withers advisory committee minutes friday 8 april 2016 · at 2.22pm cr miguel moved and mary dunlop...

Telephone: (08) 9792 7000 ◌ Facsimile: (08) 9792 7184 ◌ TTY: 133 677 ◌ www.bunbury.wa.gov.au

City of Bunbury 4 Stephen Street

Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21

Bunbury WA 6231

Withers Advisory Committee

Minutes Friday 8 April 2016

Committee Terms of Reference

1. To review and progress the Withers Action Plan.2. Endorse or amend recommendations subject to conditions as per Council Decisions 34/14.3. Receive information from Council and the Withers Community to assist decision making.4. To provide stronger community relations in Withers.5. Oversees projects implemented from the Withers Reserve

Table of Contents

Item No Subject Page

1. Declaration of Opening / Announcements of Visitors ................................................................. 1

2. Disclaimer ..................................................................................................................................... 1

3. Announcements from the Presiding Member .............................................................................. 1

4. Attendance ................................................................................................................................... 2

4.1 Apologies ............................................................................................................................... 2

4.2 Approved Leave of Absence .................................................................................................. 2

5. Declaration of Interest .................................................................................................................. 2

6.1 Public Question Time ............................................................................................................ 3

6.2 Responses to Public Questions Taken ‘On Notice’ ................................................................ 4

7. Confirmation of Minutes .............................................................................................................. 5

8. Petitions, Presentations and Deputations .................................................................................... 6

8.1 Petitions ................................................................................................................................. 6

8.2 Presentations ......................................................................................................................... 6

8.3 Deputations ........................................................................................................................... 6

9. Reports .......................................................................................................................................... 7

9.1 Financial Report ..................................................................................................................... 7

9.2 Withers Action Plan Projects Status .................................................................................... 11

9.3 Withers access ways recommended to remain open. ........................................................ 13

10. Questions on Notice ................................................................................................................ 18

11. New Business of an Urgent Nature Introduced by Decision of the Meeting ......................... 18

12. Date of Next Meeting .............................................................................................................. 18

13. Close of Meeting ..................................................................................................................... 18

Withers Advisory Committee Minutes

Minutes of the Withers Advisory Committee Meeting held at the Withers Community Room at the Withers Library, Hudson Road Withers held Friday 8 April 2016.

Minutes Friday 8 April 2016

The Withers Advisory Committee has delegated authority as per Council Decision 34/14. Note: These minutes are subject to confirmation at the next Withers Advisory Committee Meeting.

1. Declaration of Opening / Announcements of Visitors

Meeting was declared open at 1.15pm by Cr James Hayward who welcomed attendees to the Withers Advisory Committee meeting.

2. Disclaimer

All persons present are advised that the proceedings of this meeting will be recorded for record keeping purposes and to ensure accuracy in the minute taking process.

3. Announcements from the Presiding Member

Cr James Hayward advised he had attended a meeting with Hon Colin Holt MLC – Minister for Housing; Racing and Gaming and Hon. John Castrilli MLA and two members of staff from the City of Bunbury to discuss implementation of the Withers Local Area Plan and what is envisaged for the plan moving forward. He was pleased to advise Minister Holt was happy to take this back to his office and raise as a high priority.

Cr Hayward was pleased to advised that a proposal has been made for the Withers Advisory Committee to have their Terms of Reference revisited so they can have an ongoing role moving forward with the Withers Local Area Plan. Cr Hayward suggested the best way to deal with the proposal was to have an ‘out of session’ discussion and then return the matter to the committee then onto Council for adoption.

8 April 2016 Minutes – Withers Advisory Committee

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4. Attendance

Committee Members:

Member Name Representing

Cr James Hayward City of Bunbury Council

Cr Jaysen Miguel City of Bunbury Council

Cr Karen Steele City of Bunbury Council

Barbara Watkins Withers Community Member

Joanna Hugues-Dit-Ciles Withers Community Member

Doug Fimister Withers Community Member

Ken Warnes Withers Community Member

Mary Dunlop Withers Community Member

Ex-officio Members:

Member Name Representing

Gavin Harris, Director Works and Services City of Bunbury

Support Staff:

Name Title

Katie Merwood, Executive Assistant to the Mayor City of Bunbury

4.1 Apologies

4.2 Approved Leave of Absence

5. Declaration of Interest

Nil.


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6. Public Question Time

In accordance with Reg. 7(4)(a) of the Local Government (Administration) Regulations 1996, members of the public in attendance at the meeting may stand, state aloud their name and address, and ask a question in relation to any matter over which the municipality of Bunbury has jurisdiction or involvement.

In accordance with Standing Order 6.7(3)(a) a person wishing to ask a question, must complete a question form which is provided in the trays at the back of the public gallery and on the City’s website. The completed form must include your name and address and contain no more than three (3) questions. If your question requires research or cannot be answered at the meeting, it will be taken on notice and you will receive a written response and a summary of your question (and any responses provided) will be printed in the minutes of the meeting.

6.1 Public Question Time

Ms Lyn Warnes, 41A Devonshire Street, Withers Question 1: The City of Bunbury (COB) have approved the spending of $119,500 in Usher on a

footpath plus money for garrison type gates ($2,640) and solar lights ($5,000) in the Slee Place laneway. Are these items needed because the laneway will be closed?

