work study to review the staff strength...
TRANSCRIPT
1
WORK STUDY TO REVIEW
THE STAFF STRENGTH
AT
DY.CMM/O/GSD/PER
2
SOUTHERN RAILWAY
PLANNING BRANCH
G.275 / WSSR - 341617 / 2017-18
STUDIED BY WORK STUDY TEAM OF PLANNING BRANCH
JANUARY 2018
WORK STUDY TO REVIEW
THE STAFF STRENGTH
AT
DY.CMM/O/GSD/PER
3
INDEX
SERIAL
NUMBER CONTENTS
PAGE
NUMBER
(i) ACKNOWLEDGEMENT 1
(ii) TERMS OF REFERENCE
(iii) METHODOLOGY
(iv) SUMMARY OF RECOMMENDATIONS 2
CHAPTERS
I INTRODUCTION 3-4
II PRESENT SCENARIO 5-23
III CRITICAL ANALYSIS 24-45
IV PLANNING BRANCH REMARKS ON CO-ORDINATING OFFICER`S VIEWS
46
V FINANCIAL IMPLICATIONS 47
ANNEXURES
I SAVE STATEMENT OF GROUP `C` & ‘D’ STAFF 48
II SAVE STATEMENT OF ARTIZAN STAFF 49
III RAILWAY BOARD CIRCULAR ON ANNUAL MANHOURS ISSUED BY DOPT Dt. 26.01.1977
50
1
(i)
ACKNOWLEDGEMENT
The study team conveys its sincere thanks to Dy.CMM/CSSD & GSD/PER,
Dy CMM/G, CDMS/DC, CDMS/G, Ch.OS/PB and other staff of General Stores
Depot for rendering guidance and co-operation in conducting the study.
(ii) AUTHORITY
Annual programme of work studies approved by SDGM for the year 2016-17.
(iii) TERMS OF REFERENCE
Work study to review the staff strength of General Stores Depot, Perambur
(including Personnel Branch).
(iv) METHODOLOGY
✓ Collection of data.
✓ Interaction with co-ordinating officials and field officials.
✓ The requirement of manpower based on purely Need basis.
2
SUMMARY OF RECOMMENDATIONS
The Posts mentioned below in the table is found excess to the requirement, the
same may be surrendered and credited to the Vacancy Bank.
(28 Posts)
Sl. No
Category Grade Pay
& Level No. of posts
Money value
Annual financial Savings
1. OS 4200/6 6 77595 5586840
2. Sr. Clerk 2800/5 1 63788 765456
3 Peon/J.Peon 1800/1 2 39323 943752
4 Sr.Tech Carpenter 4200/6 1 77595 931140
5 Carpenter Gr.I 2800/5 2 63788 1530912
6 Tin smith Gr.I 2800/5 1 63788 765456
7 Tinsmith Gr. II 2400/4 1 55965 671580
8 Crane Jamedar Sr.Tech
4200/6 1 77595 931140
9 Crane Jamedar Gr.III 1900/2 1 43628 523536
10 Serang, KH, SSK 1800/1 11 39323 5190636
11 Canteen Assistant (Bearer)
1800/1 1 39323 471876
TOTAL 28 1,83,12,324
3
CHAPTER-I
1.0 INTRODUCTION
1.1 Materials play an important role in railways as also in any other
organization, both in production and maintenance of existing assets.
Therefore, their continuous availability is a prime requirement and at the
same time there should not be overstocking also.
1.2 To have an effective control on purchases and stocking of stock items,
they have been classified as `A`, `B`, and `C` category items based on
Average Annual Consumption value. Accordingly, `A` category items
constitutes 70% of the total usage and these items should not be stocked
above three months. `B` category items constitute 20% and should not
exceed 6 months requirement. `C` category items will be 10% and these
items should not exceed one year requirement.
1.3 The main objective of Stores department is purchase of right quantity at
right place and right time. In short, there should always be a better
control. 25 depots are functioning on Southern Railway, spreading over
six divisions. Totally 7000 items (approx.) which are required on regular
basis are being stocked. Apart from this, High value Non stock items are
procured through Headquarters and small value items through field units.
1.4 The major functions of Stores Department:
Purchase and procurement of Stock and Non-stock items.
• Issue of stock items.
• Printing of Railway Books & Forms, card tickets and money valued
items.
• Receipt, Custody and Sale of scrap.
• Supply of uniforms to Railway staff.
1.5 The stocked items based on usage is categorized into 79 major groups
with each item having a unified Price Ledger number (PL number) bearing
8 digits.
4
They are Diesel Loco spares, AC loco spares, Electrical General, Carriage,
Wagon & EMU, Signal & telecommunication, Engineering Consumables
and General. In addition to procurement and warehousing,
approximately 5000 Non stock Indents per annum is processed by various
field units.
1.6 The availability of materials is ensured on the basis of the list furnished by
the user department every year in respect of Vital, Safety and Passenger
Amenities (VSPA) items. The traceability of material is confirmed through
Bin card, Receipt note and the corresponding supplier dockets and are
identified by label card having various colour stamps.
1.7 Consequent upon the implementation of MMIS, now IMMS, the quality of
work and output, flow of information and transparency in working has
improved to a larger extent. Now-a-days, procurement of goods, Sales of
materials, Leasing of Assets are being done through E-Tendering, E-
Auction etc on IREPS, the official portal of Indian Railways. The modules
implemented under MMIS are Purchase Module, Finance Module, Depot
Module, Uniform Module, Sales Module and LP Module.
1.8 General Stores Depot/PER is located near Perambur Loco Works Railway
Station at a distance of 8 Kms from the Headquarters office and
opposite to the back gate of Loco Motive workshops / PER. The Office
of the Controller of stores which is the Headquarters of Stores
department is situated at New Joint office which is near to GSD/PER.
1.9 General Stores Depot, Perambur (GSD/PER) started functioning in the
year 1869 to cater to the requirement of materials and stationery for the
offices, hospitals, open line depots/stations of Southern Railway. At
present, it caters to the requirement of materials for Chennai division, ICF
and extra Divisional Offices. Also supply of books and forms, Uniform and
High value items for the entire Southern Railway. This is also a major
scrap depot of Southern Railway.
5
CHAPTER – II
2.0 PRESENT SCENARIO 2.1 The General Stores Depot at Perambur is headed by a Dy.CMM who in
turn is assisted by a SMM for sales matters and one AMM for general
matters. Twenty other units spread over MAS, TVC; PGT & SA Divisions
also come under the control of Dy.CMM/GSD/PER. Most of these Units
are headed by either SMM or AMM stationed at the depots. If no officers
are available, they are attached to the SMM/AMM available in the nearest
depot of the respective Division. As per schedule of powers, the
procurement is carried out and Dy CMM will initiate the same beyond the
powers of SMM/AMM.
2.2 The organisation chart of Dy.CMM/CSSD & GSD/PER is as under:
An Administrative Office for material management apart from Personnel
DY.CMM CSSD& GSD
CDMS Forms Ward
CDMS
DC/IC
Chief OS PB
Chief OS LP
Chief OS
Sales
Chief OS RPT
Chief OS
Genl.
