woodburn school district regular meeting agenda april 20, 2017 · 2017-04-04 · approve kerr...

Woodburn School District

Regular Meeting

Agenda

April 20, 2017

WOODBURN SCHOOL DISTRICT 103

Regular Meeting Agenda

Woodburn School District Office

April 20, 2017 - 7:30 PM

Work Session 6:30 pm

Work Session:

High School Accreditation

STEM Festival

Regular Meeting: Agenda

1) CALL TO ORDER:

1) 1. Pledge of Allegiance

1) 2. Adoption of Agenda

2) STAFF & STUDENT RECOGNITION:

2) 1. Maintenance Department

3) REPORTS:

3) 1. Bond Update

Presenter: JJ Henri

5

3) 2. Maintenance Department

Presenter: Ivan Leigh

10

3) 3. Business Office

Presenter: Nancy Hall

12

4) PUBLIC FORUM:

5) CONFIRMATION ITEMS:

5) 1. Regular Board Meeting Minutes of March 2, 2017 and February 2, 2017 13

5) 2. Personnel 24

5) 3. Financial: Revenue & Expenditures 25

5) 4. Acceptance of Gift/Donations 29

5) 5. Surplus Property Disposal Report 37

5) 6. Funding Proposals & Applications 57

5) 6. 1. Nike School Innovation Fund

2017 Grant Cycle, $11,748.00

Academy of International Studies

Woodburn Academy of Art, Science and Technology

5) 6. 2. Oregon Education Association Foundation

Heritage Elementary

$82.10

Eyeglasses for student

5) 6. 3. Oregon Sports Authority Grant

French Prairie Middle School

6) BOARD ACTION ITEMS:

6) 1. OLD BUSINESS

6) 1. 1. Policy Updates

EFAA, EFAA-AR, ING, ING-AR, JEC, JECBD, JECBD-AR, JHCCF, JHCCF-

AR, JOC

69

6) 2. NEW BUSINESS

6) 2. 1. Teacher Appreciation Week

Resolution 17-006

89

6) 2. 2. Inclement Weather School Closure Days

6) 2. 3. Resolution No. 17-007

Approve BBL Architects as Architect, Master Services Agreement for the 2015

Capital Improvements Bond Program. Architectural Services will be preformed on

a Task Order basis as requested by the Woodburn School District No. 103, Marion

County.

90


Approve Kerr Contractors Oregon, Inc to complete the Washington Elementary

School- Residential Demolition Project located at 839 E. Lincoln St and 845 E.

Lincoln St., Woodburn, Oregon 97071

91


Approve Woodburn Construction Co. as the Prime Contractor to complete the

Woodburn High School-Fire Restoration Project located at 1785 N. Front St.,

Woodburn, Oregon 97071

92


Approve BBL Architects as Architect for the Woodburn High School Projects

located at 1785 N. Front St., Woodburn, Oregon 97071 for the Classroom

Renovation, Fire Sprinkler, and Conceptual Design of the Replacement School

Facility.

93


Approve Dull Olson Weekes- IBI Group Architects, Inc ("DOWA") as architects

for the Heritage Elementary School and Valor Middle School Roofing

Replacement Project ("Heritage Valor Re-roofing Project") located at 440 Parr Rd

NE, Woodburn, OR 97071

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7) BOARD ANNOUNCEMENTS

April 27, 2017: First Budget Committee Meeting at 6:30 pm

May 4, 2017: Board Work Session at 6:30 pm

May 11, 2017 Second Budget Committee Meeting

May 16, 2017: District Music Festival, Woodburn High School at 7:00 pm

May 17, 2017: BAAC Meeting at 6:30 pm

May 18, 2017: Work Session and Regular Board Meeting at 6:30

8) FUTURE AGENDA ITEMS:

9) ADJOURNMENT:

Woodburn School District 2015 Capital Improvement Bond Program

Project Information Sheet

Welcome Center and New District Office Project Status Report March, 2017 Project Status:

.

Project Schedule: Temporary Occupancy

Project Start: December, 2105

Final Completion: June 16th, 2016

Initial Project Estimate: $2,958,527.00

Amended Budget: $3,614,527.00

Current Status: Over Budget

Forecast: $4,255,537.00

Project Arch.: BBL Architects

Project Arch.: Lang Bates

CM/GC: Triplett Wellman Contractors

Construction Manager: Steve Duch

Welcome Center New District Office Welcome Center and New District Administration Office District Training and Conference Center

After School Program Offices

PROJECT MANAGEMENT: Project Management Company: J.J. Henri Co., Inc.

Bond Project Manager: John O. Henri Telephone: (503) 982-3399 Email: [email protected]

Project Activity

March Activities:

• Installed 50% Mechanical Screening

• Complete Building Final Inspection

Upcoming Activities

• Install Remaining 50% Mechanical Screening.

• Structural Upgrade

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Washington Elementary School Project Details Project Status Report March, 2017

Project Schedule: Behind Schedule Project Start: June, 2017 Final Completion: August,2018 Amended Budget: $ 11,328,962.00 Current Status: Over Budget Forecast: $ 11,800,00.000

Project Arch.: Soderstrom Architects Project Arch.: Henry Fitzgibbon/ Marlene Gillis

GC: TBD Construction Manager: TBD

Washington Elementary School: Classroom Addition New Gymnasium New Media Center Upgrade Building Support Systems

(HVAC, intercom, Fire Systems)

PROJECT MANAGEMENT: Project Management Company: J.J. Henri Co. Inc.


Project Activity

March Activities

• Complete Modular classroom project

Closeout.

• Issue Invitation to Bid for demolition of Residential Properties located at 839 & 845 E. Lincoln St.

• Receive Demolition Contractor Bids

• Complete Qualifications based RFP for the New Classroom Building and Classroom Expansion projects.

• Solicit proposals from Qualified Construction Contractors.

Upcoming Activities

• Receive/ Review / Award The general

contractor contract for Classroom Addition and Remodel Project

• Receive building permit for Classroom Addition and Remodel Project.

• Demolish two residential properties at 839 &845 E Lincoln St.

6



Woodburn High School Fire Damage Renovation Project Details Project Status Report March, 2017

Project Schedule: Development Project Start: May, 2017 Final Completion: August,2018 Amended Budget: $ Current Status:

Forecast Phase I: $ 1,800,000.00 Forecast Phase II $ 1,800,000.00

Forecast Phase III: $ 8,500,000.00 Project Arch.: BBL Architects Project Arch.: Lang Bates


Fire Damage Renovation Projects Phase I:

Fire Suppression Design and Installation Phase II:

Classroom Renovation Phase III

Planning and Design of a Career & Technical Education Center



Project Activity

March Activities

• Develop fire suppression RFQ: design build service to complete the installation of fire sprinklers over a 2-3, year period.

• Submit for Building Permit

• Advertise Invitation to Bid for the classroom renovation project

• Issue Request for Proposals for the Fire Sprinkler Installation Project

Upcoming Activities

• Receive Bids and Award Fire Restoration Scope of Work

• Begin Building Demolition

• Receive Proposals and Award the Fire Sprinkler Scope of Work

• Begin Design Fire Sprinkler System

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Heritage Elementary School & Valor Middle School Project Details Project Status Report March, 2017

Project Schedule: Project Start: June, 2017 Final Completion: August,2017

Budget: $ 19,257,155.00 Current Status: Forecast: $ 19,257,155.00

Project Arch.: DOWA Project Arch.: TBD


Heritage / Valor Expansion Project Phase I: Roofing Repair Projects Phase II: Valor Expansion & Heritage Annex Phase III: Capital Projects (Flooring, Boiler and

Water Heater Replacement



March Activities

• Issue Architectural Design Services Contract for the Roofing Repair Project to DOWA-IBM

• Roofing Investigation

Project Activity

Upcoming Activities

• Develop roofing replacement project drawings and specifications.

• Develop Invitation to Bid to complete the Roofing Replacement project

8



Success Alternative High School Project Details Project Status Report March, 2017

.

Project Schedule: Project Start: June, 2017 Final Completion: January, 2018 Amended Budget: $6,103,024.00 Current Status: At Budget Forecast at Completion: $ 5,700,000.00

Project Arch.: Opsis Architecture Project Arch.: Mark Stoller

CM/GC: Triplett Wellman Contractors Construction Manager: Steve Duch

March Activities:

Solar Array • Develop Design Build RFP Document • Continued effort to support the Access

Easement Activity. • Resubmit Conditional Use Application to

the City upon approval of the Emergency and Vehicle Access Easement.

New Success Alternative High School: Alternative High School Program Continuing Education Program Community Meeting Space



Project Activity

Upcoming Activities:

• Respond to Second Conditional Use Incompleteness Letter

• Property partition and Consolidatation

• Issue Design -Build RFP for the Solar Array project.

