Worker Safety & Health (WSH) Technical SubGroup EFCOG Winter Meeting

Mary FloraSavannah River Nuclear Solutions, LLC

Mark BrynildsonSandia National Laboratories

Worker Safety and Health Subgroup ChairJanuary 27, 2016

The WSH Technical SubGroup is composed of five Technical Task Groups (TTGs)

Electrical Safety (ES) - Heath Garrison, NREL Industrial Hygiene & Safety (IHS) - Dina Siegel, LANL (now includes the former Chemical Safety and Lifecycle Management TTG) Radiation Protection (RP) - Jerry Kurtz, WRPS/Hanford Laser Safety (LS) - Mike Woods, SLAC NAL Occupational Medicine (OM) - Jamie Stalker, ANL

DOE Liaison: Pat Worthington, DOE-HQ, AU-10

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Worker Safety and Health Technical Subgroup

1/15/2016

WSH Technical SubgroupMary Flora, SRNS – Chair

Steve Harris, LLNL – Vice ChairMark Brynildson, SNL – Secretary

EFCOG BOD SponsorsLinda Bauer Dennis Carr

Ray Skwarek

Strategic PlanningWorking/Subgroup Officers

Sponsor & Liaison Members

Radiation ProtectionQuang Le, LBNL – Chair

Jerry Kurtz, WRPS/Hanford – Vice Chair Bob Miltenberger, SNL – Secretary

Occupational MedicineJamie Stalker, M.D., ANL – Chair

John McInerney, M.D.,ORAU – Vice ChairVACANT– Secretary

Industrial Hygiene & Safety* Dina Siegel, LANL – Chair

Mark Haskew, BWXT – Vice Chair Michael Ratelle, SLAC – Secretary

Electrical SafetyHeath Garrison, NREL– Chair

Richard Waters, INL– Vice ChairJim Wright, BNL– Secretary

Greg Christensen, INL– Chair Emeritus

DOE Points of ContactWorker Safety and Health Bill McArthur, DOE-HQ, AU-11 Electrical Safety: Mike Hicks, NE-IDIndustrial Hygiene & Safety: David Weitzman, DOE-HQ, AU-11Occupational Medicine:Pat Worthington, DOE-HQ, AU-10Radiation Protection:Jim Dillard, AU-31, AU-11Laser Safety:Steve Singal, DOE-HQ, AU-11

Laser SafetyMike Woods, SLAC – Chair

Mendy Brown, SNL – Vice ChairMatthew Dabney, NREL – Secretary

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DOE WSH Technical Subgroup LiaisonPat Worthington, DOE-HQ, AU-10

* Includes Chemical Safety and Lifecycle Management

Electrical Safety

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Electrical Safety TTG Planned ActivitiesApproximately 85 members, and an additional 120 participants from a total of 40 companies.

Electrical Safety DOE POC: Mike Hicks, NE-ID

3.2.4 Achieve authority having jurisdiction (AHJ) reciprocity for DOE electrical equipment. On track to meet the end of CY16 goal. Working with the DOE National Training Center. SharePoint site developed and training being drafted. Benefits all sites and acceptance of electrical equipment.

3.2.7 Develop best practice for “Controlled Work Area” as this relates to electrical safety boundaries. Published to EFCOG site as BP#184. Benefits all sites LOTO programs.

3.2.8 Develop best practice for “Zero Energy Verifications” as this relates to lockout/tagout. Canceled the activity, we will not develop this BP. This activity is expected to already be in each sites LOTO or electrical safety

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Electrical Safety TTG Planned Activities

3.2.9 Develop best practice for “Physical Separation” as this relates to lockout/tagout. Published to EFCOG site as BP#180. Benefits all sites LOTO programs.

3.2.10 Develop materials for “May, National Electrical Safety Month” and distribute to the entire DOE complex for use. Theme this year is “Look-a-Like Equipment”. Materials being developed and will be reviewed at our spring meeting. Benefits all sites electrical safety programs.

3.2.11 Develop best practice for “Risk Assessment Process for Electrical Safety”. Working on final products. Will benefits all sites electrical safety programs. 6

Electrical Safety TTG Planned Activities

3.2.12 Develop best practice for “DC Arc Flash Calculations” as this relates to the Ammerman method used in an excel spreadsheet. Evaluating Arc-Pro Software Will benefit all sites electrical safety programs. On track to meet end of FY16 completion goal.

