3.2.1: Report on progress against accreditation conditions

X


4. BUDGET, PROCUREMENT, IMPLEMENTATION, AND DISBURSEMENT

5.1 Budget plan

Please complete the Budget Plan in Excel using the template available in the Library page of the GCF website.

5.2 Procurement plan

Please complete the Procurement Plan in Excel using the template available in the Library page of the GCF

website. For goods, services, and consultancies to be procured, please list the items, descriptions in relation to

the activities in section 2, estimated cost, procurement method, relevant threshold, and the estimated dates.

Please include the procurement plan for at least the first tranche of disbursement requested below and provide a

full procurement plan for the entire duration of the implementation period if available at this stage.

5.3 Disbursement schedule

Please specify the proposed schedule for requesting disbursements from the GCF. For periodicity, specify

whether it’s quarterly, bi-annually or annually only.

☒ Readiness Proposal that requires a bilateral Grant Agreement to be signed with the GCF (please add

more disbursements as needed)

• The first disbursement amounting to USD Three Hundred and Sixty Thousand dollars ($360,000) will

be transferred upon approval of the readiness request and effectiveness of the Grant Agreement;

• The second disbursement amounting to USD Five Hundred and Forty Thousand dollars ($540,000)

will be transferred upon submission of an interim progress report, in form and substance acceptable

to the Fund;

• The third disbursement amounting to USD Thirty-One Thousand dollars ($31,000) will be made upon

submission of a completion report and financial report, in form and substance acceptable to the Fund,

including an audited expenditure statement.




5. IMPLEMENTATION ARRANGEMENTS AND OTHER INFORMATION

6.1 Implementation map

Please describe how funds will be managed by the NDA and/or the Readiness Delivery Partner.

The Delivery Partner for this Readiness proposal is the Department of Environment (DOE) in the Ministry of

Health and the Environment, Antigua and Barbuda. The DOE is a direct access Accredited Entity to the Green

Climate Fund.

The Department of Environment has a Project Management Unit (PMU) to manage day-to-day project

activities. The PMU of the DOE is designed to achieve efficiency and coordination in the management of

projects from a variety of contributors, including government co-financing projects.

The PMU in the Department of Environment promotes effective coordination when there are project activities

that are inter-dependent for execution, such as in this case co-financing or in-kind support for project

development. Antigua and Barbuda is a small island developing state (SIDS) and technical capacity, staff

turnover and institutional memory loss/brain drain is one of the core risks to successful project implementation.

The PMU consists of regional and national project coordinators and consultants, and is structured to draw on

expertise from the public sector (through civil servant secondment) and the private sector (contracted long- or

short-term consultants) in accordance with its Operational and HR procedures. The structure and operations of

the PMU is a risk mitigation measure to institutional memory loss/brain drain that has been built using a

programmatic approach from experience implementing projects in the SIDS context. The PMU reports project

work plans and outcomes to the Technical Advisory Committee (TAC) and the Project Management

Committee (PMC).

Technical Advisory Committee (TAC) – This committee currently consists of over 15 members from

Government, as well as several NGO and the private sector representative. The TAC performs the function of

providing technical advice on projects, technical assessments of bid documents, ESS and gender oversight

and provides financial oversight from a technical perspective through its representative on the Audit

Committee.

Project Management Committee (PMC) – Consists of the Permanent Secretary, deputy Permanent

Secretary of the Ministry responsible for the environment and a representative of the Budget Office of the

Ministry of Finance. The NDA to the GCF also sits on the PMC. The signatories to the accounts include the

PS of Agriculture, Deputy PS of Agriculture and the PS responsible for Energy. The PMC holds monthly

meetings. Members are normally members of the Civil service. The Cabinet may appoint any member it would

like, including NGO members, and the Chair of the National Steering Committees in Dominica and Grenada

respectively will be invited to attend (virtually) PMC meetings when sub-regional EDA activities are being

discussed. The roles and responsibilities of the Steering Committee are:

(a) To approve selection criteria and ensure that there is policy cohesion between project decisions

and activities and the work of the central government. Project activities must conform to any

central government financial and general policies;

(b) To make final procurement decisions for the projects being executed by or on behalf of the

Department;

(c) To act as the Audit Committee for the projects and the Department. A subcommittee may be

appointed to perform this function;

(d) The Committee is responsible for the procurement of the auditors for the projects and to ensure

that the Government Audit Department completes the annual Audit of the Department by March

of the following year;

(e) The Committee will also ensure that the project activities adhere to Financial and Management

legislation as well as the Procurement and Audit standards of the Accredited Entity and any other

national legislation that is relevant to the function of the Executing Entity and its Program of Work

and projects.