• Issue Revised drawings to the CM/GC for estimating updates

• Development of the GMP • Waiting for Army Corp. of Engineers

Review and provide comments. • Submit for Building Permit • CM/GC to Solicit Bids for

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4/14/2017

1

BUSINESS REVIEW

FACILITIES

• SAFETY

• STAFFING

• SMART GOAL

• LOOK AHEAD

HIGHLIGHTS

• WEEKLY STAND UPS

SAFETY

98%STAFFING

• WORK ORDER SYSTEM

• RETRAINING• FACILITIES • HEAD CUSTODIANS• HEAD SECRETARIES

• ACHIEVED!• TRAINING WILL BE ON-GOING

SMART GOAL BOND RELATED

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4/14/2017

2

• ORGANIZATIONAL DEVELOPMENT

• COLLABORATION TOOLS

• SDS

• BOND PROJECTS

LOOK AHEAD

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WOODBURN SCHOOL DISTRICT

Business Office Report April 20, 2017 I would like to recognize all of the Business Office staff for their hard work, dedication, and commitment to Woodburn School District. For the second year in a row we have received a clean audit report, thanks to their expertise and knowledge. Following are only a few of the many tasks they each perform: Payroll/Benefits: Robin Severson

• Process payroll for 750-800 employees each month • Process year end reports including W-2s, PERS reconciliation, and the new Affordable Care Act

(ACA) reporting requirements for almost 1,000 employees • Manage all benefit requirements including; health insurance; tax sheltered annuities; disability

claims; and retirement processes • Manage health insurance plans for 603 employees and 31 retirees • Input and process all payroll deductions • Manage ACA monthly reports, determine employee eligibility and affordability which requires in

depth knowledge of the new laws

Accounts Payable/ Payroll: Melissa Quitevis • Process approximately 1,000 invoices each month • Work closely with building staff and vendors to make sure that payments are made accurately

and timely • Process timesheets for approximately 325 classified staff and assist Robin in other payroll duties • Manage District staff travel arrangements including hotel and air reservations • Process District staff VISA requests and ordering • Update the Business Office webpage • Process year end 1099 forms

Accounting Specialist: Sandy Arellano • All aspects of grant management for approximately 85 grants, including: setting up grants in the

General Ledger; electronic grant claims; grant reporting to meet various internal and external requirements; and tracking grant revenues and expenditures

• All District invoicing for grants and other programs • Banking including: deposits; monthly bank reconciliations; and tracking investments • Manage leave accounting for all District staff • Assist with payroll processing and reconciliation; employment verifications • Process all employee expense reimbursements • Assists the Director of Business

Assistant Secretary: Tina Kamakeeaina

Tina is half time in the Business Office and half time in the Maintenance Department • Business Office requisitions and supply orders • Process Conference Requests to electronic storage • Employee Expense Reimbursement spreadsheet entry • Bond and Business Office filing

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WOODBURN SCHOOL DISTRICT 103 Regular Meeting Agenda

Woodburn School District Office March 2, 2017 - 7:30 PM

The Woodburn School District Board of Directors met for a Regular Meeting at the Woodburn School District Office, Woodburn- OR. The following individuals were present:

Members Present: Linda Reeves Gustavo Gutierrez Linda Johnston Gevin Gregory Laura Isiordia Jose Gonzalez Barrientos Chuck Ransom Jenne Garcia

Meeting called to order: 6:30 pm

Work Session:

• Schedule School Visits o March 14 at 10:00 am at the High School campus & Success (11:30 am) o March 21 at 10:00 am at the High School campus o April 6 at 9:00 am to 11:00 am at French Prairie Middle School

• After School Club update

o Sonia Kool update on After School Club Committee recommended to reopen position Secretary learning budget PD for site supervisors Cadet program for HS students partnering with Chemeketa Grant portion of ASC still up in the air. Not sure how much contribution we should

expect from Title IV. 17-18 school year we will be okay. 18-19 will be okay

• Teaching & Learning Projects Update (pg. 5) o Science Adoption

Nicole Pete gave overview of science adoption process Length of time longer than usual. Standards were adopted 2014. Publishers are catching

up. Especially HS should see something in the next 9 months. Pilots with teachers Next Generation Science Standards (NGSS) Looked at scoring guides from neighboring Districts Some publishers are not ready (aligned) Online are almost aligned

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Spanish K-5 available, 6-8 most materials available Spanish Elementary and Middle School ready to pilot- Carolina Biology? Aligned well to the

NGSS Teachers who pilot will have reflections Challenges going digital- our system can support? We are not a 1:1 device Phase in- a lot of change in a short time Budget implication in professional development Kit-based will have ongoing refurbishment

o AVID College readiness Programs at Valor, AIS and WAAST Sustaining program Where we are and where we’re headed

• Increasing use of AVID strategies school-wide • Adding additional grades in our three schools • Plan for expansion across other schools in the 3-5 years • Collect data to measure effectiveness of AVID- cost/benefit • Explore funding options as grants funds run out

Laurie will bring back costs of AVID

Work session ended at 7:27 pm

Regular Meeting: Agenda

1) CALL TO ORDER: 7:32 pm


1) 2. Adoption of Agenda Gevin Gregory moved to adopt the agenda as presented. Linda Johnston seconded the motion. The motion passed.

2) STAFF & STUDENT RECOGNITION:

3) REPORTS:

3) 1. Pauly Rogers and Co PC 2015-2016 Financial Report Pete from Pauly Rogers presented the audit report 2015-16 to the Board of Directors Oregon Minimum standards audit- budgetary laws Single audit- federal dollars Results- unmodified Oregon Minimum standards- Federal award- no issues Management letter- no letter GASB 72- investment 79- external investment pools Page 3- Difficulties in Performing the audit- clean Page 4- what is coming up- new pronouncements

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Change in non-PERS benefits for next year audit (current year) Best practices- not bad at all but Pauly Rodgers gives Board to be aware of.

1. Is the board asking questions 2. Receiving reports 3. Benchmarks- 1. Comparing them to others 2. Working with a third party, working

with an outside entity? 3. Fidelity insurance 4. Additional 20M in unappropriated 5. Employee dishonesty- lots of internal

Page 54- Finding: Bond Funds last year- in corporate stock US Bank investing in corporate stock Bond Funds investing in approved investments Ask US bank to move funds to CD What is happening in the district from month to month and year to year. Benchmark- what is happening economy wide, comparing to different entities.

3) 2. Bond Update Presenter: JJ Henri WC/DO- screen on 2 sides installed, additional screen in back end being discussed- Architect working on additional screening Success- resubmitted conditional use permit to City Department of State Lands- confirmation no permit required for creek crossing Pending Army Corp. Moving forward with Success Washington- RFP for general contractor in next 2 weeks Invitation to bid for demolition of 2 houses current High School Fire Damage Renovation BBL presented 99W% drawings Preparing invitation to bid for City happy with plan. Emergency doors- pending 1.8M for renovation of remodel area Sprinkler and tech- bond money Renovation- insurance and General Fund dollars Heritage/Valor Issued architectural design services contract for the roofing repair project to DOWA Summer work- roofing Identifying costs of unit (shingle, etc) Similar roofing materials may be installed Issues have taken place on roof- age, etc

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Too soon to say that the problems with roof are because of design. Diversity Program- Outreach event to local programs, good turnout In the process of helping 6 contractors certified Next event- having a booth at Governors Next seminar- construction documentation requirements training seminar Forecast- take contract value, and seeing what may come up RFP- advertised about 30 days Demolition of houses- about 3 weeks Requirements: Have to advertise, show the project, understand the project

4) PUBLIC FORUM:

5) CONFIRMATION ITEMS: Linda Johnston moved to confirm confirmation items listed. Gevin Gregory seconded the motion. The motion passed.

5) 1. Regular Board Meeting Minutes of January 19, 2017 February 16, 2017

5) 2. Personnel

5) 3. Financial: Revenue & Expenditures

5) 4. Acceptance of Gift/Donations

5) 5. Surplus Property Disposal Report

5) 6. Funding Proposals & Applications (N/A)

6) BOARD ACTION ITEMS:

6) 1. OLD BUSINESS

6) 1. 1. Second Reading: 2017-2018 Presenter: Laurie Cooper Calendar A: winter break changed to 10 days, End of semester 1 moved back four days, January 3 first day back from winter break, Semester 1 longer by 5 days Calendar B: different from calendar to A- winter break 9 days, moved last day to Friday. Semester 1; loss of day in semester 2. Questions: First Read included feedback from Association- they have not weighed in on the 9 days of break but they did on having the Friday as the last day. Linda Johnston moved to adopt calendar B.

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Board discussed calendars of winter break, 9 days. Snow days- may push calendar into the 3rd week of June Gustavo Gutierrez seconded the motion. The motion carried as follows: Approved: Linda Reeves, Gustavo Gutierrez and Linda Johnston Opposed: Gevin Gregory and Laura Isiorida

6) 2. NEW BUSINESS

6) 2. 1. Charter School Request for Renewal Arthur gave letter Public Hearing within the 45 days 30 days to offer renewal Next step- 90 days to negotiate Superintendent recommends to renew Linda Johnston moved to renew contract with Arthur Academy Charter School. Gevin Gregory seconded the motion. The motion passed. Renewal term and agreement will be considered and negotiated in a later time with District.

6) 2. 2. Policy Updates- First Reading EFAA, EFAA-AR, GLC, GLC-AR, IKI, ING, ING-AR, JEC, JECBD, JECBD-AR, JHCCF, JHCCF-AR, JOC District Administration reviewing and will make recommendations at second reading. Professional Development: what we offer to staff? Helping staff to know what counts as PDU’s. District will have recommendations at next meeting.

6) 2. 3. Alternative Contracting Method Design/Building Services Solar Array Project

Rather than standard bid- (lowest bid) District will incur expenses Funded by Bond JJ Henri recommends to Competitive process requires to go with lowest bid Scoring rubric use

Public Comment

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None Presenter: John O Henri

6) 2. 4. RESOLUTION No. 17-003 A RESOLUTION OF THE WOODBURN SCHOOL BOARD OF DIRECTORS, ACTING AS THE LOCAL CONTRACT REVIEW BOARD, GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING PURSUANT TO ORS 279C.335 (2) TO PERMIT SOLICITATION OF A PUBLIC IMPROVEMENT CONTRACT FOR THE CONSTRUCTION OF THE NEW SOLAR ARRAY PROJECT THAT WILL SUPPORT THE NEW SUCCESS ALTERNATIVE HIGH SCHOOL FACILITY USING A QUALIFICATIONS BASED DESIGN/ BUILD, REQUEST FOR PROPOSAL PURSUANT TO THE ALTERNATIVE CONTRACTING METHOD. Gevin Gregory moved to approve Resolution 17-003 as presented. Gustavo Gutierrez seconded the motion. The motion passed.

6) 2. 5. Staff Renewal Contracts Temporary- non-renewal Filled in the later year, someone out for leave, filling a specific need for the school year. Positions that are temporary are being posted as positions. Linda Johnston moved to approve all staff renewal contracts as presented. Gevin Gregory seconded the motion. The motion passed.

6) 2. 6. Classified Appreciation Week Resolution 17-004 Adults supporting our students. Laura Isiordia moved to approve Resolution 17-004 as presented. Linda Johnston seconded the motion. The motion passed.

6) 2. 7. Alternative Contract Method Design/Building Services Woodburn High School Fire Sprinkler Installation Project Design build- sprinkler installation Because we are spreading project out in the next few years. Request presented by JJ Henri to have Alternative Contract Method for the WHS fire sprinkler installation project.

