What’s New?Where is

everything?

Basic Functions

• The Office button hides all the most important commands

• Customize command toolbar at top:– Default: save, undo, redo

– Add basics: save as, print, new, open, etc. – Add your go-to commands: create table, spelling

and grammar, change case, apply styles, etc.

Old = menus, New = ribbons

Drop-down menus have been replaced by “ribbons”

Top-level tabs: task-based organization

Old = menus, New = ribbons

Drop-down menus have been replaced by “ribbons”

Commands grouped

Old = menus, New = ribbons

Drop-down menus have been replaced by “ribbons”

Image buttons, not labels – hover for description and shortcut

Old = menus, New = ribbons

Drop-down menus have been replaced by “ribbons”

Right-click still brings up relevant menus

Old = menus, New = ribbons

Drop-down menus have been replaced by “ribbons”

To take the Microsoft tour the ribbons, go to:http://tinyurl.com/word2007ribbon

Home Tab

FONT GROUP – like former drop-down “font” option •Font•Bold/Size (choose size, hover preview, increase/decrease buttons)•Clear formatting•italic/underline•Strikethrough, superscript/subscript•Change case•Highlight•Color

Home Tab

PARAGRAPH GROUP– like former drop-down “paragraph” option

•Bullets (click arrow for styles)•Numbering (click arrow for styles)•Multi-level list•Indent/reverse indent•Sort (alphabetical/numeric)•Paragraph marks

•Alignment

•Leading (line spacing)•Shading•Borders

Home Tab

CLIPBOARD GROUP•Click corner to start clipboard (normal operation – 1-item clipboard)•Up to 24 items at one time•Click an item to paste

Home Tab

•Format painter•Allows copying of styles•Highlight desired style•Click Format Painter – cursor changes to paint brush•“Brush” (highlight) text to change; will revert to normal after first release•Double-click Format Paintbrush to hold for many changes; press esc to turn

format painter off•This tool only formats the text, it does not change the style

Home Tab - Leading

LEADING (LINE SPACING)

•Controlled paragraph-to-paragraph•Lots of bugs – formatting can “break”•Default or inital setting over-written when styles added•One-click option to add/remove space before/after•Default space “after” of 10 pts

Home Tab – Styles

Styles section displays “Word 2007” style as default•Body = calibiri (sans serif), Headings = cambria (serif); blue and black palette

By using styles, you can:•Instantly change the look of all similar types of text •Create an instant Table of Contents (Reference tab)

Home Tab – Styles

Click single down arrow to scroll through all styles in this setClick the bottom arrow to see a grid of all styles, options for creating new styles and modifying current ones.

Home Tab – Styles

Styles are customizable•Three main elements:

•Style set – preset formatting•Colour – preset palettes•Fonts – preset body and heading font pairs

There are also line spacing and text formatting coded into each pre-set style:Font: (Default) +Body, Left, Line spacing: Multiple 1.15 li, Space After: 10 pt, Widow/Orphan control, Style: Quick Style

Home Tab – Styles

MORE ON STYLES•You can choose your set, color and font, then “set as default”•You can set your own styles! The quickest way is to right click on the box and

choose “modify”•Styles are tricky to work with and often need finessing, but save time in long

documents

Home Tab - Editing

EDITING TAB•Find (Ctrl+f)•Replace (also accessible from Find menu)

•Select•All•Select Objects

•Click and drag box around •similar to old select tool but not as powerful

•Select Text with Similar Formatting•Actually by assigned style •Will select all that have same style as area where cursor is currently resting

Insert Tab

INSERT TAB•Self-explanatory – things you can insert into normal text•Common elements:

•Page breaks•Tables•Clip art, pictures, charts & graph•Links and cross-references•Header & footer•Date & time

•Text boxes•Word Art•Symbol (incl. accented letters)

Insert Tab

NEW IN WORD 2007Everything has a selection of pre-formatted templates/options

•Cover pages•Headers and Footers•Page Numbers

You can choose to follow one theme or mix and match

Insert Tab

NEW IN WORD 2007Everything has a selection of pre-formatted templates/options

•Smart art•Charts, workflows, processes•Type into the segments•Smart art resizes to fit window•A little buggy, tricky to use

Page Layout Tab

PAGE LAYOUT TAB

•Control elements on a page level•Margins•Orientation•Page size•Columns•Background color•Borders•Indents (same as paragraph section of home tab)•Spacing (same as paragraph section of home tab)

Page Layout Tab

PAGE LAYOUT TAB

NEW FOR WORD 2007•More presets – themes apply style sets to entire page•Same controls as styles section on Home tab

Page Layout Tab

PAGE LAYOUT TAB

•Access picture controls when image is selected

Format Tab

FORMAT TAB

•Pops up when image is selected•Can be accessed by double

clicking image

Format Tab

FORMAT TAB

•Pops up when image is selected•Can be accessed by double

clicking image

•Brightness/contrast•Borders (new)•Shape (new)•Effects (new)•Text wrapping

•Grouping•Rotation•Cropping

Image manipulation:

Format Tab

FORMAT TAB

•Pops up when image is selected•Can be accessed by double

clicking image

IMPORTANT NOTE ON IMPORTING IMAGESWhen first imported, default text wrapping setting is IN LINE WITH TEXT. •Limited mobility – can only move along text lines•Choose any other option to move image freely

Reference Tab

REFERENCE TAB

Table of Contents•Auto-generated with styles•Select text for each “level” (=style; Heading 1=level 1, etc)•Update table after making changes

Reference Tab

REFERENCE TAB

End Notes and Footnotes•Automatically inserts superscript (in numerical order) at cursor and at bottom of

page or end of document; jumps to foot/end note for immediate insertion•For citations, use citation manager

Reference Tab

REFERENCE TAB

Citation Manager•Input information for sources•Insert at cursor point•Auto-generate Bibliography•Switch between styles with a quick click•Use sources for multiple documents

Reference Tab

REFERENCE TAB

Citation Manager•Input information for sources•Insert at cursor point•Auto-generate Bibliography]•Switch between styles with a quick click•Use sources for multiple documents

Some bugs:•Can’t view another word doc and citation manager input screen at the same time for

easy cut & paste•Not all possible source types are included (though many are)•Has not been updated for ALA Styleguide 6

•defining alternate materials in bibliography

Other Tabs

MAILINGS•Labels & envelopes•Mail merges•Format letters

Other Tabs

REVIEW•Spelling and Grammar, other auto-proofing•Add Comments•Tracking changes•Accepting/rejecting changes•Compare versions

Other Tabs

VIEW•Various ways to view the document on the screen•Ruler important for manual changes to indents, tabs•Macros

Other Tabs

ACROBAT•Print document to pdf•Set pdf preferences•Create pdf and email it to someone•Add pdf to mail merge

FOLLOW-UP MATERIALS

Atomic Learning Lots of tutorials on Word 2007 at Intro, Intermediate and Advanced levels

Microsoft Office Online Tutorials http://tinyurl.com/MStutorial-Word2007

If you’re stuck, drop by and ask Tania or the Learning Commons Crew for assistance!