(f) To ensure that the use of Government Technical officers as well as project staff is conducted

within the Labour Laws of the country as well as any relevant policies or Labour agreements.

Audit Committee – The Audit Committee is a subcommittee of the PMC and meets at least three times

per year to consider financial matters as well as matters related to complaints.

Ethics Committee – A subcommittee of the PMC that oversees the DOE Complaints Mechanism.

The Department of Environment as the national focal point for climate change in Antigua and Barbuda has a

mandate to develop and implement projects and programmes that will achieve transformational impact to meet

the UNFCCC in the vulnerable small island state. The Department has coordinated the country’s Nationally

Determined Contribution (NDC) goals, with an estimated implementation cost of USD 450 – 670 million for

climate resilience (adaptation), and low-carbon development (mitigation) goals estimated at USD 350 – 500

million. The on-granting and on-lending financial mechanism of the DOE – the Sustainable Island Resource

Framework Fund or SIRF Fund – plays a key role in vertically programming climate finance directly to

communities and the local private sector.

Figure 3. Project Management Arrangements of the Delivery Partner – the Department of Environment

Within this portfolio of priorities, the Department of Environment’s prior experience has focused on ecosystem-

based adaptation in waterways, water resources, coastal protection, resilient (grid-interactive RE) energy

systems, and climate-proofing of buildings. Notable activities include revising the building code for climate

adaptation standards, establishing a Revolving Fund Programme for Adaptation to provide affordable loans to

low-income female-headed households, and equipping desalination reverse osmosis plants with off-grid

renewable energy to achieve a low-carbon resilient water supply in Antigua and Barbuda.

The Department’s experience includes a range of projects and programmes, from technical assistance grants

of USD 150,000, to transformational programmes of USD 36 million in the case of approved funding for the

Department of Environment’s adaptation in energy systems programme.

After approval of the Grant, a notification letter will be sent by the GCF to the NDA. The date of such

notification of approval by the GCF will be treated as the start date for project implementation and from that

date, the end date of implementation will be calculated taking into account the total duration of the project as

presented in the approved proposal.

ProjectManager

ProjectCoordinator

CommunityInterestsRep

TechnicalOfficers ProjectAssistants

ProjectManagementUnit(PMU)

ProjectManagementCommittee(PMC)

PSEnvironment

PSEnergy

BudgetOfficeRep.MOF

PSAgriculture

ProcurementUnit

NGOs

TechnicalAdvisory

Committee(TAC)

RelevantexpertisefromMinistries and

Departments

Barbudarep

AdministrativeStaff

DonorRepresentative

Audit

Sub-Committee

PrivateSectorrep

DataManagementUnit(DMU)

DataManager

DataOfficers

DepartmentofEnvironmentSIRFFund


Lessons learned from current and past Readiness proposals

Lessons learned from implementing the first and second Readiness proposals is that the transaction times for

Readiness reporting and in particular closure can be quite extensive, due to a number of factors. Therefore,

this 4th Readiness proposal has been extended from 12 months to 18 months to account for the additional time

required to procure, implement and close out contracts. However, the DoE will still aim to implement the

project activities within the 12-month period, with the additional time allocated for administrative close-out.

Regarding the progressively increasing climate impacts being experienced in Antigua and Barbuda, the DoE

has worked with the GCF to craft a hurricane clause into the grant agreement special conditions, to take such

force majeure events during implementation.

