word xp module

Office of Teacher Education Partnerships • College of Education and Human Services 113 Horrabin Hall • Western Illinois University • Macomb, IL 61455 • 309-298-2444

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TECHNOLOGY COMPETENCY ASSESSMENT MODULE Microsoft® Word This module was developed to assist students in passing the Word 2003 Technology Competency Assessment. All rights reserved, copies may be made only with permission granted through Western Illinois University College of Education and Human Services.


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Word Processing/Desktop Publishing Overview: Microsoft® Word A word processor is used to produce documents such as letters, memos, and reports. Microsoft® Word software offers many exciting formatting and editing features to make your word processing easier. You can easily check the spelling of a word or the entire document. Also, blocks of text can be easily moved, copied, or erased. Perhaps the most useful feature of using a computer for word processing is the ability to make changes and corrections as often as you need, without making a mess of the project and having to retype the entire document. You can edit your document on the computer screen and print it when all the corrections have been made. Because this document can be saved to your computer or disk, it is easy to retrieve and make corrections. This module will explore the features of Microsoft® Word software that can be used for "desktop publishing" to create newsletters, brochures, business cards, signs, and more. It will also allow you to easily type in columns, add pictures, create tables, and experiment with a variety of type faces (fonts) and font sizes to make documents more visually appealing. Both teachers and students use word processing in the classroom for a variety of reasons. For example, to:

• Write research papers • Enhance short stories with graphics • Create flyers for school clubs or organizations • Create pamphlets for businesses and other community organizations • Create instructions or how-to booklets • Develop publicity campaigns for school-wide events • Write business letters that are critiqued by local businesses • Write book reports as an investigator or reporter

Upon completion of this module, the user will be able to:

• Create a new word processing document • Format a word processing document • Add and edit text • Insert clip art in a document • Change document margins • Insert page numbering • Create columns of text • Use tabs • Add tables • Use spell checker • Use the find and replace feature • Save a word processing document • Print a word processing document


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Lesson 1 – Exploring Features and Toolbars of Microsoft Word • Open Word • Explore Word menus and toolbars

Lesson 2 – Setting up a Document

• Set margins • Increase zoom • Apply a theme • Adjust line spacing

Lesson 3 – Starting a Newsletter

• Add and format title • Underline text only • Align text • Insert clip art • Add text wrap • Indent paragraphs • Undo action • Save document

Lesson 4 – Adding Desktop Publishing Features • Add columns • Find and replace text • Insert bulleted list • Change bullets to pictures • Add text box

Lesson 5 – Using Draw Tools

• Draw scroll shape • Change fill color • Remove fill color and lines from text box • Change text direction • Group objects

Lesson 6 – Adding Second Page to Newsletter

• Change page orientation • Insert page numbers

Lesson 7 – Using Tables

• Insert table • Add and format column headings • Insert row • Copy and paste content


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Lesson 8 – Using Tabs • Set tabs • Clear tabs

Lesson 9 – Completing the Newsletter

• Check for spelling • Insert page break • Specify printer

Lesson 10 – Printing the Newsletter

• Display help document • Display print preview • Print multiple copies of specific page in document • Specify printer


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Lesson 1 - Exploring Features and Toolbars of Microsoft Word Microsoft® Word is an application found in the Microsoft® Office package. To coordinate with TCA assessment, this module will direct you to perform actions in Word 2003 for Windows XP machines. Note: Due to inconsistencies between versions of Word and operating systems, you may notice some differences between the menus, toolbars, windows, and actions in this module and Windows 2000, Windows ME, Windows 98, and Mac operating systems. For best results on your TCA assessment, use Word 2003 while completing this module. The IMM lab (HH 104), the IDS lab (HH 111), and the student lab (HH 77) in Horrabin Hall on the Macomb campus provide student access to Windows XP computers installed with Microsoft® Word 2003. At this time, the Quad City campus does not have Word 2003 available to its students.

Open Word.

• Click on the Start menu in the lower left hand corner of screen

• Select All Programs > Microsoft Office > Microsoft Word Note: IMM lab users select All Programs > Office Applications > Microsoft Word

or • If there is a Word shortcut on the desktop, double-click on the Microsoft®

Word icon.

o Word will open with a blank document.

o The Getting Started Task Pane will be viewable on the right hand side of the document.

o You can close the Task Pane by clicking on the X in the top right corner of the Task Pane window.

o To add the Task Pane, click View (in the Menu bar) > Task Pane


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Explore Menu Items When learning a software application for the first time, you should always explore your menu options to be aware of command locations. File Menu

The File Menu allows you to create a new document, open an existing document, save the document, and print.

Edit Menu

The Edit Menu contains many common editing tools. It allows you to cut, copy, and paste information and find a certain word and replace it with another.


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View Menu The View Menu allows you to access the toolbars for Word. If a toolbar is not viewable, you can select toolbars and click the needed toolbar to make it available.

Insert menu

The Insert Menu allows you to add a variety of items to your document, including pictures, text boxes, and hyperlinks.


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Format Menu The Format Menu lets you change the size, style, alignment and type of text or numerical data in the document. It also lets you add columns and tabs.

Tools Menu

The Tools Menu allows you to check for spelling and grammar errors in the document. The customize option will allow you to personalize your menus and toolbars.