Chief OS Admin
AMM/GSD
Administrative Wing
Inventory Management Wing
CDMS
Genl
CDMS Clothing ward
CDMS Sales
SMM/CSSD
6
2.3 The Office of the Dy. CMM/GSD co-ordinates various activities connected
with sales, procurement and supply through its various wards at GSD/PER.
For the purpose of overall administration, an Administrative Wing is
functioning (Non-Personnel Branch) in this unit.
It consists of five sections each headed by Chief Office
Superintendent/Office Superintendent. Other than Administrative Wing,
there are Depots and Wards which deal with Receipt and supply of
materials to the consignees. This wing is known as Inventory Management
Wing.
2.4 A separate personnel branch is also functioning to look after the
Establishment matters like salary, Cadre, Settlement etc. The
Wards/Depots is headed by either CDMS or DMS.
2.5 This branch is functioning under the direct and general supervision of
SMM/AMM and Dy.CMM respectively. The activities of each section and
deployment of staff therein is as under:
2.6. ADMINISTRATIVE WING
Admn / Receipt and Despatch
The activities of this section are:-
➢ Maintenance of attendance register for NPB staff.
➢ Stocking and issuing of stationery items required for officers and
staff of Administrative Wing and Inventory Management Wing.
➢ Consolidation and sending of Leave returns of staff to bill preparing
authority.
➢ Receipt and Despatch of letters meant for Dy.CMM’s office and
wards.
➢ Maintenance of Non stock certification register of all the
consignees.
➢ Communication with SSE/W, SSE/Elec, CHI etc in regard to
cleanliness, uninterrupted supply of power, water etc.
➢ Issue of Photo ID card to employees of GSD/PER.
➢ General correspondence.
7
The number of staff deployed in this section:
Sl.No. Designation No.of staff
1 Ch. OS 2
2 OS 1
3 Peon 2
4 Group ‘D’ 1
Total 6
2.7 GENERAL SECTION
The activities of this section are:-
➢ Forwarding of Inspection notes of officers, higher level officers to
the concerned and compiling of action taken letters thereof.
➢ Correspondence related to Transport vehicles (FC, Tax etc.)
➢ Check on items purchased for staff canteen.
➢ Works programme, contingency expenses and Imprest of officers.
➢ Preparation of PCDO, MCDO and other required data to be sent to
Headquarters.
➢ Forwarding of Audit paras to various sections issued by statutory
Audit.
➢ Collecting remarks form the concerned sections and reconciles with
Audit office.
➢ Condemnation of machineries and plants pertaining to the office of
the Dy. CMM/GSD/PER.
➢ Correspondence related to Efficiency shield, Magazines and Papers
with regard to Publicity matters, Swatch Bharat.
➢ Preparation and compilation of data for ISO certification.
➢ Matters related to RTI, D & AR cases.
➢ Preparation of NS Indents of items required for use of Dy.CMM
Office & wards.
8
The number of staff deployed in this section:
Sl.No. Designation No.of staff
1 Ch.OS 2
2 OS 1
3 J. Peon 1
4 Group ‘D’ 1
Total 5
2.8. RECOUPMENT SECTION
The activities of this section are:-
➢ Generation of AIS and Stock Recoupment Sheet including Clothing
items.
➢ Follow-up of indents with COS/O/PER till the P.O is released.
➢ Reviewing of Annual average consumption (AAC) and Estimated
Annual Requirement (EAR).
➢ Maintenance of PO register and updating of PO in the Tally card.
➢ Arranging survey committee for non-moving items and other
related works.
➢ Ensuring of materials are received in time and correspondence
related to Belated supply and action taken thereof.
➢ Placing of Depot Transfer for arrangement of materials.
The number of staff deployed in this section:
Sl.No. Designation No.of staff
1 CHOS 4
2 OS 3
3 Peon 1
Total 8
9
2.9. SALES SECTION :
This section has two sub sections viz., RM Sales and Depot Sales.
i) Depot Sales
➢ Arrangement of survey committee.
➢ Auction Sale notification, preparation of Catalogue and all other
related works.
➢ Co-ordinating with other departments in order to ensure timely
receipt of scrap/DS 8 for disposal.
➢ Inspection of Rolling stock
➢ Refund of sale value on account of shortage in supply of scrap.
➢ Preparation of Bid sheet, Sale Advice, Delivery order, extension
of delivery date
➢ Payment reconciliation of Auctioneer/Sales contracts.
➢ Refund of excess receipt, etc.
Ensuring collection of Income Tax, Sales tax from the
auctioneers.
➢ Completion Report – Preparation and finalisation.
ii) RM Sales :
➢ Post auction works.
➢ Pre auction works like co-ordinating with Engg./Construction
wing in getting DS8 for early disposal of scrap.
➢ Inspection of P. Way scrap other than rails as per DS8.
➢ Arranging payment of excess/shortage amount to
purchasers.
➢ Co-ordinating with ISAs for inspection of rails for early
disposal.
➢ Generation of Sale advice.
➢ Releasing of Delivery order.
➢ Ensuring collection of Income Tax, Sales tax from the
bidders
➢ Other duties related with Auctions held at other locations
10
The number of staff deployed in this section:
Sl.No. Designation No.of staff
1 CDMS 2
2 CHOS 2
3 OS 5
4 Clerk 1
5 Group ‘D’ 2
Total 13
2.10 LOCAL PURCHASE SECTION
The activities of this section are:-
➢ Purchase of materials (both stock and non-stock) for CEWE,
RH/PER, SSE/W/PER, COS/PER, SSE/SRM/Sig/PER,
SSE/SRM/Tele/PER.
The number of staff deployed in this section:
Sl.No. Designation No.of staff
1 CHOS 1
2 OS 1
3 Sr. clerk 1
4 Group ‘D’ 2
5 RS 1
Total 6
2.11 PERSONNEL BRANCH
The Personnel Branch of Dy.CMM/GSD/PER caters to the cadre and
establishment need of all the staff under Dy.CMM/GSD/PER located at
GSD/PER, units at BBQ, TNP, AJJ, ED, ERS, QLN & TVC. The Pay and
allowances are prepared through 7 Bill units. The number of staff of
Personnel Branch is as under:
Sl.No. Designation No.of staff
1. Ch.OS 1
2 OS 5
3. Sr.Clerk 3
TOTAL 9
11
2.12 Data Processing Centre/Inventory Control :
DPC (Data Process Centre) is functioning under Dy.CMM/GSD. This
section co-ordinates with COS/PER in implementation of MMIS, now
IMMIS, other Stores units of MAS Division.
The major activities of this section are:
✓ System co-ordination with IC section of the office of the COS, FA &
CAO/W&S and EDPM.
✓ Data processing
✓ Budgeting
✓ Preparation of stocking application, any changes in existing items
(ARD) in both EDPM & IMMIS.
✓ Monitoring and Rectification of Transaction Register Errors with
regard to all Issues and Sales.
✓ Stores- in- Transit (SINT) items.
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1. CDMS 1
2. OS 1
3. Group `D` 1
TOTAL 3
2.13 INVENTORY MANAGEMENT WING :
The wards of GSD/PER are divided into four major groups under
Inventory Management System as detailed below:
i) CDMS/General
ii) CDMS/Forms Ward
iii) CDMS/Sales
iv) CDMS/Clothing ward
12
The details of activities carried out in each ward which are forming part of
above four major units are listed below.
