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workforceCONNECTIONS

BOARD

AGENDA

January 22, 2013

10:00 a.m.

Culinary Academy of Las Vegas

710 W. Lake Mead Blvd.

Parlors C & D

North Las Vegas, NV 89030

Voice Stream Link: http://www.nvworkforceconnections.org/mis/listen.php

This meeting has been properly noticed and posted in the following locations:

City of North Las Vegas, 2200 Civic Center Dr., North Las Vegas, NV

Clark County, County Clerk’s Office 500 S. Grand Central Parkway, Las Vegas, NV

Esmeralda County Courthouse, 233 Crook Street, Goldfield, NV

Henderson City Hall, 240 Water Street, Henderson, NV

City Hall, Boulder City, 401 California Ave., Boulder City, NV

Workforce Connections, 7251 W. Lake Mead Blvd., Ste. 200, Las Vegas, NV

Nevada JobConnect, 3405 S. Maryland Pkwy., Las Vegas, NV

Lincoln County 181 Main Street Courthouse, Pioche, NV

Nye County School District, 484 S. West St., Pahrump, NV

Pahrump Chamber of Commerce, 1302 S. Highway 160, Pahrump, NV

This Agenda is also available at www.nvworkforceconnections.org

COMMENTARY BY THE GENERAL PUBLIC

This Board complies with Nevada’s Open Meeting Law, by taking Public Comment at the beginning of the

meeting immediately after the Board approves the Agenda and before any other action is taken and again before

the adjournment of the meeting.

As required by Nevada’s Open Meeting Law, the (Board, Committee or Council) may only consider items

posted on the agenda. Should you wish to speak on any agenda item or comment on any other matter

during the Public Comment Session of the agenda; we respectfully request that you observe the following:

1. Please state your name and home address for the record 2. In fairness to others, groups or organizations are requested to designate one spokesperson 3. In the interest of time, please limit your comments to three (3) minutes. You are encouraged to

give brief, non-repetitive statements to insure that all relevant information is presented.

It is the intent of the (Board, Committee or Council) to give all citizens an opportunity to be heard.

Welcome to our meeting.

Auxiliary aids and services are available upon request to individuals with disabilities by notifying Dianne Tracy, in writing at 7251

W. Lake Mead, #200, Las Vegas, NV 89128; or by calling (702) 638-8750; or by fax (702) 638-8774. The TTY/TDD access

number is (800) 326-6868 / Nevada Relay 711. A sign language interpreter may also be made available with twenty-four (24) hours

advance notice.

An Equal Opportunity Employer/Program.

http://www.nvworkforceconnections.org/mis/listen.php

NOTE: MATTERS IN THIS AGENDA MAY BE TAKEN OUT OF ORDER.

Board members: Hannah Brown, Chair; Valerie Murzl, Vice-Chair; Bill Regenhardt; Charles Perry;

Commissioner Adam Katschke; Commissioner Butch Borasky; Commissioner Lawrence Weekly;

Commissioner Ralph Keyes; Councilman Bob Coffin; Councilwoman Anita Wood; Councilwoman Peggy

Leavitt; Councilwoman Gerri Schroder; Dan Gouker; Dan Rose; Dennis Perea; Dr. David Lee; Maggie

Arias-Petrel; Mark Edgel; Matt Cecil; Michelle Bize; Mujahid Ramadan; Sonja Holloway; Vida Chan Lin;

William Bruninga; Willie J. Fields

All items listed on this Agenda are for action by the Board unless otherwise noted. Action may consist of

any of the following: approve, deny, condition, hold or table. Public Hearings may be declared open by

the Chairperson, as required for any of the items on this Agenda designated for discussion or possible

action or to provide direction and recommendations to Workforce Connections.

AGENDA

1. Call to order, confirmation of posting and roll call

2. DISCUSSION AND POSSIBLE ACTION: Approve the agenda with inclusions of any

emergency items and deletion of any items

3. FIRST PUBLIC COMMENT SESSION: Members of the public may now comment on any

matter posted on this Agenda, which is before this Board for consideration and action today.

Please clearly state and spell your name and state your address for the record. Each public

comment will be limited to three (3) minutes ............................................................................................. 5

4. DISCUSSION AND POSSIBLE ACTION: Approve the Board Meeting Minutes of November

27, 2012 ....................................................................................................................................................... 6

5. INFORMATION: Welcome New Board Member Matt Cecil, Fisher & Phillips, LLP representing

the business sector. .................................................................................................................................... 12

ADULT & DISLOCATED WORKER UPDATE ~ Valerie Murzl, Chair

6. INFORMATION: Adult & Dislocated Worker Meeting Minutes of November 14, 2012 ..................... 14

7. DISCUSSION AND POSSIBLE ACTION: Approve Adult & Dislocated Worker Committee’s

recommendation to fund Las Vegas Clark County Urban League’s proposal in the amount of

$150,000 to continue to operate its community resource center in support of local area job seekers.

The computer center or resource laboratory will serve as an Affiliate One-Stop Career Center

linked to Workforce Connections’ Comprehensive One-Stop Career Center with an expected

opening in the spring of 2013. ................................................................................................................... 17

8. INFORMATION: Sector Council Snapshot – Summary of Sector Council Meetings ........................... 20

9. DISCUSSION AND POSSIBLE ACTION: Approve Adult & Dislocated Worker Committee’s

Goals, Objectives, and Strategies/Action Plan .......................................................................................... 22

Board Agenda, January 22, 2013

Page 2 of 82

YOUTH COUNCIL UPDATE ~ Sonja Holloway, Chair

10. DISCUSSION AND POSSIBLE ACTION: Approve Youth Council’s recommendation based on

evaluator’s scoring order of merit to award Youth Advocate Programs a PY2012 Workforce

Transition Services for Foster Care Youth and/or Youth with Disabilities contract in an amount not

to exceed $500,000. ................................................................................................................................... 25

11. DISCUSSION AND POSSIBLE ACTION: Approve Youth Council’s Goals, Objectives, and

Strategies/Action Plan ............................................................................................................................... 38

OPERATIONS UPDATE:

12. INFORMATION: Budget & Finance Committee Meeting Minutes of November 7, 2012 ................... 40

13. DISCUSSION AND POSSIBLE ACTION: PY2012 WIA Formula Budget July 1, 2012 through

June 30, 2013 and PY2012 WIA Budget Narrative .................................................................................. 45

