byby Dr Tokiyoshi TOYADr Tokiyoshi TOYA

Regional Director for Asia and the SouthRegional Director for Asia and the South--West PacificWest Pacific World Meteorological OrganizationWorld Meteorological Organization

Kuala Lumpur, 20 April 2009Kuala Lumpur, 20 April 2009

WMO Strategic Plan and Regional Strategic Planning:

Experience from RA II Strategic Planning

WMO Strategic Plan and Regional WMO Strategic Plan and Regional Strategic Planning:Strategic Planning:

Experience from RA II Strategic Planning

OutlineOutline

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WMO Strategic Planning

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Regional Strategic Planning

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RA II Strategic Planning Process

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RA II Strategic Plan

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Link to New Approach for XIV-RA II (and XV-RA V)

Cg-XIV (2003) decided on the transition to RBM; however, it approved the 6LTP comprising Strategies and Objectives based on the traditional Programmes and three new cross-cutting Programmes (SAT, DRR and LDC);Transition started in small steps; EC-LVII (2005) approved the 2nd

biennium budget based on expected results and implementation targets attributed to the traditional Programmes/Departments; EC-WG/LTP proposed the main elements of the SP (6 Societal Outcomes, Vision, 3 TLO, 5 ST, 11 ER+KPI); EC-LVIII (2006) introduced the WMO Operating Plan as link between SP and RBB and gave guidelines for performance evaluation; it recognized the need to align the Programmes to the new result-based strategy; The Secretariat drafted the SP, OP and RBB in the 2nd half of 2006; Cg-XV (2007) approved the result-based system of strategic documents: SP (TLO, ST, ER + KPI), OP (ER, DEL + KPT), and RBB; it requested to align the Programmes to the new SP; the Secretary-General already developed a new organization of the Secretariat.

WMO Strategic Plan - Historical ReviewWMO Strategic Plan WMO Strategic Plan -- Historical ReviewHistorical Review

4 Fundamental Documents4 Fundamental Documents4 Fundamental DocumentsI.

WMO Strategic Plan - High-level statement of strategic directions and priorities through Top-

level Objectives, Strategic Thrusts and Expected Results;

II.

WMO [Secretariat] Operating Plan – Link between the SP and the RBB; it converts the SP into specific deliverables, timelines, KPTs and activities; it is a management tool to focus implementation of programmes activities on the ER, and for performance evaluation;

III.

Results-based Budget (RBB) - Connects the deliverables and activities to resources;

IV.

WMO Monitoring & Performance Evaluation Plan – Provides for control and corrective actions for

achieving the ERs.

Based on contributions to societal outcomesImproved protection of life, livelihoods and property

Improved health and wellbeing of citizens Increased safety on land, at sea and in the air

Sustained economic growth in both developed and developing countries

Protection of other natural resources and improved environmental quality

3 top-level long-term objectivesImprove forecasts

Provide more accurate, timely and reliable forecasts and warningsEnhance delivery of info and servicesContinue WMO’s critical international role as an authoritative scientific voice

Provide S&T expertise and advice in support of policy-making

WMO Strategic Plan (May 2007)WMO Strategic Plan (May 2007)WMO Strategic Plan (May 2007)

To produce more accurate, timely and reliable forecasts and warnings of weather, climate, water, and related environmental elements

To improve the delivery of weather, climate, water, and related environmental information and services to the public, governments and other users

To provide scientific and technical expertise and advice in support of policy and decision-making and implementation of the agreed international development goals and multilateral agreements

Science and Technology Development and Implementation

Service Delivery

Partnership

Capacity-building

Efficient Management and Good Governance

1. Enhanced capabilities of Members to produce better weather forecasts and warnings

12

2. Enhanced capabilities of Members to provide better climate predictions and assessments

14

3. Enhanced capabilities of Members to provide better hydrological forecasts and assessments

8

4. Integration of WMO observing systems 13

5. Development and implementation of the new WMO Information System

7

6. Enhanced capabilities of Members in multi-hazard early warning and disaster prevention and preparedness

24

7. Enhanced capabilities of Members to provide and use weather, climate, water and environmental applications and services

30

8. Broader use of weather, climate and water outputs for decision-making and implementation by Members and partner organizations

36

9. Enhanced capabilities of Members in developing countries, particularly least developed countries, to fulfil their mandates