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Table Menu The Table Menu allows you to insert a table into the document and insert rows and columns to an existing table. You can also sort the data alphabetically in the table.

Window Menu

The Window Menu indicates which documents are open. This menu makes it much easier to work between two or more documents at a time.

Help Menu

Word has a built-in help system available as a resource while you use the program. You can search its contents to find out how to do things in the program or choose a topic from its list of contents.


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Explore Word Standard Toolbar

New - Creates a new document

Open - Displays the open dialogue box so you can open an existing document

Save - Saves changes in current document

Permission - Helps prevent sensitive documents from being forwarded, edited, or copied

E-mail - Allows you to email the document as an attachment

Print - Prints the document

Print Preview - Displays the document before printing

Spelling and Grammar - Checks the spelling and grammar of the document

Research - Uses built-in reference books and online services to look up definitions, encyclopedia articles, and other types of information on the Web

Cut - Cuts a selection and places it on the clipboard

Copy - Copies a selection and places it on the clipboard

Paste - Pastes the contents of the clipboard onto the document

Format Painter - Copies formats from one selection to another

Undo - Reverses the last command or deletes the last entries you typed

Redo - Reverses the action of the Undo command

Insert Hyperlink - Inserts a link to an email address, web page, or another document

Tables and Borders - Allows you to create and format tables and borders

Insert Table - Inserts a table into the document

Insert Microsoft Excel Worksheet - Inserts a spreadsheet into the document

Columns - Creates columns of text in the document

Drawing - Adds the Draw Toolbar to the bottom of the Word window

Document map - Displays a separate pane with a list of headings in the document

Show/Hide - Shows or hides nonprinting characters, such as page breaks

Zoom - Changes the magnification of the document

Microsoft Office Word Help - Opens the Word Help Task Pane to provide assistance when needed

Read - Opens document in reading layout view and hides all toolbars to optimize reading experience

Toolbar Options - Indicates that there are more buttons that are not visible on the toolbar


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Explore Word Formatting Toolbar

Styles and Formatting - Brings up the Styles and Formatting Task Pane

Style - Applies the chosen style to a selected word, paragraph, list, or table

Font - Lists available fonts you can apply to the current selection

Font Size - Lists available font sizes you can apply to current selection

Bold - Applies bold to highlighted information

Italic - Applies italic to highlighted information

Underline - Underlines highlighted information

Align Left - Aligns selected information to the left

Center - Centers selected information

Right Alignment - Aligns selected information to the right

Justify - Aligns text evenly along both the left and right margins

Line Spacing - Changes the spacing between lines of text in the document

Numbering - Creates a numbered list

Bullets - Creates a bulleted list

Decrease Indent – Decreases the indent in a point or statement in a bulleted list

Increase Indent - Increases the indent in a point or statement in a bulleted list

Outside borders - Adds borders to tables, cells in tables, and table boxes

Highlight - Marks text so it is highlighted and stands out from surrounding text

Font Color - Displays a palette of various font colors

Toolbar Options - Indicates that there are more buttons that are not visible on the toolbar


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Lesson 2 – Creating a New Document Open Word. If you have not already opened the program, refer to Lesson 1 for directions.

Open new document from template.

• If needed, add the Task Pane, by clicking View (in the Menu bar) > Task Pane

• At the top of the Task Pane, click the down arrow and select from the menu

• In the Open area of the Getting Started Task Pane, click the Create a new document link

• In the Templates area, click the On my computer… link • Click the Letters & Faxes tab

• Click Elegant Letter

• Click the OK button

Display document at 200%.

• Click on the down arrow to the right of the Zoom button in the Standard Toolbar

• Click on 200%

Throughout this module, you will create a classroom newsletter to share with parents. You will continue to add to this document in each of the lessons. You should keep a digital and printed copy of the completed newsletter until you have passed the Technology Competency Assessment. Note:

• Bullets indicate actions you need to take to complete the module.

Italicized words indicate exact text (or numbers) you will type in the document. Underlined, italicized words are prompts for you to type individual information in the document.


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Apply a theme to current document.

• Click Format (in the Menu bar) > Theme Note: You may have to click the double arrow located at bottom of Format menu to expand the menu to view Theme

• In the Choose a Theme area on the left hand side of the Theme window, scroll down and click on Watermark


Exit Word.

• Click File (in the Menu bar) > Exit

• Click No when asked, “Do you want to save the changes…?”

Continue to Lesson 3.


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Lesson 3 – Creating A Newsletter

Open Word. If you have not already opened the program, refer to Lesson 1 for directions.

Open new document.

• Click File (in the Menu bar) > New

o A Task Pane will be viewable on the right hand side of the document. To view the entire document, you can close the Task Pane by clicking on the X in the top right corner of the Task Pane.

o To view the Task Pane again, click on View (in the Menu bar) > Task Pane

Set margins.

• Click File (in the Menu bar) > Page Setup

• Click the Margins tab at the top of the new window.

• Click the up or down arrow for Top until the number is 1.2

• Click the up or down arrow for Bottom until the number is 1.2

• Click the up or down arrow for Left until the number is 1.2

• Click the up or down arrow for Right until the number is 1.2


Change line spacing.

• Click Format (in the Menu bar) > Paragraph

• Click the Indents and Spacing tab at the top of the new window.

• In the Line spacing area, click the down arrow to the right of Single to bring up spacing options.