14. REVIEW, DISCUSS, AND ACCEPT: .................................................................................................. 52

a. Budget vs. Actual Finance Report (Workforce Connections’ Operations) for the period July

1, 2012 through June 30, 2013 (Formula WIA) ............................................................................. 53

b. PY2011/PY2012 Awards & Expenditures Report – Monthly Update........................................... 54

c. Adult & Dislocated Worker & Youth Funding Plans .................................................................... 57

d. Audit Findings Report for Program Year 2010 (Year Ended June 30, 2011) ................................ 59

e. Workforce Connections’ Standing Professional Services Contracts – Monthly Update ............... 63

15. DISCUSSION AND POSSIBLE ACTION: Approve Budget & Finance Committee’s

recommendation to release a Request for Proposals (RFP) for A-133 Audit Services ............................. 67

16. DISCUSSION AND POSSIBLE ACTION: Approve Budget & Finance Committee’s Goals,

Objectives and Strategies/Action Plan ...................................................................................................... 68

17. DISUCSSION AND POSSIBLE ACTION: Approve Executive Committee’s Goals, Objectives

and Strategies/Action Plan ........................................................................................................................ 70

18. DISCUSSION AND POSSIBLE ACTION:

a. Review and discuss consultant, Committees and Youth Council’s recommendations to

formulate a new mission statement for the Southern Nevada Workforce Investment Area

(Workforce Connections)............................................................................................................... 77


Page 3 of 82

EXECUTIVE DIRECTOR UPDATE ~ Ardell Galbreth ......................................................... 78

19. INFORMATION: Workforce Connections’ Organization Chart (Updated) .......................................... 79

20. INFORMATION: Board Recertification Letter ...................................................................................... 80

21. SECOND PUBLIC COMMENT SESSION: Members of the public may now comment on any

matter or topic, which is relevant to or within the authority or jurisdiction of the Board. You may

comment now even if you commented earlier, however, please do not simply repeat the same

comment you previously made. Please clearly state and spell your name and state your address for

the record. Each comment will be limited to three (3) minutes ............................................................... 81

22. Board Member Comments ........................................................................................................................ 82

23. Adjournment


Page 4 of 82

3. FIRST PUBLIC COMMENT SESSION:

Members of the public may now comment on any matter posted on this Agenda,

which is before this Board for consideration and action today. Please clearly state

and spell your name and state your address for the record. Each public

comment will be limited to three (3) minutes


Page 5 of 82


Approve the Board Meeting Minutes of November 27, 2012


Page 6 of 82


BOARD MEETING

MINUTES

November 27, 2012

8:00 a.m.

Culinary Academy of Las Vegas

710 W. Lake Mead Blvd.

Parlors C&D

North Las Vegas, NV 89030

Members Present

Bill Regenhardt Commissioner Butch Borasky Commissioner Bill Kirby

Commissioner Tommy Rowe Councilwoman Peggy Leavitt Dan Gouker

Dan Rose Dennis Perea Dr. David Lee

Hannah Brown Mark Edgel Michelle Bize

Mujahid Ramadan Sonja Holloway Valerie Murzl

Vida Chan Lin Willie J. Fields

Members Absent

Charles Perry Commissioner Lawrence Weekly Councilman Bob Coffin

Councilwoman Anita Wood Councilwoman Gerri Schroder Maggie Arias-Petrel

Pat Maxwell William Bruninga

Staff Present

Ardell Galbreth, Executive Director Suzanne Potter Jim Kostecki

Jaime Cruz Heather DeSart Rick Villalobos

Jeannie Kuennen Byron Goynes Kenadie Cobbin-Richardson

Chris Shaw Tom Dang Tawuana Hill

Janice R. Greer Maggie Mendez Jennifer Padilla

Others Present

Scott Marquis, Legal Counsel John Chamberlain

Vincent Miller, Goodwill LeVerne Kelley, DETR

Earl McDowell, DETR Nield Montgomery, The Learning Center

Linda Montgomery, The Learning Center Keith Hosannah, DETR/ESD/WISS

Trnee Stephenson, LCCCF Jennifer Casey, FIT

Anna J. Lee, CCSD – Academic Services Dr. Tiffany Tyler, Nevada Partners, Inc.

Ryan Whitman, PBTK Stacy Howell, FIT

Helicia Thomas, GNJ Family Life Center Tracey Torrence, SNRHA

Donna Bensing, New Horizons CLC LaTanya Runnels, Nevada Partner, Inc.

(It should be noted that not all attendees may be listed above)

1. Call to order, confirmation of posting, and roll call

The meeting was called to order by Vice-Chair Valerie Murzl at 8:30 a.m. Staff confirmed the meeting had been

properly posted in accordance with the Nevada Open Meeting Law. Roll call was taken and a quorum was

present.

2. DISCUSSION AND POSSIBLE ACTION – Approve the agenda with inclusions of any emergency items and deletion of any items

A motion was made to approve the agenda by Commissioner Bill Kirby and seconded by Councilwoman

Peggy Leavitt. Motion carried.


Page 7 of 82

Board Meeting Minutes, November 27, 2012 Page 2 of 5

3. FIRST PUBLIC COMMENT SESSION

Note: Public Comment was taken at 8:13 a.m. prior to meeting quorum.

Jennifer Casey – Foundation for an Independent Tomorrow (FIT): Ms. Casey provided FIT’s Ex-Offender

Program Report for November 2012. Nevada Day was a huge success wherein FIT assisted 57 individuals

and provided 35 individuals with a $12.00 DMV voucher to get their Nevada identification card. Others

received information on how to get a birth certificate or social security card with partner agency Lutheran

Family Services.

On December 13th, FIT is hosting its annual holiday party for FIT participants to come and enjoy crafts and

games with their families and receive toy gifts that were donated through toy drives and other sources.

To date, FIT has 48 WIA enrollments of which 26 have been placed in an OJT/Training and 38 in

employment.

Ardell Galbreth, Executive Director – Workforce Connections reported that staff is receiving very good

reviews about FIT’s services and the clients receiving services are satisfied.

4. DISCUSSION AND POSSIBLE ACTION: Approve the Board Meeting Minutes of October 23, 2012

A motion was made to approve the Board Meeting Minutes of October 23, 2012 as presented by Charles Perry

and seconded by Bill Regenhardt. Motion carried.

5. INFORMATION: Recognition Awards

Recognition Awards were presented to Pat Maxwell and Commissioner Tommy Rowe for the years of service

on the Board. Ms. Maxwell resigned and Commissioner Rowe has fulfilled his term in office and both will be

leaving the Board effective January 2013.