• Public Hearing None

Presenter: JJ Henri

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6) 2. 8. Resolution 17-005 A RESOLUTION OF THE WOODBURN SCHOOL BOARD OF DIRECTORS, ACTING AS THE LOCAL CONTRACT REVIEW BOARD, GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING PURSUANT TO ORS 279C.335 (2) TO PERMIT SOLICITATION OF A PUBLIC IMPROVEMENT CONTRACT FOR THE DESIGN AND CONSTRUCTION OF A NEW FIRE SUPPRESSION SYSTEM THAT WILL BE INSTALLED IN WOODBURN HIGH SCHOOL USING A QUALIFICATIONS BASED DESIGN/ BUILD, REQUEST FOR PROPOSAL PURSUANT TO THE ALTERNATIVE CONTRACTING METHOD. Linda Johnston moved to approve Resolution 17-005 as presented. Gevin Gregory seconded the motion. The motion passed.

7) BOARD ANNOUNCEMENTS March 16, 2017: Board Work Session at 6:30 pm April 6, 2017: Board Work Session at 6:30 pm April 13, 2017: Budget Work Session at 6:30 pm April 20, 2017: Regular Board Meeting & Work Session at 6:30 pm

8) FUTURE AGENDA ITEMS: Temporary counselors at schools available for families, have more support Oregon Humanities- talks for community, issues, racism, immigration- bringing information for schools Supt. Ransom: We can’t give anyone legal advice on immigration. As a district we can’t provide that advice only information. Laura Isiordia noted that she wanted to change her vote for the 2017-18 calendar. We would need to check with OSBA to see if we can change her vote.

9) ADJOURNMENT: 9:25 pm

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WOODBURN SCHOOL DISTRICT 103 Special Meeting Agenda

Woodburn School District Office February 2, 2017 - 6:30 PM

Members Present: Linda Reeves Linda Johnston Laura Isiordia Gustavo Gutierrez Chuck Ransom Nancy Hall, Recorder Absent: Gevin Gregory Special Meeting: Agenda

1) Call Meeting to Order: 6:30 pm


1) 2. Adoption of Agenda Linda Johnston moved to adopt agenda as presented. Laura Isiordia seconded the motion. The motion passed.

2) Public Input None

3) Public Hearing

3) 1. Arthur Academy request for renewal 1. Charter School will present to the Board of Directors their case for renewal Arthur. Board Policy LBE and LBE-AR. Most is about initial approval. Section 8 describes process for renewal. 2nd renewal timeline 180 days prior to end of charter. 45 days after request public hearing. 30 days after board decides. Then charter negotiation. Also working with PSU on evaluation and accreditation report on Arthur. Vicki Lukich. Will receive that first and then work on charter. Due diligence – follow procedures – enter into renewal process. OSBA for guidance. Said the process is up to us. Public input. Board just listens. No decision tonight. Back on 3/02 to decide on renewal/nonrenewal. Chuck certain we’ll renew. Then look at charter and bring back revision to board. Info to consider on: good faith eval of…. Nancy will do more formal report on financial piece. Confident we’re in good shape. Glenn – Stephanie Walker Exec Director-Neil Schroeder board member, parents, student. Glenn reviewed powerpoint. Enrollment has stayed consistent. Wait list high. St-over term of contract. Results-presented last time. Pleased with # students from level 1 to level 2. Grade level avg scores-high and have risen. Graphs define better. St-average scores instead of % because small number of students. Also students opted out – more 1st year than 2nd. Talked to parents about importance of taking test. Avg scores not just %. Linda-what does opt out do to %. St will get back to us. Gl-proud of ELA scores for both years. 14-15 math scores compared to 15-16 lots of hard work, scores rebounded. ELA scores 15-16: previous years lagged behind the state – significant improvement now slightly ahead. LJ-Attribute to? Gl-Ms Walker and teachers training in Aug & PD days throughout the year. Teachers incorporate more academic language into lessons. St-writing strong direct instruction

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curriculum until 4th 5th grades. She and teachers created curriculum as DI as they can. Students write essay every 6 days. 6-7 per quarter with lots of teacher help. Gl-15-16 Math 4th grade more successful after helping teacher. Noticed could do better for students. Connection lessons – what they learn in DI and connect it to something on Smarter Balance test. Take what they’ve mastered and show them different ways of doing it. Also intervention; data his homework every weekend; target who needs help. Next weeks schedule based on who needs help. St-if student below 90% not good. Means they didn’t master 10% of material. What strand are they low in. Schedule intervention for that strand(s). Gl-Mastery Date 4th Qtr reading-graphed – over term of charter. Students at or above mastering. St-4th grade slump in 1415. LJ also transition to new testing. Ch-# of students hit 90% or more? Yes. What is K-2 assessment? St EZ CBM. Ch-continue for other grades? St yes. EZ CBM seems to be good measure. Gl-next page Math. 15-16 lower for 4th grade. Smarter Balance that year. Just work super hard and come a long way. LR-this data EZ CBM? Gl-in program curriculum. St-test every 5-10 lessons depending on grade. Gl next slide CCSS Alignment. Connection lessons – can do math and write about math. Helps them see connection. St-100% aligned to CCSS. Looked at all strands – some taught well and a lot – others pretty well some connections- others not well taught. That’s where they do connections lessons. Gl-pictures-top left 4 th g, far right K. K taught behaviors on how to sit and read. Ch-visited last year and very helpful. LR and GG. Want to get back again. Saw lots of instruction. St-best time for K is January learning how to read. Gl-more pictures. L-piggyback student here. Middle pic 5th grade. Mr Bennosi here 9t year. Bottom r kids eat blizzards. 24 today. Positive behavior and rewards. Assembly 1x month. 100% get gold coin with name – draw names get blizzard. Financial highlights-steady increase in equity since 2012. 2012-2016 – long term goals – debt free and remain that and financially stable-etc. No gym-play outside so want synthetic turf soccer field. Long-term. St-any extra $ increase teacher salary. If not into salary-do bonuses. St-1 page at beginning about DI and Arthur. CH-question probably more for new charter. ESSA & new accountability measures – more than just test scores. Need to meet and talk about. Attendance data; well-rounded education; part of the work we have to do. Assessment – better job of holding still with same assessment. Hard for other schools when changes; cut scores, etc. Look at participation rate figures. 95% required. Gl-challenging for then. Gus-Comparison of first 2 – want to decrease number in levels. St-1415 year will get the numbers. Only 3 classes taking test. Will get numbers on opt outs and those not taking. St-when first started hard to get up to 130 so lots of work to promote schools-word of mouth-relatives. Gus-space for soccer field. GL-right now a bark chip field. St-behind 2nd & 3rd grade building. Not huge but financially feasible because not that big. Laura – covered? No. Ch-not in here but need numbers on break down by sub-group. Students on IEPs. Director James has worked closely with them. Accountability standards going forward will ask for a breakdown-pay attention to. Board will want to look at closely. Jose-mastery data – 4th grade reading & math trouble – St-4th grade math-teacher training and connections lessons and done like they’re supposed to be done. Every single week and every single day. Gus-great work, especially math. Ch-rocket math. Gl-math fact fluency program-teachers report on how many students passed the next level-go to the next letter. Track it on the ceiling with rockets. St-each student has own goals. Ch-will give more info to board and then decide on 3/02. Then start charter negotiations. 2. Public Input Manette Emra – parent 1st grader, boy. And 5th grader girl. Found out about Arthur-daughter there in 2nd grade. Behind in reading, math. Arthur small, able to give 1-on-1 and take time to work with her. A’s across the board. Confidence level. Like, because small, allows structure with kids. Son in at K-already reading in 1st grade. Behavior structure to. Able to instill and be on top on. Stronger with no bullying and other things that matter.

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Impressed with structure, size, even uniforms. Shari Lawson – temp custody of 1- year old Oct last year. 4th school in last year. Arthur small and can focus on individual needs. Staff knows each kid by name. She loves school now. 3 months there can read aloud, leaps and bounds in progress. Work at ability level. Individualized. Bullying-staff know all the students-students feel comfortable talking to staff. Socially-group of girls. Brenda Bravo – Son 4th grade. Arthur in2nd grade. Behind in reading. Small so focus on all kids. Like 2nd family. Older kids talk to K – K look up to upper classroom to be better. Communication – they’re there to help and guide parents. Grow closer to son. Essays almost weekly. She loves writing-helping son. Typed a page and a half. Helps grow cognitively. Hope daughter there in K next year. Son needs more help, daughter reading at 4 years old. Relieved that Arthur goes by how prepared kids are. You’re not just another student – you’re a person. Install values in them. Dora Sandoval – son in 5th and 1st. Son came in 3rd grade. Mr Crawford the best, now can’t decide, all the best. Communication from teacher to parent-constant, emails, what’s next week, if a test, or haven’t turned in project. Always reminders-nice when parents busy. Kids love Arthur. 1st grader started in K. Reading by January. In K kids in different groups – different colors. Won’t stay behind. Proud. Kid pay attention, getting smart, and she’s proud. Salvador Espinoza – 4 kids, 1st, 2 in 3rd, 4th. He works 70 hours week. Come home and know in constant contact. Get an email. Can support them. Son ADHD, daughter similar. Couldn’t read – felt outcast. Amount of help at Arthur – he can read, excited, staff give help. Big groups – kids fall behind even though teachers try. Inspire kids – nourish – to want more and not be afraid. School amazing to our community. Want it around for other parents and kids. Neil Schroeder – Board member. Very important reasons Arthur successful; curriculum; teacher training; administrators; executive director best teacher in district. Entire set of schools successful. Involved with DI since 1969. LR-thank you very much. Will get back to you. 3. Q&A between Arthur and WSD Board Presenter: Glenn Izer, Principal

4) Board Action Items

4) 1. Alternative Contracting Method Qualification Based Selection Process Request for Qualifications for Washington Elementary School Project Resolution No. 17-002 A RESOLUTION OF THE WOODBURN SCHOOL BOARD OF DIRECTORS, ACTING AS THE LOCAL CONTRACT REVIEW BOARD, GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING PURSUANT TO ORS 279C.335 (2) TO PERMIT SOLICITATION OF A PUBLIC IMPROVEMENT CONTRACT FOR THE CONSTRUCTION OF THE WASHINGTON ELEMENTARY SCHOOL EXPANSION AND RELATED UPGRADES PROJECT USING A QUALIFICATION BASED, REQUEST FOR PROPOSAL PURSUANT TO THE ALTERNATIVE PUBLIC CONTRACTING METHOD.