• Click on 1.5 lines



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Add title.

• Click on blank document so that cursor is flashing on the first line of the document.

• Type Welcome to Your First Name and Last Name’s 3rd Grade Class

• Press the Enter key on the keyboard

• Type Back to School Newsletter


Justify text to center.

• Select entire title (the first two lines of document)

o To select, click your cursor in front of the first letter in the first sentence.

o Hold and drag cursor across entire text of first line, then down to the second line so both lines are highlighted in black

• Click Align Center justification button (second button) in the Formatting Toolbar

Format title.

• Select title again if needed

• Click Format (in the Menu bar) > Font

• Click the Font tab

• In the Font: window, select Arial

• In the Font style: window, select Bold

• In the Size: window, click the down arrow and select 16

• In the Font color: window, click on the down arrow next to Automatic to bring up the color choices

• Click the Red square

• In the Effects area, click the box in front of Outline



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Note: You can also change font type, style, size, and color using the buttons available in the Formatting Toolbar.

To add the Formatting Toolbar (or any toolbar) if it is not viewable:

• Click View (in the Menu bar) > Toolbars

• Select Formatting (or appropriate toolbar from the list)

Underline text only.

• Select second sentence of title: Back to School Newsletter

• Click Format (in the Menu bar) > Font

• Click Font tab at the top of the new window.

• In the Underline style: area, click on the down arrow next to (none) to bring up the underline choices

• Click on Words only


Create new style based on selected text.

• Select title again if needed

• Click the Styles and Formatting button in the Formatting Toolbar

• In the Styles and Formatting Task Pane, click New Style button

• In the Name: field of the New Style window, type Outline title


Add extra lines.

• Click cursor after last letter of second line (after r in Back to School Newsletter)

• Press the Enter key twice on keyboard

Justify text along left margin.

• Click the Align Left button in the Formatting Toolbar


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Review skills.

• Change all text formatting from Bold to Regular

• Change all text font size to 12.

• Change Underline style back to none

• Change Font color to black (or automatic)

• Uncheck Outline effects

Add text.

• Type the following sentences: I would like to introduce myself as your child’s teacher for this school year. My name is your first and last name.

• Press the Enter key twice on the keyboard

• Type the following sentences: I am excited to meet and to know everyone in this class. I have been teaching 3rd grade for 4 years and enjoy working with this age group very much.


• Type the following sentences: We have some very exciting plans for this fall. In October, every student will get to visit a dairy farm and a pumpkin farm as part of our Farm Unit.


• Type the following sentence: Every student will also learn about careers and develop a brochure for the community explaining what common jobs are available in our area.


• Type the following sentences: Every student will also present the Thanksgiving play this year. I hope all parents and caregivers will be able to attend the play.

• Press the Enter key once on the keyboard

Insert symbol at insertion point.

• Click the cursor after the period after the word play in the last line of text

• Click Insert (in the Menu bar) > Symbol

• In the Font: window, maintain Wingdings Note: Click down arrow and select Wingdings if it is not present in this window

• Click the happy face symbol Note: You may have to scroll up to the top of the choices to view the happy face

• Click the Insert button

• Click the Close button


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Insert Clip Art.

• Click cursor in front of the first letter of the first sentence (in front of I in I would like to introduce myself...)

• Click Insert (in the Menu bar) > Picture > Clip Art Note: The Task Pane (the right side of document) will change to Insert Clip Art Pane.

• In the Search for: field of the Insert Clip Art Task Pane, type classroom

• Maintain All collections in the Search in: window.

• Click the Go button • Click on one of the choices that depicts a

classroom with students. You may have to scroll down to find an appropriate clip art that is available without CD.

• The clip art will appear in the document next to the first letter of the sentence and the remaining sentences will be moved down in the document.

Add text wrap.

• Click on the clip art so that a black box with black squares in each corner creates a border around the clip art.

• Click Format (in the Menu bar) > Picture

• Click the Layout tab in the Format Picture window

• In the Wrapping style area, click on Square


• The text of the document should now wrap around the right side of the clip art.

Note: The TCA assessment will require you to insert a picture rather than a clip art. This action is similar to the previous action. To insert a picture:

• Click on Insert (in the Menu bar) > Picture > From File • Locate the file • Click Insert button


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Resize and move clip art.

• Click on the clip art if it is not selected. Clear boxes or circles in the middle of each side and at each corner will appear.

• Place your cursor over the top or bottom right corner so the cursor changes to a box with diagonal arrows.

• Depending on the size of the clip art, click and drag the corner in or out, releasing the mouse when the clip art is about the same height as your first paragraph.

• Move your cursor to the middle of the clip art so the cursor now has four black arrows

• Click and drag the clip art along the left margin so it is in front of the first letter of the first line of the first paragraph: I would like to introduce… Example:

Indent paragraphs.

• Select last three paragraphs in document.

o Hold and drag cursor across entire text of first line of the second paragraph (We have some very exciting plans…), then down to the last line of the last paragraph so the three paragraphs are highlighted in black.

• On the ruler located at the top of the document, click and drag the First Line Indent tool to the 1 on the ruler (1 inch mark).

• Click on a blank area of the document to deselect the paragraphs.

Undo action.

• Click Edit (in the Menu bar) > Undo Formatting or click the Undo button in the Standard Toolbar


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Highlight text.