6. ADULT & DISLOCATED WORKER UPDATE ~ Valerie Murzl, Chair

a. INFORMATION: ADW Meeting Minutes of August 8, 2012

b. DISCUSSION AND POSSIBLE ACTION: Approve the recommendation of the ADW Committee not to implement a re-entry subcommittee

Following a brief discussion,

A motion was made to approve the recommendation of the ADW Committee not to implement a re-entry

subcommittee by Mujahid Ramadan and seconded by Dan Rose. Motion carried.

c. INFORMATION: Industry Sectors Training and Employment Report

Adult and Dislocated Worker employment and training reports by Industry Sectors are provided on page 20-

21 of the agenda packet. The total number employed by industry sectors is 469 and the total number trained

is 1,031 with a total invested amount of $1,921,344 for all industry sectors. A Sector Council Snapshot is

provided on page 22 briefly outlining the progress of each sector council. This information is provided by

Workforce Connections staff members who are assigned to each committee.

Michelle Bize requested job titles. Ms. DeSart responded that staff is working with a web developer to make

this information available. Also, staff member Madelin Arazoza is working on breaking the reports down by

job titles.

Ardell Galbreth noted that reports will break out ex-offender numbers enabling staff to track ex-offenders

that are served, employed, trained, and average wages earned, which will provide a comprehensive feedback

as to how well the ex-offender population is being served as well as identify industries and employers that

are hiring ex-offenders in Southern Nevada.

Discussion ensued.


Page 8 of 82


7. YOUTH COUNCIL UPDATE ~ Sonja Holloway, Chair

a. INFORMATION: Youth Council Meeting Minutes of October 10, 2012

b. DISCUSSION AND POSSIBLE ACTION: Accept YouthBuild’s USA’s AmeriCorps grant award of $23,820 to support 30 Quarter-Time YouthBuild Las Vegas slots during the 2012-2013 grant cycle

Rick Villalobos, Workforce Connections staff reported that YouthBuild USA identified Youth Build Las

Vegas to incorporate AmeriCorps services into its program, which will enhance the program, community

impact and services provided to participants. Under the AmeriCorps grant, the participants will perform a

total of 450 community impact hours and as a result the participants will have the opportunity to earn $1,500

for post-secondary education. Mr. Villalobos welcomed suggestions from Board members for critical

community needs that need addressed that YouthBuild Las Vegas participants can engage in, in addition to

the projects that have already been identified.

Mr. Galbreth reported that the RFP is to target the underserved populations, foster youth and youth with

disabilities and will provide much needed support in the community.

A motion was made to accept YouthBuild’s USA’s AmeriCorps grant award of $23,820 to support 30

Quarter-Time YouthBuild Las Vegas slots during the 2012-2013 grant cycle by Willie J. Fields and

seconded by Commissioner Tommy Rowe. Motion carried.

8. OPERATIONS UPDATE

a. INFORMATION: Budget & Finance Committee Minutes of November 7, 2012

b. DISCUSSION AND POSSIBLE ACTION: PY2012 WIA Formula Budget July 1, 2012 through June 30, 2013 and PY2012 WIA Budget Narrative

Jim Kostecki, Workforce Connections staff provided an overview of the budget adjustments that are detailed

in the budget narrative on page 37-41 of the agenda packet.

Mr. Galbreth reported that the current legal fees contract will exceed $75,000 for 2012 due to incurred costs

for the One-Stop lease negotiation, mediation hearings, some of which will be ongoing, and the Open

Meeting Law training provided by legal counsel in October. Staff will close out the current contract and

request Board approval to extend an additional one year contract in an amount not to exceed $100,000 for

legal services beginning January 2013.

Discussion ensued.

Mujahid Ramadan requested staff to provide a breakdown of legal fees.

A motion was made to approve PY2012 WIA Formula Budget July 1, 2012 through June 30, 2013 and

PY2012 WIA Budget Narrative by Bill Regenhardt and seconded by Councilwoman Peggy Leavitt.

Motion carried.

c. REVIEW, DISCUSS, and ACCEPT:

i. Budget vs. Actual Finance Report (Workforce Connections’ Operations) for the Period July 1, 2012 through June 30, 2013 (Formula WIA)

Jim Kostecki, Workforce Connections staff provided an overview of the Budget vs. Actual Finance

Report provided on page 43 of the agenda packet.

ii. PY2011/2012 Awards & Expenditures Report – Monthly Update

Mr. Kostecki provided an overview of the Awards & Expenditures Report for ADW, Youth and

Direct Grants provided on page 44-46 of the agenda packet.


Page 9 of 82


iii. Audit Findings for Program Year 2010 (Year Ended June 30, 2011)

Mr. Kostecki provided an overview of the Audit Findings report for Program Year 2010.

Mr. Kostecki reported that the audit began two weeks ago and for the first time staff was able to

provide the SEFA (Schedule of Expenditures for Federal Awards) prior to the auditors coming for

field work.

Ryan Whitman, Audit Manager from Piercy, Bowler, Taylor and Kern (PBTK) provided a brief

update on the audit. Back in May, PBTK met with management staff and a member of the Board to

devise a plan on how to take on this year’s audit. PBTK issued a document request list which had all

the schedules that Mr. Kostecki referred to that auditors would need prior to their field work. PBTK

was delighted to see the SEFA schedules trial balances and cost allocations schedules prepared.

Until now, the auditors prepared the schedules, which take an inordinate amount of time. There was

a learning curve associated with this, a little bit of a delay; however, Mr. Whiteman noted, Mr.

Kostecki and staff have been helping the auditors in this regard. There is a possibility that the report

may be a little bit delayed but working together auditors and staff will try and close that gap. As the

auditors continue to test the schedules they will let management and the Board know if something

significant comes up; as of yet, nothing significant has been identified. Overall, it has been a

positive experience going forward.

Mr. Galbreth noted that with staff preparing the schedules the agency is saving a lot of money on

audit fees.

iv. YouthBuild Las Vegas Monitoring Review Report – October 2012

On September 18-20, 2012 the U.S. Department of Labor, Employment and Training

Administration conducted a review of the YouthBuild grant. Mr. Kostecki reported that there were

eight findings, most were administrative. One finding was that the agency did not have WIA’s EEO

poster posted. Staff immediately printed and posted it while the auditor was present. Another

finding was that specific language was missing from our record retention policy regarding

assurances that DOL and other entities can access the agencies records. The response to the findings

is due by the end of the week. Mr. Kostecki has already prepared a summary response for the

Director’s review today. The full audit report is provided on page 53 of the agenda packet.