3.4.1 Sponsor EFCOG/DOE 2016 Electrical Safety Workshop Workshop planned for week of July 18-22 at FermiLab Final plans will be discussed at the spring meeting that is held at the

IEEE Electrical Safety Workshop the week of March 7-11. Expected to have ~150 attend. Working meeting that produces all the above products. Products will benefits all sites LOTO and electrical safety programs

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Electrical Safety TTG – Potential Additions to the Current Activities Plan

Develop best practice for “Defining Attended” as it relates to lockout/tagout. Completion date will be determined later. Expected to benefit all sites LOTO programs.

Develop best practice for “Breaker/disconnect Switch Operation and Required PPE” as it relates to arc flash hazards and NFPA 70E 2015 requirements. Completion date will be determined later. Expected to benefit all sites electrical safety programs.

Develop best practice for “Contact Release Training” as it relates to NFPA 70E 2015 required training. Completion date will be determined later. Expected to benefit all sites electrical safety programs.

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Industrial Hygiene and Safety

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Industrial Hygiene and Safety TTG Planned ActivitiesApproximately 80 members from 20 sites/companiesDOE POC: David Weitzman, DOE HQ, AU-11

3.2.6 Support DOE RevCom review of updated DOE-HDBK-1139- Chemical Management Volume 3 of 3 (September 30, 2016) Intended for DOE facilities and external entities. Final draft in process. Updated draft to include changes in NFPA.

3.3.2 Develop a listing and description of data elements for exposure assessment that should be documented in formal records and communicated to workers and management (October 1, 2016) Target audience is Contractor IH staff with a goal of reporting consistency across

contractor organizations. Reports include those for employees and management. Listing and description of data elements created. Initial draft completed and reviewed by IHS sub-team. Final draft for review by IHS TTT expected March 1, 2016. 10

Industrial Hygiene and Safety TTG Planned Activities, continued 3.3.3 Guidance on the application of physical agent TLVs (i.e.

ergonomic, heat stress,...) (September 15, 2016) Ergonomic

Intended for contractor ergonomists/industrial hygienists and workforce. Goal is to clarify ACGIH Threshold Limit Value (TLV) wording for lifting, and

provide guidance for types of lifting not explicitly covered. Will also provide training and implementation materials for an implementing

Lifting TLV at DOE/NNSA sites. Heat Stress

Intended for contractor industrial hygienists and workforce with the goal of successful ACGIH Threshold Limit Value (TLV) heat stress implementation.

Identify requirements and changes in ACGIH Heat Stress TLV. Gather information on common terminology or activities (e.g. boiler

maintenance). Identify low risk to high risk work activities. Gather control information for workers. Perform “Detailed Analysis” for select work activities. Identify physiological monitoring techniques / guidance material. 11

Industrial Hygiene and Safety TTG Planned Activities, continued

3.3.5.1 Convert RFID best practices white paper to technical guidance document Intended for DOE facilities and external entities with similar chemical

inventory reconciliation needs. Rough draft completed, includes best practices/lessons learned on

security provided at Fall Meeting. Will be sent for comment to the IHS group by March 1, 2016.

Coordinating efforts with Occupational Medicine TTG: 3.3.13 Benchmark heat stress hazard control and provide best practice

recommendations 3.3.14 Benchmark heavy lifting limit best practices 3.3.15 Develop Best Practices for Improved IHS/OM Coordination

(September 15, 2016)

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Radiation Protection

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2016 Work Tasks for the Radiation Protection Technical Task Group

Task #3.1.1 – “Support to DOE to align requirements in 10 CFR 835 App. D and DOE O 458.1 with those of ANSI N13.12. It is estimated this will complete one year after DOE elects to proceed with the update, plus the normal time usually required for rulemaking.” The result of this task will affect every DOE facility that works with

or has to handle radioactive material or radioactive contamination. This work can start as soon as the DOE decides to pursue

adoption of the ANSI standard and is estimated to take about one year to complete.

DOE POC for this subject: Jim Dillard (AU-11) & Derek Favret (AU-22)

 

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2016 Work Tasks for the Radiation Protection Technical Task Group – Cont.