• Select only the last sentence of the last paragraph: I hope all parents and caregivers will be able to attend the play. Note: Do not select past the period after the last word play. If you select any extra space, it may affect the columns you create in the next lesson.

• Click on the down arrow to the right of the Highlight button in the Formatting Toolbar.

• Click the Yellow box

Save document.

• Click File (in the Menu bar) > Save

• In the File name: window located at the bottom of the window, type yourlastname newsletter.doc Note: Maintain the .doc extenstion.

• In the Save in: window located at the top of the window, locate My Documents, your USB Drive, or another Disk

• Click the Save button Note: The Save As command also displays a box to select where you want the document to be saved. Use File > Save As when you want to save a copy of the current document with a different name or in a different folder or on a different disk. The newly saved document becomes the active document.

Close Word.

• Click File (in the Menu bar) > Exit

Continue to Lesson 4.


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Lesson 4 – Adding Desktop Publishing Features

Desktop publishing is a combination of word processing, graphics and page layout used to create newsletters, brochures, flyers, school newspapers and more. These skills are applicable and useful throughout everyone's lives and careers.

Open Word

• Click on the Start menu in the lower left hand corner of screen

• Select All Programs > Microsoft Office > Microsoft Word Note: IMM lab users select All Programs > Office Applications > Microsoft Word

or

• If there is a Word shortcut on the desktop, double-click on the Microsoft® Word icon

Open document from Task Pane.

• In the Open area of the Getting Started Task Pane, click on your file named yourlastname newsletter.doc

Add columns.

• If needed, scroll down the document to view the main text of the document.

• Select only the main text of the document. Do not select the two titles.

o Hold and drag cursor across entire text of first line (I would like to introduce myself…), then down to the last line so all lines are highlighted in black

• Click Format (in the Menu bar) > Columns Note: You may have to hold cursor over double arrow located at bottom of Format menu to expand the menu to view Columns option.

• In the Presets area, click on Three

• Click the box in front of Line between to place a line between the columns.

• If needed, click the box in front of Equal column width

• In the Apply to: area at the bottom of the Columns window, maintain Selected text



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Justify text along both margins.

• If needed, highlight all text in the columns.

• Click on the Justify button in the Formatting Toolbar Note: The text will align along both column margins, resembling newspaper formatting.

• Click on a blank area of the document to deselect the column text.

Find and replace all occurrences of text at once.

• Click Edit (in the Menu bar) > Replace Note: You may have to hold cursor over double arrow located at bottom of Edit menu to expand the menu to view Replace option.

• In the Find what: window, type Every student

• In the Replace with: window, type We

• Click the Replace All button

• The Office Assistant (if available) will indicate, “Word has completed its search of the document and has made 3 replacements”.


• Click the Close button in the Find and Replace window

Add more text and review skills.

• Click cursor in the first line available after the 3 columns of text. Note: This line should not be formatted for Columns. Look in the Ruler above the document to ensure that there are no columns set up for this section of the document. If columns are still set, review skills and set Columns to 1.

• Change the font to Arial, if needed

• Change the font size to 12, if needed

• Change the justification to Left Align, if needed

• Change the font style to Bold

• Type Supplies needed for class:


• Change the font style back to Regular

Example:


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Insert bulleted list.

• Click the Bullets button on the Formatting Toolbar

• Type Tablet of Paper and press the Enter key on the keyboard

• Type Pencils and press the Enter key on the keyboard

• Type Scissors and press the Enter key on the keyboard

• Type Crayons and press the Enter key on the keyboard

• Type Markers and press the Enter key on the keyboard

• Type Glue Sticks and press the Enter key on the keyboard

• Type Ruler and press the Enter key on the keyboard

• Press the Backspace key twice on the keyboard Note: This should remove the extra bullet and move the cursor back to the left margin.

Change bullets to checkmarks.

• Select the entire bulleted list of supplies Note: Do not select title of bullets: Supplies needed for class.

o Hold and drag cursor across entire text of first bullet, then down to the last bullet so all bullets are highlighted in black

• Click Format (in the Menu bar) > Bullets and Numbering

• Click the Bulleted tab

• Click the Customize button at bottom of the bullet choices

• In the Customize Bulleted List window, click the Character button

• In the Font: window, maintain Wingdings Note: Click down arrow and select Wingdings if it is not present in this window

• Click the check mark symbol Note: You may have to scroll down to view the checkmark option


• Click the OK button again

• Click on a blank area of the document to deselect the bulleted list


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Turn off Drawing Canvas. When you add text boxes, shapes, and/or other draw objects, Microsoft® Word XP automatically places a drawing canvas around the objects to help arrange and align the drawing. For this module, you will need to turn this feature off.

• Click Tools (in the Menu bar) > Options

• Click the General tab

• Click the box in front of Automatically create drawing canvas when inserting AutoShapes to remove the check


Create text box.

• Click cursor to the right of the : in the sentence Supplies needed for class:

• Press the Tab key twice on the keyboard

• Change bold formatting to regular formatting

• Type Parent Volunteers Needed

• Select the text just typed: Parent Volunteers Needed

• Click on Insert (in the Menu bar) > Text Box Note: You many have to hold cursor over double arrow located at bottom of Insert menu to expand the menu to view Text Box option.