Answer: The footpath will be built and then then the laneway will be temporarily closed, whilst the City of Bunbury seek formal approval from the state government to close the laneway. There will be no solar lights placed in the Slee Place Laneway.

Question 2: Will funds remaining this financial year be carried forward to the 2016/17 financial year (when did the 5 year plan start)?

Answer: Yes there will be, there will be a decision made on Tuesday 19 April 2016 at the Council Meeting to determine what funding is proposed for the 17/18 financial year.

Mr Henry Dunlop, Withers Progress Association Inc. Question 1: Why is money being spent before the Slee Place laneway is temporarily closed to

gauge a reaction and the property owners agree to purchase the land?

Answer: The laneway will be closed permanently however due to the government process we do not have the authority to close the laneway permanently. All we can do is close it temporarily then start the process with the relevant government agency to hand over the land.

Question 2: Why has money been committed to a footpath in usher before a vehicle count, usage and time study has been carried out in Naturaliste Avenue?

Answer: Officers identified that in terms of design and flow of pedestrian traffic through the area that if the laneway is going to be closed there would be another safe passage created.


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6.2 Responses to Public Questions Taken ‘On Notice’

Ms Lyn Warnes, 41A Devonshire Street, Withers Question 1: Apart from the Slee place project what other items are left from the original 30

listed.

Answer: The Withers Action Plan originally had 33 priorities. The Withers Advisory Committee requested public consultation in May – June 2014 to enable further prioritization. At the Withers Advisory Committee Meeting on 8 August 2014 the Committee noted nine (9) priority projects. A full report on the nine (9) prioritised projects will be provided at the next Withers Advisory Committee meeting on 10 June 2016.

Question 2: We are still waiting on work to be done on Hudson Road (shopping Centre end) so the school children can cross the road before and after school. There are also a lot of elderly people on gophers who cross at the same place. Could some signs be erected to state slow down and decrease the speed limit where the cross walks are?

Answer: The City previously investigated this and there were issues building a cross walk so close to a roundabout and there was discussion around the cross walk having to be moved 100m down the road, Cr Hayward suggested that he believes this issue will be picked up by the Withers Local Action Plan. The recommended actions in the Withers Local Area Plan under Sub Precinct 2A – Withers Neighbourhood Centre – Community Sub-Precinct state:- Provide a safe pedestrian links connecting the Withers Library to Minninup Forum.

Mr Henry Dunlop, Withers Progress Association Inc. Question 1: Why did the Withers Advisory Committee agree to fund a footpath in Usher from

the Withers Reserve. The cost has blown out to $119,500 or more dependent on the construction.

Answer: The Withers Advisory Committee endorsed funding the Naturaliste Avenue footpath (Ocean Drive to Costello Street) at the 12 February 2016 meeting at a cost of $67,000 and requested that Council consider funding the Costello Street to Lefroy Place section of the footpath. At Council’s Meeting on 8 March 2016, Council resolved to fund the footpath (Ocean Drive to Lefory Place) from the Withers Reserve at a cost of $119,500 – Council Decision 68/16.


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7. Confirmation of Minutes

The minutes for the Withers Advisory Committee meeting held on 12 February 2016 have been circulated.

Recommendation

The minutes of the Withers Advisory Committee held on 12 February 2016 be confirmed as a true and accurate record.

Outcome – Withers Advisory Committee 8 April 2016

Cr Miguel moved and Mary Dunlop seconded pursuant to Part 17 of the City of Bunbury Standing Orders Local Law 2012, that the standing orders be suspended at 2.10pm. This was carried 8 votes “for” / Nil votes “against”.

At 2.22pm Cr Miguel moved and Mary Dunlop seconded that standing orders resume. This was carried 8 votes “for” / Nil votes “against”.

Pursuant to clause 11.1(b) of the City of Bunbury Standing Orders Local Law 2012, Cr Miguel moved and Barbara Watkins seconded that debate on this matter be adjourned until the next meeting of the Withers Advisory Committee.

Cr James Hayward put the motion to the vote and was adopted to become the Committee’s decision on the matter.

WAC 7/16

Pursuant to clause 11.1(b) of the City of Bunbury Standing Orders the debate regarding The confirmation of the Minutes of the 12 February 2016 Minutes be adjourned until the next Withers Advisory Committee Meeting to be held 10 June 2016.

Carried 7 votes ‘for’ / 1 vote ‘against’

Ken Warnes moved the following additional motion and seconded by Mary Dunlop.

1. That the chair writes to the CEO to check the recording to ensure the minutes arecorrect and accurate and ask a number of questions in regards to the decision ofcouncil.

2. Draft copy is to be distributed to the committee members

Cr James Hayward put the additional motion to the vote and was adopted to become the Committee’s decision on the matter.


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WAC 8/16

1. That the chair writes to the CEO to check the recording to ensure the minutes are correct and accurate and ask a number of questions in regards to the decision of council.

2. Draft copy is to be distributed to the committee members

Carried 8 votes ‘for’ / nil votes ‘against’

8. Petitions, Presentations and Deputations

8.1 Petitions

Nil.