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Linda Johnston moved to adopt Resolution 17-002 as presented. Laura Isiordia seconded the motion. The motion passed.

5) Work Session

5) 1. Set Date for School Visit/Walkthrough Feb 10, 2017 at Washington, 10:00 am-12:00 pm Feb 16, 2017 at Nellie Muir, 9:00-11:00 am Feb 23, 2017 at AIS, 9:00-11:00 am

6) Board Announcements 2/16/17, 6:30 pm, Work Session and Regular Meeting @ District Conference Center 3/2/17, 6:30 pm, Work Session and Regular Meeting @ District Conference Center 3/16/17, 6:30 pm, Board Work Session @ District Conference Center

7) Adjourn: 7:53 pm

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Agenda Item 7) 2. Personnel Actions Background Information: April 20, 2017 Contact Person: Casey Woolley

Action Requested: It is recommended that the Board approve the following licensed staff. NAME POSITION LOCATION FUNDING DATE

LICENSED HIRING Bailey, Heath Special Education Teacher TBD Local 8/28/2017 Burns, Stephanie Social Studies Success Local 8/28/2017 Gavina Zavala, Fabiola Bilingual Elementary Teacher TBD Local 8/28/2017 Hernandez, Kristen Bilingual Elementary Teacher TBD Local 8/28/2017 Kading, Jamie Special Education Teacher Washington Local 8/28/2017 Maloney, Anna Bilingual Elementary Teacher TBD Local 8/28/2017 Mencher, Stephanie Bilingual Elementary Teacher TBD Local 8/28/2017 Ramos, Erica Bilingual Elementary Teacher Nellie Muir Local 8/28/2017 Rivera Hernandez, Fabiola Bilingual Elementary Teacher TBD Local 8/28/2017 Rotunno, Karen Bilingual Elementary Teacher TBD Local 8/28/2017 VanBergen, Emily Bilingual Elementary Teacher TBD Local 8/28/2017 Vargas, Thalia Bilingual Elementary Teacher TBD Local 8/28/2017

OTHER PERSONNEL ACTIONS FOR YOUR INFORMATION

HIRING

Ybarra, Maryjane Nutrition Services Assistant II Heritage/Valor Local 03/09/2017

Del Carpio Gamio, Sara Ed. Assistant – Early Childhood Ed. Welcome Center Pre-School Promise 3/20/2017

RESIGNATION Brown, Denise Nutrition Services Assistant II Heritage/Valor Local 2/24/2017 Christoff, Joan M Athletic Secretary/Bookkeeper WHS Local 6/16/2017 Cortez, Martin In School Suspension French Prairie Local 4/12/2017 Ensminger, Elizabeth Special Ed Teacher Washington Local 3/17/2017 Garcia, Mario Special Ed Assistant Heritage Elem Local 3/20/2017 Guadagni, Heidi Special Ed Teacher WACA/AIS Local 6/15/2017 Johnson, David Custodian District Maintenance Local 3/31/2017 Maki, Kyle Math Success Local 6/15/2017 Nation, Jordan D In School Suspension Valor Local 4/26/2017 RETIREMENT Anderson, Karen Geography Teacher Heritage Local 6/15/2017 Hopkins, Debra Music Teacher Lincoln Local 6/30/2017 Novichihin, Irene Principal Heritage Local 6/30/2017 TERMINATION LAYOFF CHANGE OF STATUS

24

Woodburn School DistrictBoard of Director's General Fund Budget Report

March 31, 2017 (Unaudited)

REVENUES 2016-2017 BudgetRec'd as of

3/31/17Budget Balance % Received

Local 8,174,141 7,805,961 368,180 95.5%

County 1,638,565 877,126 761,439 53.5%ESD Apportionment

State 48,989,851 41,502,429 7,487,421 84.7%

Federal 28,500 11,855 16,645 41.6%

Beginning Fund 8,444,843 11,577,355 -3,132,512 137.1%

Total $67,275,900 $61,774,727 $5,501,173 91.8%

EXPENDITURES 2016-2017 Budget Spent YTD EncumberedBudget Balance

% Spent/ Encumbered

1111 K-3 Instruction 5,277,418 2,814,642 1,830,474 632,302 88%

1114 Elementary IB 16,250 3,580 8,310 4,360 73%

1121 Middle School 5,461,864 3,139,397 1,738,904 583,563 89%

1122 Middle Extra Curr 170,902 125,418 12,963 32,521 81%

1131 High School 7,209,221 4,041,766 2,546,201 621,253 91%

1132 HS Extra Curr 642,610 424,359 94,952 123,299 81%

1133 IB & Adv Placement 232,238 152,777 33,926 45,535 80%

1134 Intramurals 2,000 0 76 1,924 4%

1140 Creative Lrng Ctr 243,941 145,403 99,277 -738 100%

1210 Talented & Gifted 412,566 241,025 150,221 21,321 95%

1220 Students with Disabilities 1,166,806 695,114 416,078 55,614 95%

1223 Bridges Program 343,769 220,052 135,788 -12,071 104% Addt'l FTE

1224 Life Skills Program 908,412 548,729 319,269 40,414 96%

1225 Out of District Programs 80,000 0 0 80,000 0%

1250 Resource 2,446,415 1,511,061 968,668 -33,315 101% Addt'l 1.50 FTE EA

1260 Early Intervention 1,000 417 0 583 42%

1271 Remediation 56,573 360 0 56,213 1%

1280 Alt Education 762,271 303,709 169,578 288,983 62%

1288 Charter Schools 1,030,020 874,256 174,851 -19,087 102% Estimate

1291 ESL 10,345,897 6,028,356 3,854,779 462,762 96%

TOTAL INSTRUCTION $36,810,172 $21,270,420 12,554,315$ $2,985,437 92%

2110 Attendance & Social Work Services $32,298 0 0 32,298 0%

2112 Attendance Svcs 470,540 278,080 178,557 13,903 97%

2113 Social Work Services 2,000 214 0 1,786 11%

2114 Student Accounting Services 363,330 246,914 62,334 54,083 85%

2115 School Safety 165,241 106,149 56,431 2,661 98%

2122 Counseling 1,444,550 770,363 547,502 126,685 91%

2126 Welcome Center 263,035 176,777 69,339 16,919 94%

2134 Nursing Svcs 178,109 80,876 34,345 62,888 65%

2135 Medicaid 700 1,969 0 -1,269 281% Addtnl Fees

2139 Other Hlth/Student Ins 2,000 701 0 1,299 35%

2142 Psych Testing 391,511 250,891 173,191 -32,572 108%Hired more expensive person

2143 Psych Counseling 56,322 31,675 22,622 2,025 96%

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% Spent/ Encumbered

2150 Speech Pathology 410,975 256,457 178,081 -23,563 106%

PERS Waiting Period ended for a new hire.