2.14 CDMS/General
All the wards except that of Sales and Forms are under the control of
CDMS/General.
Duties in brief:
✓ Over all in-charge of the depot.
✓ Surprise check of materials in wards regarding receipt and dispatch
of materials, correctness of weighing machines etc.
✓ Keeping the depot neat and tidy.
i) A1 Ward (01) : All items pertaining to wagon components and
stocked and issued. 86 items are stocked and issued.
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 CDMS 1
2 OS 1
3 Group ’D` 2
Total 4
ii) A II Ward (02) : The items required for Engineering, Signal &
Telecom Units are stocked for issual. 74 items are stocked and
issued. Items are issued not only to SSE/S/SRM/PER and
SSE/T/SRM/PER but also to the entire Southern Railway.
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 CDMS 1
2 Clerk 1
3 Group ’D’ 3
Total 5
13
iii) B-Ward (03) : This ward is meant to stock items required for
Commercial Depot, Machinery & Plant, Tools & Plants of various
departments. 53 items are stocked in this ward.
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 CDMS 1
2 OS 1
3 Group ’D’ 4
Total 6
The following ledgers are maintained apart from the data input in
the IMMIS.
➢ Dump register
➢ Issue register
➢ Receipt order register
➢ IDN Sample register
➢ NS Indent (Non stock certification)register
➢ Despatch register
➢ Data centre register
➢ T&P register.
iv) C-I Ward (04) : This ward stocks materials required for coaching
components. 107 items are stocked in and issued from this ward.
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 CDMS ---
2 OS 1
3 Group D’ 2
Total 3
14
The following ledgers are maintained apart from the data input in
the IMMIS.
➢ Dump register
➢ Issue register
➢ Receipt order register
➢ IDN Sample register
➢ NS Indent (Non stock certification)register
➢ Despatch register
➢ Data centre register
➢ T&P register.
v) C-II Ward (05) : This ward stocks materials required for
coaching spares like Bolts & Nuts. 29 items are stocked and issued
from this ward.
vi) The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 CDMS ---
2 OS ----
3 Group D’ 2
Total 2
The following ledgers are maintained apart from the data input in
the IMMIS.
➢ Dump register
➢ Issue register
➢ Receipt order register
➢ IDN Sample register
➢ NS Indent (Non stock certification)register
➢ Despatch register
➢ Data centre register
➢ T&P register.
15
vii) E-I Ward (06) : This ward holds materials like oil, paints and
petroleum products.
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 DMS 1
2 OS 1
3 Group ’D’ 5
4 Pump operator 1
Total 8
The following ledgers are maintained apart from the data input in
the IMMIS.
➢ Dump register
➢ Issue register
➢ Receipt order register
➢ IDN Sample register
➢ NS Indent (Non stock certification)register
➢ Despatch register
➢ Data centre register
➢ T&P register.
viii) E-II Ward (07) : This ward is meant for stocking chemical and
consumable items.42 items are stocked for issual of items.
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 CDMS 1
2 OS 1
3 Group ’D’ 4
Total 6
16
The following ledgers are maintained apart from the data input in
the IMMIS.
➢ Dump register
➢ Issue register
➢ Receipt order register
➢ IDN Sample register
➢ NS Indent (Non stock certification)register
➢ Despatch register
➢ Data centre register
➢ T&P register.
ix) H-ward (08) : This ward deals with electrical (GS and Train
Lighting items). Presently 85 items are stocked and another seven
items are to be included in the stock items. As per Audit guidelines,
the following ledgers are maintained apart from the data input in
the IMMIS.
➢ Dump register
➢ Issue register
➢ Receipt order register
➢ IDN Sample register
➢ NS Indent register
➢ Despatch register
➢ Data centre register
➢ T&P register.
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 CDMS 1
2 OS 1
3 Group ’D’ 2
Total 4
17
x) S-Ward (11) : This Ward is exclusively meant for stationery
items. It can be said as universal ward as it caters the needs of all
consignee departments. Nearly 80 items are stocked in this ward.
Besides the data input in the IMMIS with regard to Issue of items,
following ledgers are also maintained in this section as per Audit
guidelines.
• Dump register
• Issue register
• Recoupment register
• Receipt and Despatch register
• Transaction register
• Data Centre register
• Numbering items register (ICV items – PWB, LT)
Staff deployment in this section is as follows:
Sl.No. Designation No.of staff
1 CDMS 1
2 OS 2
4 Group ’D’ 4
Total 7
xi) CDMS/General/Office
This Section works as a Field Office for the Issue wards.
Miscellaneous activities like maintenance of attendance register for
Group ’C’ and issue of EDPs, witnessing of payments and
sanctioning of leave are dealt by the section. This section is
headed by a CDMS.
18
The number of staff deployed in this section is as under:
Sl.No. Designation No.of staff
1 CDMS 1
2 Time keeper 1
3 Group’D’ 10
Total 12
➢ Field Office for Wards
➢ Maintenance of Muster for Group `C`.
➢ Sanctioning of Leave
➢ Issue of Passes, etc
➢ Signing of Gate passes of all Issue wards.
xii) In addition, the following artisans and canteen staff also come
under CDMS/G.
a) CANTEEN:
Sl.No. Designation No.of staff
1 Canteen Manager ---
2 Cook ---
3 Group ’D’ 4
Total
b) ARTISAN STAFF
Sl. No. Designation No. of staff
1 MV Driver 6
2. Truck Driver 1
3. Crane Jamedar 7
4. Carpenter 6
5. Tin Smith 1
6 Painter 3
Total 24
xiii) Receipt Ward (41): This ward deals with Accountal of received
items from suppliers as also rejection of materials, necessary
debits accounted in the stock of items.
19
Apart from the data input in the IMMIS, some of the ledgers
maintained in this section as guide lined by Audit are as under:
➢ Day Book receipt (DBR)
➢ Day Book Receipt – Rejection
➢ Day Book - Non Stock
➢ Depot Transfer (DTF)
➢ Issue Demand Note Register (IDN)
➢ Weighment Register
➢ Stock Adjustment Register (SAR)
➢ Gate pass for challan, sample and material issued items.
Deployment of staff in this section is under:
Sl.No. Designation No.of staff
1 CDMS 1
2 DMS 1
3 OS 3
4 Group ’D’ 8
Total 13
xii Clearing & Forwarding (51): This section is responsible for
clearance of materials various sources and issue of gate pass for
such materials.
Duties in brief:
✓ Collection of materials including scrap from various depots.
✓ Delivery of consignments to respective wards and releasing
the wagons on time after unloading.
Deployment of staff in this section is under :
Sl.No. Designation No.of staff
1 DMS-I 1
2 OS 1
3 Group’D’ 8
Total 10
20
2.15 CDMS/FORMS WARD
Duties in brief:
➢ Receipt, Accountal and issue of Books and Forms
➢ Receipt, Accountal and Issue of Issuable Cash Value (ICV)
items . The following wards are under CDMS/Forms Ward.
i) SSW (Stock security ward)(30)
ii) Forms Ward – I (31)
iii) Forms Ward – II (32)
iv) Forms Ward – Recoupment
The number of staff deployed in this section is as under:
a) Forms Ward Recoupment :
Sl.No. Designation No.of staff
1 Ch.OS 1
2 Group ’D’ 2
Total 5
b) SSW ward (30):
Number of Books and Forms stocked in this ward is around 191 of
which 30 pertains to ICV items.