8.2 Presentations

Nil.

8.3 Deputations

Nil.


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9. Reports

9.1 Financial Report

File Ref: A06016

Applicant/Proponent: Internal Report

Author: Alison Baker, Exec. Assistant Works and Services

Executive: Gavin Harris Director Works and Services

Attachments: DWS 1 Expenditure Report as at 31.03.16

Summary The purpose of this item is to present the Committee with a current financial report. Executive Recommendation That the monthly financial report be received.

Background Council Decision 128/11 provided a $300,000 annual allocation for a period of five years to a total of $1,500,000 for Withers Action Projects. As of 1 January 2014 expenditure against the Withers Action Plan was recorded as $214,187 with $385,813 in the Withers Reserve and accounts for expenditure in years one and two of the five year period. Effectively when the Withers Advisory Committee was formed the remaining funding available was $1,285,813. $300,000 was available for 2013/14 Withers Action Plan projects with a further $385,813 held in the Withers Reserve. Council Decision 99/14 approved the transfer of $129,000 from the Withers Reserve to Withers Projects. Council Decision 144/14 approved the transfer of $135,000 from the Withers Reserve to Withers Projects. Council Decision 274/14 approved the transfer of $30,804 into the Withers Reserve which represented savings from completed 13/14 Projects and the transfer of $42,000 from the Withers Reserve for the CCTV project. Council Decision 370/14 approved the transfer of $8,650 from the Withers Reserve which represented the over budget expenditure in the 2013/14 Devonshire Street Path project. The audited 2013/14 Financial Statement showed that adjustment of $122 to the Withers Reserve was required due to end of financial year processing. Council Decision 76/15 approved transfer of $29,400 from the Withers Reserve to fund an additional $35,000 to construct a pedestrian crossing on Ocean Drive.


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Net savings for 2014/2015 completed projects as at May 2015 was $32,198, which has been transferred into the Withers Reserve. Council Decision 239/15 approved transfer of $37,320 from the Withers Reserve for the following projects:

- $4,320 PR-2851 Design and Upgrade Ashrose Reserve - $20,000 PR-3888 Closure of Laneways – survey and legal costs - $3,000 increase to PR-3740 Construct pedestrian crossing on Ocean Drive. - $10,000 increase to PR-3618 Install CCTV to cover maintenance/replacement costs.

Net savings for 2014/2015 for completed projects as at 30 June 2015 was $36,090, which has been transferred into the Withers Reserve. Net savings for 2015/2016 completed projects as at 31 October 2015 was $11,172, which has been transferred into the Withers Reserve. Net savings for 2015/2016 completed projects as at 31 January 2016 was $886, which has been transferred into the Withers Reserve. Council Decision 388/15 approved $8,000 was transferred to PR-3729 Prepare Withers Local Area Plan / General Structure Plan to allow for the completion of the plan as part of Council’s October Budget Review. Withers Advisory Committee Decision 6/16 was referred to the Bunbury City Council as there was not unanimous support of the Elected Members for the decision. At the 8 March 2016 Council Meeting, Council resolved to endorse the WAC 6/16 and fund the construction of the footpath on Naturaliste Avenue from Ocean Drive to Lefroy Place at a total cost of $119,500. Council Decision 68/16. Net savings for 2015/2016 completed projects as at 31 March 2016 was $10,665, which has been transferred into the Withers Reserve. The total funds available for Withers Action Plan Projects for 15/16 is $263,636. This figure is represented by the balance of the Withers Reserve ($126,136) and the annual 2015/16 allocation ($300,000), less those projects already approved for 2015/2016 ($162,500). Officer Comments This report only covers expenditure and income from the City of Bunbury Withers Action Plan funded projects. A detailed report is attached which includes expenditure, remaining balance and status of projects (see DWS 1 - Expenditure Report as at 31.03.16).


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Table 1 – Source of Funds

Withers Reserve $ 1,500,000

Less 2011/2012 Projects $ 169,460

Less 2012/2013 Projects $ 44,727

Less 2013/2014 Projects $ 350,092

Less 2014/2015 Approved and Carried over Projects $ 563,276

Withers Reserve $ 372,445

Add 2014/2015 Net Project savings as at May 2015 $ 32,198


Less 2014/2015 Approved Projects (12.06.15 meeting) $ 37,320

Add 2014/2015 Net Project savings as at June 2015 $ 36,090

Balance of Withers Reserve including 2015/2016 Allocation $ 403,413

Less 2015/2016 Approved Projects $ 162,500

Add 2014/2015 Net project savings as at October 2015 $ 11,172

Add 2015/2016 Net Project savings as at January 2016 $ 886

Add 2015/2016 Net Project savings as at March 2016 $ 10,665


2015/2016 Withers Action Plan Funding

Balance of Withers Reserve 12.02.16 $ 380,471

Add 2015/2016 Net Project savings March 2016 $ 10,665

Less PR-4132 Construction of Footpath Naturaliste Ave $ 119,500

Less Council Decision 388/15 $ 8,000

2015/2016 Available Funds including Withers Reserve $ 263,636

Project Description Budget Expenditure

PR-3902 Withers CCTV Extension $35,000 $24,335 $10,665

2015/2016 Net Project savings as at March 2016 $10,665

Table 2 – Summary of DWS 1 – Expenditure Report as at 31.03.16

Project Description Budget Expenditure Committed

Total Expenditure

Remaining WAC

Decision

PR-3435 Close Laneways $ 80,000 $67,700 $2,400 $70,100 $ 9,900

WAC 3/14 WAC 22/14 WAC 47/14 WAC 52/14

PR-3888 Closure of Laneways – Survey and Legal Costs

$ 20,000 $ 24 $ 24 $ 19,976 WAC 12/15

PR-4132

Construction of footpath on Naturaliste Avenue (Ocean Drive to Lefroy Place)