Dan Gouker commented the findings are serious, especially the finding for not having accident

insurance. It alone can be a very serious situation and must be addressed. Mr. Gouker thanked staff

for their diligence.

Mr. Galbreth replied that adequate insurance has since been implemented. The agency always had

insurance on staff; however, there was a question regarding volunteers and intern status. The agency

is now fully insured in this area.

v. Workforce Connections’ Standing Professional Services Contracts – Monthly Update

The PSC report is provided on page 61 of the agenda packet; no changes have been made since the

last report.

A motion was made to accept Agenda Item 8c (i. – v.) by Commissioner Tommy Rowe and seconded by

Willie J. Fields. Motion carried.

9. EXECUTIVE DIRECTOR UPDATE

a. INFORMATION: Governor’s Executive Order 2012 – Sector Councils & Local Workforce Investment Boards

Mr. Galbreth provided a brief overview of the Executive Order issued by the Governor which highlights a

number of initiatives including the role of the Governor’s and local boards as well as introduces the sector

councils. Galbreth noted that Workforce Connections is in compliance with all of the initiatives in the

Executive Order as identified in Workforce Connections’ Two-Year Plan. Staff will continue to work with


Page 10 of 82


DETR and other state and local entities to ensure that we are on target with all the initiatives outlined in the

Governor’s Executive Order.

10. SECOND PUBLIC COMMENT SESSION

Janice Rael – Nevada Partners, Inc. - Ms. Rael distributed and provided a brief overview of a report that

shows a snapshot of the progress that Nevada Partners has accomplished with the new funding provided in

July. Nevada Partners has completed 80% of their projected enrollment (275) for this program year. To date,

82 participants have been placed in employment with an average wage of $17.26.

Ms. Rael thanked the Board having confidence in Nevada Partners to deliver services to residents in

Southern Nevada.

11. Board Member Comments

Dennis Perea commented on the progress staff made by having the schedules out in time for the audit and

said it’s a huge jump for the Board.

Commissioner Tommy Rowe thanked the Board and said it’s been a pleasure working with everyone and

also a learning experience.

12. Adjournment

The meeting adjourned at 9:22 a.m.


Page 11 of 82

5. INFORMATION:

Welcome New Board Member Matt Cecil, Fisher & Phillips, LLP representing the

business sector.


Page 12 of 82

XX


Page 13 of 82

ADULT & DISLOCATED WORKER UPDATE ~ Valerie Murzl, Chair

6. INFORMATION:

Adult & Dislocated Worker Meeting Minutes of November 14, 2012


Page 14 of 82


Page 15 of 82


Page 16 of 82


Approve Adult & Dislocated Worker Committee’s recommendation to fund Las

Vegas Clark County Urban League’s proposal in the amount of $150,000 to

continue to operate its community resource center in support of local area job

seekers. The computer center or resource laboratory will serve as an Affiliate One-

Stop Career Center linked to Workforce Connections’ Comprehensive One-Stop

Career Center with an expected opening in the spring of 2013.


Page 17 of 82


Page 18 of 82


Page 19 of 82

8. INFORMATION:

Sector Council Snapshot – Summary of Sector Council Meetings


Page 20 of 82


Page 21 of 82


Approve Adult & Dislocated Worker Committee’s Goals, Objectives, and

Strategies/Action Plan


Page 22 of 82

1

Workforce Connections

Southern Nevada Workforce Investment Area Strategic Plan Matrix

Mission, Goals, Objectives and Strategies

2 – Year Strategic Plan (April 30, 2013 – June 30, 2015

MISSION: To establish dynamic partnerships with employers and the community to connect employment opportunities,

education and job training gains.

Goal 3

Establish a One-Stop Delivery System and a Comprehensive One-Stop Career Center

Objective Strategy/Action Timeline Measurement Assignment—Status

3.1. Solicit partnership agreements

from both mandatory and non-

required partners to participate in

Southern Nevada Workforce

Investment Area One-Stop

Delivery System.

1. Establish agreements with

required and potential One-Stop

System partners.

Ongoing and throughout

program year.

Executed MOUs. Adult/Dislocated Worker

Committee— Ongoing

with 22 partner executed

MOUs as of December

2012

2. Review and discuss Local

Workforce Investment One-Stop

System requirements and setup

training schedules for system

partners.

August 2012 and at least

quarterly.

Published meetings minutes and

training schedules.

Adult/Dislocated Worker

Committee—Due

Quarterly

3. Secure/procure One-Stop System

professional expert as a consultant to

assist in laying/establishing the

framework for Southern Nevada

Workfroce Investment Area One-

Stop Delivery System.

August 2012 Executed contracts. Adult/Dislocated Worker

Committee—Completed

4. Arrange for One-Stop System

training for all system partners,

conducted by a professional WIA

subject matter expert.

August 2012 and ongoing Published training outline or

syllabus along with training

attendance records.



and ongoing.

5. Conduct ongoing One-Stop

System partnership meetings for the

purpose of updating system partners

and revealing new/revised system

changes or upcoming modifications.

Quarterly Published meetings minutes and

training schedules.


Committee—Due 3

Months after goal

approval.


Page 23 of 82

2

3.2. Establish a One-Stop Center

Consortium to serve as One-Stop

Center Operator for Workforce

Connections’ One-Stop Career

Center

1. Solicit at least three required One-

Stop Center partners to participate in

a One-Stop Center Consortium with

responsibility to operate a

Comprehensive One-Stop Center.

October 2012 Required Southern Nevada

Workforce Investment Board and

Local Elected Officials

certification and approval.


Board of Directors

Completed—Board

approved October 23,

2012

2. Execute MOUs among One-Stop

Center Consortium partners, i.e.,

outlining each partner’s role.

October 2012 Executed MOUs with at least three

required partners.


Completed—October

2012

3. Identify and assign One-Stop

Center consortium staff.

February 2013 Receipt of named individuals to be

staffed in One-Stop Career Center

and corresponding business cards

printed.


Committee—Pending

4. Conduct ongoing meetings and

training opportunities for consortium

partners.

Ongoing Published meeting/training outline

or syllabus along with attendance

records.



and ongoing.

5. Secure One-Stop Center facility

along with associated equipment and

supplies.