Capacity building through implementation

Challenges faced by the DoE include the following:

• The structure of the grant agreement and standard conditions with the GCF are such that the

technical work can be completed on time, but the financial closure period is not adequate for the DoE;

• The Readiness projects occurred during a period of time when the DOE was procuring its new

External Auditor as well as Internal Auditor;

• The DOE struggles with the design of the Readiness program, as it requires the full close out of each

Readiness project on an annual basis and does not allow for multi-year programming. By design, this

structure lacks efficiency. This issue was highlighted in the Readiness Evaluation conducted by the

IEU6, and has been communicated to the GCF Secretariat through various channels;

• The first and second Readiness proposals took place during severe climate impacts on Antigua and

Barbuda. Such impacts not only affect the DOE, but also service providers, such as auditors,

accountants and consultants;

• The project agreement should make provisions for force majeure. Before and after a hurricane, the

country has to be ready for preparations and for clean-up and recovery. After hurricane Irma, there

was a state of emergency that lasted over three months. Internet and phone lines were down for over

3 weeks. This hurricane season delayed the DOE projects by between 3 – 6 months.

Notwithstanding this the DOE still delivered the readiness to the best of our abilities, without

requesting an extension. This is a testament to the capacity of the Entity; and

• Procurement of suitably qualified experts within the region continues to be a challenge. This was a

major cause of delays in both Readiness projects executed to date.

Notwithstanding the above challenges the DOE is undertaking ongoing capacity improvements. The DoE and

Ministry of Finance received independent expert financial management assessments and recommendations

through the first 2 Readiness projects:

• Review and revising of the internal audit arrangement – following the review of the internal audit

function, DoE management decided to move from an individual internal auditor to procuring a firm to

provide internal audit services; procurement was initiated in 2017 and completed in 2018

• Project management training and the use of project management software to allow for more efficient

tracking of GCF projects and Readiness programme implementation;

• Implementation of a project management software with accounting functionality that will allow for the

accounting team to understand a results based/outcome budget. This currently is a departure from

the standard government budget system, as well as the GEF system, and requires time to become

mainstreamed into the current system. This mainstreaming is taking place and is already completed

for the NAPs readiness project and will be ready for this next cycle of the readiness program. The

DoE accounts, and technical staff as well as project consultants and Auditors are undergoing

sustained training to work with a results-based budget format.

6 Independent Evaluation of GCF Readiness: https://www.greenclimate.fund/documents/20182/1270184/GCF_B.21_28_-_Report_of_the_independent_evaluation_of_the_Readiness_and_Preparatory_Support_Programme.pdf/9178b95a-332c-06ba-326f-

8064182f2e32

https://www.greenclimate.fund/documents/20182/1270184/GCF_B.21_28_-_Report_of_the_independent_evaluation_of_the_Readiness_and_Preparatory_Support_Programme.pdf/9178b95a-332c-06ba-326f-8064182f2e32




• The DOE has added new staff to the Accounts Unit as and to the Operations team.

• A new dedicated readiness Program Coordinator will be on board from January 2019;

• The Ministry of Finance has assigned an additional staff member from the Debt Management Unit to

further assist with the management and implementation of the Readiness program;

• The new Readiness proposal will contain an additional six months for administrative completion of the

work. This will allow for the internal auditor as well as the external auditors to do their work and

respond to the questions from GCF.

6.2 Risks, monitoring and evaluation (M&E), and other relevant information

Project Risks and Mitigation Measures

Risks to the project and response/mitigation measures are addressed below. The project will be managed in

accordance with the Department of Environment’s Enterprise Risk Management Policy and Manual.

• Availability of adequate and affordable consultancy and non-consulting service providers: This is a

risk to the project that can result in low quality of technical outputs (secondary impacts include

contract termination and mediation), delays due to long procurement processes, or budget overruns.

Mitigation measures include: building local capacity through international-local “mentoring” contract

arrangements, and entering into MOUs with technical partners (the DOE has signed a MOU with the

UK Government agency Cefas as well as UNOPS, and has accessed CTCN technical assistance in

the past)

• Scope creep: Stakeholder input, if unmanaged, can result in dilution of targeted project interventions

due to scope creep. Cabinet guidance and PMC are mitigation measures to manage scope creep.

• High level political buy in: Without high level buy-in, the project pipeline will not achieve its

transformational objectives. Mitigation measures include maintaining the close alignment with the

Medium-Term Development Strategy in particular and managing bipartisan consultations in the event

that the Government political party changes.