2160 Other Student Treatment (OT/PT) 23,000 19,091 1,533 2,376 90%

2190 Service Direction, Student Support 993,266 650,075 305,950 37,241 96%

2210 Improvement of Instruction Services 271,944 120,722 54,886 96,336 65%

2211 Curriculum Area Direction 281,534 199,898 58,068 23,568 92%

2213 Curriculum Development 62,801 27,342 0 35,459 44%

2219 Other Improvement of Instruction 90,317 27,561 0 62,756 31%ASP Supv Vacancy

2222 Library/Media 818,832 559,168 307,905 -48,241 106% Addt'l FTE at MS

2223 Audiovisual Svcs 13,400 12,139 0 1,261 91%

2230 Assessment & Testing 52,708 22,110 123 30,475 42%

2240 Instr Staff Development 268,599 167,896 3,783 96,920 64%

2311 Board of Education 179,471 150,599 9,401 19,471 89%

2314 Election Services 1,500 0 0 1,500 0%

2315 Legal Services 25,000 6,814 9,223 8,963 64%

2317 Audit Services 45,000 41,365 0 3,635 92%

2320 Office of Superintendent 376,291 266,019 88,078 22,194 94%

2410 Office of Principal 4,939,119 3,242,802 1,386,493 309,824 94%

2520 Fiscal Services 541,096 418,743 118,376 3,978 99%

2529 Other Fiscal Services 91,100 33,099 12,677 45,324 50%

2541 Direction Operation & Maintenance 349,541 242,036 80,864 26,642 92%

2542 Building Care & Upkeep 3,489,958 2,351,861 853,819 284,278 92%

2543 Grounds 628,290 229,878 94,320 304,092 52%

2544 Maintenance 993,261 424,216 220,390 348,655 65%

2545 Veh Purch/Maint 71,950 42,048 2,720 27,181 62%

2546 Security Services 2,810 2,156 838 -184 107% Extended Hrs

2552 Transportation 1,787,954 880,720 907,000 235 100%

2554 Student Transp Repairs & Maint 50,950 39,414 2,640 8,896 83%

2558 SPED Transportation 787,017 447,185 324,167 15,665 98%

2572 Purchasing Services 54,500 32,038 11,397 11,065 80%

2573 Warehousing & Distribution 9,701 6,964 3,215 -479 105% Extended Hrs

2626 Grant Writing 2,500 14,000 0 -11,500 560% Seismic Grant

2630 Public Information 88,572 45,763 21,139 21,669 76%

2640 Personnel 486,066 336,183 98,181 51,702 89%

2645 Health Services 14,012 8,694 1,975 3,343 76%

2646 Safety 2,510 190 0 2,320 8%

2649 Other Staff Services 37,224 20,107 8,848 8,269 78%

2660 Technology 1,300,827 942,219 227,238 131,370 90%

2669 Other Technology Services 154,000 125,639 2,125 26,236 100% E-Rate

2700 Supplemental Retirement Program 58,150 29,051 9,407 19,692 66%

3300 Community Service 1,352 148 0 1,205 11%

4150 Bldg Acq, Construction, Improve 87,500 9,763 9,763 67,974 22%

5200 Transfer of Funds 1,400,000 5,200 1,400,000 -5,200 100%

6110 Contingency 750,000 0 0 750,000 0%

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% Spent/ Encumbered

TOTAL OTHER EXPENDITURES $25,431,937 $14,401,980 7,958,947 $2,321,011 88%

TOTAL ALL EXPENDITURES $62,242,110 $35,672,400 20,513,261 $5,306,448 90%

27

Woodburn School DistrictBoard of Director's Major Maintenance Fund Budget Report


REVENUES2016-2017

BudgetRec'd as of

3/31/17Budget Balance % Received

Interest on Investments 20,000 16,606 3,394 83.0%

Interfund Transfers 500,000 0 500,000 0.0%

Beginning Fund Balance 514,000 1,040,699 -526,699 202.5%

TOTAL $1,034,000 $1,057,305 -$23,305 102.3%

EXPENDITURES2016-2017

Budget Spent YTD Encumbered Budget Balance% Spent/

Encumbered

4150.322 Repairs & Maintenance 150,000 13,814 0 136,186 9%

4150.383 Architects/Engineers 0 1,520 1,404 -2,924 0%

4150.520 Building Acquisition 500,000 0 0 500,000 0%

4150.640 Dues & Fees 4,000 30 0 3,970 1%

7000.800 Unappropriated End Fund Bal 380,000 0 0 380,000 0%

TOTAL ALL EXPENDITURES $1,034,000 $15,364 $1,404 $637,232 2%

4150.322 Repairs & Maintenance includes new cooling system at FPMS for ITS Server room.

28

District Nutrition and Food Services - EFAA 1-2

Woodburn School District 103 Code: EFAA Adopted: 8/15/13 Revised/Readopted: 12/18/14; 04/20/17 District Nutrition and Food Services The district may enter into an agreement with the Oregon Department of Education (ODE) to operate the National School Lunch Program (NSLP) and the Commodity Food Distribution Program (CFDP) by signing a permanent Sponsor-ODE Agreement entitling the district to receive reimbursement for all meals that meet program requirements and to earn USDA Food entitlement based on the number of lunches served. The permanent agreement shall be signed by the superintendent or other school official with authority to obligate the district to legally binding contracts, subject to annual ODE renewal and will include, at the district’s option, an agreement to operate the School Breakfast Program (SBP), Summer Food Service Program (SFSP), the Child and Adult Care Food Program (CACFP) and the Special Milk Program (SMP). The district recognizes that meals and snacks served by the district will not be eligible for reimbursement until the annual program update is received and approved by ODE. The permanent Sponsor-ODE Agreement shall include assurances by the district that it will follow all Child Nutrition Program regulations for which the district is approved to operate: 1. Free and reduced price process (updated annually); 2. Financial management of the nonprofit school food service; 3. Civil rights and confidentiality procedures; 4. Meal pattern and nutrition content of meals served; 5. Use and control of commodity foods; 6. Accuracy of reimbursement claims; 7. Food safety and sanitation inspections; 8. Nutrition standards for foods and beverages sold to students. The superintendent or designee will develop an administrative regulations as necessary to implement this policy and meet the requirements of state and federal law. The administrative regulation will be reviewed and adopted by the Board as required by law. END OF POLICY Legal Reference(s): ORS 327.520 to -327.535 ORS 336.423

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http://policy.osba.org/orsredir.asp?ors=ors-327


District Nutrition and Food Services - EFAA 2-2

OAR 581-022-1530(2) OAR 581-051-0100

OAR 581-051-0305 OAR 581-051-0310

OAR 581-051-0400

Nondiscrimination on the Basis of Handicap in Programs or Activities Receiving Federal Financial Assistance, 7 C.F.R. Part 15b (2001). U.S.D.A., ELIGIBILITY GUIDANCE FOR SCHOOL MEALS MANUAL. U.S.D.A., FNS INSTRUCTION 765-7 REV. 2: HANDLING LOST, STOLEN AND MISUSED MEAL TICKETS. Healthy, Hunger-Free Kids Act of 2010, 42 U.S.C.§§ 1758, 1760. National School Lunch Program 7 C.F.R. Part 210 U.S.D.A. Instruction 113-1 Civil Rights Donation of Foods for Use in the United States, Its Territories and Possessions and Areas Under its Jurisdiction, 7 C.F.R. Part 250 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. 200. Cross Reference(s): EFA - Local Wellness Program

Corrected 2/08/17

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http://policy.osba.org/orsredir.asp?ors=oar-581-022





Reimbursable School Meals and Milk Programs - EFAA-AR 1-6

Woodburn School District 103 Code: EFAA-AR Adopted: 8/15/13 Revised/Readopted: 12/18/14; 12/17/15; 3/03/16;

6/16/16; 04/20/17 Reimbursable Meals and Milk Programs (National School Lunch Program, School Breakfast Program, Special Milk Program and other meal programs) The district’s nutrition and food services will be operated in accordance with the following requirements: Meal Pricing Procedures 1. The district may operate the Special Milk Program (SMP) at schools where students do not have

access to program meals. Under SMP, the district will choose one of the following options:

a. Nonpricing (serve SMP milk at no charge to all students); b. Pricing programs without a free option (charge all students for SMP milk); or pricing

programs with a free option (distribute confidential applications for free milk and charge only those students for SMP milk who do not qualify for free milk based on the household’s application or direct certification from Supplemental Nutrition Assistance Programs (SNAP)).

2. Reimbursable meals and afterschool snacks will be priced as a unit. 3. Reimbursable meals and afterschool snacks will be served free or at a reduced price to all children

who are determined by the district to be eligible for free or reduced price meals. 4. Annually, the district will establish prices for reimbursable student meals and afterschool snacks.

The price charged to students who do not qualify for free or reduced price meals will be established annually by the district in compliance with state and federal laws.

5. The price charged to students who qualify for reduced price meals will be established annually by

the district in compliance with state and federal laws. 6. The district will implement claiming alternative Community Eligibility for the district. Application Procedures 1. Households receiving SNAP or Temporary Assistance to Needy Families (TANF) benefits, as

identified by Oregon Department of Education (ODE), will be automatically eligible for free meals and afterschool snacks, for the students listed on the official document. Districts must access this document at least three times per year.

2. Students receiving support through the migrant education program, Runaway and Homeless Youth

Act, McKinney-Vento Homeless Assistance Act, federal Head Start and state-funded prekindergarten programs, with income eligibility criteria identical or more stringent than federal Head Start, or are in state or court placement foster care, will be automatically eligible for free meals and afterschool snacks, for the students listed on the official documents.

3. Households that submit a confidential application will be notified of their student’s eligibility for

free or reduced price meals. Households that are denied free or reduced price benefits will be

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notified in writing using the Oregon Department of Education (ODE) template letter distributed to the district annually.

4. On a case-by-case basis, when a student is known to be eligible for free or reduced price meal

benefits, and the household fails to submit a confidential application, the superintendent or designee may complete an application for the student documenting how he/she knows the household income qualifies the student for free or reduced price meal benefits. Parents of a student approved for free or reduced price benefits, when application is made for the student by a school official, will be notified of the decision and given the opportunity to decline benefits.

5. Students who do not qualify for free or reduced price meals are eligible to participate in the National

School Lunch Program (NSLP) and School Breakfast Program (SBP) and will be charged “paid” meal prices set by the district. “Paid” category students will be treated equally to students receiving free or reduced price benefits in every aspect of the district’s NSLP, SBP, Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP).

6. The district has established a fair hearing process under which a household can appeal a decision

with respect to the household’s application for benefits or any subsequent reduction or termination of benefits.

7. In the event of major employers contemplating large layoffs in the attendance area of the district, the

district will provide confidential applications and eligibility criteria for free and reduced price meals to the employer for distribution to affected employees.

Financial Management of the Nonprofit School Food Service 1. The district will maintain a nonprofit school nutrition and food service operation. 2. Revenues earned by the school nutrition and food services will be used only for the operation or

improvement of NSLP, SBP, CACFP and SFSP. 3. Lunch and breakfast meals served to teachers, administrators, custodians and other adults not

directly involved with the operation of the district’s nutrition and food services will be priced to cover all direct and indirect cost of preparing and serving the meal.1

4. District nutrition and food services revenues will not be used to purchase land or buildings. 5. The district will limit its nutrition and food services net cash resources to an amount that does not

exceed three months average expenditures. 6. The district will maintain effective control and accountability for, and adequately safeguard, all

nutrition and food services’ cash, real and personal property, equipment and other assets, and ensure they are used solely for nutrition and food services purposes.

7. The district will meet the requirements for allowable NSLP, SBP, CACFP and SFSP costs as

described in 2 C.F.R. 200.

1For meals with portion sizes equivalent to student meals, the adult meal price will be no less than the amount of reimbursement for a free-eligible meal, plus the value of commodity foods used in the meal preparation.

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8. In purchasing nutrition and food services goods or services, the district will not accept proposals or bids from any party that has developed or drafted specifications, requirements, statements of work, invitations for bids, requests for proposals, contract terms and conditions or other documents for proposals used to conduct the procurement.

9. All procurement transactions for nutrition and food services goods and services will be conducted

according to state, federal and district procurement standards using the applicable cost thresholds. 10. In the operation of its nutrition and food services program, the district will purchase food products

where at least 50 percent of the ingredients are produced or processed in the United States, whenever possible.

Civil Rights and Confidentiality Procedures 1. The district will not discriminate against any student because of his/her eligibility for free or reduced

price meals. 2. The district will not discriminate against any student or any nutrition and food services employee

because of race, color, national origin, sex, sexual orientation, parental status, marital status, religion, age or disability.

3. The district will assure that all students and nutrition and food services employees are not subject to

different treatment, disparate impact or a hostile environment. 4. Established district procedures will be followed for receiving and processing civil rights complaints

related to applications for NSLP, SBP, CACFP and SFSP benefits and services, and employment practices with regard to the operation of its NSLP, SBP, CACFP and SFSP. The district will forward any civil rights complaint regarding the district’s nutrition and food services to ODE’s director of Child Nutrition Programs within three days of receiving the complaint.

