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Word Exercises 8-10 - Formatting Characters Page 1

Exercise 8

Formatting Characters with Microsoft Word

Character formattingis used to emphasize text. You can change character formatting by making textbold or italic, for example, or by changing the style of the type. By formatting text, you can make yourdocument more attractive and readable.

The basic character formats are bold, italic, and underline. Text can have one or more characterformats.

Table 1

Character Formatting

NameKeyboard

Shortcut

Formatting

ToolbarExample

Normal Ctrl+Shift+N This is a sample.

Bold Ctrl+B This is a sample.

Italic Ctrl+I This is a sample.

Underline Ctrl+U This is a sample.

Bold and italic This is a sample.

The simplest ways to apply basic character formatting are to use:

Buttons on the Formatting toolbar

Keyboard shortcuts

Starting Word

1. Click the Startbutton , point to Programs, and select Microsoft Word.

Open an Existing Document

2. Click the Openbutton on the Standardtoolbar.

3. The Open dialog box opens.

4. Click the drop-down arrow to the right of the Look inbox and select NetworkNeighborhood.

5. Double-click Wright-ms1 (Zeus).

6. Double-click Students 200_.

7. Double-click the Word Exercises folder.

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8. Click Word Exercise 8 lsr select it.

9. Click the drop-down arrow next tothe Viewsbutton and selectPreview.

10. This will give you a quick look atthe document before opening it.

11. Click the Openbutton

.

12. Click the Show/Hidebutton onthe Standardtoolbar so that it isturned on.

Apply Basic Character Formatting Using the Formatting Toolbar orKeyboard Shortcuts

13. Triple-click the title The Battle of Bunker Hillto select it.

14. Click the Boldbutton on the Formattingtoolbar to make the text bold.

15. With the text still selected, click the Italicbutton to make the text bold and italic.

16. Click the Boldbutton again to turn off this format and make the text italic only.

17. Click the Boldbutton again to restore the bold and italic formatting.

18. Move the insertion point to the beginning of the first paragraphand select the words The Battleof Bunker Hill.

19. Click the Boldbutton once.20. In the same paragraph, select the words June 16, 1775.

21. Click the Italicbutton once.

22. In the firstparagraph, select the words Breed's Hill.

23. Click the Underlinebutton on the Formattingtoolbar to make the text underlined.

24. Triple-click the title The Boston Tea Partyto select it.

25. Press Ctrl+B to make the text bold.

26. With the text still selected, press Ctrl+Ito make the text bold and italic.27. Press Ctrl+B again to turn off this format and make the text italic only.

28. Press Ctrl+B again to restore the bold and italic formatting.

29. Move the insertion point to the beginning of the second paragraphand select the words TheBoston Tea Party.

30. Press Ctrl+B once.

31. In the third paragraph, select the words December 16, 1773.

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32. Press Ctrl+I once.

33. In the third paragraph, select the word Indians.

34. Press Ctrl+Uon the Formattingtoolbar to make the text underlined.

35. Review your work.

36. Your document should look like Figure 1.

Figure 1

Saving a Revised Document

Word Exercise 8 lsrhas already been saved with a name. Now that you made some changes, you cansave the document with a new name and place it in a new folder. To save a document with a new nameor to save a file to a new folder you use the Save Ascommand.

37. Click Fileon the Menubar and choose Save As.

38. The Save As dialog box appears.

39. To the right of the Save in text box, click the drop-down arrow and select your period folder.

40. In the File nametext box, a suggested file name should be highlighted.

41. Replace this filename by typing Word Exercise 8, press Spacebar, type your initials, pressSpacebar, and type your partners initials.

42. Click OKor press Enter.

Working with Fonts

A fontis a type design applied to an entire set of characters, including all letters of the alphabet,numerals, punctuation marks, and other keyboard symbols.

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Table 2

Examples of Fonts

ABCDEFGHIJKLMNOPQRSTUVWXYabcdefghijklmnopqrstuvwxyz1234567890!~#$%

Times New Roman

ABCDEFGHIJKLMNOPQRSTUVWXYabcdefghijklmnopqrstuvwxyz1234567890!~#$%

Arial

ABCDEFGHIJKLMNOPQRSTUVWXY

abcdefghijklmnopqrstuvwxyz

1234567890!~#$%

Courier New

A font can be plain--like Arial--or more ornatelike Word's default font, Times New Roman. Arialisa sans seriffont because it has no decorative lines, or serifs, projecting from its characters. Times NewRoman is a seriffont because it has decorative lines.

Fonts are also available in a variety of sizes, which are measured in points. There are 72 points to aninch. Like other character formatting, you can use different fonts and font sizes in the same document.

Examples of Different Point Sizes

Table 3

a b c d e f g h i j k6 8 10 12 14 20 24 36 48 60 72

Change Fonts and Font Sizes Using the Formatting Toolbar

The easiest way to choose fonts and font sizes is with the Formattingtoolbar.

