Workday WednesdayEpisode #37

2 May 2018

Please Mute Your Phone/Microphone and Close Your Video Window

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Today’s WDWD Team

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Jessie

Jeff

Troy

Marla

We’re Here to

Answer Your

Questions

Episode #37 Topics

•Greetings and Welcome: Jeff Allen• System Status: Troy Bettinger• Agency Analyst Update: Troy Bettinger• Coming Attractions: Troy Bettinger•How to be a Job Req Wizard: Jessie Craney• Chat Feature on Goals: Marla Trevor• Reporting Rundown - CCD HR New Hires and

Promotions: Jeff Allen

• Interactive Question and Answer Session: Jeff Allen

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System StatusTroy Bettinger

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Sandbox Tenant refreshes at 7:00 PM MDT on Fridayhttps://community.workday.com/extended-maintenance-events

Dates & Updates May/June 2018SUN MON TUES WED THUR FRI SAT

29 30ClosePayroll

1 2Workday

Wednesday

3 4 5 WeeklyUpdate

12 Mid-4AM

6 7 8 9WDW Break

10 11 Classfor Agency

Analysts

12 WeeklyUpdate

12 Mid-4AM

13 14ClosePayroll

15 16 Workday

Wednesday

17 18 NoSandbox

Refresh

19 QuarterUpdate

12 Mid-Noon

20 21 22 23WDW Break

24 25 26 WeeklyUpdate

12 Mid-4AM

27 28ClosePayroll

29 30 Workday

Wednesday

31 1 NoSandbox

Refresh

2 WeeklyUpdate

12 Mid-4AM

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https://community.workday.com/extended-maintenance-events

Recent System Changes

New Since Last Time:

• No HCM / HR changesUpdated Last Time:

• CCD Scheduled Hours (Budgeted) Updated

• Post ID Updates for Safety Sworn Officers

• Worker Locations Updated from Floor to Building

Works In Progress:

• Workday Beautification• Workday Recruiting• Shift Bids DEN + DSD• Multiple Agency Reorgs• HR Dashboards and

Scorecards Testing

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Known Issues 5/2/18 pg 1

• Adding not Changing a Job Profile on a Position• Delete old profile before adding a new profile• Approval Chain will be more closely watching for this

problem.

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Known Issues 5/2/18 pg 2

• Position/Employee Locations are Facilities or Buildings, not Floors

• Workaround: Check and Update Location: • When vacant, change with Edit Position Restrictions• When filled, change with Edit Position

• Location can’t be changed from Job Requisition• Workaround: Change on Position, then open Job Req

Location on position is Webb Building, changed on req

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Agency Analyst UpdateTroy Bettinger

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Agency Analyst is a Security Role

•Must pass certification exam to get security

• Role NOT assigned for life• Security will be removed:

• If AgAn leaves the city• If AgAn changes to a new

position or manager

• Security violation (example: sharing passwords)

• Yellow or Red Card (Egregiously wrong actions)

33 Current Agency Analysts

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Agency Analyst Agency Agency Analyst Agency

Lintern, Pamela A AVD Cordova, Crystal L. DoF

Odom, Patricia CAO Gray, Robin R. DoF

Singleton, Snezhanna CAO Butt, Kami L. GS

Rios, Stephanie CPD Callison, Barbara J. OED

Cook, Sherri A. DEN Horvat, Ivana OED

Kennedy, Karen DEN Abeyta, MaryRose PW

Lewis, Danielle DEN Maschka, Thomas C. PW

Morozewych, Zoriana DEN Nguyen, Tara L. PW

Murray, Gina DEN Picasarri, Jamison PW

Nesladek, Carol DEN Pitts, Denise R. PW

Orblom, Ashley DEN Reichert, Kristina PW

Peterson, Glenna DEN Roberts, Therese PW

Prado, Joelle DEN Romero, Deann PW

Salter, Denise DEN Salvador, Christian PW

Dorel, Agathe C. DHS Zollo, Amber L PW

Harlan, Jahna DHS Hall, Balbi TS

Sanders, Marilyn TS

Agency Analyst Training

Next Session:

• Friday, May 11, 2018 – 8:00AM to 12:30PM•Webb Computer Training Lab 4.F.3•Deadline for Invitations: Next Monday 5/7/18Getting an Invitation:

•Nominated for class by HR Service Delivery Managers• Send nominations to Troy• Candidates must sign a security agreement•Must pass certification to get security role

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Coming Attractions: Canvas Interface

Troy Bettinger

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Canvas Interface Coming in June

Same Functionality, Different Look

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Canvas Interface Coming in June

Same Functionality, Different Look

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Current Home Page Worklets New Home Page Worklets