• The text should now be within a box Note: The box may have moved to the left side of the document, moving the bulleted list to the right. We will adjust this move in a later section.

Add text to the text box.

• Click inside the text box

• Click the cursor after the last character in the first line (last d in Needed)

• Press the Enter key twice on the keyboard Note: The bulleted list may move down in the document as the text box expands to fit the entire page. We will adjust this in a later section.

• Type the following sentences: Throughout the year, I will be asking parents to help with many of the projects the students will be completing. We would like to reach a new class goal by having all parents help at least once, more if possible. If you can volunteer your time to assist the class, please let me know.


• Type Thank you very much!


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Resize the text box.

• Click on the top line of the text box

• Place your cursor over the lower right corner so the cursor changes to a line with diagonal arrows.

• Click and drag the lower corner in to decrease the width of the box, releasing the mouse when the text box is about half its original width (about 1 1/2 columns wide). Note: Half the text may not be viewable.

• Place your cursor over the lower right corner again so the cursor changes to a line with diagonal arrows.

• Click and drag the lower corner down to increase the height of the box, releasing the mouse when the text box is about the same length of the bulleted list or all text in the box is viewable.

Move the text box.

• Move your cursor to the top line of the text box so the cursor changes to black arrows.

• Click and drag the text box until the right line is aligned with the right margin. The bulleted list should now be on the left side of the document.

Remove extra line.

• If there is an extra line in the bulleted list, between Supplies needed for class and the very first bullet (see example on previous page)…

o Click cursor in the blank line before the first bullet: Tablet of paper

o Press the Delete key on the keyboard

Example:


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Review Skills.

• Select all text in text box: Parent Volunteers Needed

o Change the font style to Comic Sans MS

o Change the font size to 10

• Select only the title in text box: Parent Volunteers Needed

o Change the font color to Red

o Increase the font size to 12

o Change the font format to Bold

o Center Align the title

• Select last sentence in text box: Thank you very much!

o Center Align the sentence

• Increase the text box length so all text is viewable, if needed.

Add extra lines and a second page to current document.

• Click the cursor after the last character of the last bulleted list item (after the last r in Ruler) in Supplies needed for class

• Press the Enter key on keyboard until your cursor is flashing on the first line of the second page now added to your newsletter

Save newsletter and continue to Lesson 5.


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Lesson 5 – Using Draw Tools Microsoft® Word has several drawing options available on the Drawing Toolbar. These include lines, boxes, circles, arcs, and freeform. There are also preset shapes available in the AutoShapes menu. Display the Drawing Toolbar

• Click View (in the Menu bar) > Toolbars > Drawing

The Drawing Toolbar may be located at the bottom of the document, with the first button being the Draw button.

Note: If the Drawing Toolbar was already viewable, it may have disappeared with this action. Repeat the steps above to make the Drawing Toolbar viewable again.

Draw scroll shape.

• In the Draw Toolbar, click on AutoShapes button

• Select Stars and Banners

• Click on Vertical Scroll (located in first column, last row)

• Click the cursor in the blank space under the last bullet for supplies needed for class (under Ruler)

• A scroll shape will appear in the document under the bulleted list

Move and resize the shape.

• Hold the cursor over the middle of the shape to change cursor to black arrows

• Click and drag the scroll shape to the left so the left border is aligned with left margin

• Click and drag the bottom right corner box to resize the scroll so it extends to the last r of the word Ruler in the bulleted list above the scroll

• Click and drag the bottom middle box to extend the length of the scroll to the bottom margin of the document

Example:


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Change color of the shape.

• Hold the cursor over middle of the shape to change cursor to black arrows and double-click on the scroll shape.

• In the Format AutoShape window, click the Color and Lines tab.

• In the Fill area, click on the down arrow next to Color

• Click on the Yellow box


• Click on blank area of the document to deselect the scroll

Insert second text box.

• Click Insert (in the Menu bar) > Text Box

• Click the cursor in blank area to the right of the scroll shape

• A small box should appear on the document with your cursor flashing on the left hand side of the box.

Resize text box to fit inside scroll shape.

• Click on the text box to select it if needed

• Place the cursor over the lower right corner so the cursor changes to a line with diagonal arrows

• Click and drag the lower corner into the middle of the box to decrease the size of the box Note: By using the corner box, the text box will resize proportionally.

• Release the mouse when the text box is the same width and height of the main part of the scroll

Move the text box inside the scroll shape.

• Move the cursor to the top border of the text box so the cursor looks like black arrows

• Click, hold, and drag the text box over on top of the main part of the scroll shape

• There should now be a white box on top of the yellow scroll shape. Note: You will change this text box to blend in with the scroll in the next section.


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Remove fill color and lines from text box.

• Hold the cursor over the top line of the white text box to change cursor to black arrows

• Double-click on the top line of the text box

• In the Format Text Box window, click the Color and Lines tab.


• Click on No Fill

• In the Line area, click on the down arrow next to Color

• Click on No Line


Add and format text in text box.

• Click inside the text box now located over the scroll shape. The cursor should flash on the left hand side of the box.

• Type Contact Information Note: These words should not fit well in the box yet.

• Select the entire text in box

• Change the font size to 10

• Change the font style to Bold

Change text direction.

• Select entire text in Contact Information text box, if needed.