May 2013 Executed facility lease agreement

along with executed tenant

improvements (build-out) and

construction contracts, and

Purchase Orders (POs) for

necessary furniture and equipment.


Committee—Lease

Agreement executed,

furniture and equipment

POs pending.

6. Conduct at least five One-Stop

Center service delivery mocked work

flows in facility prior to grand

opening.

May 2013 Staff written reported progress Adult/Dislocated Worker

Committee—Pending

7. Send formal invites to

distinguished guests to attend grand

opening.

March 2013 Documented guests’ list with

verified invite mailings and RSVPs


administrative staff—

pending

8. Planned grand opening event

agenda.

March 2013 Grand opening event presentation

to Workforce Connections Board

of Directors


Board of Directors—staff

presentation pending


Page 24 of 82

YOUTH COUNCIL UPDATE ~ Sonja Holloway, Chair


Approve Youth Council’s recommendation based on evaluator’s scoring order of

merit to award Youth Advocate Programs a PY2012 Workforce Transition Services

for Foster Care Youth and/or Youth with Disabilities contract in an amount not to

exceed $500,000.


Page 25 of 82

Workforce Transitioning Services for

Foster Care Youth &/or Youth with Disabilities

RFP PY2012

Youth Council Recommendation

On October 23, 2012, the workforceCONNECTIONS (wC) Board approved the staff to publish an RFP to solicit

workforce transitioning services for foster care youth and/or youth with disabilities.

In the final procurement process, one (1) youth proposal made the point for consideration. Upon the completion of

independent evaluations, wC’s Youth Council is presenting the following for consideration of funding.

Respondent Proposed Award # to be Served (no less than) Cost Per

YOUTH: Youth Advocate Programs $500,000 150 $3,333

Total Funding $500,000 150 $3,333

Therefore, wC Youth Council is requesting the Board to approve it’s recommendation. Upon the approval of the awards,

wC will proceed with negotiations that will lead to the establishment of a contract that will be effective February 1, 2013

through June 30, 2014.


Page 26 of 82

Applicant Eval. #1 Eval. #2 Eval. #3 Eval. #4 Eval. #5 Eval. #6 Eval. #7 Eval. #8 Eval. #9 Total Score Proposed # To Serve Amount Recommended Cost Per

Youth Advocate Programs 92.00 123.20 119.90 111.70 150 $500,000 $3,333

Nevada Partners, Inc 106.00 104.50 117.70 109.40

Goodwill of Southern Nevada 96.60 98.00 115.50 103.40

Olive Crest 86.10 96.60 95.55 92.80

Community Assistance Programs 84.00 94.00 43.70 73.90

Discovery Children's Museum 84.00 67.45 47.50 66.30

TOTALS: 150 $500,000.00

Comprehensive Point Summary

PY2012 Foster Care Youth &/or Youth with Disabilities


Page 27 of 82

Request for Proposals Respondents

PY2012 Foster Care Youth &/or Youth with Disabilities

Applicant Proposed # to serve Amount Requested Cost Per

Community Assistance Programs 100 $500,000 $5,000

Goodwill of Southern Nevada 100 $380,571 $3,806

Lied Discovery Children’s Museum 30 $122,835 $4,095

Nevada Partners, Inc. 150 $499,747 $3,332

Olive Crest 150-175 $500,000 $2857-$3333

Youth Advocate Programs 150 $500,000 $3,333


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1/7/13C:\Users\kford\Desktop\Transitioning Youth RFP\Evaluators\Chanda Cook bio.doc

Chanda Cook

Chanda Cook served as the State Director of the Nevada Public Education Foundation and has played an active leadership role in the Foundation’s Ready for Life® initiative, which focuses on reducing the drop-out rate and graduating students that are prepared for success in life. Prior to joining the Nevada Public Education Foundation, she served as Vice President of Programs for the Nevada Community Foundation and spent more than a decade in corporate community relations for Nevada Power (now NV Energy), as a liaison to the education and non-profit communities. During her work with Nevada Power, she developed and implemented many education programs supporting School to Work, energy education, math, science and technology. She has diligently worked on education issues at the local, state and national levels and has served on the Utility Business Education Coalition steering Committee, Edison Electric Institute Education Executive Committee and the National Alliance of Urban Literacy Coalitions Corporate Council. In 2009 she was invited to testify to before the Workforce Subcommittee of the House Education and Labor Committee with recommendations for the Workforce Investment Act proposed reauthorization. Chanda was appointed by the Governor of Nevada as the parent representative to the Nevada Commission on Educational Excellence tasked with overseeing the distribution of more than $100 million in innovative and remediation grant funds. Having grown up in Las Vegas, Chanda has had many years of hands-on education experience as a student, parent and volunteer with the Clark County School District (CCSD), the fifth largest in the nation. She is a past-chairperson of the CCSD Southwest Region Parent Advisory Committee, Chairperson of the Board for Kids Voting Greater Las Vegas and a member of the CCSD School Community Partnership Advisory Council. She has served on the CCSD Professional Development Consortium, the Clark County Public Education Foundation’s Advisory Board, and was a Loaned Executive for United Way of Southern Nevada. In 2003 she was inducted to the Clark County School District Excellence in Education Hall of Fame. Chanda has a Bachelor of Arts degree in Social Work from UNLV and has continued her education with participation in the Harwood Institute Public Leadership School and numerous conferences and seminars.


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Vivien J. Cole, BA, MBA I am a business professional with over thirty years of experience in diverse entrepreneurial, corporate and public sector environments. Experience includes Strategic Planning, Marketing, Program/Project and Financial Management. In those roles, activities included RFP evaluation, proposal writing, pricing, review and approval to NASA, DOD and other federal agencies. I currently work as an Adjunct Professor, Operations Management and Business Consultant. I have been serving my community since 2009 as a Court Appointed Special Advocate (CASA) working with children in Clark County foster care. Working to determine the best interests of the children, it is my hope to be a source of encouragement, stability, and healing in their lives.


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Cindy Moyes is currently a Community Program Supervisor for the City of Las Vegas Department of Parks, Recreation and Neighborhood Services. I currently oversee all the adaptive recreation unit, one community center and the seasonal camps at 6 community centers. I received my Bachelor of Arts Degree in Recreation and Sociology from Holy Names University and have been employed by the City of Las Vegas for 28 years. I began my career as a Sr. Adaptive Recreation Leader in 1984 and have worked in all aspects of adaptive programming from aquatics, wheelchair sports, day programs and camps for children and adults with developmental disabilities. I have been selected as a City of Las Vegas Employee of the month as well as a finalist for the City of Las Vegas Willie Davis Employee of the Year. During my career, I have been instrumental in advocating awareness of people with disabilities in the Las Vegas community as well as helping to develop one of the strongest communities based therapeutic recreation programs in the country.