5. The district will make written or oral translations of all nutrition and food services materials

available to all households who do not read or speak English. 6. The district will maintain strict confidentiality of all information obtained through a confidential

application for free and reduced price meals or direct certification, including students’ eligibility for free or reduced price meals and all household information. The district’s NSLP, SBP, CACFP and SFSP operators are not required to release any information from a student’s confidential application for free or reduced price meals. No information may be released from a student’s eligibility information without first obtaining written permission from the student’s parent or legal guardian/adult household member signing the application, except as follows:

a. An individual student’s name and eligibility status may be released without written consent

only to persons who operate or administer federal education programs; persons who operate or administer state education or state health programs at the state level; persons evaluating state, education assessment; or persons who operate or administer any other NSLP, SBP, SMP, SFSP, CACFP or SNAP;

b. Any other confidential information contained in the confidential application for free and reduced price meals (e.g., family income, address, etc.) may be released without written consent only to persons who operate or administer the NSLP, SBP, SMP, CACFP, SFSP and the Special Supplemental Nutrition Program for Women, Infants and Children (WIC); the

73


Comptroller General of the United States for audit purposes; and federal, state or local law enforcement officials investigating alleged violation of any of the programs listed above.

Nutrition and Menu Planning 1. Meals and afterschool snacks served for reimbursement will meet the recommendations of the most

current Dietary Guidelines for Americans. 2. Meals and afterschool snacks served for reimbursement will meet at least the minimum NSLP, SBP,

CACFP and SFSP requirements for food item and quantities. 3. Meals served for reimbursement will:

a. Meet all calorie range requirements by grade level; b. Meet the maximum standards set for saturated fat; and c. Meet the maximum standards set for sodium by grade level; and d. Meet the requirement for zero grams of trans fats.

4. The district will use the offer versus serve option when serving NSLP lunches to senior high school

students. High school students must take at least three of five different food items including one-half cup of fruit and vegetable offered in program lunches.

5. The district will use the offer versus serve option when serving program breakfasts to senior high

school students. High school students must take at least three of four food items including one-half cup of fruit and vegetable offered in program breakfasts.

6. The district will use the offer versus serve option when serving program lunches to students below

senior high school grades. Students below high school grades will be required to take three of the five food items including one-half cup of fruit and vegetable offered in program lunches.

7. The district will use the offer versus serve option when serving program breakfasts to students below

senior high school grades. Students below high school grades will be required to take three of the four food items including one-half cup of fruit offered in program breakfasts.

8. A copy of the Board minutes adopting the offer versus serve policy for students below high school

grades for program lunches and/or for all students in the district for program breakfasts, as applicable, will be made available upon request.

Use and Control of Commodity Foods 1. The district will accept and use commodity foods in as large a quantity as may be efficiently utilized

in the NSLP, SBP and SFSP. 2. The district will maintain necessary safeguards to prevent theft or spoilage of commodity foods. 3. The value of commodity foods used for any food production other than NSLP, SBP, SFSP or

afterschool snacks shall be replaced in the food service inventory. Accuracy of Reimbursement Claims

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1. The district will claim reimbursement only for reimbursable meals and afterschool snacks served to eligible children.

2. All meals and afterschool snacks claimed for reimbursement will be counted at each dining site at a

“point of service” where it can be accurately determined that the meal and afterschool snack meets NSLP, SBP, CACFP and SFSP requirements for reimbursement.

3. The person responsible for determining reimbursability of meals and afterschool snacks will be

trained to recognize a reimbursable meal. 4. The district official signing the claim for reimbursement will review and analyze monthly meal and

afterschool snack counts to ensure accuracy of the claim, before submitting the claim to ODE. 5. Annually, by November 15, the district will verify a random sample of applications according to

NSLP verification requirements. Instructions for completing the verification process will be sent by ODE to the district in October each year.

Food Safety and Sanitation Inspections 1. The district will maintain necessary facilities for storing, preparing and serving food and milk. 2. Semiannually, the district will schedule food safety inspections with the county Environmental

Health Department for each school or dining site under its jurisdiction. 3. The district will maintain health standards in compliance with all applicable state food safety

regulations at each school or dining site under its jurisdiction. General USDA NSLP/SBP/SMP Requirements 1. The district will ensure that no student is denied a meal as a disciplinary action.

2. Breakfast will be served in the morning hours, at or near the beginning of the student’s school day. 3. Lunch will be served between the hours of 10 a.m. and 2 p.m. 4. The district will provide substitute foods for students with a disability2 that restricts their diet when

supported by a written statement from a state-licensed health care professional, who is authorized to write medical prescriptions. Substitutions will be provided only when a medical statement from the licensed health care professional is on file at the school. The medical statement must state the nature of the child’s impairment so its effect on the student’s diet is understood, and what must be done to accommodate the impairment. The district will not charge more than the price of the school meal, as determined by the child’s eligibility status, for meals with the accommodation.

5. The district will control the sale of competitive foods. 6. The district will ensure that potable (drinking) water will be available to students, free of charge for

consumption in the place where meals are served during meal service.

2To comply with Section 504 as it relates to a student’s severe food allergy, such as milk, gluten, nut or soy, and including but not limited to diabetes, colitis, etc.

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7. The district allows no meal charges.3 8. The sale of foods in competition with the district’s lunch (NSLP) or breakfast (SBP) programs will

be allowed in dining sites during lunch and breakfast periods with Board approval only when all income from the food sales accrues to the benefit of the district’s nutrition and food services or accrues to a school or student organization approved by the Board. A copy of the Board minutes approving and defining competitive food sales will be made available upon request.

9. Students will be charged for second servings of meals or portions of meals served. Record Keeping The following documents will be maintained by the district for three years after the current school year or longer, in the event of an unresolved audit(s), until the audits has been completed: 1. All currently approved and denied confidential applications for free and reduced price meals, and all

current direct certification documents, eligibility verification documents and school membership or enrollment lists;

2. Financial records that account for all revenues and expenditures of the district’s nonprofit nutrition

and food services programs, including procurement documents; 3. Records (i.e., recipes, ingredient lists and nutrition fact labels or product specifications) that

document the compliance with nutrition standards for all program and competitive foods available for sale to students at a school campus;

4. Documents of participation data (i.e. meal counts) from each school in the district to support claims

for reimbursement; 5. Production and menu records; 6. Records to document compliance with Paid Lunch Equity; 7. Records to document compliance with Revenue from Nonprogram Foods; and 8. Internal program monitoring documents for NSLP, SBP, CACFP, SFSP and afterschool snacks.

Corrected 2/08/17

3Revise to reflect district’s meal charging requirements and ensure information is communicated to students and parents.

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Animals in District Facilities - ING 1-1

Woodburn School District 103 Code: ING Adopted: 1/19/06 Readopted: 8/15/13; 4/20/17 Orig. Code(s): ING Animals in District Facilities Only service animals1 serving persons with a disability and animals approved by the building principal, that are part of an approved district curriculum or cocurricular activity are allowed in district facilities. Animals, except those service animals serving persons with a disability, may not be transported on a school bus. Approved animals must be adequately housed and cared for in secure cages. Only the teacher or students designated by the teacher are to handle the animals. If animals are to be kept in the classroom on days when classes are not in session, arrangements must be made for their care. END OF POLICY Legal Reference(s):

1The American with Disabilities Act definition of “service animal” means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability. Companion and comfort animals are not considered service animals. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition. The work or tasks performed by a service animal must be directly related to the individual’s disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. The crime deterrent effects of an animal’s presence and the provision of emotional support, well-being, comfort or companionship do not constitute work or tasks for the purposes of this definition. The law and its regulations also make an allowance for miniature horses.

ORS 332.107 ORS 659A.400

OAR 581-053-0010 OAR 581-053-0230(9)(j) OAR 581-053-0330(1)(q)

OAR 581-053-0430(16) OAR 581-053-0531(15)

Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101-12213 (2006); 28 CFR §§ 35.104, 35.136 (2006). Americans with Disabilities Act Amendments Act of 2008.

Corrected 2/08/17

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http://policy.osba.org/orsredir.asp?ors=ors-659A






Woodburn School District 103

Code: ING-AR Revised/Reviewed: 04/20/17 Animals in District Facilities If the animal is a service animal1, please answer the following questions: 1. Is the service animal required due to a disability?

2. What work or task has the service animal been trained to perform2?

If an animal is not a service animal, the district staff may request emergency contact information.

1/31/17 | PH

1The American with Disabilities Act definition of “service animal” means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability. Companion and comfort animals are not considered service animals. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition. The work or tasks performed by a service animal must be directly related to the individual’s disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. The crime deterrent effects of an animal’s presence and the provision of emotional support, well-being, comfort, or companionship do not constitute work or tasks for the purposes of this definition. The law and its regulations also make an allowance for miniature horses. 2The district may request this information if the nature of the work or task the assistance animal is trained, or is being trained to do or perform, is not readily apparent.

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Admissions** - JEC 1-2

Woodburn School District 103 Code: JEC Adopted: 9/15/05 Revised/Readopted: 10/18/13; 3/03/16; 4/20/17 Orig. Code(s): JEC Admissions** The Board is committed to providing an educational program for all students living in the district. The Board believes all students living in the district who have not completed 12 years of education as provided by law should regularly attend a public full-time school and be included in the available educational programs. State law considers a child to be six years of age if the sixth birthday of the child occurred on or before September 1 and a child five years of age is considered to be kindergarten age if the fifth birthday of the child occurred on or before September 1. All new students must register in the Woodburn School District Welcome Center. Registration requirements include: 1. Proof of the student’s birth date (e.g., a birth certificate, a hospital record or a baptismal record); 2. Immunization records as required by law; 3. Permission to request previous education records. Students admitted to any grade must show

evidence of completing the prior school years. Students enrolled in the district shall comply with Oregon laws related to age, residence, health, attendance and immunization. Students located in the district shall not be excluded from admission solely because the student does not have a fixed, regular and adequate nighttime residence or solely because the student is not under the supervision of a parent. Students located in the district shall not be excluded from admission where they are otherwise eligible, not receiving special education, and they have not yet attained the age of 19 prior to the beginning of the current school year. The district may admit an otherwise eligible person who is not receiving special education and who has not yet attained 21 years of age prior to the beginning of the current school year if the person is shown to be in need of additional education in order to secure a high school diploma. END OF POLICY

