Microsoft®

Word 2010Core

Skills

Lesson 5: Formatting Documents

Courseware #: 3240

Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 2

Lesson 5 Objectives

•work with document formatting•change the paper size•change the orientation•change the margins

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 3

Setting Up a Document

•Each time you request a new blank document, Word creates one using default options that can include settings:– Letter size– Margins, etc.

•You can view all options to set up the document by clicking the Page Setup Dialog box launcher on the Page Layout tab

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Word 2010Core

Skills

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Changing the Paper Size•The default paper size is determined by computer settings

•To change paper size:

– On Page Layout tab, in Page Setup group, click Size, or

– double-click anywhere in darker area of ruler, and then click Paper tab

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Word 2010Core

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Changing the Paper SizePaper size

Choose standard paper size (legal or letter). Also specify envelope sizes. Custom size available for things like note paper (click Custom size & type the horizontal & vertical measurements for the custom paper)

Paper source

Select tray containing paper. May select different tray for the 1st page (letterhead) & subsequent pages. Number of trays available depends on printer.

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Changing the Paper Size

Preview Displays how document will look when changes accepted. Use apply to indicate if changes are for the entire document, one section, selected text, or from point forward

Print Options

Set options for how printer handles printing of documents.

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Changing the Orientation•Orientation refers to the printed text layout:

–Portrait refers to

vertical orientation

–Landscape refers to

horizontal orientation

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Changing the Orientation•To change document orientation:

– On Page Layout tab, in Page

Setup group, click

Orientation; or

– double-click darker area of

ruler, click Margins tab

and click orientation

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Changing the Margins

•Margins are the amount of space between the paper edge and printed text area

•You can adjust margin settings for the entire document or different parts

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Changing the Margins

• Margin boundaries between light and dark shades on ruler• You must be in Print Layout view before the arrows to adjust the margins will appear on the horizontal & vertical rulers Draft view does not include the vertical ruler.

Top Margin Marker

Left Margin Marker Right Margin Marker

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Changing Margins

•To adjust margins:– On Page Layout tab, in Page Setup

group, click Margins, or– point at margin to adjust on ruler and

drag to measurement for margin, or– double-click darker area of horizontal

or vertical ruler for margin

•Press Alt for precise measurement on ruler

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Word 2010Core

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Changing Margins

•Left & Right margins are on the top ruler but may be obscured by tab or indent markers.–To access the left & right margin from the ruler

point the arrow precisely between the left and first line indent markers or above the right indent marker.

Microsoft®

Word 2010Core

Skills

Changing Margins Top Amount of space from the top edge of paper to where text begins vertically

Bottom Amount of space from the bottom edge of paper to where text ends for each page

Left Amount of space from the left edge of paper to where text starts on the left side.

Right Amount of space from the right edge of paper to where text wraps at the right side

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Microsoft®

Word 2010Core

Skills

Changing Margins

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Gutter Amount of white space added to the top or side margin if the document is to be bound (ex. Coil, 3-hole binder, metal fasteners)

Gutter position

Sets gutter or binding position for the document. (ex. Left, top, inside margin for double-sided pages)

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc.

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