• Click Format (in the Menu bar) > Text Direction

• In the Orientation area, click on the box indicating vertical orientation of text (90 degrees clockwise) with the capital T at the top of the box.


• Click on blank area of the document to deselect the textbox


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Group objects.

• Click on the scroll shape

• Hold down the Shift key and click on the text box in the scroll shape

• In the Draw Toolbar, click on Draw button (first button in toolbar)

• Click on Group Note: You many have to hold cursor over double arrow located at bottom of Draw menu to expand the menu to view Group option.

• If all the text (Contact Information) is not shown on two lines, click on the bottom right circle of the shape and drag the shape out until all the text is seen in its entirety on two lines.

Review skills: Add a third textbox.

• Insert a third text box to the right of the scroll shape

• Change the height of the text box so it is the height of the main part of the scroll

• Move the text box so the left border meets the right border of the scroll

• Extend the width of the right edge of the text box so it is almost a 1/4-inch from the left edge of the Parent Volunteers Needed textbox.

• Click in the text box

o Type Your first name and Your last name on the first line of the text box

o Type Email: Your email address on the second line of the text box

o Type School Phone: (309) 555-0000 on the third line of the text box

• Select entire text in text box

o Change the text size to 10

o Change the text justification to Center Align

Review skills: Add fill to textbox.

• Double click on the top line of the third text box with your name, email, and phone number.

• In the Format Text Box window, click the Color and Lines tab


• Click on the Yellow box




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Lesson 6 – Adding a Second Page to the Newsletter

You will now format a second page that will be landscape orientation rather than the portrait orientation of the first page.

Change page orientation.

• Click cursor on first line of the second page.

• Click File (in the Menu bar) > Page Setup

• Click the Margins tab

• In the Orientation area, click on Landscape option.

• In the Preview area at the bottom of window, click the down arrow for the Apply to: field

• Click This point forward


Insert page numbers.

• Click on Insert (in the Menu bar) > Page Numbers

• In the Alignment area, click the down arrow to the right of Right

• Click Center

• Maintain the check in front of “Show number of first page” Note: If there is no check, click in the box to place a check in front of this statement.


Review Skills: Add title to second page.

• On the first line of the second page, type Daily Schedule


• Change the font format to Bold

• Center Align the title

• Click on blank area of document to deselect title

• Click cursor after last character of the title (after the e of Schedule)

• Press the Enter key three times on keyboard

• Change justification to Left Align


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Review Skills: Add clip art with square text wrap to top of second page.

• Insert clip art of students in the blank area left of the title

• Apply Square text wrap to clip art

• Resize clip art to half its size if it is a small sized clip art or 1/4 its size if it is a large sized clip art, keeping the image proportional (hint: use corner boxes or circles)

• Move clip art so left border of clip art is lined up with left margin of second page and the top border of the clip art is aligned with the top margin. Note: The title should shift to the right a little.

Review Skills: Draw and fill star shape.

• Draw 5 Point Star to the right of the clip art

o Click AutoShapes button in the Draw Toolbar

o Click on Stars and Banners

o Click the star shape located in last column, first row

• Click the cursor to the right of the clip art on page 2 of the newsletter

• The star shape should appear at the top of the page to the right of the clip art

• Apply fill color Yellow to star shape

Move and resize the star shape.

• Hold cursor over middle of the Star shape to change cursor to black arrows.

• Click and drag the Star shape over the center of the clip art of classroom.

• Use the corner boxes to resize the shape to fit over the clip art but do not completely cover the clip art.

Move clip art in front of star shape.

• Click on clip art underneath the star shape

• In the Draw Toolbar, click on Draw button (first button in toolbar)

• Select Order > Bring to Front Note: Hold cursor over the double arrow at bottom of Draw menu to expand the menu to view all options.


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Align objects.

• Click on the clip art of classroom

• Hold down the Shift key and click on the star shape Note: Both objects should be selected, indicated by appearance of placeholders or borders.

• In the Draw Toolbar, click on Draw button

• Select Align or Distribute > Align Center


Example:


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Lesson 7 – Using Tables

Add text.

• Click cursor on first line under the clip art and star shape. Note: Press the Enter key on keyboard if needed to place cursor at this place in the document.

• Change justification to Left Align if needed

• Type Time

• Press the Enter key

• Type Monday


• Type Tuesday


• Type Wednesday


• Type Thursday


• Type Friday

Convert text to table.

• Select all text: Time through Friday

o Hold and drag cursor across the word Time of first line, then down to the word Friday so the six words are highlighted in black.

• Click Table (in the Menu bar) > Convert > Text to Table Note: Hold cursor over the double arrow at bottom of Table menu to expand the menu to view Convert.

• In the Insert Table window, click the up arrow to change the Number of columns to 6


Note: The TCA assessment requires you to convert text to table. However, you might be more familiar with inserting a table without the text placed in the cells (i.e. click on Table (in the Menu bar) > Insert > Table).

For the TCA assessment, use convert text to table as explained above.


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Add rows to current table.

• Click cursor in any cell in the table

• Click Table (in the Menu bar) > Insert > Rows Below

• Click cursor in any cell in the second row


• Click cursor in any cell in the third row


• Click cursor in any cell in the fourth row


• Click cursor in any cell in the fifth row


• Click cursor in any cell in the sixth row


• Click cursor in any cell in the seventh row


• Click cursor in any cell in the eighth row


• Click cursor in any cell in the ninth row


• There should now be a total of ten rows in your table, including the first row containing the text (or column headings).