21

10. Effective and efficient functioning of constituent bodies

16

11. Effective and efficient management performance and oversight of the Organization

32

3 Top-level Objectives

5 Strategic Thrusts

11 ERs 211 DeliverablesWMO Strategic Plan for2008-2011 and Beyond

Applications of Meteorology Programme (AMP) Timeline Key Performance

Targets Summary of activities

ER

TLO

Deliverables

2008 2009 2010 2011

6 II Marine Meteorology and Oceanography Programme Worldwide provision of reliable and timely warnings and advices on marine-related hazards

X X X X 1) Increase number of NMHSs generating 24/7 specialized met-ocean numerical products 2) Jointly with IOC, develop guidelines on Mainstreaming and Mitigation of Marine-related Hazards and Risks

2 Expert Team meetings 2 training events; production of training material and e-learning modules; Technical guides Missions Consultancy§

7 II Marine Meteorology and Oceanography Programme Worldwide provision of reliable, good quality, timely, sustainable and responsive met-ocean information and services in support of safety of life and property at sea, regular and efficient maritime transport and operations.

X X X X 1) Increase number of NMHSs, mainly on LDCs and SIDSs, providing met-ocean services 2) Develop guidelines for promulgation of Maritime Safety Information (MSI) for mariners at sea 3) Implement the dissemination of met-ocean graphic products to mariners at sea in Metarea coordinators

3 Expert Team meetings 1 Workshop; production of training material and e-learning modules; Technical guides Missions

Example: WMO Secretariat OP 2008Example: WMO Secretariat OP 2008--20112011

Strategic Planning Cycle 2008Strategic Planning Cycle 2008--2011:2011: Expanding the SOP into a comprehensive Expanding the SOP into a comprehensive

WMOWMO--OPOPSteps• Align the existing work plans of the TCs and RAs to the ERs;• Taking account of the corresponding programme deliverables

formulate their “outcome-focused” deliverables;• Define corresponding timelines and “SMART”(1) Key

Performance Targets (or Indicators);• Review the subsidiary structure of TCs and RAs and the

relating working mechanisms in the light of RBM;

►

RA VI and RA II have completed its Strategic Plan, which will be used as a model

• Based on the M&E Plan, TCs and RAs develop their working mechanisms for monitoring and performance evaluation;

(1) Specific, measurable, achievable, reliable and time-bound

Strategic Planning Cycle Strategic Planning Cycle 2012 2012 -- 20152015:: Approach to the next Strategic PlanApproach to the next Strategic Plan

Cg-XV decided that the next SP should:• Take into account the evolution of the

societal needs;• Build on experiences gained in the

implementation of the current SP;• Improve the alignment of Programmes to

the strategic goals;• Improve the KPIs.

Guidance and directives given by Cg-XV, EC-LIX and EC-LX

Distinguish between the roles of the Secretariat, RAs and TCs

Involve the TCs and RAs in the strategic planning processInclude in the ERs “Climate Adaptation”; “Service Delivery and DRR”; and “Improved quality of services through better integrated infrastructure systems”

Incorporate in SP aspects from the Madrid Action Plan, IPCC 4th Assessment Report, level of achievement of the Millennium Development Goals relevant to WMO, EC Statement on Role and Operations of NMHSs, development trends in NMHSs

Make the RBM concept more visible in next SP

MISSION

ER 1 ER 8

KO KO KO KOKey Outcomes (KO)

Key Performance Indicators (KPI)

EC +

RA

sTC

s +

Departm

ent

s

TLO 1 TLO 2 TLO 3

Crosscutting Priority Area: Fostering

international cooperation and capacity building in

DRR

Crosscutting Priority Area: Fostering international

cooperation and capacity building in Climate and

Water

Proposed structure of the

next SP

5 ST

TLO STn ERn1 KOn12

KOn11

KOn13

DelDelDel

Act

Act

Act

Act

Budget

Budget

Budget

Budget

SP

OP (2012-15)

RBB (2012-15)

Q: Should we build one “WMO Results-based OP and Budget” document ???

Linkage between SP, OP and RBB

Definitions: WMO RBM Glossary Definitions: WMO RBM Glossary

Expected Result (ER)An outcome to be achieved by WMO (Secretariat, TCs, RAs, Members)

Key Performance Indicator (KPI)Quantitative and non-quantitative metric used to measure the achievement of a specific ERDeliverable

An intermediate outcome, contributing to an ERKey Performance Target (KPT)Quantitative and non-quantitative metric used to measure the achievement of a specific DeliverableOutcome: Short-and medium-term effects of activities and outputsOutput: A product or service produced by one or more activitiesActivity: An action taken or work performed through whichinputs (personnel and non-personnel resources) are transformed into an output