Sl.No. Designation No.of staff
1 CDMS 1
2 OS 1
3 Group ’D’ 3
Total 5
21
c) Forms Ward-I & II (31 & 32):
Staff deployment of these two wards is as follows:
Sl.No. Designation No.of staff
1 DMS 1
2 OS 1
3 Group ’D’ 8
Total 10
2.16 CDMS/ Sales:
Based on the advise received from RSG (Return Stores General) and RSF
( Return Stores Ferrous), this section arranges for surveying the material
by survey committee.
For out siders and on completion of Auction proceedings, the successful
bidders are advised to remit the balance value of the material to Railways
and on production of money receipt , necessary delivery order is released.
The staff distribution is as follows:
i) RSG Ward (9):
155 PL numbers are listed in this depot. This Scrap depot
(General) deals with receipt and issue of general DS8 items i.e.,
Non ferrous.
13 godowns are attached to this depot, being most of the scrap
are high value items.
Sl.No. Designation No.of staff
1 DMS 1
2 OS 2
3 Group `D` 9
Total 12
22
ii) RSF Ward (10)
76 PL numbers are listed in this depot. This Scrap depot (Ferrous
items) deals with receipt and issue of DS8 items. Apart from
deliveries of scrap to Bidders and other railway units, RWF
(Yelahanka) is a major and regular consignee in taking delivery of
Wheel set, Wheel Disc, Rails, Axle etc. All the scrap are lying in
the open area except one in covered godown.
The staff deployment is as follows:
Sl.No. Designation No.of staff
1 CDMS 1
1 DMS 1
2 OS 2
3 Clerk 1
4 Group’D’ 25
Total 30
CDMS/Sales is the incharge of RM Sales and Electronic Weigh
Bridge sections:
iii) R M sales (12):
The works included in this section i.e., released materials sales
section is as follows
➢ Informing successful bidders to remit the balance amount to
railways on getting advice from Headquarters and other
allied duties.
➢ Issue of sale delivery order and witness thereof.
➢ Allocation of duty for witness (DMS/CDMS) to various
locations of MAS, PGT and SA divisions.
23
The staff deployment is as follows:
Sl.No. Designation No.of staff
1 CDMS 1
2 Group ‘D’ 1
Total 2
Weigh Bridge (WB)
Sl.No. Designation No.of staff
1 OS 1
2 Group’D’ 1
Total 2
2.17 F1 & F2 Ward (Clothing cell):
This ward deals with receipt and supply of uniforms for railway staff and
other cloth materials like Hand flag and Bedroll items. Totally, 119 items
are stocked in two wards named F1 and F2. F1 ward is stocked with
uniform clothes whereas F2 is stocked with Hand flags, Ready made
uniforms, Bedroll items (Woolen bed sheet, Pillow and covers, bed sheets
and Towel) and other cloth items used in Railways.
Unlike other issue wards, this ward is supplying uniform materials to
entire Southern Railway on demand well in advance of more than one
year. Besides common ledgers maintained in the Issue wards two extra
ledgers are maintained in this ward viz., Pending Demand register (PDR)
and Debited but not removed register (DNR).
24
The staff deployed in this section is
Sl.No. Designation No.of staff
1 CDMS 1
2 OS 1
3 Group ’D’ 4
Total 6
25
CHAPTER – III
3.0 CRITICAL ANALYSIS 3.1 The Sanction, Actual, Vacancy & Excess statement is placed as
Annexure I & II
3.2 Consequent upon on the decentralization of Stores Branch from the
erstwhile District System the Stores Depots at the following places
were brought under the control of Dy.CMM/GSD/PER. On formation of
these Depots, posts were sanctioned in the respective divisions itself
and some posts were transferred from GSD/PER. However, the
incumbents working against these posts are inter se seniority of
GSD/PER. Though the other Divisional Units come under the control of
Dy.CMM/GSD/PER, the study is confined to GSD/PER only.
3.3 The requirement of staff based on the workload furnished by the
Depot staff and also on physical study conducted by work study team
is assessed as detailed below.
The number of working days for the staff working in
Dy.CMM/O/GSD/PER is assessed as 292 viz.,
Total number of days in a year : 365 days
Less : 22 General holidays and
52 Sundays
: 74
-----------
Total working days : 291 days
----------- 3.4 The time involved for each activity is assessed, based on the data
collected from the concerned CDMS/Ch. OS in Administrative Wing
and Inventory Management Wing and also on physical visit by the
work study. The requirement is worked out as one staff for 1900
hours of workload per year in the case of Ministerial staff and one
staff for 2184 hours of workload per year in the case of depot staff.
26
For Ministerial staff, the yardstick is 1900 man-hours, as prescribed in
Ministry of finance (Department of Expenditure) letter No. 4/2/71/SIU
dated 26.11.1971. As far as ward staff is concerned the yardstick is
worked out as under:
Total number of available days in a year : 291
Less : Saturdays (half day working) : 52
-----------
Total working days : 243
-----------
Working hours per year = 243 x 8 : 1944
Saturdays (5 hours working) 48 x 5 : 240
-----------
Total working hours in a year 2184
-----------
3.5 Based on the methodology explained above the present deployment of
staff vis-à-vis the staff requirement and surplus/shortage of manpower
is worked out. Details of activities and time taken for each activity are
shown section/ward-wise.
3.6 ADMINISTRATIVE WING OF GSD/PER
The NPB Ministerial staff of the Dy.CMM/GSD/PER is mainly deployed
for overall co-ordination and ensuring timely procurement and supply
of various indents received and sale of scrap items. For the smooth
and efficient functioning, the staff is distributed section wise/ depot
wise. The workload of these staff is collected from concerned section
and leave reserve at 12.5% is added to the workload of each section
and resultant workload /man hours are taken as the actual
requirement.
Since there is no separate sanction for ministerial staff working in
Personnel Branch and ministerial staff working in the Material
management side, the requirement is taken separately and the
surplus is arrived together.
27
These staff are attached to different sections/wards and their
workload vis-à-vis the manpower requirement section-wise is
consolidated from the data furnished by Dy CMM/O/GSD/PER
Accordingly, the Manpower requirement is calculated from the total
man-minutes as per the given data by converting into Man hours.
3.7 The arrived man power requirement is as follows:
Total Man minutes in a Year as furnished by the office of Dy.