• Delayed disbursements: The time between submission of reports/request for disbursement, and

receipt of GCF disbursement, can range from 1 to 6 months. The Accredited Entity will maintain close

communication with the GCF’s project unit to reduce the time it takes to process disbursements and

the DOE will plan for this and proactively request disbursements in order to ensure that project

activities continue uninterrupted.

• Project management/fiduciary management capacity: At the launch of this Readiness project, the

project implementation plan will be registered and tracked through a dashboard system that is

presented to the Project Management Committee (PMC). The DoE transitioned to a cloud-based

project management software in 2018. The tracking system will include project and fiduciary

management requirements per the Readiness grant agreement and standard conditions, as well as

DoE’s requirements, such as quarterly reports from the internal auditor.

List of Appendices

Appendix Document Title File name

1 Letter of endorsement from the NDA in Antigua and Barbuda for the Readiness and preparatory support application

No Objection A&B Readiness 4.pdf

2 TORs for PMU Consultancy positions: - Project Coordinator - Project Development Associate

- Data Analyst - GIS technician - Legal consultant

- Operations and HR Expert - Public Awareness and Community Liaison

TOR_RS-004_PMU consultancy positions.docx


- Secretariat support consultant

3 Antigua and Barbuda Country Programme to the Green Climate Fund

Antigua and Barbuda Country Programme_2017 06 07.pdf

4 Antigua and Barbuda Department of Environment Accredited Entity Work Programme to the Green Climate Fund

GCF_DOE Entity Work Programme_ver 16 April 2018.pdf


Annex 1. Work Plan for meeting GCF Conditions of Accreditation and Funding Proposals

CONDITIONS FOR ACCREDITATION

Entity Standard Time frame Description of accreditation conditions

Status (as of October

2018

Department of Environment of Antigua and Barbuda (DOE)

Fiduciary Conditions to be met prior to the first disbursement by the GCF for the first approved project/programme to be undertaken by the applicant

Provide evidence of having an approved procedure for the public disclosure of grant award decisions, which shall contain at least the following information: a. Name, address and nationality (in case of individuals) or place of incorporation (in case of legal entities) of the beneficiary; b. Purpose of the grant; and c. Grant amount awarded and, where applicable, the maximum percentage of grant co-financing

Completed

ESS Provide evidence of an approved technical manual and an environmental and social safeguards policy that establish the procedures and requirements related to environmental and social safeguards for projects/programmes

Completed

Fiduciary Conditions to be met on an annual basis for the three consecutive years starting at the beginning of the second year of implementation (with the first deadline falling at the end of the first quarter of the second year of implementation) of the first GCF-funded project/programme through a grant award and/or funding allocation mechanism

Provide evidence of the public disclosure of the monitoring and evaluation reports for any GCF-funded project/programme implemented through the applicant’s grant award programme, as well as of the annual reports on the results of the operation of the revolving fund programme

In progress: to be met with support from RS4 Activity 3.2

Provide the minutes of the applicant’s technical evaluation committee meetings evidencing the process of consideration and approval of any grant proposals received under a grant award project/programme


CONDITIONS FOR THE ENHANCING DIRECT ACCESS (EDA) FUNDING PROPOSAL

FP Time frame Description of accreditation conditions Status (as of October

2018)

FP061

(DOE ATG Antigua and Barbuda)

Satisfaction of the following conditions prior to the first disbursement under the FAA

(a) The accredited entity shall deliver evidence, in a form and substance satisfactory to the Secretariat, that the accredited entity has conducted consultations with all relevant stakeholders



FP Time frame Description of accreditation conditions Status (as of October

2018)

of the project in each of the three project countries, including with possible contractors, microlending institutions and beneficiaries; and

(b) The accredited entity shall provide, to the satisfaction of the Secretariat, alternative options for the management of the revolving fund schemes in each of the countries, including a description of how existing institutions, including banks and microlending institutions, will be able to upscale the model after project implementation;

FP061

(DOE ATG Antigua and Barbuda)

Satisfaction of the following conditions prior to the second disbursement under the FAA

(a) The accredited entity shall deliver, in form and substance satisfactory to the Secretariat:

(i) The detailed grant management guide and eligibility criteria for selecting the grantees (communities) under component 2; and

(ii) The detailed credit assessment and loan management guide and eligibility criteria for selecting the grantees under Component 3;

(b) The accredited entity shall provide, in form and substance satisfactory to the Secretariat, a description of the arrangements to deliver the project in each of the project countries. This description must include the managing unit and its coordination arrangements with relevant institutions, the technical committees and the overall coordination with the Organization of Eastern Caribbean States (OECS) Commission; and

(c) The accredited entity shall provide and deliver, in form and substance satisfactory to the GCF Secretariat, a manual for each of the project countries containing details of climate investments to be provided to borrowers, including models of options of resilient investments and possible contractors.