43. Press Ctrl+End to move the insertion point to the end of the document.

44. Press Entertwice.

45. Type your names.

46. Press Enter.

47. Type the date.

48. Press Enter.

49. Type Period andyour number.

50. Press Enter.

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51. Type Word Exercise 8.

52. PressCtrl+Hometo move to the beginning of the document.

53. Triple-click the title The Battle of Bunker Hill to select it.

54. Using the Formattingtoolbar, click the Fontdrop-down arrow and select Arialfrom the list.

55. Using the Formattingtoolbar, click the Font Sizedrop-down arrow and select 20-pointsfrom the

list.

56. Triple-click the title The Boston Tea Party to select it.

57. Using the Formattingtoolbar, click the Fontdrop-down arrow and select Arialfrom the list.


list.

59. Triple-click the first paragraphto select it.


list.

61. Click before the beginning of the second paragraph and drag to the end of the document.

62. The second and third paragraphs, your names, the date, period, and title are now selected.


list.

Using the Font Dialog Box

The Fontdialog box offers more formatting options than those available on the Formatting toolbar.You can also preview the options as you choose them, so you can experimentbefore you applyformatting changes.

There are three ways to open the Font dialog box:

Choose Font from the Format menu.

Choose Font from the shortcut menu. The shortcut menu opens when you click the right mousebutton while pointing to the selected text.

Press Ctrl+D

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Choose Fonts and Font StylesUsing the Font Dialog Box

64. Select the title The Battle of BunkerHill.

65. Click Formaton the Menubar andselect Font.

66. The Font dialog box opens.

67. Click the Fonttab.

68. Select Brush Script MTfrom the Fontlist.

69. Select Bold Italic from the Font stylelist

70. Select 24from the Size list.

71. Choose Redfrom the Font color list.

72. Click OK.73. Select the title The Boston Tea Party.

74. Press Ctrl+D.



77. Select Brush Script MTfrom the Fontlist.

78. Select Bold Italicfrom the Font stylelist.

79. Select 24from the Size list.

80. Choose Redfrom the Font color list.

81. Click OK.

82. Triple-click the first paragraphtoselect it.

83. Right-click the first paragraphandselect Fontfrom the Shortcut Menu.The Font dialog box opens.

84. Select Century Schoolbookfrom theFont list.

85. Click OK.

86. Click before the beginning of thesecond paragraph and drag to the endof the document.

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87. The second and third paragraphs, your names, the date, period, and title are now selected.

88. Right-click one of the selected paragraphs and select Font.

89. Select Century Schoolbookfrom the Font list.

90. Click OK.

Creating a Dropped Capital Letter

One way to call attention to a paragraph is to use a dropped capital letter, or a drop cap. A drop cap is alarge letter that appears below the text baseline. It is usuallyapplied to the first letter in the first word of a paragraph.

91. Place the insertion point within the first paragraph.

92. Click Formatfrom the Menubar and select Drop Cap.

93. The Drop Cap dialog box opens.

94. Under Position, click Dropped.

95. This option makes the paragraph wrap around the letter.

96. Under Font, select Arial Blackfrom the list.97. Click OK.

98. Click within the document to deselect the Tof The, which isthe height of three lines.

99. Place the insertion point within the second paragraph.




103. This option makes the paragraph wrap around the letter.104. Under Font, select Arial Blackfrom the list.

105. Click OK.

106. Click within the document to deselect the Tof The, which is the height of three lines.

107. Review your work carefully.


109. Press Ctrl+Sto save your document.

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Figure 2

Printing a Document110. Press Ctrl+P.

111. The Print dialog box opens.

112. The Nameof the printer should be Wales.

113. Wales is the color laser printer in the classroom.

114. Next to Number of copies, type 2in the text box.

115. Click OK.

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Closing the Document

116. Press Ctrl+Wto close your document.

117. The Word program remains open.

Exercise 9

More Formatting Characters

If you like to keep your hands on the keyboard instead of using the mouse, you can use keyboardshortcuts to turn basic character formatting on and off. Press Ctrl+Bfor bold, Ctrl+Ifor italic, andCtrl+U for underline. To remove character formatting from selected text, press Ctrl+Spacebar.

118. Click Ctrl+N to start a new document.

119. Using the Formattingtoolbar, change the Fontto Arial.

120. Using the Formattingtoolbar, change the Font Sizeto 14-points.

121. Type the text in Figure 3.

122. Dont forget to place press Entertwicebetween paragraphs.

Figure 3

123. Triple-click the title The Brooklyn Bridge to select it.

124. Press the Caps Lockkey.

125. Retypethe title with all upper case letters.

126. Press the Caps Lockkey to turn it off.

127. In the first sentenceof the first paragraph, type a comma to the rightof the word Bridge.

128. Press the Spacebarto add a space after the comma.

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129. Type built in 1883, after the comma you just typed.