$119,500 $119,500 WAC 6/16 Council 68/16

TOTALS $219,500 $67,724 $2,400 $70,124 $149,376


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Analysis of Financial and Budget Implications

This report provides a financial report for the Withers Advisory Committee. Council Policy Compliance The Withers Advisory Committee has delegated authority to prioritise and commence relevant works subject to conditions as per Council Decision 34/14.

Legislative Compliance The provisions of Section 6.4 of the Local Government Act 1995 and Regulation 34 (1) of the Local Government (Financial Management) Regulations 1996 are applicable for Council reporting. Outcome – Withers Advisory Committee 8 April 2016 Pursuant to clause 11.1(b) of the City of Bunbury Standing Orders Local Law 2012, Cr Miguel moved and Cr Steele seconded that debate on this matter be adjourned until the next meeting of the Withers Advisory Committee. Cr James Hayward put the motion to the vote and was adopted to become the Committee’s decision on the matter.

WAC 9/16 Pursuant to clause 11.1(b) of the City of Bunbury Standing Orders the debate regarding Financial Report be adjourned until the next Withers Advisory Committee Meeting to be held 10 June 2016. Carried 8 votes ‘for’ / Nil votes ‘against’


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9.2 Withers Action Plan Projects Status

Applicant/Proponent: Internal

Author: Gavin Harris, Director Works and Services

Executive: Gavin Harris, Director Works and Services

Attachments:

Summary The purpose of this report is to update the Withers Advisory Committee on the status of the Withers Action Plan Projects. Executive Recommendation That the status of the endorsed Withers Action Plan projects be noted. Background At the Committee’s meeting held on 14 November 2014, it was advised that the Financial Report and status of projects will be separated into two reports. Council Policy Compliance N/A Legislative Compliance N/A

Officer Comments Individual Withers Action Plan Project status is as follows:

PR 3435 Close Laneways As per WAC 6/16 and Council Decision 68/16 temporary fencing will be installed at Slee Place Laneway upon the completion of the Naturaliste Avenue footpath. The cost of fencing is fencing is $2,640.00

PR-3888 Closure of Laneways – survey and legal costs Following Council’s endorsement at 19 January 2016 meeting to close

(D) Jacaranda Crescent to Wilkerson Way (E) Whitley Place to Hudson Road (G) Davenport Way to Open Space (H) Littlefair Drive to Crews Court (J) Whatman Way to Littlefair Drive

The Department of Lands has commenced the investigations into the formal closure of the laneways. They have advised that the process will take a minimum of 6 months and they will provide updates at significant milestones.


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PR-3902 Withers CCTV Extension Complete. PR-4132 Construction of footpath on Naturaliste Avenue (Ocean Drive to Lefroy Place) The construction of the footpath is scheduled to start on 12.04.16. Analysis of Financial and Budget Implications There are no financial or budgetary implications impacting from the recommendations of this report. Outcome – Withers Advisory Committee 8 April 2016 The recommendation (as printed) was moved Cr Miguel, seconded Mary Dunlop Cr James Hayward put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

WAC 10/16 That the status of the endorsed Withers Action Plan projects be noted. CARRIED 8 votes “for” / Nil votes “against”


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9.3 Withers access ways recommended to remain open.

File Ref: SF / 2535

Applicant/Proponent: Withers Advisory Committee

Responsible Officer: Terri Stacpoole, Project Officer

Executive: Gavin Harris, Director Works & Services

Attachments: DWS 2 Withers Public Access Ways Overview Map DWS 3 Jacaranda Crescent to Davenport Way (Lot 624) DWS 4 Figure 38 Sub Precinct 2B – Withers Central Neighbourhood Area DWS 5 Plowers Place – Jacaranda Crescent via Moriarty Park (Lot 605) DWS 6 Jacaranda Crescent – Whitley Place (Lot 604) DWS 7 Figure 41 Sub Precinct 2B (ii) Withers Central Neighbourhood Area DWS 8 Whitley Place – Withers Library (Lot 55) DWS 9 Figure 35 Withers Community Hub – Structure Plan Concept. DWS 10 Lockwood Crescent – Craven Court (Lot 55) DWS 11 Page 104 Sub Precinct 3B – Craven Court to Lockwood Crescent DWS 12 Alternative Routes from proposed closed laneways

Summary The Withers Advisory Committee have endorsed and prioritised a number of public access ways for closure. However, after further investigation by the City and consultation with the Department of Lands (DoL) and the WA Planning Commission (WAPC), the City recommends that four of these access ways remain permanently open, as they provide integral pedestrian and cycling links and connectivity to local schools, shops, public transport, and community facilities including aged and disability and open space areas. At the Withers Advisory Committee Meeting held 12 February 2016, The Withers Advisory Committee resolved the following:

WAC Decision 5/16

Pursuant to clause 11.1(b) of the City of Bunbury Standing Orders the debate regarding Item 9.6 Four (4) Withers access ways recommended to remain open be adjourned until the next Withers Advisory Committee Meeting to be held 8th April 2016.

