Work Book for a Tilos Training Program

What is Tilos?

Traditional Project Management

The Final Step:

Linear Projects Management with Tilos

Exercise 1Creation of first Tilos Schedule

This project schedule is about a construction of 4 km of road. The ground profile of the road is ahown in this graphics:

The project involves cutting, filling and construction of a bridge. The dimensional details are shown in the following table.

The General Data

Starting Position 0mEnding Position 4000m

Start Date March First weekEnd Date May last week

The data about the tasks:

Task-Identifier Name Start.Date End.Date

Duration (Days)

Start.Distance(m)

End.Distance (m)

Task template name

A-00030 Bridge Work04.03.2013 08:00

10.04.2013 16:00 28 2500 3000 Task (Block)

A-00040Top Soil Stripping 1

08.03.2013 08:00

27.03.2013 16:00 14 2400 0 Task (Line)

A-00070 Cut119.03.2013 08:00

22.03.2013 16:00 4 1550 1000 Task (Line)

A-00080 Cut225.03.2013 08:00

23.04.2013 16:00 22 1000 350 Task (Line)

A-00090 Cut 324.04.2013 08:00

29.04.2013 16:00 4 350 0 Task (Line)

A-00100 Fill 119.03.2013 08:00

03.04.2013 16:00 12 1650 2500

Task (Triangle lower)

A-00110Top Soil Stripping 2

28.03.2013 08:00

03.04.2013 16:00 5 3000 4000 Task (Line)

A-00120 Grading30.04.2013 08:00

13.05.2013 16:00 10 0 4000 Task (Block)

A-00130 Concreting 14.05.2013 24.05.2013 9 0 4000 Task (Block)

08:00 16:00

A-00150 Fill 204.04.2013 08:00

16.04.2013 16:00 9 3000 4000

Task (Triangle lower)

The activities/tasks are linked as follows:

Predecessor-Identifier Name Successor-Identifier NameLink type

A-00030 Bridge Work A-00040Top Soil Stripping 1 SS

A-00070 Cut1 A-00080 Cut2 FSA-00080 Cut2 A-00090 Cut 3 FSA-00070 Cut1 A-00100 Fill 1 SS

A-00040Top Soil Stripping 1 A-00110

Top Soil Stripping 2 FS

A-00100 Fill 1 A-00150 Fill 2 FSA-00090 Cut 3 A-00120 Grading FSA-00120 Grading A-00130 Concreting FS

Above data is available in an excel spreadsheet- Part_03_Example 1.xls

Construct the Tilos schedule for this project.

How to create a schedule:

1. Start Tilos2. File-New3. Choose Template- Tilos_template.hst4. Complete the initialization dialog

a. Name of the project: Example 1b. Default distance: mc. Start distance: -100 md. Finish distance: 4100me. Start date: First Monday in Marchf. End date: last working day in Mayg. Default time: d(8h)h. Calendar: 5-days a week

5. Save project to a new folder say: Tilos_day 16. Insert distance graphics7. Adjust graphic distance8. From the task libraries choose appropriate task shapes and insert tasks9. Go to main project and define relationships10. Reschedule

Your final schedule will look like this:

Discovering Serious Advantages of Tilos

Exercise 2Based on the diagram above, prepare a Tilos schedule.

Take a challenge: Configure the distance axis as shown on the slide.

How to create a schedule:

1. Initiate a project as described in the previous example.2. Change the direction of time axis3. Choose the Task templates from Pipeline projects.4. You will have to create a new template for Welding- Manual.

Why?

Exercise 3As shown on Advantage 2 slide create a block on schedule representing no work. Location data is: 17000 m to 22,000 m and calendar data is Aug 15 to Sep 15.

Exercise 4Open the schedule Part_4_Pipeline_Project_Sample and “discover” following issues:

Exercise 5Create a linear schedule for the construction of a 15-mile-long highway with the following activities and production rates. Have a time buffer of not less than 2 days and a space buffer of not closer than half a mile.

Survey & Layout 3 miles per day Survey and Layout 3 miles per day Clear & Grub 0.75 mile per day Earthwork 0.5 mile per day Subbase 1 mile per day Base 1 mile per day Paving 3 miles per day Signage & Striping 5 miles per day

1. What is the name of the project? 2. What is the length of this pipeline? 3. When does the project actually get over? 4. What is the default calendar? 5. What is a “Distance Gantt Chart”6. How many activities this project has?7. What are the starting and finishing coordinates for “ Haul & String Stack 2” activity?8. What is the planned work rate for this activity? 9. What si the progress of “Clear and Fences” activity? 10. How many hours an Excavator will be required for this activity? 11. What is the report date? 12. When was baseline created? 13. How is the time scale defined? 14. Get the table of height above sea level profile.15. At what distance micro tunnel is required?

