word styles for legal writing

8/17/2019 Word Styles For Legal Writing

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Word PowerTools

Styles: design, bulk edits & more


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-Casey Flahe(emphasis added)

3 Geeks & A La1/28/2016

“Bu m! ow" empi#i$al

a"al!sis suggess haless than 5% o%law!e#s a#e a aseli"e

$ompee"$e i" 'o#d

http://www.geeklawblog.com/2016/01/the-rise-of-tech-savvy-unicornerrlaywer.htmlhttp://www.geeklawblog.com/2016/01/the-rise-of-tech-savvy-unicornerrlaywer.html


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Basic Toolbox


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Same functions, more power


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●Formatting: manual or automatic?

● Auto-Update: helpful or frustrating?

●Settings: can you modify specific issues?

●Troubleshooting: can you identify & solve problems

What tools do you use?


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Our Mission:

•Defeat evil AI progr

•Make Word work fo

•Not the other way a


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Why power tools?

•“Best Practices” save time•Fix copied content easily

•Use Advanced built-in features:–Navigation Pane

–Table of Contents

–Table of Authorities


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What can you do with them?

•bulk fixes

•clean up documents

•apply new functions & style seamlessly


9/45"here are your tools#P


10/45"here are they now#


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PC Challenge: What Version?

Or - go to start button,type in “Microsoft Word”:

logos from '(ogopedia): http:**logos+wikia+com*wiki*icrosoft$"ord

http://logos.wikia.com/wiki/Microsoft_Wordhttp://logos.wikia.com/wiki/Microsoft_Word


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Mac Challenge: What Version?

Or - go to search bar,type in “Microsoft Word”:

Office 2008 Office 2011 Office 2016


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Microsot O!ce "#$%

•Same version for Macs & PCs•Better access to Styles•Free to install*

http://mso.kentlaw.iit.edu/

*Free for active students only, license will expire when your network account expires.If you have an older OS, you may need to install an uprade or run updates !rst.

http://mso.kentlaw.iit.edu/http://mso.kentlaw.iit.edu/


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&uestions or you:

•How often are you combining documents with diffonts/styles applied?

•Would you like to define your own styles?

•How often do you use documents with internal fulike a table of contents?


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'e(eal )idden *ayers

Navigation Pane:• Review hidden structures &content, do bulk fixes

¶ Reveal Characters:• See spacing, line breaks,citations, etc.

Styles Pane• Use styles guides to see wherestyles are in use


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Toolbar: +tyles

Display default styles, use to bulk select, modify, or styles.

•inWord 2010•inWord 2011•inWord 2013

(2016 help docs yet to be posted)

https://support.office.microsoft.com/en-us/article/Style-basics-in-Word-d38d6e47-f6fc-48eb-a607-1eb120dec563?CorrelationId=1a815a6d-ac9e-4f5b-9507-46a1b8eaf51d&ui=en-US&rs=en-US&ad=UShttps://support.office.com/en-us/article/Apply-change-create-or-delete-a-style-1a2cead9-897f-48a7-9122-7849d3b5030ahttp://blogs.office.com/2012/09/06/changing-your-style-in-the-new-word/http://blogs.office.com/2012/09/06/changing-your-style-in-the-new-word/https://support.office.com/en-us/article/Apply-change-create-or-delete-a-style-1a2cead9-897f-48a7-9122-7849d3b5030ahttps://support.office.microsoft.com/en-us/article/Style-basics-in-Word-d38d6e47-f6fc-48eb-a607-1eb120dec563?CorrelationId=1a815a6d-ac9e-4f5b-9507-46a1b8eaf51d&ui=en-US&rs=en-US&ad=US


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Tools: +tyles , Themes

Home:

Design Menu:

e


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Tip: -pdate +tyles

•Select formatted text thatshould be a heading

•Right click on a heading levelin the style menu

•Select “Update heading tomatch selection”


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Mac -sers:

%ight 0licking ips

1+ Settings 2rackpad

/+ 0ontrol 0lick


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+tyles Pane:Power

+teering.

3 Levels:1.Recommended

2.All / In Use

3.Show Styles Guide


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Tool: /a(igation Pane

Use headings in document

to view automatic outline•video demo (for 2007, 2010)

•inWord 2010 inWord 2013formerly known as “Document Map”

icons by Icons8

http://office.microsoft.com/en-us/word-help/video-search-or-move-around-in-a-document-using-the-navigation-pane-VA101825265.aspx?CTT=1http://office.microsoft.com/en-us/word-help/search-or-move-around-in-a-document-using-the-navigation-pane-HA101824671.aspx?CTT=3http://office.microsoft.com/en-us/word-help/move-around-in-a-document-using-the-navigation-pane-HA103305371.aspx?CTT=1http://icons8.com/http://icons8.com/http://office.microsoft.com/en-us/word-help/move-around-in-a-document-using-the-navigation-pane-HA103305371.aspx?CTT=1http://office.microsoft.com/en-us/word-help/search-or-move-around-in-a-document-using-the-navigation-pane-HA101824671.aspx?CTT=3http://office.microsoft.com/en-us/word-help/video-search-or-move-around-in-a-document-using-the-navigation-pane-VA101825265.aspx?CTT=1


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Tip: 0d1ust )eading *e(els

•Don’t see a heading?–Use Ctrl+F or Find to locate it–UseStyle menu to assign heading level

•Heading at the wrong level?–Go to Outline View


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Tool: Trac2 Changes

Uses:

1.In-document discussion2.Collaborative review/editing

Challenges:

1.When to turn 2.Viewing & Rev3.Removing Com


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Trac2 Changes: *earn More

Illustrated Tutorials

•How to track changes in Microsoft Word without going insane•How to Track Changes in Word 2016 Documents