Recommendation A Pursuant to clause 11.6 of the City of Bunbury Standing Orders 2012, the debate be resumed in order for further discussion to be undertaken.


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Executive Recommendation That the Withers Advisory Committee

1. Recommend to Council that the following laneways remain open

A – Jacaranda – Davenport Lot 624; B – Plowers Place – Jacaranda via Moriarty Playground Lot 605; F - Whitley Place – Withers Library Lot55; I – Lockwood Crescent – Craven Court Lot 55

2. Laneway C – Jacaranda Court to Whitley Place remain closed with temporary fencing until

the area is developed as per the Withers Local Area Plan Background The list of Public Access Ways that were endorsed by Council as per Council Decision 271/13 DWS 2 Withers Public Access Ways Overview Map were provided by the Withers Action Group, and no formal investigation was conducted at that time to determine if the laneways on the list were appropriate for closure. Council Decision 117/14 prioritised the laneways that had been identified for closure, with the remaining four laneways being subject to further investigation, being A B F and I.

Council Policy Compliance The Withers Advisory Committee has delegated authority to endorse recommendations or to amend recommendations subject to conditions as per Council Decision 34/14. Legislative Compliance Pedestrian access ways were originally established as part of land subdivision in accordance with section 20A of the, then Town Planning & Development Act 1928. Section 87 of the Land Administration Act 1997 refers to the sale of Crown land for amalgamation with adjoining land and that the Department of Lands undertakes formal sale and conveyancing of the subject land.

Section 52 of the Land Administration Act 1997 refers, and requires the City to undertake public consultation and advertising for a period of no less than 35 days. Officer Comments Upon investigation of laneways A, B, F and I it is recommended that the laneways remain and formal closure not proceed. The laneways were identified for closure by a list provided by the Withers Action Group and endorsed by Council without any formal investigation of the request for closure. The results of the investigations of the laneways and any recommendations from the Withers Local Area Plan (LAP) are listed below.


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A. Jacaranda – Davenport Way Lot 624 This parcel of land is not a dedicated public access way, but a drainage reserve refer DWS 3 Jacaranda Crescent to Davenport Way (Lot 624). Solar Lighting and garrison fencing parallel to the laneway was installed in 2014. The Withers LAP recommends that this parcel of land becomes a one way vehicle access to the proposed development of Sub Precinct 2B refer DWS 4 Figure 38 Sub Precinct 2B – Withers Central Neighbourhood Area. For a map of the alternative route that would be required if the laneway was closed refer to DWS 12 Alternative Routes from proposed closed laneways. The alternative is to fence the laneway until the Sub Precinct 2B is developed at a cost of $2,520. B. Plowers Place – Jacaranda via Moriarty Playground Lot 605 This parcel of land is not a dedicated public access way but road reserve refer DWS 5 Plowers Place – Jacaranda Crescent via Moriarty Park (Lot 605). Solar Lighting was installed into the access way in 2014. This pathway is a safe pedestrian and cycle access to Moriarty Park for residents in Plowers Place, Clewlow Court and Davenport Way, closing the access would force users to navigate the busier Westwood Street to access the park DWS 12 Alternative Routes from proposed closed laneways. The laneway also provides access to Moriarty Park from Jacaranda Crescent if laneway A remains open. The alternative is to fence the access which would require garrision fencing behind the existing neighbouring properties fences so that the fencing is at a height of 1.8m at a cost of $4645. The pathway through the park would also be required to be removed as it no longer serves a purpose at a cost of $2,000. It should be noted that the pathway was realigned during the 2014 upgrade of Moriarty Park funded by City of Bunbury, South West Development Commission and Withers Reserve. Prior to any action is taken regarding fencing the access it is recommended that a period of public consultation be undertaken. C. Jacaranda Court to Whitley Place Lot 604 This PAW was closed with fencing as part of WAC Decision 22/14 DWS 6 Jacaranda Crescent – Whitley Place (Lot 604). Formal closure of this PAW was deferred until the Withers LAP was completed and endoresed. The Withers LAP recommends that the PAW be considered as a future road connection and the vacant land to the rear of the PAW be developed as residential infill by the Department of Housing (DoH) which would apply to have the laneway formally closed and amalgamated into their existing lot refer DWS 7 Figure 41 Sub Precinct 2B (ii) Withers Central Neighbourhood Area. The alternative is to proceed to formal closure prior to the DoH developing the area, at an estimated cost of $6,000 not including the purchase price of the land. F. Whitley Place – Withers Library Lot 55 This PAW allows residents of Whitely Place and Wilkerson Way to access the library and Minninup Road refer DWS 8 Whitley Place – Withers Library (Lot 55). Solar lighting and Garrison fencing parallel to the laneway was installed in 2014. If this pathway was to close current users would have travel along Whitley Place and Wilkerson Way and back up Hudson to access the library or Minninup Plaza DWS 12 Alternative Routes from proposed closed laneways. The Withers LAP recommends that this PAW form part of the road connection to Minninup Road as part of the proposed development of the Withers Community Hub refer DWS 9 Figure 35 Withers Community Hub – Structure Plan Concept. The alternative is to fence the laneway until the Withers Community Hub is developed at a cost of $990.