Canvas Interface Coming in June

• Canvas has been Optional since Workday 29 • Will be required with Workday 31 in September 2018• Denver implementing outside of release cycle

•More information shared in upcoming formal communications

• Look for a demo in an upcoming Workday Wednesday

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Chat Feature on GoalsMarla Trevor

Job Aid for Check-in Chatshttps://www.denvergov.org/content/dam/denvergov/Portals/Workday/documents/Training/JobAidOnGoingCheckins.pdf

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https://www.denvergov.org/content/dam/denvergov/Portals/Workday/documents/Training/JobAidOnGoingCheckins.pdf

Questions From Today’s Session

Q. Who can add a comment?A. [Marla] Employees and managers can make comments

to their goals, and the comments are visible to both of them.

Q. Can I delete a comment?A. [Marla] Yes. You can delete a comment you have added,

if necessary. Employees can delete a comment they added, and managers can delete a comment manager added. Employee cannot delete a manager comment or vice versa.

Q. Where do I see comments? It there a size or character limit?

A. [Marla] Comments are in the performance review, and there is no space limit to how much text you can add.

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Job RequisitionsWith a Workday Recruiting Preview

Jessie Craney

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#1 What is a Job Requisition?

a) A job posting b) A purchasing req that you complete to buy

a position

c) A request to fill a positiond) Ask Wade Balmer

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Tips

• Is required to make a position available to fill (to complete the hire action)

• Required for both employee AND contingent worker positions

• Begins the recruiting process • Can be initiated by:

• Manager• Management Chain• Agency Analyst• Recruiter• HR Analyst (HRBP)

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#2 Can I change the position restrictions when I create a Job Req?

Reminder - Position Restrictions are:

• Job Profile•Worker Type

•Worker Sub-Type• Time Type• Location

a) Yesb) No

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Tips

•No, you cannot change the position restrictions during the job req process – think “fix then fill”

• Always double check the position restrictions:

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#3 When do I close a Job Req?

a) When the manager decides they do not want to fill a position

b) When there is an open/approved job req and it is decided that we want to change the position restrictions

c) When an employee is hired into a positiond) Both A & B

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Tips

• Business Process: Job Change > Close Job Req• Reason Code;• Approval Process: Agency Approver

• Check the status:• Job Req > Business Process Tab (not position)

• Supervisory Org Staffing Tab

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What’s next with Job Reqs?

•With Workday Recruiting, the job req will begin the recruiting process

• The approval process will be modified to include the Recruiter (after the agency approver has approved the job req)

• The Job Req will become the Job Posting•We have made some enhancements to the Job Req

fields:

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Current Future

Job Description Summary Job Profile Requirements

Job Description Remaining the same

New Field Ideal Candidate Summary

Future: Job Req Fields

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Current Future

Job Description Summary Job Profile Requirements

Job Description Remaining the same

New Field Ideal Candidate Summary

Job Req to Job Posting

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Job Description = About Our Job

Ideal Candidate Summary = About You

Job Req Job Posting

Reporting RundownCCD HR New Hires and

Promotions ReportJeff Allen

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CCD HR New Hires and Promotions Report

Name: CCD HR New Hires and Promotions Report Summary: Returns a list ofall new hires and promotions by supervisory organization and date rangeRequired Prompts: Supervisory organization and date range Optional Prompts: None

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CCD HR New Hires and Promotions Report

• Business Process Type • Agency• Supervisory Organization• Employee ID• Position• Worker Type• Worker Sub-Type• Last Name• First Name• Middle Name• Race/Ethnicity• Gender• Date Initiated

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Outputs• Date and Time Completed• Hire Date• Job Code• Job Profile• Management Level• Compensation Grade• Total Base Pay• Frequency• Location• Email – Primary Work• Active Status• Worker’s Manager• Manager’s Email

CCD HR New Hires and Promotions Report

Who can run this? Lots of people!

•Anyone with HR View can run for the whole city

•Agency Analysts for the orgs they support

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CCD HR New Hires and Promotions Report

1. In the search bar, start typing the name of the report and select it

2. Choose the Supervisory Organization and date range you wish to view and click OK

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CCD HR New Hires and Promotions Report

3. The report will display on your screen

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Next Workday Wednesday

Wednesday,

16 May 2018@ Noon

Episode #37 Credits: Thanks to the following

staff for helping craft Workday Wednesday:

Jeff AllenJessie CraneyMarla TrevorCJ LongshoreTroy Bettinger

Special Shout Out to:Michael D. Higgins,

President of the Irish Republic;Will Probeck;

Debi Garcia & the HRSC;Diane Vertovec, Tyson Martens &

Wade Balmer

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