Challenges in this exercise:

1. Time axis is horizontal and distance axis is vertical.2. Distance axis is descending.3. Distance units are in miles and feet.

How to create a schedule:

1. Use template Tilos US2. Start a new project with basic data: Start date: April first week, End date : Jun

last week, Start distance 0 miles and End distance: 15 miles3. Calculate activity durations. 4. Create activities as mentioned.5. If clashing, then move the activities forward suitably6. From the navigation pane, create a new view, call it client view7. Open client view and

a. Define time axis horizontal with month and datesb. Define distance axis vertical with descending scale

8. Assign master cells as appropriate

Exercise 6Schedule for a pipeline installation is provided in the excel sheet. The basic attributes of this project are:

Start date: 1/3/2010 End date: 27/7/2010 Start distance: -200 m End distance: 4200 m

Challenges for this exercise:

Import the schedule from given excel file. Establish the relationships between the activities. Load the resources to the activities and produce the resource loading analysis graphs. Create a baseline and record progress

Part 1: Creating a schedule by importing tasks

Part 2: Resource loading and analytics

The schedule previously created will now be resource loaded. The resource data is given here:

Top soil stripping 1 Assistant1 Operator1 Caterpillar

Soil removal 1 Excavator+ (capacity 240 m3/h)6 Trucks+ (capacity 40 m3/t)

Soil installation 1 Caterpillar+1 Steel rollers2 Operators

Culvert Fixed cost of Euro 40,000Trench opening 2 Assistants

1 Caterpillar1 Pipe/unit1 Specialist

The contract with the client has also given us income value for each of the tasks in their unit of work. The contract values are:

Top soil stripping Euro 1.3/unit of workSoil removal Euro 3.5/unit of workSoil Installation Euro 0.6/ unit of work

How to do this exercise (Part 1: Up to scheduling of project)

1. Start a new project with ne Exercise 6. Basic attributes are given above.2. Open the excel sheet and observe the task and linking data. Note the order of

columns. The order is: Task_Identifier, Name, Duration, Start date, End Date, Start distance, End distance, Task template name, Quantity, Quantity units, Work rate, Work Breakdown structure, Task type

3. Go to FileImporta. Choose MS Excel, select the excel fileb. Select Profile “New”c. Edit the profile for appropriate order of columnsd. Follow the dialog and import

4. After import, select Soil Installation and choose task in hammock as Soil removal (Why?- explanation in the class)

5. Go to River bed, Walls and Deck and incorporate them in Culvert summary task.

6. Go to the links and choose appropriate links7. Re-schedule the project

Culvert Euro 45,000Trench opening and Pipe laying Euro 46.35/unit of work

Part 3: Creating Baseline and recording progress

Exercise 7In this exercise you will have to find (discover) how to:

Save a Task as a template?

How to do this exercise (Part 2: Resource Loading and Analytics)

1. Select each of the tasks in the project and assign resources as mentioned in the tables above.

2. Plotting the resource usage bar charta. Select Time Distance scale and add one more cell to the rightb. Select the newly created columnc. From the cell settings choose- Insert Resource Bard. Go to the tab “Resource bar Chart” and click on “Generate Report

Lines”e. Follow the dialog to get the report.

3. Plotting Resource cost data graphs and other analyticsa. Select the bar chart created earlierb. Go to Chart Definition and add one more : Time Histogramc. Now go to Define Histogramd. Add a line to the diagram and follow the dialog

4. Add the legends as appropriate

How to do this exercise (Part 3: Base lines and progress recording)

1. Select the sub project, select the baseline tab.2. Add a new baseline and set the appropriate name to the baseline.3. Change the report date from the General Tab of the main project. The report

date should read 22.03.2010.4. Select task – Top Soil Stripping. With the right mouse click choose- Enter

progress.5. Set start date as: 17.03.2010. Actual progress field to =2700 m.6. The task will get split into performed and non-performed part.

How to create and modify a calendar? Add and remove currencies?

Exercise 8: Consolidation of all the learning objectives so far.