Regional Strategic PlanningRegional Strategic PlanningResolution 11 (EC-LX) – REGIONAL STRATEGIC PLANNING

THE EXECUTIVE COUNCIL

Noting:

That Fifteenth Congress urged Members to take the WMO Strategic Plan into account in developing and carrying out their national programmes in meteorology, hydrology and related disciplines and requested RAs, among others, to adhere to the direction and priorities set forth in the Strategic Plan and to organize their programme structures and activities so as to pursue the TLO and to achieve the Expected Results,

That regional associations were engaged in the preparation or re-adaptation of Regional Strategic Plans for their respective Regions for the period 2008-2011,

Recognizing:

(1) The importance of identifying regional priority areas for programmes and activities, particularly in developing country Members,

(2) The need to reflect plans developed or being developed by regional associations in the SOP (2008-2011),

(3) The Regional Strategic Plan would be used by the Associations as a benchmark to monitor progress and performance in the implementation of programmes and activities in the Region,

Regional Strategic PlanningRegional Strategic PlanningResolution 11 (EC-LX) – REGIONAL STRATEGIC PLANNING

…..

Urges regional associations:

(1) To complete the development of their Regional Strategic Plans taking into account relevant decisions of Fifteenth Congress and specific regional needs and requirements;

(2) To prepare related Regional Action Plans, as appropriate;

(3) To provide their input to the review process of the SOP (2008- 2011);

(4) To ensure their active engagement in the preparatory process of the next WMO Strategic Plan (2012-2015) following the guidance of the Executive Council;

Requests the Secretary-General to provide the necessary support to assist regional associations in the regional strategic planning and in the review process of SOP (2008-2011).

Regional Strategic PlanningRegional Strategic Planning

Task Team established by XIV-RA V (Adelaide, may 2006)

Adjustment and Revision by May 2009 at Technical Conference in Malaysia

Tashkent, Uzbekistan, 5-11 December 2009

27 Member States and Member Territories attendedObservers from 4 Members outside RA II; 2 international organizations

adopted the Strategic Plan for the Enhancement of NMHSs in RA II (2009-2011), which identified a set of action-oriented deliverables categorized under Regional Expected Results in accordance with WMO’s set of Expected Results.

Prof. Victor Chub (Uzbekistan) elected as presidentDr Qamar-uz-Zaman Chaudhry (Pakistan) elected as vice-president

14th session of14th session of Regional Association IIRegional Association II

New Working Groups: WG on WMO Integrated Observing System and WMO Information System (WG-IOS/WIS); WG on Climate Services, Adaptation and Agrometeorology (WGCAA); WG on Hydrological Forecasts and Assessments (WGH); and WG on Disaster Risk Reduction and Service Delivery (WGDRS) + Management Group

RA II Regional Strategic Plans

18-20 February 2008, Jeddah, Saudi Arabia

• attended by the president of RA II (Bahrain), Permanent Representatives or alternates/advisors of China, Islamic Republic of Iran, Japan, Republic of Korea, Pakistan, Saudi Arabia, Uzbekistan and invited experts

• reviewed various regional activities and the implementation of the regional Strategic Plans for the Enhancement of NMSs and NHSs; agreed to update/revise the current Strategic Plans and prepare an integrated RA II Strategic Plan for NMHSs and its Implementation Plan in line with the WMO Strategic Plan

• agreed on the concept for the efficient and cost-effective organization of the fourteenth session of RA II; and developed the draft Provisional Agenda and basic Work Plan of XIV-RA II

RA II AWG-8RA II AWGRA II AWG--88

Analysis of the SurveyAnalysis of the SurveyAnalysis of the Survey

Key findings (a)Key findings (a)Key findings (a)

Challenges (b)Challenges (b)Challenges (b)

Issues to be addressed by NHSsIssues to be addressed by NHSs

Information in support of sustainable development of water resources Robust and reliable hydrological products and hydrological prediction methodologies Disaster management issues Climate change and variability in a hydrological context Promotion the value of hydrological services Development of competent, capable and responsive staff Enhancement of technological capacityResponsive and rational use of new technology Strengthening of the organizational performance and the institutional framework

Development of the Strategic PlanDevelopment of the Strategic PlanDevelopment of the Strategic Plan

after taking account of:(a) last Strategic Plan for Enhancement of National

Meteorological Services in RA II (2005-2008)(b)Strategy for Enhancement of National

Hydrological Services in RA II (2006-2008)(c)

WMO Strategic Plan (WMO-No. 1028)

(d)WMO Secretariat Operating Plan 2008-2011 (WMO/TD-No. 1417)

