wits web infrastructure for treatment systems fei.com, inc. richard thoreson rodney conrad chris...
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WITSWITSWeb Infrastructure Web Infrastructure
For Treatment SystemsFor Treatment Systems
FEI.com, Inc.
Richard ThoresonRichard ThoresonRodney ConradRodney ConradChris WhiteChris White
Brief OverviewBrief Overview .NET, open-source, Web-based Case-management and
Reporting system for Counties, States, and Health Care Providers
Over $6M and 4+ years of development
Developed by FEI and Westat initially as a CSAT project, multiple States and Counties are customizing WITS
Intended to grow as a Collaborative effort between multiple States and Counties
Current WITS implementations – TN, AK, IA, UT, IL, MD, WY, HI, Sonoma CA, Mendocino CA, Marin CA, San Diego CA
Designed to be highly configurable within multiple State and County Business Environments
Two Case StudiesTwo Case Studies
Salt Lake County, UtahSalt Lake County, Utah Sharing ASI results between Sharing ASI results between
ProvidersProviders Electronic Consent and ReferralElectronic Consent and Referral
Access to Recovery GrantAccess to Recovery Grant Illinois, Tennessee, and WyomingIllinois, Tennessee, and Wyoming Longitudinal GPRA outcomesLongitudinal GPRA outcomes Voucher Billing and AdjudicationVoucher Billing and Adjudication
Salt Lake CountySalt Lake County
ASI performed by County AgencyASI performed by County Agency Treatment needs are determinedTreatment needs are determined Electronic referral created to Electronic referral created to
appropriate agencyappropriate agency Public Website with up-to-date Public Website with up-to-date
Capacity and Waitlist informationCapacity and Waitlist information
ASI Screen ShotASI Screen Shot
Question Hints
ASI NarrativeASI NarrativeOn ScreenSaved as PDF
WITS: Electronic WITS: Electronic ReferralReferral
Consent PDF Consent Form
WITS: Electronic WITS: Electronic ReferralReferral
Create Referral Screen Referrals IN Screen
Referrals OUT Screen
Receiving AgencyReceiving Agency Client Profile and demographic data is Client Profile and demographic data is
preloadedpreloaded Saves administrative time with clientSaves administrative time with client More opportunity for treatmentMore opportunity for treatment
Double check Admission data for accuracyDouble check Admission data for accuracy Creates a clinical note referencing the Creates a clinical note referencing the
electronic ASI that was receivedelectronic ASI that was received Uses the ASI to create Treatment PlanUses the ASI to create Treatment Plan Previous system was more expensive for Previous system was more expensive for
County, since they often funded 2 or 3 County, since they often funded 2 or 3 assessments for the same clientassessments for the same client
WITS: Access to Recovery WITS: Access to Recovery GrantGrant
WITS was modified to support a Pre-WITS was modified to support a Pre-Authorization Voucher SystemAuthorization Voucher System
Live in Production for TN, IL, and WYLive in Production for TN, IL, and WY Federal Reporting requirements for Federal Reporting requirements for
GPRAGPRA Intake, 30-day Status Interview, 90-day Intake, 30-day Status Interview, 90-day
Status, and DischargeStatus, and Discharge Interview Reminder Report for ProvidersInterview Reminder Report for Providers Full electronic billing with Real-time Full electronic billing with Real-time
AdjudicationAdjudication
WITS: Access to Recovery WITS: Access to Recovery GrantGrant
WITS: Access to Recovery WITS: Access to Recovery GrantGrant
Interview Reminder
WITS: Access to Recovery WITS: Access to Recovery GrantGrant
Comparison of ATR Clients at Intake vs. Discharge
Real Time AdjudicationReal Time AdjudicationClaim Batch Processing
Remittance Advice
Real Time AdjudicationReal Time Adjudication
Reduces Provider payment cycle Reduces Provider payment cycle from 3 months to 1 week (Illinois)from 3 months to 1 week (Illinois)
No need to mail floppy disk of claim No need to mail floppy disk of claim errors back to Providerserrors back to Providers
Improved Provider to State Improved Provider to State relationship and more willingness to relationship and more willingness to participate in State/Federal Grant participate in State/Federal Grant ProgramsPrograms
Future WITS Future WITS DevelopmentDevelopment
Ad-Hoc reporting to allow for Ad-Hoc reporting to allow for statistical comparisons between ASI statistical comparisons between ASI scoring profiles, Treatment scoring profiles, Treatment Outcomes, and Treatment CostsOutcomes, and Treatment Costs
Use Mid-episode Assessment scores Use Mid-episode Assessment scores to help counselors with Treatment to help counselors with Treatment decisionsdecisions
Expand Payer System FunctionalityExpand Payer System Functionality