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Word Processing Basics
How to Create, Edit, and Print a Microsoft Word document
Last Updated: 2007
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Contents
• Introduction
• Part 1: Keyboard Basics
• Review: File Management
• Part 2: Formatting Text
• Part 3: Tools
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Introduction
• What Are Word Processors?
• Why use Word Processors?– Drafts
– Layout
– Colour
– Images
– Flexibility
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Kinds of Word Processors
• WordPad• Corel WordPerfect• Microsoft Word
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Part 1: Keyboard Basics
Tab Caps Lock
Shift Enter / ReturnSpace Bar
Backspace
Arrow Keys
Practice Moving Your Cursor
Keyboard Exercise
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Keyboard Basics Review
• Arrow Keys• Space Bar• Tab• Enter/Return• Shift• Caps Lock• Backspace
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Review: File Management
Three Ways to Open a File
1. Double Click on the Desktop Icon
OR
2. Find “Microsoft Word” on the Start Menu
OR
3. Double Click on a Word file
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Document: Write Here
Title Bar Menu Bar Toolbars
Find the cursor (the flashing vertical line). Your text will appear here
when you type.
Buttons
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Part 2: Formatting Your Document
• Moving Text: – Highlighting– Cutting & Pasting / Dragging &
Dropping
• The Clipboard• Page Setup• Font• Undo - Redo
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Moving Text: Highlighting
1. Click and Hold
2. Drag
3. Lift
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Moving Text: Cut and Paste
Cut:
1. Highlight the Text
2. Go to the Edit Menu
3. Choose “Cut”
Paste:
1. Move your cursor to where you want to put the text.
2. Go to the Edit Menu
3. Choose “Paste”
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The Clipboard
• Cut or copied text goes to the Clipboard and stays there so that you can use it and reuse it
– It is a way of moving text from one application to another.
• The Clipboard can hold up to 24 items
– If you copy a 25th item, the first item in the Clipboard is deleted
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Page Setup
• Under the File Menu, click on Page Setup.
• You can change margins, page orientation and paper size.
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Font
You can change the font type and size by using the Format menu and clicking on Font …
… or you can use the shortcuts in the Format toolbar
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Undo/Redo
Did you make a mistake?Don’t panic!
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Undo & Repeat
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Saving a File
Save vs. Save As
Use Save As• When you are saving your file for the
first time OR• When your are saving your file to a
new place OR• When you are saving your file under
a new name
Use Save• When you have made a change to
your document
Remember: Save your file OFTEN !
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Saving a File
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Save your work!!
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Part 3: Tools – Spell Checker
Spell Checker• Finds (potential) spelling errors in your document
– Compares each word against the words in the built-in dictionaries
• Highlights a word if it can’t find a match
• May highlight words that are actually spelled correctly because they are not in the built-in dictionary
• Cannot identify a misspelled word if it correctly spells another word– E.g., from vs. form; there vs. their
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Part 3: Tools – Spell Checker
To check your file for spelling mistakes
1. Go to the beginning of your document
2. Click the Spell Checker button in the toolbar
The Spelling & Grammar Window will appear if Word encounters a spelling problem
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Part 3: Tools – Spell Checker
To add a word to the dictionary
1. Right-click the highlighted word
2. Click “Add to Dictionary”
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Part 3: Tools - Printing
• Print Preview
• Printing
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Part 3: Tools - Printing
• Shows you what your file will look like on the printed page
• Saves time and money• Process:
1. Go to the File menu
2. Click Print Preview
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Close
Part 3: Tools - Printing
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Close
Part 3: Tools - Printing
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Part 3: Tools - Printing
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Printing a Selection
• Highlight the text you want to print
• Choose “Print” from the File menu
• Click on the circle beside Selection
• Click “OK”
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Part 3: Tools - Printing
Final Exercise: Print Your Letter
• Print Preview– Do you like the formatting?
• Print– How many pages do you want to
print?
– Do you want to print the entire file or just a selection?
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Conclusion
Any questions?
• Handouts• Upcoming training programs• Library resources• Program evaluation forms