CMM/O/GSD/PER
Ward No. CDMS/DMS Ch.OS/OS Group D Total
A-1 134952 121385 914462 1170799
Man hours 2249.2 2023.083 15241.03 19513.32
Man Power 1.02985348 1.021243 7.693606 8.934669
A-2 136971 122875 804015 1063861
Man hours 2282.85 2047.917 13400.25 17731.02
Man Power 1.045260989 1.033779 6.764387 8.843427
B 185676 207340 852257 1245273
Man hours 3094.6 3455.667 14204.28 20754.55
Man Power 1.416941392 1.744405 7.170259 10.33161
C-1 129714 118365 350743 598822
Man hours 2161.9 1972.75 5845.717 9980.367
Man Power 0.989880952 0.995835 2.950892 4.936608
C-2 118904 98275 390867 608046
Man hours 1981.733333 1637.917 6514.45 10134.1
Man Power 0.907387057 0.826813 3.288465 5.022666
E-1 183497 199995 1502756 1886248
Man hours 3058.283333 3333.25 25045.93 31437.47
Man Power 1.400312882 1.68261 12.64308 15.726
E-2 173803 198575 1107861 1480239
Man hours 2896.716667 3309.583 18464.35 24670.65
Man Power 1.32633547 1.670663 9.320722 12.31772
28
F-1 137154 146245 69490 352889
Man hours 2285.9 2437.417 1158.167 5881.483
Man Power 1.046657509 1.230397 0.584637 2.861692
F-2 132956 130235 1133951 1397142
Man hours 2215.933333 2170.583 18899.18 23285.7
Man Power 1.01462149 1.095701 9.540224 11.65055
H 178742 167925 804264 1150931
Man hours 2979.033333 2798.75 13404.4 19182.18
Man Power 1.364026252 1.412797 6.766482 9.543304
S 248936 362760 783088 1394784
Man hours 4148.933333 6046 13051.47 23246.4
Man Power 1.89969475 3.051994 6.588322 11.54001
C & F 143588 215830 1220125 1579543
Man hours 2393.133333 3597.167 20335.42 26325.72
Man Power 1.095757021 1.815834 10.26523 13.17682
CDMS/G 165812 185460 1771230 2122502
Man hours 2763.533333 3091 29520.5 35375.03
Man Power 1.26535409 1.560323 14.90182 17.72749
CDMS/Forms 155188 0 0 155188
Man hours 2586.466667 0 0 2586.467
Man Power 1.184279609 0 0 1.18428
CDMS/Forms Receipt 170086 222953 1045387 1438426
Man hours 2834.766667 3715.883 17423.12 23973.77
Man Power 1.297970085 1.875761 8.795112 11.96884
CDMS/Forms Recoupment 0 136480 134315 270795
Man hours 0 2274.667 2238.583 4513.25
Man Power 0 1.148242 1.130027 2.278269
SSW 183118 240924 1624316 2048358
Man hours 3051.966667 4015.4 27071.93 34139.3
Man Power 1.397420635 2.026956 13.66579 17.09017
29
FW-1 163418 214615 338511 716544
Man hours 2723.633333 3576.917 5641.85 11942.4
Man Power 1.24708486 1.805612 2.847981 5.900677
FW-2 139176 187099 358799 685074
Man hours 2319.6 3118.317 5979.983 11417.9
Man Power 1.062087912 1.574112 3.018669 5.654869
Receipt/G 345674 401195 1085120 1831989
Man hours 5761.233333 6686.583 18085.33 30533.15
Man Power 2.63792735 3.375358 9.129396 15.14268
RSG 324541 586621 1859275 2770437
Man hours 5409.016667 9777.017 30987.92 46173.95
Man Power 2.476655983 4.935395 15.64256 23.05461
RSF 299224 496077 5646405 6441706
Man hours 4987.066667 8267.95 94106.75 107361.8
Man Power 2.283455433 4.173624 47.50467 53.96175
RM/Sales 161993 129939 144554 436486
Man hours 2699.883333 2165.65 2409.233 7274.767
Man Power 1.236210317 1.09321 1.21617 3.545591
Elec WB 276686 284130 324579 885395
Man hours 4611.433333 4735.5 5409.65 14756.58
Man Power 2.111462149 2.390459 2.730767 7.232689
NPB/LP 0 643235 391893 1035128
Man hours 0 10720.58 6531.55 17252.13
Man Power 0 5.411703 3.297097 8.7088
NPB/RPT 0 1375093 132112 1507205
Man hours 0 22918.22 2201.867 25120.08
Man Power 0 11.56901 1.111493 12.68051
NPB/Sales 190988 689518 317320 1197826
Man hours 3183.133333 11491.97 5288.667 19963.77
Man Power 1.457478632 5.801094 2.669695 9.928268
TOTAL 34.1941163 66.32293 211.2375 310.9446
30
From the above table, it can be seen that the requirement of
CDMS/DMS is 34 whereas the sanction is 29
Like wise the requirement of Ministerial staff is worked out as
75, whereas the sanctioned strength is 86, which can also be
justified to some extent.
But the requirement arrived in the case of Group `D` staff is
highly impracticable since the furnished data depicts more than
the sanctioned strength 1.e, 237 including LR against the
sanction of 164 i.e., 73 posts over and above the sanction,
whereas the Actual is 126 leaving behind 38 posts.
On physical visit to each Ward, it is noticed that some Wards
need Extra man power with respect to Ministerial staff as also
Group`D` staff. So, the study team is bound to take a holistic
approach in revising the Man- minutes given by the office of Dy
CMM/GSD/PER.
Accordingly, 50 % reduction in the total man minutes as per the
furnished data in the case of Group`D` staff is taken for Issue
wards and 30% of the total man minutes is deducted in the case
of staff working in Sales/Scrap wards and LR @ 12.5 % is
provided in addition to the minimum requirement.
Moreover, absence of CDMS/DMS is noted in some wards, due to
allotment of mandatory witness duties in outstations which
leads to shortage of supervisory posts in the Issue wards. So,
suggestion is made to fill up some of the vacant posts at the
earliest.
31
3.8 CDMS GENERAL
A1 Ward (01) :
The present deployment of staff is OS - 1; Group `D` - 2 (Total-3 staff)
The requirement of staff is as under :
1. Total man minutes assessed = 713568
2 Man hours (total man mts ÷ 60) = 11893
3 Men required (Total man hrs ÷ 2184) = 5.53 or say 6
[Break up of Staff: CDMS/DMS-1; Ministerial staff-1; Group `D`- 4] Men required (Total man hrs ÷ 2184)
A-II Ward (02)
The present deployment of staff is CDMS – 1; and Clerk - 1; Group `D’ - 3
(Total – 5 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 713568
2 Man hours (total man mts ÷ 60) = 11893
3 Men required (Total man hrs ÷ 2184) = 5.14 or say 5
[Break up of staff – CDMS/DMS – 1; Ministerial staff-1; Group `D` - 3]
B-Ward (03) :
The present deployment of staff is CDMS – 1; Office Supt – 1; Group `D –
4 (Total – 6 staff)
The requirement of staff is as under :
1. Total man minutes assessed = 819144
2 Man hours (total man mts ÷ 60) = 13652
3 Men required (Total man hrs ÷ 2184) = 6.35 or say 6
[Break up of staff – CDMS/DMS-1; Ministerial staff-1; Group`D`- 4]
32
C-I Ward (04) :
The present deployment of staff is OS -1; Group `D` - 2 (Total-3 staff)
The requirement of staff is as under :
1. Total man minutes assessed = 423450
2 Man hours (total man mts ÷ 60) = 7058
3 Men required (Total man hrs ÷ 2184) = 5.2 say 5
[Break up of staff – CDMS/DMS- 1; Ministerial staff-1; Group `D`- 3]
C-II Ward (05) :
The present deployment of staff is Group `D` - 2 (Total - 2 staff)
CDMS & OS of `B` Ward is looking after this ward.