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My name is Sylvia A Milburn. I am the District Manager for the State of Nevada, Department of Employment, Training and Rehabilitation. I worked for the Bureau of Vocational Rehabilitation. My company helps individuals with disabilities to find employment due to their disabilities. We also help Older individuals that are blind with independent living skills and we work with the school districts to assist students with disabilities (transition students) to get employment. I have always worked with individuals with disabilities and I have a lot of experience with serving youth in Southern Nevada. My first job in Las Vegas was at Western Counseling. I was a counselor for youth that suffered from addiction to substance abuse. I then went to Desert Regional Center where I was the Rehabilitation Tech IV. My job was to ensure that individuals that were developmentally delayed received independent living skills according to their treatment plans. I supervised 12 residents that were developmentally delayed and 10 rehabilitation technicians in a 24 hour residential facility. I joined the Rehabilitation Division in 1991. Throughout my tenure with the Rehabilitation Division I have worked in several capacities. In my most recent position I am serving as the District Manager. One of the populations I have spent the most time with was transition students that were seeking to get employment. Several years ago I developed a summer program at UNLV that would help disabled students to get the skills needed to get employment opportunities. That program (CRAVE) is still in effect at this time. I have worked with the WEET committee to assist our clients with getting federal, state and private employment. We have a yearly program that awards exceptional employers and exceptional disabled employees that are currently working successful. I assisted the Clark County School District with developing their Project Search Program, and I also assisted the Blind Community with educating the community on services available to individuals that are blind and visually impaired in Southern Nevada. I work with Native Americans through Nevada Paiutes both in Las Vegas and Moapa with obtaining employment. I was a committee member for the Nevada Transition Advisory Committee for several years. I recently received an award for working with the National Federation of the Blind. I have a bachelor’s degree in Rehabilitation Counseling from Southern University. I have two Master’s degrees. My 1st Masters is in Special Education from the University of Nevada , Las Vegas and my 2nd Master's Degree in Rehabilitation Counseling from San Diego State University. I also completed the Post Employment Training: Rehabilitation Administration (PET‐RA) through San Diego State University. I enjoy working with community partners to get them to work together towards a common goal, I have knowledge within the fields of Employment, Rehabilitation, Transition, and Disabilities.


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Christina Primack Bio: As a native in the Las Vegas area, Ms. Primack began her career in both the mortgage and real estate industry, assisting individuals through the process of homeownership. Using her entrepreneurial spirit, she built a very successful referral only business by utilizing her lifelong contacts to build relationships. After ten years in the real estate business, Ms. Primack joined Jewish Family Service Agency as a Program Manager, starting a new initiative called Project Ezra designed to assist the community in finding work through the non‐profit model. Within the first year of the project, she personally assisted over 550 individuals in finding gainful employment. Ms. Primack developed the successful employment placement model by once again utilizing her local contacts to pair individuals, utilizing and expanding their skill sets and personally introducing them to employers. Two years into the project, over 1,000 individuals were assisted with resume development, interviewing skills and most important, the sense of hope with confidence building. Today, the project is working collaboratively with organizations such as Goodwill and F.I.T. to assist clients in need. In 2010, Ms. Primack was promoted to be the Executive Director of Jewish Family Service Agency. Promoting the sense of hope, Jewish Family Service Agency is a non‐sectarian social service agency serving those in need throughout our community with services such as mental health, senior services, emergency assistance and a very successful adoption program. The agency is working in collaboration with organizations such as Touro University and Opportunity Village to expand our services where needed without duplicating services already existing in our community. Outside of her professional arena, Ms. Primack is a mother of two, ages 12 and 14 and is a graduate of the Leadership Las Vegas program. She volunteers her time and talent throughout the community in various different capacities and continues to be a voice for the community sharing the mission of JFSA…"Tikkun Olam", repairing the world, one person at a time.


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Tyrone Thompson is a native of Las Vegas, Nevada. He is a proud product of the Clark County School District where he attended elementary school, junior high and high school. He’s earned a Bachelor of Science degree in Criminal Justice with a minor in Sociology and a Masters degree in Organizational Management. Tyrone has been in Public Service for the past 22 years where he has worked for the State of Nevada, Clark County, the City of Las Vegas and the Southern Nevada Regional Planning Coalition predominantly in the Human and Community Services field. Currently, he serves as the Southern Nevada Regional Planning Coalition's (SNRPC) Regional Initiatives Coordinator. The Regional Initiatives Office is responsible for coordinating the regional approach to address and prevent homelessness and in implementing a community action plan addressing disengaged youth in Southern Nevada. In his spare time, he volunteers as a C.A.S.A. (Court Appointed Special Advocate for the past 15 years) to serve as a voice for abused and neglected children in the foster care system; served as curriculum chair for the Las Vegas Chamber of Commerce’s Leadership Las Vegas Class of 2012 (2003 graduate); and attends Victory Missionary Baptist Church under the leadership of Dr. Robert Fowler, Sr. where he serves as a dedicated Senior Usher and Youth Usher Advisor.


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PROFESSIONALBIOGRAPHYFORREBECCAS.ROGERS Rebecca S. Rogers is the current assistant director of the GEAR UP program at the University of Nevada, Las Vegas, in which her main focus is to oversee the implementation of programs and services at 8 target middle schools in Clark County, Nevada. Prior to her current role, Mrs. Rogers worked as a Social Worker for the State of Nevada. Mrs. Rogers is currently pursuing her doctorate degree in Workforce Development and Organizational Leadership at the University of Nevada, Las Vegas, where she is focusing her research on the transition of young adults with disabilities into the workforce. In addition, Mrs. Rogers holds a MSW degree from the University of Nevada, Las Vegas, a Masters in Education from Southern Illinois University and a Bachelors Degree in Social Work from Southern Illinois University. Mrs. Rogers long term goal is to work as a consultant and advocate for individuals with disabilities in helping to ensure they have access to employment opportunities when they transition from secondary school to adult life.