In progress: to be met with support from RS4 Activity 2.1 and 3.2

Annually (a) The accredited entity shall, during the lifetime of the project, provide annual reports with the list of investments and their climate change impacts.

In progress: to be met with support from RS4 Activity 2.4 and 3.2

5.1 Budget Plan

Please add rows for Outcomes, Outputs and Cost Categories as required. Additional budget categories may be added by manually typing them on the Budget Category sheet.

Budget

Note #

Consultant - Individual - Local 1 W/Month 3 5,000 15,000 7,500 7,500

IT Equipment 2 Subscription/

year1 4,500 4,500 4,500

Workshop/Training 3 Committee

mtng4 1,500 6,000 3,000 3,000

Travel – Local 4 Trip 6 250 1,500 750 750

Professional Services –

Companies/Firm5 Lump sum 1 150,000 150,000 75,000 75,000

IT Equipment 6 Lump sum 1 25,000 25,000 12,500 12,500

Consultant - Individual - Local 7 W/Month 3 6,000 18,000 - 18,000

Workshop/Training 8 Workshop 1 5,000 5,000 - 5,000

Travel - International 9 Per person 10 2,100 21,000 - 21,000

Audio Visual & Printing 10 Per person 120 10 1,200 - 1,200

Sub-Outcome 2.2: Gender issues considered in

climate finance programming


Companies/Firm11 Lump sum 1 45,000 45,000 45,000.00 33,750 11,250

Consultant - Individual - Local 12 Lump sum 5 35,000 175,000 101,250 43,750 30,000

Travel – Local 13 Per person 5 1,200 6,000 1,500 4,500

Workshop/Training 14 Lump sum 5 1,500 7,500 5,625 1,875

Consultant - Individual - Local 15 Lump sum 5 15,000 75,000 56,250 18,750


Companies/Firm16 Lump sum 3 50,000 150,000 37,500 112,500

Travel - International 17 Per person 5 1,200 6,000 1,500 4,500

Workshop/Training 18 Workshop 1 1,500 1,500 375 1,125

Sub-Outcome 3.1: AMA conditions met for the

accredited direct access entityConsultant - Individual - Local 19 W/Month 6 6,000 36,000 36,000.00 - 36,000

Consultant - Individual - Local 20 W/Month 6 6,000 36,000 18,000 18,000

Workshop/Training 21 Committee

mtng4 1,500 6,000 3,000 3,000

791,200.00 362,000 399,200 30,000 - - -

362,000 399,200 30,000 - - -

Consultant - Individual - Local 22 Month 16 2,500 40,000 360,000 540,000 31,000

Consultant - Individual - Local 23 Month 12 500 6,000

Office Supplies 24 Month 18 155 2,795

Audit Fee 25 Lumpsum 2 5,000 10,000 7.4%

Total (per budget category)

1,200.00

-

-

380,000.00

345,000.00 Project Management Cost (PMC) 7.4% requested

25,000.00 Contingency requested

2,794.50

27,000.00

6,000.00

20,000.00

-

-

-

-

-

806,994.50

0

Sub-Outcome 2.3: Appropriate climate

technology solutions identified, prioritised and

assessed in accordance with national strategies

and plans for climate adaptation and mitigation

263,500.00

FOR GREEN CLIMATE FUND’S SECRETARIAT USE ONLY

FOR GREEN CLIMATE FUND’S SECRETARIAT USE ONLY

58,794.50

Audit Fee

Total Project Budget (Total Activity Budget + Contingency + PMC + DP)

Travel - International

Travel – Local

Breakdown (per budget category)

Sub-Total (Total Outcome Budget + Contingency + PMC)