Task #3.3.6 – “Return to service sampling survey protocol.” The result of this task will help the overall effort to render DOE

contractors practices more consistent, potentially affecting every DOE facility that ships or receives radioactive material.

Inputs on survey protocol have been incorporated into the draft white paper written jointly by the RP and Transportation Packaging task groups.

Completion of this task depends on comments for the white paper and resolution of those comments.

DOE POC for this subject: Jim Dillard (AU-11)

 

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2016 Work Tasks for the Radiation Protection Technical Task Group – Cont.

Task #3.3.X – “Provide guidance/direction for the Health Physics Instrumentation Committee (HPIC). Leverage the expertise of this committee’s membership to benefit the entire complex by tasking them with investigation of issues surrounding HP instrumentation and recommendation for best solutions.” The result of this task will potentially benefit every DOE facility that

has to detect/measure radiation. An RP Sub-task group was formed to create a draft, by March

2016, of either a Charter or MOU for HPIC. This task is estimated to be completed by end of CY2016. DOE POC for this subject: Jim Dillard (AU-11)

 

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2016 Work Tasks for the Radiation Protection Technical Task Group – Cont.

Task #3.3.Y – “Develop white paper on the complex-wide issue of radiation protection (RP) professional qualification and on the approach to plan for future staffing needs. ” The result of this task will affect every DOE facility that works with

or has to handle radiation. An EFCOG RP sub-task group has been created to work on the

white paper. This task is estimated to be completed by end of CY2016. DOE POC for this subject: Jim Dillard (AU-11)

 

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Laser Safety

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Laser Safety Technical Task Group 31 members from 20 DOE sites DOE POC: Steve Singal LSTG website

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WP 3.3.8 DOE-NTC SAF-115DE Laser Safety Course RevisionGeneral laser safety training for laser personnel. 2.5-hr web-based course. Originally developed at LLNL, then adapted by NTC in 2006-2007 for use at all DOE sites. LSTG specified course revisions and NTC is developing revision.

Completion: course revision published on NTC LMS development server in Dec 2015. Publish on production server ~mid-Feb. Implement at DOE sites starting in

March.Deliverable: course published on NTC LMS + source files made available to DOE sites

to download for interfacing with their own LMS. Will track implementation atDOE sites + how many take course.

Benefits: • Standardize training and controls requirements for laser personnel.

Follows ANSI Z136.1-2014.• High quality training course• Reciprocity for laser personnel working at multiple DOE sites

(inquiring on policy to make course source files available outside DOE; e.g., other government labs and universities)

Laser Safety Technical Task Group

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Laser Safety Technical Task Group

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WP 3.4.5 11th DOE Laser Safety Officer WorkshopSeptember 27-29, 2016 at Fermilab. 150 participants from DOE and other governmentagencies, universities and industry. 2.5-day Workshop, including a Vendor Exhibit, followed by LSTG annual meeting. University LSO group will meet in parallel with LSTG annual meeting. Board of Laser Safety will offer CLSO exam on Sept 26.

Status: • Website is live and registration opened Jan. 4. • Abstract submission open • Workshop committee is developing program.

Benefits: • Networking for LSOs and expanding their knowledge• Discuss laser applications and associated laser safety issues and solutions• Discuss recent incidents and lessons learned (including 3 eye exposure/injury ORPS incidents in 2015-2016 at NREL, SNL/NM (2x))• Discuss laser safety programs and best practices

Laser Safety Technical Task Group

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Laser Safety Technical Task Group

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WP 3.3.9 Benchmarking ANSI Z136 RequirementsDifferent sites use 2000, 2007 and 2014 revisions of Z136.1. 10CFR851 specifies Z136.1-2000. Requirements also lack specificity and many areshould rather than shall. LSTG recommended in FY15 to use 2014 revision.Status: Initial benchmarking survey done in March 2015. Task group prioritizedcontrols for further study (e.g., LSO + laser supervisor training/organization,Master Key, eye exam, SOPs, alignment eyewear)Benefits: achieve consistent policies and best practices at all DOE sitesCompletion: ongoing throughout FY16. Present status at LSO Workshop.Needs follow-up survey + summary report with recommendations.

