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COMPREHENSIVE
Word Tutorial 1
Creating a Document
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XPXPObjectives
Plan a document Identify the components of the Word window
Set up the Word window
Create a new document
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XPXPObjectives
Scroll a document and move the insertion point Correct errors and undo and redo changes
Enter the date with AutoComplete
Change a documents line and paragraph spacing
Save, preview, and print a document
Create an envelope
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XPXPFour Steps to a Professional Document
Microsoft Office Word 2007 (or simply Word) isa popular word-processing program
The most efficient way to produce a document is
to follow these four steps: Planning
Creating and editing
Formatting
Printing or distributing online.
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XPXPFour Steps to a Professional Document
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XPXPExploring the Word Window
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XPXPExploring the Word Window
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XPXPOpening a New Document
Click the Office Button in the upper-left cornerof the Word window and view the menu of
commands that opens
Click New Verify that the Blank document option is
selected (that is, highlighted in orange), and then
click the Create button at the bottom of thedialog box
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XPXPOpening a New Document
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XPXPDisplaying the Rulers
Click the View tab In the Show/Hide group, click the Ruler check
box to display a checkmark
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XPXPDisplaying Nonprinting Characters
Nonprinting characters are symbols that appearon the screen but are not visible on the printed
page
In the Paragraph group on the Home tab, clickthe Show/Hide button
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XPXPChecking the Font and Font Size
The term font refers to the shape of thecharacters in a document
Font size refers to the size of the characters
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XPXPChecking the Zoom Setting
Zoom levelcontrols the documents on-screenmagnification
Setting the Zoom level to Page Width shows the
entire width of the document on your screen
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XPXPSaving a Document for the First Time
Click the Save button on the Quick AccessToolbar
Type a name in the File name text box
Click the Save in list arrow, and then select thelocation where you want to save the file
Click the Save button at the bottom of the Save
As Dialog box
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XPXPSaving a Document for the First Time
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XPXPScrolling a Document
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XPXPMoving the Insertion Point
Around a Document
To change the location in the document whenyou type, you need to move the insertion point
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XPXPUsing the Undo and Redo Commands
To undo (or reverse) the last thing you did in adocument, you can click the Undo button on the
Quick Access Toolbar
If you want to restore your original change, theRedo button reverses the action of the Undo
button (or redoes the undo)
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XPXPCorrecting Errors
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XPXPCorrecting Spelling Errors
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U d di Li
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XPXPUnderstanding Line
and Paragraph Spacing
Line spacing determines the amount of spacebetween lines of text within a paragraph
Paragraph spacingdetermines the amount of
space before and after a paragraph Paragraph spacing is measured in points
A point is approximately 172 of an inch
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XPXPUnderstanding Line
and Paragraph Spacing
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XPXPSelecting Parts of a Document
With the mouse you can quickly select a line orparagraph by clicking the selection bar
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XPXPAdjusting Paragraph and Line Spacing
The quickest method to adjust paragraph andline spacing is to click the Line spacing button in
the Paragraph group on the Home tab
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XPXPPreviewing and Printing a Document
To avoid wasting paper and time, you should firstdisplay your document in the Print Preview
window
Click the Office Button , point to Print, and thenclick Print Preview
To print your document, click the Office Button ,
and then click Print
Verify settings in the Print dialog box, and then click
the OKbutton
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XPXPPreviewing and Printing a Document
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XPXPCreating an Envelope
Creating an envelope is a simple process because Wordautomatically uses the inside address from the letter asthe address on the envelope
Click the Mailings tab on the Ribbon
In the Create group, click the Envelopes button to open
the Envelopes and Labels dialog box Verify that the Delivery address box contains the correct
address. If necessary, type a new address or edit theexisting one
If necessary, type a return address. If you are usingpreprinted stationery that already includes a returnaddress, click the Omit check box to insert a check mark
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XPXPCreating an Envelope
To print the envelope immediately, insert anenvelope in your printer, and then click the Print
button
To store the envelope along with the rest of thedocument, click the Add to Document button
To print the envelope after you have added it to
the document, insert an envelope in your
printer, open the Print dialog box, and print the
page containing the envelope
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XPXPCreating an Envelope
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