The requirement of staff is as under:
1. Total man minutes assessed = 412612
2 Man hours (total man mts ÷ 60) = 6877
3 Men required (Total man hrs ÷ 2184) = 3.21 or say 4
[Break up of staff- CDMS/DMS-1; Ministerial staff-1; Group ‘D’- 2]
E-I Ward (06) :
The present deployment of staff is DMS -1; OS-1;Group`D’-5; Pump
operator- 1 (Total-8)
The requirement of staff is as under:
1. Total man minutes assessed = 1134870
2. Man hours (total man mts ÷ 60) = 18914
3 Men required (Total man hrs ÷ 2184) = 8.74 or say 9
[Break up of staff- CDMS/DMS-1; Ministerial staff- 1; Group`D`-7]
33
E-II Ward (07) :
The present deployment of staff is DMS-1; OS-1; Group `D’ - 4
(Total- 6 staff).
The requirement of staff is as under:
1. Total man minutes assessed = 926308
2 Man hours (total man mts ÷ 60) = 15438
3 Men required (Total man hrs ÷ 2184) = 7.13 or say 7
[Break up of staff- CDMS/DMS-1; Ministerial staff-1; Group `D’- 5]
F1- Ward ()
The present deployment of staff is DMS – 1; OS -1; Group `D’ - 4
(Total - 6 staff)
The requirement of staff is as under :
1. Total man minutes assessed = 638069
2 Man hours (total man mts ÷ 60) = 110514
3. Men required (Total man hr5 ÷ 2184) = 4.89 or say 5
[Break up of staff- CDMS/DMS- 1; Ministerial staff-1; Group `D’- 3]
F2-Ward
The present deployment of staff is DMS-1; Group `D` - 4 (Total - 5 staff)
The requirement of staff is as under :
1. Total man minutes assessed = 830166
2 Man hours (total man mts ÷ 60) = 13836
3. Men required (Total man hrs ÷ 2184) = 6.34 say 6
[Break up of staff- CDMS/DMS-1; Ministerial staff-1; Group `D’ - 4]
34
H-ward (08) :
The present deployment of staff is CDMS – 1; OS -1; Group `D’ -2
(Total - 4 staff)
The requirement of staff is as under :
1. Total man minutes assessed = 748799
2 Man hours (total man mts ÷ 60) = 12480
3. Men required (Total man hrs ÷ 2184) = 5.77 or say 6
[Break up of staff- CDMS/DMS-1; Ministerial staff-1; Group `D`- 4]
S-Ward (11) :
The present deployment of staff is DMS – 1; OS- 2; Group `D` -2
(Total – 4 staff)
The requirement of staff is as under :
1. Total man minutes assessed = 1003240
2 Man hours (total man mts ÷ 60) = 16721
3 Men required (Total man hrs ÷ 2184) = 7.79 or say 8
[Break up of staff- CDMS/DMS-1; Ministerial staff-3; Group `D`- 4]
CDMS/General/Office (13)
The present deployment of staff is CDMS – 1; Time Keeper – 1; Group
`D’ - 10 (Total – 12 staff)
1. Total man minutes assessed = 1236887
2 Man hours (total man mts ÷ 60) = 20615
3 Men required (Total man hrs ÷ 2184) = 9.47 or say 10
[Break up of staff- CDMS/DMS-1; Time keeper-1; Group`D’- 8]
35
RECEIPT WARD (41):
The present deployment of staff is CDMS – 1; DMS -1; OS-3; Group `D’ -
8 (Total – 13 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 1289429
2 Man hours (total man mts ÷ 60) = 21490
3 Men required (Total man hrs ÷ 2184) = 10.4 or say 11
[Break up of staff- CDMS/DMS- 2; Ministerial staff- 3; Group `D`- 6]
Clearing and Forwarding (51):
The present deployment of staff is DMS – 1; OS -1; Group `D` - 8
(Total – 10 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 969480
2 Man hours (total man mts ÷ 60) = 16158
3 Men required (Total man hrs ÷ 2184) = 7.55 or say 8
[Break up of staff- CDMS/DMS-1; Ministerial staff-1; Group`D`- 6]
3.9 SUMMARY OF WORKLOAD OF CDMS GENERAL (Group “C”)
Sl. N
o.
Nam
e o
f th
e
Ward
Actuals Requirement
CD
MS/D
MS
Min
iste
rial
Tota
l
CD
MS/D
MS
Min
iste
rial
Tota
l
1. A-I Ward (01) 1 1 2 1 1 2
2. A-II Ward (02) 1 1 2 1 1 2
36
3. B Ward (03) 1 1 2 1 1 2
4. C – I Ward (04) --- 1 1 1 1 2
5. C – II Ward (05) --- --- 0 1 1 2
6. E – I Ward (06) 1 1 2 1 1 2
7. E – II Ward (07) 1 1 2 1 1 2
8. H – Ward (08) 1 1 2 1 1 2
9. S – Ward (11) 1 2 3 1 3 4
10 CDMS/General & Time Office (13) 1 1 2 1 1 2
11 Receipt Ward (41) 2 3 5 2 3 5
13 Clearing & Forwarding (51) 1 1 2 1 1 2
14 DC/IC 1 1 2 1 1 2
TOTAL 12 15 27 14 17 31
3.10 CDMS FORMS WARD
SSW – Forms Ward (30)
The present deployment of staff is DMS – 1; OS-1; Group `D` - 3 (Total –
5 staff).
1. Total man minutes assessed = 1236200
2 Man hours (total man mts ÷ 60) = 20603
3 Men required (Total man hrs ÷ 2184) = 9.5 or say 10
[Break up of staff: CDMS/DMS-1;Ministerial staff -2; Group `D`- 7]
Forms Ward - I (31):
The present deployment of staff is DMS-1; OS-1; Group`D’ -4
(Total –6 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 169256
2 Man hours (total man mts ÷ 60) = 2821
3 Men required (Total man hrs ÷ 2184) = 4.33 or say 5
[Break up of staff: CDMS/DMS-1; Ministerial staff-1; Group `D`-3]
37
Forms Ward II (32) :
The present deployment of staff is DMS-1; Group`D`- 4 (Total – 5 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 505674
2 Man hours (total man mts ÷ 60) = 8428
3 Men required (Total man hrs ÷ 2184) = 3.93 or say 4
[Break up of staff: CDMS/DMS-1; Ministerial staff-1; Group`D`-2]
Recoupment Ward (33)
The present deployment of staff is (Total – 2 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 203637
2 Man hours (total man mts ÷ 60) = 3394
3 Men required (Total man hrs ÷ 2184) = 1.64 or say 2
[ Break up of staff: Ministerial staff-1; Group D`-1]
CDMS Office Forms Ward (34):
The present deployment of staff is (Total – 2 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 155188
2 Man hours (total man mts ÷ 60) = 2586
3 Men required (Total man hrs ÷ 2184) = 2.28
[Break up of staff: CDMS/DMS-2]
38
Receipt Ward (43) :
The present deployment of staff is
The requirement of staff is as under:
1. Total man minutes assessed = 915782
2 Man hours (total man mts ÷ 60) = 15262
3 Men required (Total man hrs ÷ 2184) = 6.99 or say 7
[ Break up of staff: CDMS/DMS-1; Ministerial staff-1; Group `D’-5]
3.11 SUMMARY OF WORKLOAD OF CDMS/FORMS WARD
Sl. N
o.