Microsoft Support

•Keep Track Chanth a Password

•Remove Hidden "*document inspector tool not a

users

http://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.groovypost.com/howto/track-document-changes-word-2016/http://www.groovypost.com/howto/track-document-changes-word-2016/https://support.office.com/en-us/article/Keep-Track-Changes-on-with-a-password-9A7B837A-1C8B-4F26-8DD9-946BB943B3E1https://support.office.com/en-us/article/Keep-Track-Changes-on-with-a-password-9A7B837A-1C8B-4F26-8DD9-946BB943B3E1https://support.office.com/en-us/article/Remove-hidden-data-and-personal-information-by-inspecting-documents-356b7b5d-77af-44fe-a07f-9aa4d085966fhttps://support.office.com/en-us/article/Remove-hidden-data-and-personal-information-by-inspecting-documents-356b7b5d-77af-44fe-a07f-9aa4d085966fhttps://support.office.com/en-us/article/Keep-Track-Changes-on-with-a-password-9A7B837A-1C8B-4F26-8DD9-946BB943B3E1https://support.office.com/en-us/article/Keep-Track-Changes-on-with-a-password-9A7B837A-1C8B-4F26-8DD9-946BB943B3E1http://www.groovypost.com/howto/track-document-changes-word-2016/http://www.groovypost.com/howto/track-document-changes-word-2016/http://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.html


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Tool: Table o Contents

•Open Reference Menu

•Insert Automatic Table ofContents

Note: Use Navigation Paneto browse, check levels


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Tip: Paragraph+ettings ,

Outline *e(els●Right click, go toParagraphs

●Change “Outline Level”

●Body text is not in anoutline


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Tas2: 3ind these tools

•Styles:–default–designer

•Navigation Pane

•View Formatting

•Insert–header–footer–page numbers

•References

–Table of Conten–Table of Author


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Tool: Table o 0uthorities

1.Do you have citations? How should they be group2.Organize Categories3.Mark citations

4.Insert the Table5.Adjust the Table

Start with 1 & 2 - wait on 3 & 4 until ready because itupdate as the Table of Contents can.


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Where is Table o 0uthorities?

For Word 2016, look under“References” for these buttons:

If you have an earlier version:•Word 2013 (Windows)

•Word 2011 (Mac)

http://www.fklaborlaw.com/articles/Easily-Create-a-Table-of-Authorities-for-a-legal-brief-with-Microsoft-Word.htmlhttp://www.dummies.com/how-to/content/create-a-table-of-authorities-in-word-2011-for-mac.htmlhttp://www.dummies.com/how-to/content/create-a-table-of-authorities-in-word-2011-for-mac.htmlhttp://www.fklaborlaw.com/articles/Easily-Create-a-Table-of-Authorities-for-a-legal-brief-with-Microsoft-Word.html


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3irst +tep: Content

Table of Authorities


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+econd +tep: Organi4ation

Table of Authorities:


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Organi4ing

CategoriesWord’s default list is likely not

set up with the right labels or

order for your assignment.

Resetting it will help you get

started more accurately

4efault 0ategories %ese


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5diting Categories

1.Select the one you wantto change

2.Type in the new name

3.Click Replace

4.(Repeat as needed)

5.Click OK to appy all


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Third +tep: Mar2ing Citations



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Mar2 Citations Tool

Tip: Keep “Navigatiopen while markincitations to make the pop-up windo


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6th +tep: 0dding TO0 to docu



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*ibrary 7uide:

Sample document for exercise

Detailed resources for specific tools in Words.

•http://guides.kentlaw.iit.edu/wordforlawschool

http://guides.kentlaw.iit.edu/wordforlawschoolhttp://guides.kentlaw.iit.edu/wordforlawschool


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W0'/8/7:

Before using “bulk fix” tools, do a “save as” to create

These changes are difficult to undo if you apply themincorrectly

l l h


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Tool: +tyle +ets 9 Themes

Update colors, fonts, sizeswith a single selection

Or save your own custom

settings for future use!

icons by Icons8

T l + l Wi d

http://icons8.com/http://icons8.com/


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Tool: +tyles Window

Display the “Styleswindow” to view all stylesused in your document

(valuable for fixingcopy/paste style errors)

0d d + l P O i


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0d(anced: +tyle Pane Options

•Display styles in use:–paragraph formatting–font formatting–bullet/list formatting

B l2 3i ith +t l P


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Bul2 3ix with +tyle Pane

1.First, you need to view the style pane

2.Next, you need to use options to

display all text/paragraph styles

3.Right click to select/search

T l *i + i


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Tool: *ine +pacing

Change spacing between lines

or between paragraphs•inWord 2010

•inWord 2013

icons by Icons8

/ t *i + i O ti

http://office.microsoft.com/en-us/word-help/adjust-the-line-spacing-between-text-or-paragraphs-HP010368776.aspx?CTT=1http://office.microsoft.com/en-us/word-help/change-the-line-spacing-HA102809586.aspx?CTT=1http://icons8.com/http://icons8.com/http://office.microsoft.com/en-us/word-help/change-the-line-spacing-HA102809586.aspx?CTT=1http://office.microsoft.com/en-us/word-help/adjust-the-line-spacing-between-text-or-paragraphs-HP010368776.aspx?CTT=1


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/ext: *ine +pacing Options

•Space before/after paragraph

•allow spaces between paragraphs

•custom line spacing

T l *i t +t l


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Tool: *ist +tyles

•Click on tiny, tiny arrow next to

outline button

•Select option from List Library

•Or - Define New Multilevel List for

customized options

icons by Icons8
http://icons8.com/http://icons8.com/