Select entire table.

• Click on the first cell of the table to activate the table

• Click Table (in the Menu bar) > Select > Table Note: The entire table should now be highlighted in black.

• Click Left Align button in the Formatting Toolbar

• Change the font type to Arial


• Change the font format to regular

• Click cursor in any blank area of document to deselect the table


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Place a 3-point border around table.

• Click on the first cell of the table to activate the table

• Click Table (in the Menu bar) > Select > Table Note: The entire table should now be highlighted in black.

• Click Format (in the Menu bar) > Borders and Shading • Click the Borders tab • In the Width: area, click the down arrow next to 1/4 pt • Click 3 pt • Click the OK button • Click cursor in any blank area of the document to deselect the table

Delete word from table.

• Click in the first cell of the table • Select the word Time • Press the Delete key on the keyboard

Format column headings.

• Click in the cell containing the word Monday (second column, first row)

• Hold mouse and drag the cursor across the first row • Release mouse when the five cells for Monday - Friday have been highlighted • Click the Center Align button in the Formatting Toolbar • Click the Bold button in the Formatting Toolbar • Click the cursor in any blank area of the document to deselect the cells

Add content to table. • Click the cursor in the first column, second row cell.

Note: There should be nothing in the first column, first row cell. • Type 8:20 - 8:30 am • Click the cursor in the first column, third row or press the Down Arrow key • Type 8:30 - 9:30 am

Monday Tuesday Wednesday Thursday Friday

8:20-8:30 am

8:30-9:30 am


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• Click the cursor in the first column, fourth row or press the Down Arrow key • Type 9:30 – 10:00 am • Click the cursor in the first column, fifth row or press the Down Arrow key • Type 10:00 – 10:30 am • Click the cursor in the first column, sixth row or press the Down Arrow key • Type 10:30 – 11:30 am • Click the cursor in the first column, seventh row or press the Down Arrow key • Type 12:15 – 1:00 pm • Click the cursor in the first column, eighth row or press the Down Arrow key • Type 1:00 – 1:30 pm • Click the cursor in the first column, ninth row or press the Down Arrow key • Type 1:30 – 2:00 pm • Click the cursor in the first column, tenth row or press the Down Arrow key • Type 2:00 – 3:00 pm

Insert row in table.

• Click the cursor in the first column, seventh row containing 12:15 – 1:00 pm

• Click Table (in the Menu bar) > Insert > Rows Above

Add content to new row.

• Click the cursor in the new row (first column, seventh row)

• Type 11:30 am – 12:15 pm Note: The table may add an extra line to this cell to adjust for the content

Add more content to table for Monday.

• Click the cursor in the second column, second row (under Monday). • Type Homeroom • Click the cursor in the second column, third row or press the Down Arrow key • Type Reading • Click the cursor in the second column, fourth row or press the Down Arrow key • Type Spelling • Click the cursor in the second column, fifth row or press the Down Arrow key • Type Recess


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• Click the cursor in the second column, sixth row or press the Down Arrow key • Type Math • Click the cursor in the second column, seventh row or press the Down Arrow

key • Type Lunch and Recess • Click the cursor in the second column, eighth row or press the Down Arrow key • Type Social Studies • Click the cursor in the second column, ninth row or press the Down Arrow key • Type Computers • Click the cursor in the second column, tenth row or press the Down Arrow key • Type Art • Click the cursor in the second column, eleventh row or press the Down Arrow

key • Type Science

Add more content to table for Tuesday.

• Click the cursor in the third column, second row (under Tuesday). • Type Homeroom • Click the cursor in the second column, third row or press the Down Arrow key • Type Reading • Click the cursor in the second column, fourth row or press the Down Arrow key • Type Language • Click the cursor in the second column, fifth row or press the Down Arrow key • Type P.E. • Click the cursor in the second column, sixth row or press the Down Arrow key • Type Math • Click the cursor in the second column, seventh row or press the Down Arrow • Type Lunch and Recess • Click the cursor in the second column, eighth row or press the Down Arrow • Type Social Studies • Click the cursor in the second column, ninth row or press the Down Arrow key • Type Library • Click the cursor in the second column, tenth row or press the Down Arrow key • Type Music


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• Click the cursor in the second column, eleventh row or press the Down Arrow • Type Science

Copy contents of Monday and insert text from clipboard (paste) to Wednesday and Friday.

• Click on the second column, second cell (under Monday).

• Hold and drag the mouse down the column until all subjects, Homeroom through Science, are highlighted

• Click Edit (in the Menu bar) > Copy or click the Copy button in the Standard Toolbar

• Click on the fourth column, second cell (under Wednesday)

• Click Edit (in the Menu bar) > Paste or click the Paste button in the Standard Toolbar

• Click on the sixth column, second cell (under Friday)


Copy contents of Tuesday and insert text from clipboard (paste) to Thursday.

• Click on the third column, second cell (under Tuesday).

• Hold and drag the mouse down the column until all subjects, Homeroom through Science, are highlighted

• Click Edit (in the Menu bar) > Copy or click the Copy button in the Standard Toolbar

• Click on the fifth column, second cell (under Thursday)


Distribute columns evenly.