Nam
e o
f th
e
Ward
Actual Requirement
CD
MS/
DM
S
Min
iste
rial
Tota
l
CD
MS/
DM
S
Min
iste
rial
Tota
l
1. SSW (30) 1 1 2 1 2 3
2. Forms Ward – I (31) 1 1 2 1 1 2
3. Forms Ward – II (32) 0 0 0 1 1 2
4. Recoupment Ward (33) --- --- -- 0 1 1
5. CDMS Forms Ward (34) --- --- -- 2 0 2
6. Receipt Ward (43) --- --- -- 1 1 2
TOTAL 2 2 4 6 6 12
3.12 CDMS/SALES
RSG Ward (9)
The present deployment of staff is DMS-1; OS-2; Group ‘D’-9 (Total – 12)
The requirement of staff is as under:
1. Total man minutes assessed = 1408945
2 Man hours (total man mts ÷ 60) = 24482
3 Men required (Total man hrs ÷ 2184) = 17.93 or say 18
[Break up of staff: CDMS/DMS-1; Ch.OS/OS-2; Group `D’- 15]
39
RSF Ward (10)
The present deployment of staff is DMS-1;OS-2; clerk-1; Group`D’- 25
(Total – 29 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 4747785
2 Man hours (total man mts ÷ 60) = 79130
3 Men required (Total man hrs ÷ 2184) = 36.65 or say 37
[Break up of staff: CDMS/DMS-1; Ch.OS/OS-3; Group `D’- 33]
CDMS/R M Sales (12): The present deployment of staff is CDMS-1 (Total – 1 staff)
The requirement of staff is as under:
1. Total man minutes assessed = 393120
2 Man hours (total man mts ÷ 60) = 6552
3 Men required (Total man hrs ÷ 2184) = 3.02 or say 3
[Break up of staff: CDMS/DMS-1; Ch.OS/OS-1; Group `D’- 1] CDMS/Depot sales Office and Weigh Bridge (14) The present deployment of staff is CDMS-1; OS-1; Group`D’ -1
(Total – 3 staff).
The requirement of staff is as under:
1. Total man minutes assessed = 793021
2 Man hours (total man mts ÷ 60) = 13217
3 Men required (Total man hrs ÷ 2184) = 6.27 or say 6
[Break up of staff: CDMS/DMS-1; Ministerial staff-1; Group `D’- 4]
40
3.12 SUMMARY OF WORKLOAD OF CDMS/SALES WARD
Sl. N
o.
Nam
e o
f
the W
ard
Actual Requirement
CDMS/DMS
Ch.OS/ OS Total CDMS/DMS
Ch.OS/ OS
Total
1. RSG (09) 1 2 3 1 2 3
2. RSF (10) 1 3 4 1 3 4
3. RM (12) 1 0 1 1 1 2
4. CDMS Office and Weigh Bridge (14)
1 1 2 1 1 2
TOTAL 4 6 10 4 7 11
3.13 Personnel Branch:
Presently, 9 Group `C` and 12 Group `D’ staff is working in Personnel
Branch against the sanctioned strength of 12 and 14 respectively.
3.14 Recoupment Section (NPB)
The present deployment of staff is Chief Office Supt. – 4; Office Supt.- 1;
Office Supt. – 1; Peon - 1 (Total – 6)
The requirement of staff is as under :
1. Total man minutes assessed = 1441149
2 Total man hours (total man mts ÷ 60) = 24019
3 Total men required (Total man hrs ÷ 1900) = 12
[Break up of staff: Ministerial staff- 10; Group `D’ - 2]
41
3.15 Sales Section (NPB) The present deployment of staff is Chief Office Supt. - 2, Office Supt.- 5,
Clerk- 1; DMS-2; Peon -1; Group ‘D’ - 2 (Total – 13)
The requirement of staff is as under:
1. Total man minutes assessed
(Depot & RM Sales)
= 1069166
2 Total man hours (total man mts ÷ 60) = 17819
3 Total men required (Total man hrs ÷ 1900) = 8.9 or say 9
[Break up of staff: CDMS/DMS-2; Ch.OS/OS-5; Group `D’ - 2]
Local Purchase Section
The present deployment of staff is Chief Office Supt. - 1, Office Supt.- 1,
Sr. clerk – 1; and Group `D’ - 2 (Total – 5).
The requirement of staff is as under :
1. Total man minutes assessed = 1035128
2 Total man hours (total man mts ÷ 60) = 17252
3 Total men required (Total man hrs ÷ 1900) = 7.1 or say 7
[Break up of staff: Ministerial staff-5; Group`D` -2]
3.18 SUMMARY OF WORKLOAD OF ADMINISTRATIVE WING
Sl. N
o.
Nam
e o
f th
e
Sect
ion
Actual Requirement
CD
MS/D
MS
Min
iste
rial
Tota
l
CD
MS/D
MS
Min
iste
rial
Tota
l
1. Personnel Branch (PB) 0 9 9 0 12 12
2. Receipt and Despatch and Administrative Section (NPB)
0 2 2 0 3 3
42
3. General Section (NPB) 0 3 3 0 3 3
4. Recoupment Section (NPB) 0 6 6 0 10 10
5 Sales Section (NPB) 2 8 10 2 5 7
6 Local purchase Section (NPB) 0 3 3 0 5 5
7 Group `D` staff 0 0 0 0 12 12
TOTAL 2 31 33 2 50 52
3.19 It is to be mentioned that the sanction is not maintained separately for
the Ministerial staff of Administrative wing and Ministerial staff of Material
management wing i.e., Personnel branch and Non personnel branch.
Similarly sanction of OS is 54 whereas 37 posts are operated in this grade
resulting in a vacancy of 17 posts. Likewise the sanction of Sr.clerk and
clerk in toto is 10 whereas 8 posts are operated leading to a vacancy of 2
posts. At present, there are 19 vacancies lying vacant for the past five
yers against the sanction of 86 posts.
3.20 Sanction Vs Requirement of Group `C` staff and Peons at
Personnel & Non personnel Branch of GSD/PER.
Category Sanction Actual Requirement Surplus
CDMS 14 16 14 0
DMS 15 12 15 0
Ch.OS 15 15 15 0
OS 54 37 48 6
Sr.Clerk 10 8 8 2
Clerk 7 8 8 -1
Group D 14 9 12 2
Canteen staff 7 4 6 1
TOTAL 136 109 126 10
43
3.21 GROUP’D’ STAFF (Ward)
The requirement of Depot wise Group `D` staff (Serang, KH and SSK) is
appended below.
Wards Stores Khalasi /
SSK / Serang
CDMS/GENERAL
A I (01) 4
A II (02) 4
B (03) 4
C I (04) 3
C II (05) 2
E I (06) 7
E II (07) 5
F1 3
F2 4
H (08) 4
S (11) 4
CDMS/General (13) 10
Receipt (41) 6
C & F (51) 10
RSG (09) 19
RSF (10) 38
R M (12) 5
Weigh Bridge (14) 4
SSW (30) 7
FW I (31) 3
FW II (32) 2
RECEIPT (43) 5
TOTAL 153
44
3.22 The material handling by the Group ’D’ staff in Issue Wards is minimal
now-a -days, since the goods are supplied directly to the respective
wards by the suppliers. Even the user depot comes with adequate staff to
take delivery of the items. Hence, the workload of Group ’D’ staff is very
limited only.