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Admissions** - JEC 2-2

Legal Reference(s): ORS 327.006 ORS 336.092 ORS 339.010 ORS 339.115

ORS 339.125 ORS 339.133 ORS 339.134 ORS 433.267

OAR 581-022-0705

Illegal Immigration and Immigration Reform Act of 1996, 8 U.S.C. §§ 1101, 1221, 1252, 1324, 1363, 1367 (2006). McKinney-Vento Homeless Assistance Act, Subtitle VII-B, reauthorized by Title IX-A of the Every Student Succeeds Act (ESSA) 42 U.S.C. §§ 11431, 11431a) (2015). Cross Reference(s): JECB - Admission of Nonresident Student JHCB - Immunization, and Vision Screening/Eye Examination JECBD - Homeless Students

Corrected 2/08/17

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Homeless Students - JECBD 1-1

Woodburn School District 103 Code: JECBD Adopted: 10/16/03 Readopted: 1/17/13; 04/20/17 Orig. Code(s): JECBD Homeless Students Homeless students in the district will have access to the education and other services needed to ensure that an opportunity is available to meet the same academic achievement standards to which all students are held. A liaison for students in homeless situations will be designated by the district to carry out duties as required by law. The district will ensure that homeless students are not stigmatized nor segregated on the basis of their status as homeless. A homeless student will be admitted, in accordance with the student’s best interest, to the student’s school of origin or enroll the student in a district school in the attendance area in which the homeless student is actually living, unless contrary to the request of the parent or unaccompanied student. Transportation will be provided in accordance with law. The superintendent will develop administrative regulations to remove barriers to access and participation by homeless students. END OF POLICY Legal Reference(s): ORS 109.056 ORS 327.006

ORS 339.115(7) ORS 339.133

ORS 433.267

McKinney-Vento Homeless Assistance Act, Subtitle VII-B, reauthorized by Title IX-A of the Every Student Succeeds Act, 42 U.S.C. §§ 11431-11435 (2015). Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g (2011); Family Educational Rights and Privacy, 34 C.F.R. Part 99 (2011). Cross Reference(s): JEC - School Admissions

Corrected 2/08/17

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Homeless Students** - JECBD-AR 1-3

Woodburn School District 103 Code: JECBD-AR Revised/Reviewed: 10/16/03; 1/17/13; 04/20/17 Orig. Code(s): JECBD-AR Homeless Students** Definitions 1. “Enrollment” means attending classes and participating fully in school activities. 2. “School of origin” means the school that a student attended when permanently housed or the school

in which the student was last enrolled.

When the student has completed the final grade served by the school of origin, the term “school of origin” shall include the designated receiving school at the next grade level for all feeder schools.

3. “Homeless student” means individuals who lack a fixed, regular and adequate nighttime residence

and includes:

a. Students who are sharing the housing of other persons due to loss of housing, economic hardship or a similar reason; are living in motels, hotels, trailer parks or camping grounds due to lack of alternative adequate accommodations; are living in emergency or transitional shelters; or are abandoned in hospitals;

b. Students who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;

c. Students who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings; and

d. Migratory students who qualify as homeless because the students are living in circumstances described in a.-c.

4. “Unaccompanied student” includes a student not in the physical custody of a parent or guardian. Assignment to School The district shall, according to the student’s best interest, continue the student’s education in the school of origin for the duration of homelessness, or enroll the student in a district school that nonhomeless students who live in the attendance area in which the student is actually living are eligible to attend. In determining the best interest of the student, the district shall: 5. Presume that keeping the student in their school of origin is in their best interest, unless doing so is

contrary to the request of the student’s parent or guardian; 6. Provide a written explanation, including a statement regarding the right to appeal, if the district

sends a homeless student to a school other than the school of origin or a school requested by the parent or guardian;

7. Ensure that the district’s liaison helps with placement or enrollment decisions for an unaccompanied student, and considers the request of the student, and provides a notice of the right to appeal on placement and enrollment decisions.

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Enrollment The district shall immediately enroll the student in the school selected even if the student is unable to produce records normally required for enrollment, such as academic records, medical records, proof of residency or other documentation. The district shall immediately contact the school last attended to obtain relevant academic and other student records. If the student needs to obtain immunizations, or immunization or medical records, the district shall immediately refer the parent or guardian to the district’s liaison, who will help in obtaining necessary immunizations or records. A student shall be granted enrollment even if he or she has missed application or enrollment deadlines during any period of homelessness. Records Any records ordinarily maintained by the district, including immunization or medical records, academic records, birth certificates, guardianship records and evaluations for special services or programs, shall be maintained so that the records are available, in a timely fashion, when a homeless student enters a new school or school district, consistent with state and federal law. Enrollment Disputes If a dispute arises over school selection, enrollment or eligibility, the student shall be immediately admitted to the school requested, pending resolution of the dispute. The parent or guardian of the student shall be provided with a written explanation of the district’s decision regarding school selection, including the rights of the parent, guardian or student to appeal the decision through the McKinney-Vento Act dispute resolution and appeal process, including final appeal to the Oregon Department of Education (ODE) State Coordinator. The student, parent or guardian shall be referred to the district’s liaison, who shall ensure the resolution process is carried out as expeditiously as possible. In the case of an unaccompanied student, the district’s liaison shall ensure the student is immediately enrolled in school pending the resolution of the dispute. Services Each homeless student shall be provided services comparable to services offered to other students, including the following: 8. Transportation services; 9. Education services for which the student is eligible, such as:

a. Title I1; b. Special education; c. Programs for English Learners;

1All homeless students are automatically eligible for Title I services, regardless of their current academic performance.

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d. Career and technical education; e. Talented and gifted programs.

10. School nutrition programs. Coordination The district shall coordinate the provision of services to homeless students with local social service agencies, and other agencies or programs providing services to homeless students and their families. Services will also be provided in cooperation with other districts on interdistrict issues, such as transportation, transfer of school records and issues concerning appropriate credit for full or partial course work completed at a prior school to ensure that homeless students have access to available educational and related services. District Liaison The district’s liaison shall ensure that: 11. Homeless students are identified; 12. Homeless students enroll in and have a full and equal opportunity to succeed in district schools; 13. Homeless families and students have access to and receive educational services through Head Start,

Early Intervention and preschool services; 14. Homeless families and students receive educational services for which they are eligible, and referrals

to health care services, dental services, mental health service and other appropriate services; 15. Parents of homeless students are informed of the educational and related opportunities available to

the students and are provided with meaningful opportunities to participate in the education of their students;

16. Public notice of the educational rights of homeless students is distributed where such students

receive services (e.g., schools, shelters, public libraries and soup kitchens); 17. Enrollment disputes are mediated through McKinney-Vento Act dispute resolution procedures; 18. The parents of a homeless students, or any unaccompanied student, is fully informed of all

transportation services, including transportation to the school of origin, and is assisted in accessing transportation to the school selected;

19. School personnel, service providers and advocates working with homeless students and their families are informed of the liaison’s duties.

The district’s liaison shall coordinate and collaborate with the ODE state coordinator, community and school personnel responsible for the provision of educational and related services to homeless students.

Corrected 2/08/17

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Code: JHCCF Adopted: 04/20/17 Pediculosis (Head Lice) A student with a suspected case of head lice will be referred to the school nurse or administrator for assessment. A student found with live lice may be excluded from school. A parent of the student will be notified and treatment will be requested. A student excluded from school that has been treated will be readmitted after an assessment by designated personnel. The student may be subject to periodic checks. The successful treatment of head lice requires a coordinated approach and may involve the use of anti-louse products, combing and implementation of preventative measures recommended by health authorities. Treatment information will be provided by the district to the parents of students found to have contracted head lice. The superintendent will develop administrative regulations, as necessary, to implement this policy. END OF POLICY Legal Reference(s): ORS 433.255 ORS 433.260

OAR 333-019-0010 OAR 437-002-0360

OAR 581-022-0705

National Association of School Nurses, Pediculosis Management in the School Setting: Position Statement Revised 2011. American Academy of Pediatrics: Position Statement on Head Lice 8-1-2012. Centers for Disease Control and Prevention Head Lice Information for Schools 2011.

1/31/17│PH

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Code: JHCCF-AR Revised/Reviewed: 04/20/17 Pediculosis (Head Lice) Suggested school measures for head lice control, as provided in Communicable Disease1 issued through the Oregon Department of Education will be followed. 1. Periodic head lice checks of students are not recommended; however, screening recommendations

are as follows:

a. Criteria for screening an individual for lice are:

(1) Persistent itching or scratching; (2) Known exposure to sibling or other close contact with head lice (e.g., seat mate in

classroom, locker partners, overnight sleep activities, scouts, etc.); or (3) Self (student or parent) referral.

b. Three nonrelated cases of head lice in a classroom within 10 consecutive school days requires

that all students in the classroom be screened by the following school day; c. If there is infestation among three percent of the entire student population within 10

consecutive school days, there should be a screening of all students in the school within one week. Multiple cases from a single household count as one case for purposes of calculating the percentage of students infested.

2. Treatment information, district policy requirements and readmittance provisions will be provided to

a parent. A parent will be advised to:

a. Use a lice-killing agent that a health care provider, school nurse or local health authority has recommended on all family members who demonstrate symptoms of infestation; and

b. Follow the personal and household cleaning instructions provided by the district, health care provider or local health authority, as appropriate.

3. Following treatment, the student may be readmitted to school. A parent must either accompany their

student to school for readmittance or provide a signed statement that treatment has been initiated. 4. The student will be subject to screening by designated personnel to determine the treatment’s

effectiveness. The student will be readmitted to school or denied admittance, as appropriate. 5. A student who has been readmitted to school will be subject to follow-up screening by designated

personnel. 6. The parent should contact their local health department in the event additional assistance and/or

information is needed regarding the treatment of the student, other family members, close contacts and the home environment (e.g., bedding, linens, grooming equipment, etc.).

1http://www.oregon.gov/ode/students-and-family/healthsafety/Documents/commdisease.pdf

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Pediculosis (Head Lice) - JHCCF-AR 2-2

7. A student with chronic head lice may be referred for follow-up to the school’s nurse or local health

department, as appropriate. 8. A parent who identifies head lice on their student(s) at home should complete treatment prior to the

readmission of their student, as required above. A parent is also encouraged to notify the school of their student’s condition so that appropriate preventative measures may be implemented at school.