(e)suggestions from NMHSs in RA II

and making reference to:(f)

(draft) Strategic Plan for Region V (2008-2011)

(g)

Strategic Plan for Region VI (2008-2011)

RA II Strategic PlanRA II Strategic PlanRA II Strategic Plan

Aim: to assist NMHSs to:

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develop resources and expertise to produce weather services and products

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develop climate services•

strengthen services related to: disaster mitigation and prevention; environmental monitoring; hydrology and water-related assessment and management

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Upgrade and modernize their services including infrastructure, technology and human resources

1. Enhanced capabilities of Members to produce better weather forecasts and warnings

2. Enhanced capabilities of Members to provide better climate predictions and assessments

3. Enhanced capabilities of Members to provide better hydrological forecasts and assessments

4. Integration of WMO observing systems

5. Development and implementation of the new WMO Information System

6. Enhanced capabilities of Members in multi- hazard early warning and disaster prevention and preparedness

7. Enhanced capabilities of Members to provide and use weather, climate, water and environmental applications and services

8. Broader use of weather, climate and water outputs for decision-making and implementation by Members and partner organizations

9. Enhanced capabilities of NMHSs in developing countries, particularly least developed countries, to fulfil their mandates

10. Effective and efficient functioning of constituent bodies

11. Effective and efficient management performance and oversight of the Organization

ER 1: Upgrade in Members’ telecom. capability including circuits and connection to broadband Internet

ER 2: Improved data and products exchange for RA II Members under WIS implementation

ER 3: Assistance and advice to Members on their migration plan to an extended use of Table Driven Code Forms (TDCFs)

41

WMO SP Expected Result

DeliverableConnection to the Internet by broadbandDeliverable

DeliverableDeliverableDeliverable

DeliverableDeliverableDeliverable

201

RA IIExpected Result

Regional AssociationDeliverable

For

exam

ple

Regional Expected Results and Deliverables

Action Plan

RA II SP

RA II SP-AP

Linkage to XIV-RA II DocumentsLinkage to XIVLinkage to XIV--RA II DocumentsRA II Documents

Doc. 2.2 - Provisional Agendaand Documentation based on SP Expected Results

Doc. 5.1 - Internal matters of the AssociationProposal for the future working mechanism of the Association, i.e., WGs and rapporteurs/theme leaders based on SP Strategic Thrusts and Expected Results

Doc. 5.2(1) - WMO Strategic Planning – Regional Aspects

Doc. 5.2(2) – Strategic Plan for NMHSs (2009-2011) Inf. 4 - Strategic Plan’s core part

4. PROGRAMME ACTIVITIES – REGIONAL ASPECTSStrategic Thrust 1 - Science and Technology Development and

Implementation4.1 Enhanced capabilities of Members to produce better weather forecasts

and warnings (ER 1)4.2 Enhanced capabilities of Members to provide better climate predictions

and assessments (ER 2)4.3 Enhanced capabilities of Members to provide better hydrological

forecasts and assessments (ER 3)4.4 Integration of WMO observing systems (ER 4)4.5 Development and implementation of the new WMO Information System

(ER 5)Strategic Thrust 2 – Service Delivery4.6 Enhanced capabilities of Members in multi-hazard early warning and

disaster prevention and preparedness (ER 6)4.7 Enhanced capabilities of Members to provide and use weather and

climate, water and environmental applications and services (ER 7)

XIV-RA II Reform ConceptAgenda

XIVXIV--RA II Reform ConceptRA II Reform ConceptAgendaAgenda

Strategic Thrust 3 – Partnership4.8 Broader use of weather, climate, and water outputs for decision- making and implementation by Members and partner organizations (ER 8)Strategic Thrust 4 – Capacity Building4.9 Enhanced capabilities of NMHSs in developing countries, particularly Least Developed Countries, to fulfill their mandates (ER 9)

5.EFFICIENT MANAGEMENT AND GOOD GOVERNANCE (Strategic Thrust 5)5.1 Effective and efficient functioning of constituent bodies (ER 10)

- Internal matters of the Association5.2 Effective and efficient management performance and oversight of the

Organization (ER 11)1) WMO Strategic Planning – Regional Aspects2) Strategic Plan for the NMHSs in RA II (Asia)3) Fifth Technical Conference on Management of

Meteorological Services in Regional Association II (Asia)

XIV-RA II Reform ConceptAgenda

XIVXIV--RA II Reform ConceptRA II Reform ConceptAgendaAgenda

Thank youThank youThank you