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WILLIAM “TED” HARTWELL

Mr. Hartwell has been a member of the research faculty at the Desert Research Institute (DRI), the non-profit environmental research arm of the Nevada System of Higher Education since 1991, and holds B.A. and M.A. degrees in Anthropology from Texas Tech University. Since 1999, he has served as the Program Manager for the Community Environmental Monitoring Program (CEMP), an off-site radiological monitoring program for the Nevada National Security Site (Nevada Test Site) that provides a hands-on role for public stakeholders. He is also an Associate Research Archaeologist for DRI. These positions require both writing and reviewing competitive grant and contract proposals, as DRI is a soft-money organization.

Mr. Hartwell’s archaeological research activities have included investigations of a historic toll road in north-central Nevada, an examination of prehistoric quarrying behavior in the southern Great Basin, late Paleo-Indian stone tool technology on the Great Plains, and a study comparing and contrasting human adaptation on the U.S. southern Great Plains and Argentinean pampas. He is interested in how popular culture affects public perception of science, and has produced a publication for the general public that highlights archaeological research at Yucca Mountain on the Nevada National Security Site.

Mr. Hartwell has served as a Court-Appointed Special Advocate (CASA) volunteer for the Clark County 8th Judicial District Court since 2009, and serves on the CASA speakers’ bureau to promote awareness of the CASA program in southern Nevada community. As a recent Leadership Las Vegas graduate (Class of 2011), he currently serves on several Leadership committees, including the History, Safety Net, Education, and Gaming and Tourism Committees.


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Kevin Golob is currently an Independent Business Consultant working with individuals and businesses to improve their online visibility and marke ng effec veness. I received a Bachelor of Science Degree in Accountancy from the University of Illinois and a second Bachelor of Science Degree from the University of Nevada, Las Vegas. Since 2001, my career has been in sales, marke ng and business development. My track record for success has propelled me to senior posi ons within the organiza ons I have worked for. I have also been a successful entrepreneur with my companies being funded in excess of $5MM.

In 2009, I was sworn in as a Court Appointed Special Advocate (CASA) for children in the foster care system. In 2010, the child I advocate for was named SAFY Child of the Year and his foster parent was named Outstanding Foster Parent by CASA. I was named Outstanding CASA of the Month in 2011, as well as Outstanding CASA of the Year in 2011. I created a marke ng program for the recruitment of new CASA volunteers that resulted in a 1,500% increase of new visitors to the CASA website at no cost to the program. In 2011‐2012 this marke ng program helped to contribute to the highest number of new CASA volunteers ever. I have volunteered at numerous events such as Angel Tree, Adop on Day and various other fundraising/awareness events. I have also par cipated in the recruitment orienta on mee ngs as well as in the State CASA mee ngs. In 2012, I was named to the advisory board of the State of Nevada CASA Associa on.


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Approve Youth Council’s Goals, Objectives, and Strategies/Action Plan


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Southern Nevada Workforce Investment Area Strategic Plan Matrix

Mission, Goals, Objectives and Strategies

2 – Year Strategic Plan (April 30, 2013 – June 30, 2015

MISSION: To establish dynamic partnerships with employers and the community to connect employment opportunities,

education and job training.

Goal 2

Champion Youth Education, Training and Employment

Objective Strategy/Action Timeline Measurement Assignment—Status

2.1. Increase youth educational

attainment rates

1. Partner with educators, employers

and community leaders to identify

and leverage resources offering

holistic, wraparound youth services.


program year.

Receipt of formal presentations

and inputs from partners during

public committees/councils and

board meetings.

Youth Council—Due

Monthly

2. Target hardest to service youth

identified by the Southern Nevada

Regional Planning Commission.

Each Program Year Published Request for Proposals

and award and execute contracts to

qualified/certified partners and

service providers.

Youth Council—Due

Monthly

2.2. Engage and connect youth

with career path and employment

training opportunities relevant to

the identified industry sectors

1. Design and fund workforce

development programs to prepare

youth for successful entry into

employment and lifelong learning

opportunities.

Each Program Year Published Request for Proposals

and award and execute contracts to

qualified/certified partners and

service providers.

Youth Council—In Place

2. Promote youth career

preparedness and exposure with

supported internships and real-world,

hands-on training and employment

experience through local employers.

Ongoing Reported number of internships per

month

Youth Council—Due

Monthly, first report due

3 months after goal

approval

3. Secure local public-private

partners with focus on youth

education and training opportunities

leading to promising careers.

Throughout Program Year Executed MOUs Youth Council—Due 3

Months after goal

approval.

2.3. Expose youth to STEM skills,

training and career pathways.

1. Partner with educators, employers

and community leaders to expose

youth to the necessary skills of the

future workforce.


program year.

Expand the existing STEM youth

programs with additional

curriculum that is both engaging

and local industry-relevant.

Youth Council—In Place


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12. INFORMATION:

Budget & Finance Committee Meeting Minutes of November 7, 2012


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workforceCONNECTIONS MINUTES

of the meeting of the

BUDGET & FINANCE COMMITTEE

Wednesday, November 7, 2012

The Budget & Finance Committee held a public meeting on November 7, 2012, beginning at 10:17 a.m. at the following location:

At its principal office at 7251 West Lake Mead Blvd., Suite 200

Conference Room 200, Las Vegas, Nevada

The site was connected by speakerphone and voice stream link. The public was invited to attend at this location.

1. Call to order, confirmation of posting, and roll call.

Councilwoman Gerri Schroder, Chair, called the meeting of the Budget & Finance Committee to order. Those present: Councilwoman Gerri Schroder, Chair; Hannah Brown, Vice-Chair (via telephone); Bill Bruninga (via telephone); and, Vida Chan Lin. Absent: Dan Gouker Commissioner William Kirby

Staff confirmed the agenda was posted three working days prior to the meeting in accordance with the Nevada Open Meeting Law by posting at four Official Bulletin Boards (locations listed on agenda). Present were various staff members of workforceCONNECTIONS and members of the public were asked to sign in. The sign in sheets are attached to the original minutes as Exhibit A.

2. Approval of Agenda with the inclusion of any Emergency Items and deletion of any Items.

A motion to approve the agenda as presented by staff was made by Hannah Brown and seconded by Bill Bruninga. Motion carried.

3. Public Comment (1st period)

Members of the public may now comment on any matter posted on this Agenda, which is before this committee for consideration and action today. Please clearly state and spell your name and your address for the record. Each public comment will be limited to three (3) minutes. The Councilwoman Gerri Schroder-Chair opened the meeting to Public Comment. No members of the public made comment. Councilwoman Gerri Schroder presiding closed the Public Comment Session.