Runway Marking Project

A typical runway has following dimensions:

Runway markings are specialized markings. They are extremely important for the pilots for takeoffs and landings. The basic types of these markings are as follows:

1. Threshold (stripes at the end of runway)

2. Touch down zones (two thick lines on both the sides of runway)

3. Center line

4. Fixed distance markings (Every 150 m only 2 on both the sides)

Use Tilos to plan and execute this project. The Physical picture of this runway is shown here: (Code 3 runway)

Constant wear and tear erodes these markings. Presently, Mangalore runway (shown in the picture) needs fresh markings and contract for this has been released. Since the operations of the airport cannot be stopped, work has to be carried out when there is no traffic. Airport authorities have asked for the number of working days’ you would require with each day with only 3 hours at night. You will not be working on Saturdays and Sundays as the airport is operational. With these constraints you effectively have only 3 h/day time window. In this time window your productivity is as follows:

1. Threshold: 4 days. (There will be 4 activities and each one will be 1 day: Cleaning Substrate, ph Neutralization, Paint Coat, Heat treatment)

2. Touch down zone: 4 days (same as threshold)

3. Center line: 150 m of runway length per day

4. Fixed distance markings: 1 set per day per crew

You have only 2 sets of crew and equipment. Both the sets can perform any of the 4 operations mentioned above. Use Tilos to make this schedule and determine the number of days required for this project. Also, the crew and equipment cost you Rs. 27,000 per day. Assign the resources and determine the total project cost.

A possible solution:

Exercise 9Managing Profiles

In this exercise, a profile would be added to the schedule that was prepared in the last exercise. The elevation data is given in an excel spreadsheet. Import this data in Tilos schedule and calibrate it with the Time Distance Diagram.

Your solution would look like this:

Exercise 10This challenge exercise is about creating a shell for Hyderbad metro project. The basic data of this project is as follows:

Start date:4/9/2010 End date: 30/9/2010 Start distance: -100 m End distance: 30000 m

The distance data of the stations-

S.No Station Inter Station Distance (in km) From Miyapur Junction (in km)1 Miyapur 0 02 JNTU College 1.45 1.45

3 Housing Board Colony

1.32 2.77

4 Kukatpally 1.54 4.315 Balnagar 1.49 5.86 Moosapet 0.72 6.527 Bharatnagar 1.08 7.68 Erragadda Road 0.78 8.389 ESI Hospital 0.94 9.3210 S.R.Nagar 1.04 10.3611 Ameerpet 0.99 11.3512 Punjagutta 0.96 12.3113 Erra Manzil 0.75 13.0614 Khairatabad 1.06 14.1215 Lakdikapul 1.32 15.4416 Assembly 1.46 16.917 Nampally 1.06 17.9618 Gandhi Bhavan 0.79 18.7519 Medical College 1.08 19.8320 MG Bus Stand 0.62 20.4521 Malakapet 0.88 21.3322 New Market 1.09 22.4223 Musarambagh 0.98 23.424 Dilsukhnagar 1.46 24.8625 Chaitanyapuri 0.704 25.56426 Victory Memorial 1.033 26.59727 L.B.Nagar 2.573 29.17

Distance and elevation data-

Distance

Elevation

1000 5862000 5793000 5874000 5995000 6096000 5987000 5928000 5799000 566

10000 55111000 54612000 548

13000 55114000 55315000 54516000 54417000 53318000 52919000 52420000 53121000 52222000 51723000 50224000 50025000 49226000 50427000 50228000 49529000 48530000 495

The graphics from Google earth for this corridor:

Your challenge is to create a shell for this project complete with Station scale, terrain graphics, distance scale and appropriate time scale. A calibrated ground profile is also expected.

Your developed shell would look like this:

Exercise 11This exercise tries to cover a complete cycle of Tilos planning, schedule preparation, cost loading, and baseline and progress management.

The data given here is also available in excel format.

Start date: End date: Start distance: End distance:

Task-Identifier Duration Name Start.Distance End.Distance Start.Date End.Date Task template name4050 8 Permanent Fencing 1740 2100 15.02.2013 08:00 26.02.2013 16:00 Clear & Fences3040 2 Topsoil Strip 1580 1640 01.03.2013 08:00 04.03.2013 16:00 Top soil stripping3090 3 Fill 1580 1640 08.03.2013 08:00 12.03.2013 16:00 Backfill3030 3 Access Road 1580 1640 15.03.2013 08:00 19.03.2013 16:00 Access Roads4030 3 Access Road 1760 1720 22.03.2013 08:00 26.03.2013 16:00 Access Roads4040 3 Topsoil Strip 1700 2100 29.03.2013 08:00 02.04.2013 16:00 Top soil stripping4060 7 Pre-Earthworks Drainage 1700 1840 29.03.2013 08:00 08.04.2013 16:00 Deck4090 12 Fill 1740 2100 26.04.2013 08:00 13.05.2013 16:00 Backfill4100 4 Capping 1740 2100 17.05.2013 08:00 22.05.2013 16:00 Task (Line)4540 31 East Abutment 1710 1710 06.05.2013 08:00 17.06.2013 16:00 Abutment4110 9 Drainage 1740 2040 07.06.2013 08:00 19.06.2013 16:00 Curbs and Sewers4530 46 East Pier 1690 1690 19.04.2013 08:00 21.06.2013 16:00 Foundation4120 7 Sub-Base 1740 2100 14.06.2013 08:00 24.06.2013 16:00 Grade4510 31 West Abutment 1650 1650 24.05.2013 08:00 05.07.2013 16:00 Abutment4520 42 West Pier 1670 1670 10.05.2013 08:00 08.07.2013 16:00 Foundation4200 8 Arrester Bed 2050 1880 28.06.2013 08:00 09.07.2013 16:00 Task (Block)4020 9 Stone Walling 2100 1740 05.07.2013 08:00 17.07.2013 16:00 Civil Works4130 13 Kerbs 2100 1740 12.07.2013 08:00 30.07.2013 16:00 Curbs and Sewers4190 6 Landscaping 2100 1740 26.07.2013 08:00 02.08.2013 16:00 Environmental Crew4140 3 Roadbase 2100 1740 02.08.2013 08:00 06.08.2013 16:00 Base course4150 3 Basecourse 1740 2100 09.08.2013 08:00 13.08.2013 16:00 Binder course4160 3 Wearing Course 2100 1740 16.08.2013 08:00 20.08.2013 16:00 Coating4170 3 Signs, Lights, Road Markings, Etc 2100 1740 23.08.2013 08:00 27.08.2013 16:00 Signal & Electricity +3500 87 Stream Bridge 1608 1612 03.06.2013 08:00 01.10.2013 16:00 One segment bridge4132 7 Kerbs 1580 1740 04.10.2013 08:00 14.10.2013 16:00 Curbs and Sewers4145 3 Roadbase 1580 1740 17.10.2013 08:00 21.10.2013 16:00 Base course4165 2 Wearing Course 1580 1740 22.10.2013 08:00 23.10.2013 16:00 Coating4134 9 Kerbs 1940 2200 25.10.2013 08:00 06.11.2013 16:00 Curbs and Sewers4180 8 Tie-In 1940 2200 01.11.2013 08:00 12.11.2013 16:00 Tie-In

Cost data is:Duration Name Quantity Unit Unit Price Total8 Permanent Fencing 720 m 422 3038402 Topsoil Strip 480 m3 127 609603 Fill 480 m2 32 153603 Access Road 60 m 1674 1004403 Access Road 40 m 1674 669603 Topsoil Strip 3200 m3 127 4064007 Pre-Earthworks Drainage 28 each 870 2436012 Fill 2880 m2 32 92160

Bridge 480 m2 55000 264000004 Capping outsourced 031 East Abutment outsourced 09 Drainage 1500 each 870 130500046 East Pier outsourced 07 Sub-Base 1440 m3 1511 217584031 West Abutment outsourced 042 West Pier outsourced 08 Arrester Bed 170 m 1674 2845809 Stone Walling 180 m2 2000 36000013 Kerbs 360 m 1136 4089606 Landscaping 2880 m2 99 2851203 Roadbase 180 m3 1511 2719803 Basecourse 180 m3 1196 2152803 Wearing Course 180 m3 1196 2152803 Signs, Lights, Road Markings, Etc 28.8 hrs 79 2275.287 Stream Bridge 32 outsourced 55000 17600007 Kerbs 160 m 1136 1817603 Roadbase 80 m3 1511 1208802 Wearing Course 80 m3 1196 956809 Kerbs 260 m 1136 2953608 Tie-In 260 m 500 130000

Complete the schedule with cost loading.

Progress data as of 13/04/2013:

Task Started Finished PerformedPermanent Fencing 20/2/2013 28/2/2013 100%Top Soil Stripping 4/3/2013 8/3/2013 100%Fill 8/3/2013 22/3/2013 100%Access road 1/4/2013 5/4/2013 100%Top Soil Stripping 3/4/2013 Up to 1900 m

Exercise 12A schedule is given in Primavera 6 format. Your objective is to import that schedule in Tilos.

Open the file (in XER) format in Primavera 6. It is linear project of building a 720 m long tunnel. The basic data about this project is:

Start date: April 9, 2013 End date: Nov. 22, 2013 Start distance: -170 m End distance: 720 m

Exercise 13Import a MS Project schedule in Tilos.

Same schedule of the Tunnel project is also saved in MS Project format. Import this schedule in Tilos. You will have to perform same logical steps as mentioned earlier for Primavera import.

How to do this exercise:

1. From Primavera export the project in excel format.2. The start and end distances are given in a separate excel sheet. Add these

values to the project sheet.3. Modify the format to ensure compatibility with Tilos4. If you wish you can even incorporate Task templates names.5. Similarly, modify the Links spreadsheet to make it compatible with Tilos.6. Import the data in Tilos.7. Once the data is in Tilos you will have to start modifying as per your

requirement.