130. In the last paragraph, select the text15 million dollars.

131. With the text selected, type$15,000,000.

132. Press Ctrl+Ato select the entiredocument.

133. Press Ctrl+D.



136. Select Playbillfrom the Font list.

137. This gives the look of the 1800s.

138. Select a Font Sizeof 20-points.

139. Choose Brownfrom the Font colorlist.

140. Click OK.

141. Triple-click the title The BrooklynBridge to select it.

142. Using the Formattingtoolbar,change the Font Sizeto 24-points.


143. Place the insertion point within the firstparagraph.

144. Click Formatfrom the Menubar and select Drop Cap.145. The Drop Cap dialog box opens.



148. Click OK.

149. With the T still selected, click Formaton the Menubarand select Font.


151. Click the drop-down arrow to open the Font Colordrop-down list and select the Dark Redcolor.

152. Click OK.

153. Click within the document to deselect the Tof The, whichis the height of three lines.

154. Select the text $15,000,000.

155. Press Ctrl+B to make the text bold.

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156. Press Ctrl+Uto make the text underlined.

157. Press Ctrl+Endto move the insertion point to the end of the document.



160. Press Enter.

161. Type the date.

162. Press Enter.


164. Press Enter.




Figure 4

Saving a Document

Word Exercise 9 has not been saved with a name.

168. Press Ctrl+S.

169. The Save As dialog box appears.

170. To the right of the Save in text box, click the drop-down arrow and select your periodfolder.

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Printing a Document

174. Press Ctrl+P.175. The Print dialog box opens.

176. The Nameof the printer should be Wales.

177. Wales is the color laser printer in the classroom.


179. Click OK.

Closing the Document

180. Press Ctrl+Wto close your document.

181. The Word program remains open.

Exercise 10

More Formatting Characters

182. Click the Openbutton on the Standardtoolbar.

183. The Open dialog box opens.

184. Click the drop-down arrow to the right of the Look inbox and select Network

Neighborhood.

185. Double-click Wright-ms1 (Zeus).

186. Double-click Students 200_.

187. Double-click the Word Exercises folder.

188. Click Word Exercise 10 lsr select it.

189. Click the drop-down arrow next to the Viewsbutton and select Preview.

190. This will give you a quick look at the document before opening it.

191. Click the Openbutton .

192. Click the Show/Hidebutton on the Standardtoolbar so that it is turned on.

193. Triple-click the title The Transcontinental Railroadto select it.


195. Using the Formattingtoolbar, change the Font to Impact.

196. Using the Formattingtoolbar, click the Boldbutton to make the text bold.

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197. Click and drag to select the first and secondparagraphs.

198. Using the Formattingtoolbar, change the Font toBradley Hand ITC.


200. In the second paragraph, delete the words coast-to-coast-. (Delete the final dash, also.)

201. In the second paragraph, move the insertion point to the end of the final word.

202. Press the Spacebar.

203. Type to reach across the United States.

204. In the first paragraph, select the text world.

205. Press Ctrl+Uto make the text underlined.


206. Place the insertion point within the firstparagraph.





211. Under Font, click the drop-down arrow and select Broadway.

212. Click OK.

213. With the T still selected, click Formaton the Menubar andselect Font.

214. Click the Font Colordrop-down arrow and select the Gray40%color.

215. Click OK.

216. Click within the document to deselect the Tof The, which isthe height of three lines.

217. Press Ctrl+End to move the insertion point to the end of the document.



220. Press Enter.

221. Type the date.

222. Press Enter.


224. Press Enter.



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Figure 5

Saving a Document

Word Exercise 10 lsrhas already been saved with a name. Now that you made some changes, you cansave the document with a new name and place it in a new folder. To save a document with a new name

or to save a file to a new folder you use the Save Ascommand.

228. Press F12.

229. The Save As dialog box will appear.

230. To the right of the Save in text box, click the drop-down arrow and select your periodfolder.




Printing a Document234. Press Ctrl+P.

235. The Print dialog box opens.

236. The Nameof the printer should be Ireland.


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239. Press Alt+F4to close any Word documents that are open.

Backing-up Documents to Your Personal Folder on Zeus

Backing up a document is one of the most important rules when working on a computer. It takes a fewseconds to do, but can save you hours of work if you lose a document. You can back up a document bycopying it and pasting it to a new storage location. The location can be:

The hard disk of another computer

A floppy disk

A Zip disk

A CD disk

240. Double-click your period folderto open it.

241. You should see Word Exercises 8-10.

242. Press Ctrl+Ato select all the documents.

243. Click the Copybutton on the toolbar.

244. Close your period folder.

245. Double-click the Network Neighborhoodicon.

246. Double-click Wright-ms1 (Zeus) to open it.

247. Double-click the Students 200_ folder.

248. Double-click your personal folder.

249. Click the Pastebutton on the toolbar.

250. All of the Word documents should be in your personal folder.

251. Log-off.

252. Let your partner log on and back-up Exercises 8-10 to their personal folder on Zeus.