workflows, management methods & deliverables€¦ · migrate to archivesspace. time = low (4-6...
TRANSCRIPT
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Workflows, Management Methods & Deliverables
The Data Dream Team
A presentation by Patricia Dragon, Amanda McLellan & Kelly Spring
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Project Overview (K)Project Overview
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Archival collection data from Archivists’ Toolkit, spreadsheets, and
homegrown databases to ArchivesSpace
○ 5928 subjects
○ 2541 names
○ 5894 accessions
○ 2664 collection records
such data
wow
many info
Data Migration
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Unify and Structure
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Frontend Development
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Authorities Database
Many names and subjects are shared among these resources and this would
keep them more...
… in synch.
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1
Manuscripts staff
adds name in
ArchivesSpace
2
Cataloger runs
report to find
added names,
corrects name or
adds name to
authority database
if not there
3
Assigns name to
appropriate
collection in
authority database
(makes link to
ArchivesSpace)
4
Republishes the
guide if changes
were made
Names Workflow
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What the Authorities Database Looks Like
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Management Tools
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● Project Definition
● Project Plan
● Project Outline
● Working Group Charge
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Network drive storage
Stakeholder reports
Blog posts
https://archivesspace.org/archives/3135
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Processes (K)Management Processes
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Assessment
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Scenario building
Impact
● Time = Low (4 - 6 weeks)
● Staff = Medium (Few staff > 50% time)1 Test migration.
● Time = Medium (10 - 12 weeks)
● Staff = Medium (Several staff)2 Run checkers over XML files.
● Time = High (20 weeks)
● Staff = Medium (Several staff)3 Test import of Manuscript XML files to check for container list
errors.
● Time = Low (4-6 weeks)
● Staff = Medium (Few staff > 50% time)4 Subject database ingest to Archivists’ Toolkit database. Migrate
to ArchivesSpace.
● Time = Low (4-6 weeks)
● Staff = Medium (Few staff > 50% time)5 Name authorities evaluated by node export. Run report showing
all names and what fields they are mapped to.
Scenario
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User storiesAs a staff person, I want Aeon to
integrate better with ArchivesSpace.
As an archivist, I want to manage
location codes in ArchivesSpace.
As a cataloger, I want changes to be
interconnected so that everyone is on
the same page.
As a user, I want search results
highlighted.
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Someday/maybe
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Processes (K)Ok… but why the “Dream Team?”
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● Support
● Open environment
● Creativity
● Commitment
● Communication
Offcourt Skills
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Processes (K)Outcomes
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Improved Workflows
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Lessons learned
● Good buy-in from departments
● Plenty of training available to all
● Unsure of final display
● More lessons learned, please
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Evaluating success
● Product satisfaction
● Streamlined workflows
● Improved reporting
● External feedback
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Tasty takeaways
● Project docs
○ https://github.com/ECULibraries/archivesspace
● Frontend code
○ https://github.com/ECULibraries/ead-frontend
● Container builder
○ https://github.com/ECULibraries/ContainerBuilder
● Authorities code
○ https://github.com/ECULibraries/authority-couch
Patricia Dragon [email protected]
Amanda McLellan [email protected]
Kelly Spring [email protected]
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Curious about the data?Want more details about our workflows?
Patricia Dragon [email protected]
Amanda McLellan [email protected]
Kelly Spring [email protected]