Total Disbursement Plan

Office Supplies

Project Management Cost (PMC)

Up to 7.5% of Total Activity Budget

8,070

45,200.00

27,000.00

175,000.00

Sub-Outcome 1.1 NDA due diligence per

established No objection procedure for funding

proposals and PPF applications

Sub-Outcome 2.4: Development of concept

notes for prioritized sectoral mitigation and

adaption technologies and strategies

157,500.00

511,200.00

Disbursement Plan

Budget Categorieschoose from the drop-down list

Unit 6mTotal Budget(per sub-outcome)

36mTotal Budget

(per budget category)

Total Budget(per outcome) 12m# of Unit 30mUnit Cost 24m

Detailed Budget (in US$)

931,000$

858,064

72,935

0

Consultant - Individual - International

Consultant - Individual - Local

Professional Services – Companies/Firm

IT Equipment

Workshop/Training

0

0

Delivery Partner Fee (DP) - Up to 8.5% of the Sub-Total

1%

Total Outcome Budget

58,795

791,200

0

18m

Total Outcome Budget

Total Outcome Budget - Readiness (1 Year)

Audio Visual & Printing

202,000.00

Sub-Outcome 1.2: Monitoring and verification

systems for climate finance flows

Percentage of

PMC requested:

Outcomes

Outcome 1. Country capacity

strengthened

78,000.00

Outcome 2: Direct access

realized (Readiness)

Sub-Outcome 3.2: Meet GCF Board

Accreditation conditions of the direct access

entity and funding proposals

42,000.00

Outcome 3: Direct access

realized (Readiness)

Sub-Outcome 2.1: Participatory review and

updating of the Country Programme

Budget

NoteDetailed Description

1 Secretariat support consultant 3 months @ USD 5,000/month

2 Document security and knowledge management software subscription 1 year @ $4,500

3Workshops: 4 quarterly Project Management Committee meetings per year @ $1,500 per Committee meeting

4 Travel 6 trips to Barbuda @ $250 per trip. Transportation to and from Barbuda is necessary to validate the proposed

activities to take place on the twin island state. Travel to Barbuda is approximately $600 by air and $250 by ferry.

5 Professional contract for tracking climate finance 1 lump sum @ $150,000

6Upgrade internet speed to manage an integrated accounting cloud-based system for incorporating climate finance 1

fibre optic network @ $25,000

7 Data Analyst 3 months @ $6,000 per month

8 Annual participatory GCF review workshop 1 @ $5,000 with 120 participants

9 Sub-regional travel to support development of sub-regional/multi-country projects 10 people @ $2,100/trip

10 Printing and public consultation material 120 people @ $10/person

11 Professional contract for climate project basline gender assessment and plan of action 1 @ $45,000

12

Technology Needs Assessments (TNA) to be conducted by sectoral local/regional experts 5 @ US$35,000 per

sectoral TNA in inter alia the following sectors: 1) waste 2) energy 3) financial systems 4) tourism 5) ecosystem-

based adaptation

13 Roundtrip regional ticket for each sectoral expert to deliver the TNA 5 @ $1,200 per person

14 5 sectoral TNA workshops @ $1,500 per workshop

15

Feasibility and risks assessments of the recommended technologies to be conducted by sectoral local/regional

experts 5 @ US$15,000 per sectoral feasibility and risk assessment in inter alia the following sectors: 1) waste 2)

energy 3) financial systems 4) tourism 5) ecosystem-based adaptation

163 lumpsum contracts @ $50,000 per contract for each of the following: 1) baseline data collection, 2) ESIA and

ESMP of proposed technologies, and 3) financial and economic analyses of the proposed technologies

17Roundtrip regional ticket for each sectoral expert to deliver the TNA 5 @ $1,200 per person to deliver the feasibility

and risk assessment

18 Sectoral feasibility/risk analysis workshops 1 @ $1,500 per workshop

19 Legal Consultant 6 months @ $6,000 per month

20 Public Awareness and Community Liaison 6 months @ $6,000 per month

21 Workshops: 4 quarterly Technical Expert Committee meetings per year @ $1,500 per Committee meeting

22 Project Coordinator 16 months @ $2,500

23 Procurement support (part-time) 12 months @ $500

24 Office Supplies 18 month @ $155 /month

25 Independent audit by internationally reputable firm - annual - 2 @ $5,000/audit

Budget Categories

Audio Visual & Printing

Audit Fee

Consultant - Individual - International

Consultant - Individual - Local

Professional Services – Companies/Firm

IT Equipment

Office Supplies

Travel - International

Travel – Local

Workshop/Training

Indicate additional

budget categories

5.2 Procurement Plan

Item Estimated Cost (US$)