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I. Lockwood Crescent – Craven Court Lot 55 This PAW is adjoining a Council reserve that has a half-court Basketball court refer DWS 10 Lockwood Crescent – Craven Court (Lot 55). It would be redundant to close this PAW as the adjoining Reserve is an open parcel of land and it would not stop access. The Withers LAP recommends that the reserve and PAW be developed as a road connection or infill residential development refer DWS 11 Page 104 Sub Precinct 3B – Craven Court to Lockwood Crescent. There are no alternatives to this recommendation. Analysis of Financial and Budget Implications There are no financial or budgetary implications from the executive recommendation of this report. Should the committee wish to amend the executive recommendation with any of the alternatives the cost of these are summarised below:- A. Jacaranda – Davenport Way Lot 624 Fencing and gating $2,520 B. Plowers Place – Jacaranda via Moriarty Playground Lot 605 Fencing $4,645 Removal of footpath in Moriarty Park $2,000 Total $8,645 C. Jacaranda Court to Whitley Place Lot 604 Proceed with formal closure $6,000 F. Whitley Place – Withers Library Lot 55 Fencing $ 990 The current balance of the Withers Reserve is $263,636 and there is $9,900 remaining available in PR 3435 Close Laneways after Slee Place laneway is fenced. Funding the fencing of the laneways would require an increase in PR-3435 Close Laneways of $2,255 and an increase of $6,000 to PR- PR-3888 Closure of Laneways – survey and legal costs to proceed with the formal closure of Laneway C. Should the Committee approve the increases of $8,255 the available funds in the Withers Reserve would be $255,141. Community Consultation No community consultation has been undertaken for public access way A B F I to remain open, however the Withers Local Area Plan was developed in consultation with the Withers Community and the Draft plan was advertised for a period of 30 days for public comment. Councillor/Officer Consultation The City’s Assets Department has indicated that their preference is for the laneway to remain as Crown property to ensure continued unrestricted access to the City’s infrastructure.


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Outcome – Withers Advisory Committee 8 April 2016

The recommendation A (as printed) was moved Ken Warnes, seconded Doug Fimister Cr James Hayward put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

WAC 11/16 Pursuant to clause 11.6 of the City of Bunbury Standing Orders 2012, the debate be resumed in order for further discussion to be undertaken. Carried 8 votes ‘for’ / Nil votes ‘against’

The Executive Recommendation (as printed) was moved Ken Warnes, seconded Doug Fimister.

Cr James Hayward put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

WAC 12/16 That the Withers Advisory Committee; 1. Recommend to Council that the following laneways remain open; A – Jacaranda – Davenport Lot 624; B – Plowers Place – Jacaranda via Moriarty Playground Lot 605; F - Whitley Place – Withers Library Lot55; I – Lockwood Crescent – Craven Court Lot 55 2. Laneway C – Jacaranda Court to Whitley Place remain closed with temporary fencing until the

area is developed as per the Withers Local Area Plan CARRIED 8 votes ‘for’ / Nil votes ‘against’


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10. Questions on Notice

Nil.

11. New Business of an Urgent Nature Introduced by Decision of the Meeting

Nil.

12. Date of Next Meeting

Friday 10 June 2016

13. Close of Meeting

Meeting declared closed at 2.26pm

Actions Required after Meeting 1. Minutes of meeting to be sent to Council for noting. 2. Items to be raised for Council following requests/recommendations/motions by committee 3. Any other actions required

Project Description 2013/14 Carry over2014/15 Approved

Projects2015/16 Approved

ProjectsTotal Budget 2013/14 Expenditure

2014/15 Expenditure

2015/16Expenditure

Total Expenditure Committed Expenditure Balance Remaining Status WAC Decision Source

PR-3435 Close Laneways $40,000 $40,000 $80,000 $34,033 $33,542 $125 $67,700 $2,400 $9,900As per WAC 6/16 and Council Decision 68/16 temporary fencing will be installed at Slee Place Laneway upon the completion of the Naturaliste Avenue footpath. The estimated cost of the fencing is $2,640.00

WAC 3/14WAC 22/14WAC 47/14WAC 52/14

$20,000 - 13/14 Allocation$20,000 - Withers Reserve$20,000 - 14/15 Allocation$20,000 - 14/15 Allocation

PR-3888 Closure of Laneways in Withers - Survey and legal costs $20,000 $20,000 $24 $24 $0 $19,976

Following Council’s endorsement at 19 January 2016 meeting to close D, E, G, H and J. The Department of Lands has commenced the investigations into the formal closure of the laneways. They have advised that the process will take a minimum of 6 months and they will provide updates at significant milestones.