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Code: JOC Adopted: 04/20/17 Legal Names of Students The district will consider requests to use names other than the student’s legal name. Such requests, if honored, may be entered into the computer system so long as a cross-referencing system is established to locate the student’s records with the student’s legal name. Legal last names will be changed by the district only upon receipt of a copy of a court order. END OF POLICY Legal Reference(s): OAR 581-022-1670

1/31/17│SL

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RESOLUTION NO. 17-006

A RESOLUTION OF WOODBURN SCHOOL DISTRICT NO. 103, MARION COUNTY, OR, PROCLAIMING MAY8 -12, 2017 TO BE TEACHER APPRECIATION WEEK

WHEREAS, teachers mold future citizens through guidance and education; and

WHEREAS, teachers encounter students of widely differing backgrounds; and

WHEREAS, our country’s future depends upon providing quality education to all students; and

WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling

and coaching students and performing community service; and

WHEREAS, our community recognizes and supports its teachers in educating the children of

this community.

NOW, THEREFORE, BE IT RESOLVED that the Woodburn School District Board of

Directors proclaims May 8-12, 2017, to be TEACHER APPRECIATION WEEK; and

BE IT FURTHER RESOLVED that the Woodburn School District Board of Directors strongly

encourages all members of our community to join with it in personally expressing appreciation to

our teachers for their dedication and devotion to their work.

Adopted this 20th day of April, 2017.

Signed:

__________________________

Linda K Reeves, Chair, Woodburn School District Board of Directors

Attest:

__________________________

Chuck Ransom, Superintendent

89

Woodburn School District No. 103 Meeting of the Board of Directors

April 20, 2017

Agenda Item 6) 2. 3.

Resolution No. 17-007

Approve BBL Architects as Architect, Master Services Agreement for the 2015 Capital Improvements Bond Program. Architectural Services will be performed on a Task Order basis as requested by the Woodburn School District No. 103, Marion County.

Whereas, ORS 279.215 Allows contracting agencies to enter into permissive cooperative agreements, and;

Whereas, North Clackamas School District did properly advertise and award an intergovernmental cooperative agreement for Architect and project Management Services, RFP #14-614, and;

Whereas, the district has desire to use the North Clackamas School District RFP #14-614 for Architect and Project Management Services;

NOW THEREFOERE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF WOODBURN SCHOOL DISTRICT NO. 103, MARION COUNTY, approves and hires BBL Architects through a Master Services agreement to complete Architectural services the 2015 Capital Improvement Bond projects. Project will be completed on a task order basis and the architectural Services will be completed in accordance with the terms and conditions of the North Clackamas School District RFP #14-614 and BBL Architects’ Response thereto, and the Project Task Order assigned by Woodburn School District. No. 103, Marion County.

ADOPTED BY THE BOARD OF DIRECTORS OF MARION COUNTY SCHOOL DISTRICT 103 (WOODBURN SCHOOL DISTRICT) ON THE 20th DAY OF APRIL, 2017.

Dated this 20th day of April, 2017.

_______________________________________

Linda Kay Reeves, Chair

_______________________________________


90



Approve Kerr Contractors Oregon, Inc. to complete the Washington Elementary School – Residential Demolition Project Located at 839 E. Lincoln St. and 845 E. Lincoln St., Woodburn, Oregon 97071

NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF WOODBURN SCHOOL DISTRICT

NO. 103, MARION COUNTY a p p r o v e s t o h i r e K e r r C o n t r a c t o r s O r e g o n , I n c . , a s t h e

p r i m e c o n t r a c t o r t o c o m p l e t e t h e 2 0 1 5 C a p i t a l I m p r o v e m e n t P r o j e c t k n o w n

a s t h e W a s h i n g t o n E l e m e n t a r y S c h o o l - R e s i d e n t i a l D e m o l i t i o n P r o j e c t

l o c a t e d a t 8 3 9 E . L i n c o l n S t . a n d 8 4 5 E . L i n c o l n S t . , W o o d b u r n , O r e g o n

9 7 0 7 1 . T h e t o t a l c o n t r a c t v a l u e f o r t h e R e s i d e n t i a l D e m o l i t i o n p r o j e c t h a s

b e e n e s t a b l i s h e d a t $ 8 5 , 3 0 0 . 0 0 . T h e w o r k w i l l b e c o m p l e t e i n a c c o r d a n c e

w i t h t h e r e q u i r e m e n t s o f t h e i n v i t a t i o n t o b i d , t h e m o d i f i e d A I A 1 0 1

C o n t r a c t b e t w e e n t h e o w n e r a n d C o n t r a c t o r , t h e m o d i f i e d g e n e r a l

c o n d i t i o n s o f t h e c o n t r a c t a n d t h e K e r r C o n t a c t o r s O r e g o n I n c . , B i d r e c e i v e d

o n M a r c h 3 0 , 2 0 1 7 .

ADOPTED BY THE BOARD OF DIRECTORS OF MARION COUNTY SCHOOL DISTRICT 103 (WOODBURN

SCHOOL DISTRICT) ON THE 20TH DAY OF APRIL, 2017

Dated this 2 0 t h d ay o f A p r i l , 2 0 17



91



Approve Woodburn Construction Co. as the Prime Contractor to complete the Woodburn High School- Fire Restoration Project located at 1785 N. Front Street, Woodburn, Oregon 97071

NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF WOODBURN SCHOOL DISTRICT

NO. 103, MARION COUNTY a p p r o v e s t o h i r e W o o d b u r n C o n s t r u c t i o n C o . a s t h e

p r i m e c o n t r a c t o r t o c o m p l e t e t h e p r o j e c t k n o w n a s t h e W o o d b u r n H i g h

S c h o o l - F i r e R e s t o r a t i o n P r o j e c t l o c a t e d a t 1 7 8 5 N . F r o n t S t r e e t , W o o d b u r n

O r e g o n . T h e t o t a l c o n t r a c t v a l u e f o r t h e F i r e R e s t o r a t i o n P r o j e c t h a s b e e n

e s t a b l i s h e d a t $ 2 , 1 4 8 , 0 0 0 . 0 0 . T h e w o r k w i l l b e c o m p l e t e d i n a c c o r d a n c e

w i t h t h e r e q u i r e m e n t s o f t h e I n v i t a t i o n t o B i d , t h e M o d i f i e d A I A 1 0 1

C o n t r a c t b e t w e e n t h e O w n e r a n d C o n t r a c t o r , t h e m o d i f i e d g e n e r a l

c o n d i t i o n s o f t h e c o n t r a c t a n d W o o d b u r n C o n s t r u c t i o n s C o . B i d r e c e i v e d o n

A p r i l 1 1 , 2 0 1 7 .

ADOPTED BY THE BOARD OF DIRECTORS OF MARION COUNTY SCHOOL DISTRICT 103 {WOODBURN

SCHOOL DISTRICT} ON The 20th Day of April 2017.

Dated this 2 0 t h d ay o f A p r i l 2 0 17



92

Woodburn School District, No. 103 Meeting of the Board of Directors

April 20, 2017



Approve BBL Architects as Architect for the Woodburn High School Projects located at 1785 N. Front St., Woodburn, Oregon 97071 for the Classroom Renovation, Fire Sprinkler, and Conceptual Design of the Replacement School Facility.

Whereas, ORS 279.215 Allows contracting agencies to enter into permissive cooperative agreements, and;

Whereas, North Clackamas School District did properly advertise and award an intergovernmental cooperative agreement for Architect and project Management Services, RFP #14-614, and;

Whereas, the district has desire to use the North Clackamas School District RFP #14-614 for Architect and Project Management Services;

NOW THEREFOERE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF WOODBURN SCHOOL DISTRICT NO. 103, MARION COUNTY, approves and hires BBL Architects as the Architect for the project at 1785 N. Front St., Woodburn, Oregon 97071 for the Classroom Renovation, Fire Sprinkler Installation and Conceptual Design of the Replacement School Facility, scope of work in accordance with the terms and conditions of the North Clackamas School District RFP #14-614 and BBL’s Architects’ Response thereto.

ADOPTED BY THE BOARD OF DIRECTORS OF MARION COUNTY SCHOOL DISTRICT 103 (WOODBURN SCHOOL DISTRICT) ON THE 20TH DAY OF April, 2017.

Dated this 20th day of April, 2017.

_______________________________________


_______________________________________


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Agenda Item 6) 2. 7. RESOLUTION No. 17-011

Approve Dull Olson Weekes - IBI Group Architects, Inc (“DOWA”) as architects for the Heritage Elementary School and Valor Middle School Roofing Replacement Project (“Heritage Valor Re-roofing Project”) located at

440 Parr Rd NE, Woodburn, OR 97071

Board Policy DJ District Purchasing requires that; “The Board shall approve all contracts exceeding $50,000 or that are collective bargaining agreements or service contracts that include the provision of labor performed by district employees, such as custodial, food service and transportation services.”

NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS FOR MARION COUNTY SCHOOL

DISTRICT No 103 (WOODBURN SCHOOL DISTRICT) a p p r o v e s a w a r d o f a C o n t r a c t t o

D O W A t o p r o v i d e a r c h i t e c t u r a l s e r v i c e s n e c e s s a r y t o c o m p l e t e t h e 2 0 1 5

C a p i t a l I m p r o v e m e n t P r o j e c t k n o w n a s t h e H e r i t a g e V a l o r R e - r o o f i n g P r o j e c t

l o c a t e d a t 4 4 0 N . P a r r R o a d N E , W o o d b u r n , O r e g o n 9 7 0 7 1 . T h e t o t a l

c o n t r a c t v a l u e f o r t h e s e s e r v i c e s i s $ 7 1 , 8 1 8 . 0 0 . T h e w o r k w i l l b e c o m p l e t e d

i n a c c o r d a n c e w i t h t h e a t t a c h e d D O W A H e r i t a g e V a l o r R e - R o o f P r o p o s a l

d a t e d M a r c h 1 7 t h , 2 0 1 7 .

ADOPTED BY THE BOARD OF DIRECTORS OF MARION COUNTY SCHOOL DISTRICT No 103 (WOODBURN

SCHOOL DISTRICT) ON The 20th Day of April, 2017.

Dated this 2 0 t h d ay o f A p r i l , 2 0 17



94