IT Equipment and software 4,500

IT Equipment and software 25,000

Travel – Local 1,500


Companies/Firm150,000









Workshop 5,000

Workshops x 4 6,000

Audit Fee 10,000

397,000

Consultant - Individual - Local 15,000











283,000

Price verification – non-competitive Less than $10,000 TBC

Month 5

Month 1

Month 5

Baseline data collection (TNA and risk

assessment in all 5 sectors)Invitation to Bid (ITB) Month 1

Financial and economic analyses of

the proposed technologies (5 sectors)Invitation to Bid (ITB) Over US$20,000 Month 4

Over US$20,000 Month 4

Over US$20,000

Month 1

Month 1 Month 2

Month 2

TBC

Technology Needs Assessments

(TNA) in financial systems; feasibility

and risk assessment of recommended

technologies


(TNA) in the tourism sector; feasibility


technologies

Request for Proposal (RFP) Over US$20,000

Professional contract for tracking

climate finance Invitation to Bid (ITB) Over US$20,000

Over US$20,000

Month 3

Competitive – RFP - 3 Bids/Proposals Less than $20,000

Request for Proposal (RFP)

Invitation to Bid (ITB) Over US$20,000

Less than $10,000 Month 9

Month 1

Month 9

Sub-Total (US$)


(TNA) in the energy sector; feasibility


technologies

Request for Proposal (RFP) Over US$20,000 Month 1 Month 1

Legal consultant(s) Request for Proposal (RFP) Over US$20,000


(TNA) in the ecosystem-based

adaptation sector; feasibility and risk

assessment of recommended

Request for Proposal (RFP) Over US$20,000 Month 1 Month 1

Month 1Request for Proposal (RFP) Month 1

Month 1 Month 2

Public Awareness and Community

Liaison Consultant(s)Request for Proposal (RFP) Over US$20,000 Month 1

Month 1 Month 1


(TNA) in the waste sector; feasibility


technologies

Over US$20,000

Month 2

Sub-Total (US$)

Consultancy Services

Month 2 Month 4

Upgrade internet upgrade hardware

and softwareInvitation to Bid (ITB) Over US$20,000

Month 1

TBCPrice verification – non-competitive Less than $10,000 TBC

Direct Sole Source Procurement (based on

previous competitive procurement that

selected BDO)

Month 2

Data Analyst(s) Month 1

Professional contract for climate

portfolio basline gender assessment

and plan of action

ESIA and ESMP of proposed

technologies (5 sectors)

For goods, services, and consultancies to be procured, please list the items, descriptions in relation to the activities in Section 3, estimated cost, procurement method, relevant threshold, and the estimated dates. Please include the procurement plan for at least the

first tranche of disbursement requested below and provide a full procurement plan for the entire duration of the implementation period if available at this stage.

Secretariat expert consultant(s) Competitive – RFP - 3 Bids/Proposals Less than $20,000 Month 1 Month 2

Goods and Non-Consulting Services

Item Description

Month 3

Ferry to Barbuda - local transportation Price verification – non-competitive Less than $10,000 Month 1

Estimated Start Date Projected Contracting Date

Document security and knowledge

management software subscription 1

year @ $4,500

Price verification – non-competitive Less than $10,000

Procurement Method

Thresholds

(Min-Max monetary value for which indicated

procurement method must be used)

Invitation to Bid (ITB)

Workshop on sectoral technologies

and strategies - Activity 2.4.1 and

2.4.2

One annual audit of the project

Workshop to develop the country

programme - Activity 2.1.1

Month 2

Project Coordinator Request for Proposal (RFP) Over US$20,000 Month 1 Month 2

Procurement support Competitive – RFP - 3 Bids/Proposals Less than $20,000 Month 1 Month 2

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