WAC 12/15 $20,000 - Withers Reserve

PR-4132Construction of footpath on Naturaliste Avenue (Ocean Drive to Lefroy Place)

$119,500 $119,500 $0 $0 $0 $119,500 The construction of the footpath is scheduled to start on 12.04.16.WAC 6/16Council 68/16

$119,500 15/16 Allocation

TOTALS $40,000 $60,000 $119,500 $219,500 $34,033 $33,542 $149 $67,724 $2,400 $149,376

PR-3902 Withers CCTV Extension $35,000 $35,000 $24,335 $24,335 $10,665 Complete WAC 18/15 $35,000 15/16 Allocation$0 $0 $35,000 $35,000 $0 $0 $24,335 $24,335 $0 $10,665

Expenditure for Withers Action Plan Projects as at 31.03.16

Expenditure for Completed Withers Action Plan Projects Endorsed by the Withers Advisory Committee

DWS 1 Expenditure Report as at 31.03.16

DWS 2 Withers Public Access Ways Overview Map

A. Jacaranda Crescent – Davenport Way (Lot 624)

DWS 3 Jacaranda Crescent to Davenport Way (Lot 624)

84 | IMP

LEM

EN

TATION

Figure 38. S

ub Precinct 2B

- Withers C

entral Neighbourhood A

rea (Jacaranda Crescent, P

oinciana and Hester P

lace) - Structure P

lan Concept

Figure 38 illustrates Sub P

recinct 2B Jacaranda

Crescent, P

oinciana and Hester P

lace Structure

Plan C

oncept which is an expression of the LA

P in detail to inform

the ultimate S

tructure Plan to be

produced.

Residential Infi ll

Proposed high treatm

ent road

Residential Infi ll or independent living aged care

Scale 1 : 1000 @

A3

Proposed low

speed two w

ay road connection betw

een Hester P

lace and Jacaranda Crescent

Existing P

edestrian Access W

ay transformed to a

one way vehicle lane

Residential infi ll / group housing to have interface

with public open space

Retain high point and utilise offsets for am

enity (seating, landscaping, view

ing platform / lookout

area etc)

Retain signifi cant trees

Jacaranda Crescent

Jacaranda Crescent

Poinciana P

lace

Hester Place

Legend

Medium

High - R

esidential Infi ll

Low M

edium - R

esidential Infi ll

Low R

esidential Infi ll

Group H

ousing or Independent A

ged Care

Public O

pen Space

Proposed road connection

DWS 4 Figure 38 Sub Precinct 2B – Withers Central Neighbourhood Area

B. Plowers Place – Jacaranda Crescent via Moriarty Playground (Lot 605)

DWS 5 Plowers Place – Jacaranda Crescent via Moriarty Park (Lot 605)

C. Jacaranda Crescent – Whitley Place (Lot 604)

DWS 6 Jacaranda Crescent – Whitley Place (Lot 604)

88 | IMP

LEM

EN

TATION

Figure 41. S

ub Precinct 2B

(ii) - Withers C

entral Neighbourhood A

rea (Whitley P

lace to Des U

gle Park) - S

tructure Plan C

oncept

Figure 41 illustrates Sub P

recinct 2B(ii) S

tructure P

lan Concept w

hich is an expression of the LAP

in detail to inform the ultim

ate Structure P

lan to be produced.

Medium

High R

esidential Infi ll

Existing S

trata Residential B

lock

Low R

esidential Infi ll. Extend existing

residential fabric

Scale 1 : 2000 @

A3

Proposed tw

o way road connection and

additional parking adjacent to Des U

gle P

ark and Medium

High R

esidential Infi ll

Medium

Residential Infi ll

Opportunity to reduce road reserve and

turnaround area

Jacaranda Crescent

Legend

High - M

edium - R

esidential Infi ll

Medium

- Residential Infi ll

Low - R

esidential Infi ll

Public O

pen Space


Future Developm

ent Sites

(Staged M

anagement A

pproach)

Future Road C

onnection (Staged

Managem

ent Approach)

Mawson Place

Stallard Place

Hooper Place

Davenport Way

Rand Court

Wilkerson Street

Whitley Place

Whilst its understood the adjacent land is existing

strata residential block, there’s opportunity to align this land parcel as part of the w

ider potential redevelopm

ent opportunity. Refer to text on

following page - A

dditional Developm

ent Site

DWS 7 Figure 41 Sub Precinct 2B (ii) Withers Central Neighbourhood Area

F. Whitley Place – Withers Library (Lot 55)

DWS 8 Whitley Place – Withers Library (Lot 55)

78 | IMP

LEM

EN

TATION

Figure 35 illustrates the Withers C

omm

unity Hub

Structure P

lan Concept w

hich is an expression of the LA

P in detail to inform the ultim

ate Structure

Plan to be produced.