• Click the cursor in the first column, first row cell (blank cell)

• Click Table (in the Menu bar) > AutoFit > Distribute Columns Evenly Note: Columns should shift if they are not the same width. These columns may not shift.


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Edit cell.

• Click on the first column, seventh row cell (11:30 am – 12:15 pm)

• Click the cursor before the first 1 in 12:15




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Lesson 8 – Using Tabs

Add subtitle.

• Click the cursor in the line below the table


• Type the subtitle Vocabulary Words for Science and Social Studies


• Change the subtitle format to Bold

• Change the justification of subtitle to Center Align

• Click the cursor after the last character in the subtitle (after the last s in Studies)


Clear all tabs.

• Click Format (in the Menu bar) > Tabs

• Click the Clear All button


Set four tabs.

• Click Format (in the Menu bar) > Tabs

• In the Tabs window, type .5 in the Tab stop position field

• In the Alignment area, click the radio button in front of Left

• Click the Set button at the bottom of Tabs window

• Return to the Tab stop position field, type 2.5



• Return to the Tab stop position field again, type 4.5



• Return to the Tab stop position field again, type 6.5





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Add content.

• Click the Left Align button in the Formatting Toolbar

• Change the formatting to Regular (if still Bold from subtitle)

• Press the Tab key on the keyboard

• Type Continet Note: This is purposely misspelled. There should be a red line underneath the word. It will be corrected in a later section.


• Type Resources


• Type Habitat


• Type Condensation

• Press the Enter key on the keyboard to move cursor to the next line


• Type Frontier


• Type Citizenship


• Type Nutrient


• Type Molecule

• Press the Enter key on the keyboard to move cursor to the next line


• Type Physical map


• Type Equal Rights


• Type Hydroponics


• Type Evaporation



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Lesson 9 – Completing the Newsletter

Automatically correct spelling error.

• Right-click on the vocabulary word Continet Note: It should have a red line underneath it signaling a misspelled word

• Click Continent from the list of options contained in the menu

• The word Continent should have replaced Continet in the list of vocabulary words

Check for spelling in entire document.

• Click Tools (in the Menu bar) > Spelling and Grammar or click the Spelling and Grammar button in the Standard Toolbar

• If there are incorrect spellings of words in the document, a window will open highlighting the words, one at a time. Note: Microsoft Word may not recognize proper names or email addresses.

o Click the Ignore button if the highlighted word does not need changed

o Click the Change if the highlighted word needs changed to the correct spelling.

Note: The F7 key at the top of your keyboard will bring up the same dialog window.

Insert page break.

• Click the cursor after the last letter of the last vocabulary word Evaporation

• Click Insert (in the Menu bar) > Break

• In the Break types area of the Break window, click on radio button in front of Page Break


• The cursor should be flashing at the first line on the third page

Review skills.

• Click the cursor in first line of third page, if needed.

• Continue to press the Enter key until cursor is on Line 15 (about half way down the document). Note: The bottom bar of the Word document will state the page, the section, the page and total pages, and the line (Ln) of the present location of the cursor.


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• Press the Tab key until cursor is flashing at 4.5 tab. Note: Tabs set in Lesson 8 should still be viewable on the Ruler at the top of the document. If not, set a left tab at 4.5.

Review skills continued.

• Type Parent Name


• Press the Tab key until cursor is flashing at 4.5 tab

• Type Parent Address


• Press the Tab key until cursor is flashing at 4.5 tab

• Type City, State, ZIP

• Change all text to Arial font size 12, if needed



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Lesson 10 – Printing the Newsletter

Move cursor to specific page.

• Click Edit (in the Menu Bar) > Go To

• In the Go to what: window, select Page

• In the Enter page number: field, type 1

• Click the Go To button

• Click the Close button

Display help document “Print a document”.

• Click Help (in the Menu bar) > Microsoft Office Word Help Note: The Task Pane (the right side of document) will change to Word Help Pane

• In the Search for: window, type Print a Document

• Click the Start Searching button (green with white arrow)

• In the Results window, click the Print a document link

• Click the Close button (red with white x) in top right corner of the Help Document

Display print preview of document.

• Click File (in the Menu bar) > Print Preview

or click the Print Preview button

• In the Print Preview toolbar, click the Multiple Pages button

• In the box that appears below the Multiple Pages button, drag across the first three squares in the first row so that 1 x 3 Pages appears at the bottom of this box then click on the last square when the three squares are highlighted in blue

• In the Print Preview toolbar, click the One Page button

• In the Print Preview toolbar, click the Close button

Print Preview Toolbar

Multiple Pages One Page


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Print multiple copies of a specific page in document.

• Click File (in the Menu bar) > Print

• In the Copies area, click the up arrow or type the number 6

• In the Print range area, click the radio button in front of Pages

• In the Pages: field, type 2

• Click the Cancel button Note: You will not be printing this part out.

Print newsletter on specific printer.

• Click File (in the Menu bar) > Print

• In the Printer area at the top of the screen, click the down arrow next to printer listed in window. Note: Make note of the printer listed in the window.

• View all printers available

• Click back on the original printer listed in the window

• In the Copies area, click the up arrow or type the number 2


Completed newsletter.

• You are finished with the Word module.

• Please keep your digital copy and printed copy of this newsletter until you have passed the TCA Assessment.

• Click Insert button