Example fromMarch 2015 survey

Laser Safety Task Group

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WP 3.1.2 – Best Practicesi. ANSI Z136 Evaluation. Draft BP developed and is being reviewed. Based on

FY15 Evaluation Report. (also related to WP 3.3.9)Completion: March 2016

ii. DOE-NTC laser course. Submit after course revision is published and thenimplemented at some sites. Will track implementation + how many take course.(see WP 3.3.8)

Completion: September 2016

WP 3.3.12 Guidance for using Reflective EyewearEvaluate issues and issue recommendations for use. Issues include: damage to thin dielectric coating, notch filters with narrow wavelength band, angle-dependent attenuation, higher visible transmission possible.Benefits: ensure LSOs and laser personnel are knowledgeable of issues.Completion: issue a guidance document (/Best Practice) by end of FY16.

Occupational Medicine

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Occupational Medicine Technical Task Group

2016 Tasks 3.2.5 Assessment of concerns with 10 CFR 1046, 707, 712… (April

30, 2016) 3.2.5.1 Benchmark 707 implementation; identify impacts and assess

legal risks 3.2.5.2 Perform revised 1046 impact analysis (Occ Med Board

Certification requirement) and propose alternative verification of competency if applicable)

3.3.4 Present recommendation regarding laser medical exams resulting from consensus position paper on Z136.1-2014 versus 10 CFR 851 specification of Z136.1-2000, ANSI standard for Safe Use of Lasers COMPLETED Written Statement Pending.

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Occupational Medicine DOE-HQ POC: Pat Worthington, AU-10

Occupational MedicineWhy These Tasks? Example 3.2.5.2

DOE contractor occupational medicine programs (SOMDs and associated staff) are concerned about the following: New regulations that conflict with regulatory requirements set

forth by 10 CFR 851 Cost of implementing these new requirements with current

funding/budgetary restrictions Logistical issues (supply and demand) concerning resources

required for implementation of these new regulations Confusion concerning roles and responsibilities for

implementation approvals

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Example Specifics10 CFR 1046 - Medical, Physical Readiness, Training, and Access Authorization Standards for Protective Force Personnel Qualification requirements for PPMD not consistent

with SOMD requirements in 10 CFR 851 1046.4(a)(4) Qualifications. The PPMD shall possess an MD or

DO degree; be board certified or board eligible in occupational medicine

1046.4(b)(3) Nominations. To be nominated, a Designated Physician shall possess an MD or DO degree and be board certified or board eligible in occupational medicine.

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Occupational MedicineDiscovery Through Technical Task Group Benchmarking and Meetings

Current Board Certified physicians at DOE contractor sites (n=16 responses) OM SOMDs (at release of 1046) = 8, Non-OM (IM, FP, EM)= 8 Today OM = 10 ( 1 new hire and 1 recent cert), Non = 6 (one in process of OM) Other current physicians at site (non-SOMDs) = Total 15 – 6FP, 1PM, 1 Surg, 1

ER, 5 OM, 1 FP (not BC), physician extenders not counted Number of sites currently without any Occ Med Board Certified physician

3 or 4? Number of graduates from Occupational medicine programs each year

<50 Availability of complimentary pathway programs in the United States

(requires Graduate courses to get MPH then residency in Occ Med) 1 residency program = UPenn

Outlook for future alternative pathway programs (of 22 other US Occ Med Residency programs) None are planning to open for this in the next 5 years

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Occupational MedicineDiscovery Through Task Group Benchmarking and Meetings – Cont.

Cost of non-board certified physicians to get board certified Fours to 5 years of educational time = total costs estimated $100,000 to

$150,000 (subsidized) MPH (2 to 3 year commitment)= $25,000 - $42,000/year Occ Med residency = currently UPenn is subsidized by NIOSH and HRSA so only costs

are time away from work, travel expenses (depends on location - $13 to $25K) and impact on family life (no price tag)

Cost of hire of board certified physician or contractor to fill this position $500,000/year

Impact on programs whose physicians/SOMDs are going through the certification process: Lost work days 3 days a month year 1 (36) and 3 days every other month year 2

(18) TOTAL = 54 Distraction from 10 CFR 851 (and other regulatory driver) implementation and

compliance over a 5 year period.

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Conclusion 5 Technical Task Groups focused on

technical and strategic topics Strong Contractor and DOE engagement and

leadership Continue 2015 momentum Spring Meeting, week of March 14, 2016;

Washington, D.C.

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