Key design principles include:

Figure 35. W

ithers Com

munity H

ub - Structure P

lan Concept

Improved connection and pedestrian legibility

between the W

ithers Com

munity H

ub and M

inninup Forum

Proposed road connection betw

een Whitley P

lace and M

inninup Road utilising existing pedestrian

access way

Scale 1 : 1000 @

A3

Higher D

ensity Residential Infi ll

Proposed low

speed road connection to Jacaranda C

rescent with on street parking

Builtform

typology to create ‘gateway’ entrance

into Withers C

omm

unity Hub

Opportunity for m

ixed use to co-locate parking behind the builtform

to be a shared amenity w

ith the public open space

Minninup Road

Hudson R

oad

Civic

Square

Mixed U

se / G

roup H

ousing

‘Higher D

ensity’ R

esidential Infi ll

Com

munity

Hub

Existing

Carpark

Existing

Withers

Library

Com

munity

Garden

Opportunity

for further carparking

Opportunity

for further carparking

Legend

Mixed use

Com

munity P

urpose

Higher D

ensity Residential Infi ll

High - M

edium R

esidential Infi ll

Civic square

Public O

pen Space

Carpark


DWS 9 Figure 35 Withers Community Hub – Structure Plan Concept

I. Lockwood Crescent – Craven Court (Lot 55)

DWS 10 Lockwood Crescent – Craven Court (Lot 55)

104 | IMP

LEM

EN

TATION

Figure 47. S

ub Precinct 3B

Residential infi ll developm

entIm

age 52. E

xisting half basketball court

Image 53.

Existing half basketball court

Justifi cation:

Betw

een Craven C

ourt and Lockwood

Crescent there is a sm

all public open space that includes lim

ited amenity of a half

basketball court, existing tree and pedestrian path. D

uring engagement it w

as noted, that this space is com

monly used for anti-social

behaviour and smashed glass is regularly

found on the basketball court making it

unusable.

Actions:

Redevelop P

recinct 6 through either the developm

ent of 1) road connection or 2) infi ll residential developm

ent.

2. Infi ll residential development

It has been agreed with the com

munity,

stakeholders and City of B

unbury to redevelop this block of land as residential infi ll. It is recom

mended the residential infi ll

is developed as a split block with house

frontage onto both Lockwood C

rescent and C

raven Court. This w

ill help mitigate som

e of the anti social behaviour occurring in the area, as people m

ove through this space.

Sub Precinct 3B – C

raven Court to Lockw

ood C

rescent;

Lockwood Cres

Craven Ct

St Joseph’s P

rimary

School

Katherine

Chauhan

Reserve

DWS 11 Page 104 Sub Precinct 3B – Craven Court to Lockwood Crescent.

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C

B

I

A

FHUDSON

WESTWOOD

RENDELL

WILKERSON

PARA

DE

SWEE

TING

LOCKWOOD

HOOPER

DAVE

NPOR

T

GU ILE

GLOVER

DEVONSHIRE

CRAV

EN

WHATMAN

STALLARD

RAND

JACA

RAND

A

MAW

SON

MINN

INUP

WHITLEY

ARM

STRO

NG

REYN

OLDS

LITTLEFAIR

HESTER

BELL

E

POINCIANA

SHAW

PLOWERS

COME

T

CLEWLOW

SULP

HUR

CREW S

WRI

GHT

°

City of Bunbury

Withers Accessways

Date: 23/3/16 Version: # 240 0 4020 Meters

Dis cla im e r o f L ia bi lity

T he inf o rm a t io n a nd m a te ria ls p r e se n te d a t th is sit e a redis tr ib u te d b y th e C ity o f Bu n bu r y a s an inf o rm a t io n so u rc e o n ly. W h ile e ve r y ef fo r t h a s b ee n m ad e t o e n su reth e a cc ur a cy a n d c om pl et en e s s o f th e i nf o rm a t ion , n ogu a r an t ee is giv e n o r re s p on s ib ility t ak e n b y th e C ity o fBu nb u r y fo r e rr o rs o r o m is sio n s in t he da t ab a se .

T he inf o rm a t io n is p ro v ide d s o le ly on th e b a sis t ha t re a d er s w ill b e r e sp o n sib le f o r m a kin g t he ir o w n as se s sm e n t of t he m a tte r s. Re a d er s in clu d in g t hir d pa r tie s a re ad v ise d t o ve r ify a ll re le v an t r ep r e se n ta tio n , sta t em en t s a n d in f or m a tio n w it h th e ir o wn pr o fe ss io n al ad v ise r s.

T he Cit y of B un b u ry d o e s no t a cc e pt a n y lia bi lity fo r an y lo ss o r d a m a g es f or t h e in fo r m a tio n o r a d vic e pr o vid e d a t th is si te o r in co r p or a te d in t o th is s ite by r e fe r en c e, o r w hi ch is in c u rr e d a s a re s ul t o f th e u se o f , o r r e lia nc e u p o n, t he inf o rm a t io n a nd ad v ice co n ta in e d a t th is sit e .

LegendPathways

#0 Bus Stops

Laneway ClosuresAlternate route from closed laneway

Laneways recommended to remain open

Temporarily closed with fencing

DWS 12 Alternative Routes from proposed closed laneways

withers advisory committee minutes friday 8 april 2016 · at 2.22pm cr miguel moved and mary dunlop...

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