word 2007 ® business and personal communication

1Word 2007® Business andPersonal Communication

How can Word 2007 help you make complicated documents easier to

understand?

1Lesson 5: Columns, Tables, and Graphics

Use Word 2007 to create columns, tables, and graphics to improve the appearance and

readability of lengthy documents.

TableSmartArt

1• How can I create and format columns?• How can I insert and modify a table?• How can I insert and manipulate Clip Art, SmartArt, and WordArt?• How can I work with a text box?• What vocabulary words should I review?

Lesson 5: Columns, Tables, and Graphics

View This Presentation to Answer the Following Questions:

1Columns, tables, and graphics can make a document like a newsletter more attractive and easy to read.


Newsletter text is usually displayed in two or three columns.

A column groups text vertically and makes it easier to read many stories on a single page.

1To create columns in a document, use the Columns dialog box.


This dialog box allows you to control how the columns are formatted.

1Use the Columns dialog box to adjust column width, or by change t he number of columns.


Presets allow you to select preformatted columns

To see what your columns will look like, choose Preview.


Insert a column break to force text to begin at the top of the next column by clicking the Breaks button on the Page Layout tab.

When text reaches the end of a column, it automatically wraps, or moves, to the topof the next column.

1Academic Skills Check

How do you format a newsletter so that it is attractive and easy to read?

Answer:Formatting a newsletter in columns makes it attractive and easy to read.


1Tech Check

How do you adjust the width of columns in a Word document?

Answer:Use the Columns dialog box to adjust the width of columns in a Word document.


1At work, you might use a table to present the results of a survey or a detailed analysis of information. At school, you might use a table to list the research results for a science project.


Tables effectively present complicated information.


To insert or draw a table in a document, click the Table button on the Insert tab.

Use the Insert Table dialog box, to choose the number of columns and rows in your table.

1A table consists of vertical columns and horizontal rows.


When columns and rows cross in a table, they form a cell.

Row

Column

Cell


To key text in a cell, position the insertion point in the cell and then start keying text.

To move more efficiently through cells, rows, and columns, use keyboard shortcuts .

Page Up

Page Down

1Add shading and borders to emphasize specific content and make a table look more interesting.


To make text fit better, change column widths, or let AutoFit do it for you.

1

To format the borders and shading of a table, use the Borders and Shading dialog box.


To add borders and shading to a table, click the Borders and Shading drop-down arrows on the Home tab.


How might you use a table in a professional document?

Answer:You might use a table to present the results of a survey or a detailed analysis of information collected.



How do you insert a table in a Word document?

Answer:To insert or draw a table in a Word document, click the Table button on the Insert tab.


1Use Clip Art to enhance the look of a document and break up long blocks of text.


You can use Word 2007 to insert and manipulate Clip Art.

Clip Art


The Clip Art Gallery contains pictures that you can insert into a document.

1To resize and format Clip Art to fit your document’s design, use the Advanced Layout dialog box.


To move Clip Art, point to it and drag it to where you want to place it on the page.

1

A text box is a movable, resizable box that contains text.


Use text boxes to arrange individual blocks of text on a page.

1Use a sizing handle to resize a text box.


Sizing handles can also be used to resize objects, such as Clip Art and pictures.

1The SmartArt Gallery contains several samples of diagrams to help you make your point.


A diagram can explain an idea or process by displaying it graphically.

Diagram

1A graphic is an element that is used to display information and add visual interest to a document.


Word has tools that allow you to create an easy-to-see graphic shape such as a circle, arrow, or star.

Graphic

1Use the Shapes menu to select the type of shape you want to create and use.


1WordArt is text that is…


shadowed,

stretched,

or shaped.

The WordArt Gallery contains many different types of WordArt.

1WordArt creates visual interest and appeal in documents.


Use WordArt to create a visually appealing title for a newsletter.

1What are some ways of creating visual interest in a newsletter?

Academic Skills Check

Answers include:Some ways of creating visual interest in a newsletter include adding graphics such as Clip Art, SmartArt, and WordArt.


1How do you resize and format Clip Art to fit a document’s design?

TechCheck

Answer:Use the Advanced Layout dialog box to resize and format Clip Art to fit a document’s design.


1How do you resize a text box?TechCheck

Answer:Use the sizing handles to resize a text box.


1column

All of the cells arranged vertically under a lettered column heading.

Vocabulary Review


1column break

Separation of text from one column to the top of the next column.

Vocabulary Review


1table

A set of rows and columns used to organize information.

Vocabulary Review


1cell

The intersection of a row and a column in a table or worksheet.

Vocabulary Review


1Clip Art

Moveable and resizable images or pre-made graphics that can be inserted into a document to break up long blocks of text

Vocabulary Review


1text box

A moveable, resizable rectangle that contains text.

Vocabulary Review


1diagram

A graphic that represents or illustrates a concept or process. Diagrams can be used to organize and present information visually.

Vocabulary Review


1graphic

A visual element that is used to display information and add visual interest to a document.

Vocabulary Review


1WordArt

A tool used to create text that is stretched, shadowed, or shaped.

Vocabulary Review


word 2007 ® business and personal communication

Documents

width of columns

format columns

number of columns

vertical columns

preformatted columns

columns dialog box

graphics tables

insert table dialog