On observation at various Issue wards, it is noted that the present staff
strength in most of Issue wards is sufficient and can be well managed.
3.23 Sanction Vs Requirement of Group `D` and Artizan staff:
Category Sanction Actual Requirement Surplus
Group` D’
(Serang, SK, SSK)
164 126 153 11
Carpenter 7 3 4 3
Painter 3 3 3 0
Tinsmith 3 1 1 2
Crane Jamedar 7 6 5 2
MV Driver 5 4 5 0
Truck Driver 2 1 2 0
TOTAL 191 144 173 18
Recommendation No.1:
Six vacant posts of OS in GP Rs.4200/-(Level 6) is found excess to
requirement, the same may be surrendered and credited to vacancy
bank.
(6 posts)
Recommendation No.2:
One vacant post of Sr. Clerk in GP Rs.2800/-(Level 5) is found excess to
requirement, the same may be surrendered and credited to vacancy
bank.
(1 post)
45
Recommendation No.3:
Two vacant posts of Peon/J.Peon in GP Rs.1800/-(Level 1) is found
excess to requirement, the same may be surrendered and credited to
vacancy bank. (2 posts)
Recommendation No4:
One vacant post in the category of Canteen Assistant (Bearer) with GP
Rs.1800/-(Level 1) is found excess to requirement, the same may be
surrendered and credited to vacancy bank.
(1 Post) Recommendation No.5:
Eleven vacant posts of Group `D staff in Serang, KH and SSK categories
with GP Rs.1800/-(Level 1) is found excess to requirement, the same may
be surrendered and credited to vacancy bank.
(11 Posts)
Recommendation No.6:
Three vacant posts of Carpenters (One in Sr.Tech and two in Gr. I with
GP Rs.4200/- and 2800/-) is found excess to requirement, the same may
be surrendered and credited to vacancy bank.
(3 posts)
Recommendation No.7:
Two vacant posts of Tinsmith one each in GP Rs.2800/- and Rs. 2400/-
(Level 3 & 4) is found excess to requirement, the same may be
surrendered and credited to vacancy bank.
(2 Posts)
Recommendation No.8:
Two vacant posts of Crane Jamedar [one in GP Rs.4200/-(Level 6) and
one in GP 1900/-(Level 2)] is found excess to requirement, the same may
be surrendered and credited to vacancy bank.
(2 Posts) [Total – 28 posts]
46
CHAPTER – IV
4.0 PLANNING BRANCH REMARKS ON CO-ORDINATING OFFICER’S
VIEWS :-
Planning branch has held a discussion with Dy CMM/GSD/PER(Co-
ordinating Officer), SMM/GSD/PER, AMM/GSD/PER & CDMS/IC (Co-
ordinating Supervisor) regarding the draft work study report on the staff
strength of Office of Dy.CMM/GSD/PER including Personnel Branch on
25.01.2018.
During the discussion, Planning Branch apprised the conduct of the study,
application of methodology in arriving at the requirement and also
identifying 34 Posts as Surplus in the report. Further, the surplus has
been revised to 28 Posts as detailed below.
Summary of Sanction VS Requirement:
Accordingly, the Final report on the work study is released.
Location Sanction Actual Requirement Surplus
Admin. Office (Group C, Peons & Canteen staff)
136 109 126 10
Ward staff (Group D & Artisan)
191 144 173 18
Grand Total 327 253 299 28
47
CHAPTER – V
5.0 FINANCIAL IMPLICATIONS
5.1 If the recommendations made in the study report are implemented, the
annual recurring financial savings will be as under:
Sl. No.
Category Grade Pay & Level
No. of posts
Money value
Annual financial Savings
1. OS 4200/6 6 77595 5586840
2. Sr. Clerk 2800/5 1 63788 765456
3 Peon/J.Peon 1800/1 2 39323 943752
4 Sr.Tech Carpenter 4200/6 1 77595 931140
5 Carpenter Gr.I 2800/5 2 63788 1530912
6 Tin smith Gr.I 2800/5 1 63788 765456
7 Tinsmith Gr. II 2400/4 1 55965 671580
8 Crane Jamedar Sr.Tech
4200/6 1 77595 931140
9 Crane Jamedar Gr.III
1900/2 1 43628 523536
10 Serang, KH, SSK 1800/1 11 39323 5190636
11 Canteen Assistant (Bearer)
1800/1 1 39323 471876
TOTAL 28 1,83,12,324
48
ANNEXURE – I
Sheet - 1
‘SAVE’ STATEMENT OF Dy.CMM/GSD/PER
Category Grade
Pay (Rs.) Sanction Actual Vacancy Excess
Chief OS 4600 15 15 0 0
OS 4200 54 37 17 0
Sr.Clerk 2800 10 8 2 0
Clerk 1900 7 8 0 1
CDMS 4600 14 16 0 2
DMS 4200 15 12 3 0
Record Sorter 1800 4 2 2 0
Peon/J.Peon 1800 10 7 3 0
Serang 1800 12 2 10 0
Khalasi 1800 55 9 46 0
SSK 1900 97 76 21 0
SK 1900 0 39 0 39
Manager Canteen 4200 1 0 1 0
Cook
2800 1 0 1 0
Canteen Assistant
(Vendor) 1800 1 1 0 0
Canteen Assistant (Bearer/Cleaner)
1800 2 1 1 0
Canteen Assistant (Tea Maker)
1800 2 2 0
0
TOTAL 300 235 107 42
49
ANNEXURE – I Sheet - 2
‘SAVE’ STATEMENT OF ARTIZAN CATEGORY/ Dy.CMM/O/GSD/PER
Category Grade Pay
(Rs.) Sanction Actual Vacancy Excess
Sr.Tech/ Carpenter 4200 3 1 2 0
Carpenter - I 2800 3 1 2 0
Carpenter – II 2400 1 1 0 0
Sr. Tech/Painter 4200 1 1 0 0
Painter – I 2800 1 0 1 0
Painter – II 2400 1 1 0 0
Painter – III 1900 0 1 0 1
Tin Smith - I 2800 2 1 1 0
Tin Smith - II 2400 1 0 1 0
Sr.Tech/Crane Jamedar 4200 2 0 2 0
Crane Jamedar- 1 2800 4 4 0 0
Crane Jamedar – II 2400 0 0 0 0
Crane Jamedar - III 1900 1 2 0 1
Sr.Tech/MV Driver 4200 1 1 0 0
MV Driver - 1 2800 2 2 0 0
MV Driver - II 2400 1 0 1 0
MV Driver III 1900 1 1 0 0
Truck Driver - I 2800 1 1 0 0
Truck Driver - II 2400 1 0 1 0
TOTAL 27 18 11 2
50
WORK STUDY TO REVIEW
THE STAFF STRENGTH
AT
DY.CMM/O/GSD/PER
WORK STUDY TO REVIEW
THE STAFF STRENGTH
AT
DY.CMM/O/GSD/PER
WORK STUDY TO REVIEW
THE STAFF STRENGTH
AT
DY.CMM/O/GSD/PER