4. Approval of minutes of the previous Budget & Finance Committee meeting held on October 3, 2012.


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A motion to approve the meeting minutes of October 3, 2012 as presented by staff was made by Bill Bruninga and seconded by Vida Chan Lin. Motion carried.

5. Discussion and Possible Action: PY2012 WIA Formula Budget July 1, 2012 through June 30, 2013 and associated PY2012 WIA Budget Narrative.

Jim presented the PY2012 WIA Formula Budget July 1, 2012 through June 30, 2013 and associated PY2012 WIA Budget Narratives on pages 8 – 14 of the agenda packet. A motion to approve the PY2012 WIA Budget July 1, 2012 through June 30, 2013 and associated PY2012 WIA Budget Narrative as presented by staff was made by Bill Bruninga and seconded by Vida Chan Lin. Motion carried.

6. Review, Discuss, and Accept Reports:

a. Budget vs. Actual Finance Report (Workforce Connections’ Operations) for the period July 1, 2012 through June 30, 2013 (Formula WIA)

Jim reported on the corrected Budget vs. Actual Finance Report (Workforce Connections’ Operations) for the period July 1, 2012 through June 30, 2013 (Formula WIA) from the handout provided to the committee members (replacing page 18 of the agenda packet). Line items corrected reflect the following with a revised copy forwarded to the Board.

Admin Program Total Line item 7005 Legal Fees $100,000 0 $100,000 Correction should reflect $50,000 0 $50,000 Line item 7600 Youth Program Activities 0 0 0Correction should reflect 0 $15,000 $15,000 Line item 7605 Adult/DW Program Activities 0 0 0Correction should reflect 0 $15,000 $15,000 Line item 8900 Strategic Initiative 0 $36,302 $36,302 Correction should reflect 0 $86,302 $86,302 Line item 7090 Non-Board Meetings & Outreach $16,800 $43,200 $60,000 Correction should reflect $16,800 $13,200 $30,000

Line item 7005 – Legal Fees: Staff is requesting that Legal Fees be adjusted to $75,000 to

reflect the increase due to Open Meeting Law trainings to board members and staff provided by Marquis & Auerbach and the work that has been provided on the One-Stop Center lease. It is anticipated to move approximately $16,000 Marquis & Auerbach expenditures from the budget to the One-Stop Center line item for the review of the One-Stop Center lease and with the increase in budget will bring the new line item to approximately 24% for legal fees through September.

Line item 7030 – Postage & Delivery: Paid twice in the first quarter

Line item 7080/7085 – Support Contracts: Approval to add $67,000 to support a Systems Programmer position and the multiple Greg Newton Trainings for the One-Stop Center/System


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Line item 7095 – Board Meetings and Travel: Approval to add $10,000 to support an increase to fund additional Board members travel to workforce conferences

Councilwoman Schroder stated that she and Councilwoman Anita Wood would be in Washington, DC attending the Nevada National League of Cities Conference and attending NAWB (“wear 2 hats”) to alleviate expenses for travel through WC funds. Ardell stated that the purpose of the line item increase is to cover the expenditures for upcoming conferences. WC will ensure that information is provided to the board members and LEOs.

b. PY2011/PY2012 Awards & Expenditures - Monthly Update

Jim presented the PY2011/PY2012 Awards and Expenditures for Adult/Dislocated Worker and Youth through September invoices on pages 15 – 17 of the agenda packet.

Adult

Expenditures Dislocated Worker

Expenditures % Spent

WIA PY2011-PY2012 Adult & DW Green Sector 59% 41% 54.63% WIA PY2011-PY2012 Adult & DW Health Sector 68% 32% 43.47% WIA PY2011-PY2012 Adult & DW Rural Services 55% 45% 43.28% WIA PY2012 Adult & DW Re-Entry Services 100% 0% 8.99% Total PY2011/PY2012 Adult & Dislocated Worker 63% 37% 46.13% Youth In-School Youth Out-Of-School % Spent WIA PY2011 Youth General 49% 51% 62.02% WIA PY2012 Youth General 29% 71% 4.50% WIA PY2011 Youth Tri County 55% 45% 54.19% WIA PY2011 Youth Re-Entry Advocate Programs 0% 100% 6.99% Total PY2011 Youth 49% 51% 38.67% Direct Grants PY2010/PY2011 % Spent WIA PY2010/PY2011 Governor’s Reserve Youth 99.60% Direct Adult & DW Grants 75.13%

Jim reported that CCSD has requested an extension beyond 12/31/2012. Heather DeSart stated that staff was requested to review the numbers from CCSD to see how many have been enrolled and how many have been placed. Currently there are 94 clients enrolled and 21 clients to be placed. The question becomes, do we take those 20-30 clients who are active in the system and transfer them to another service provider, or do we extend CCSD’s contract briefly at no cost to allow the clients to go forward. At this point, it remains in discussion for Adult Education.

c. Audit Findings for Program Year 2010 (Year Ended June 30, 2011) – October 2012 Report. Jim presented the Audit Findings for Program Year 2010 (Year Ended June 30, 2011) – October 2012 Report on pages 19 - 23 of the agenda packet indicating there are updates with no notable change since last report.


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WC is preparing for the new audit that begins Tuesday, November 13, 2012. Jim stated WC has made timely reporting which should eliminate a few items from the list and should not receive the findings again. Jim further stated we have a solid Trial Balance and the significant report that affects WC is called the Schedule of Expenditures of Federal Awards (SEFA) that is rolled over from year to year. There are some issues to resolve from last fiscal year end and it is interfering with this years’ reporting -- presenting some challenge.

d. YouthBuild Monitoring Review Report – October 2012 Jim presented the YouthBuild Audit on pages 24 – 32 of the agenda that occurred mid-September. Heather reported that in order to get corrective actions on some of the findings a modification of the scope of work will have to be submitted to the Department of Labor to include a training site that WC is not sending youth too. Councilwoman Schroder queried page 26 “…providing Green Advantage Certification to the participants…” Jim responded that the modification would result in removing this certification and replacing it with a statement of work for “What’s it Mean to be Green” certification. Ardell stated that not only does staff want to see students obtain certification, but also credit with the school district. Jim stated that finding #3 on page 30 is a fiscal finding relative to the quarterly report. Nothing was omitted, total costs were reported; however, staff did not break it out between the administrative expenditures and the program expenditures which will occur going forward. A motion to accept the reports as presented by staff was made by Hannah Brown and seconded by Vida Chan Lin. Motion carried.

7. Public Comment and Discussion (2nd period)

Members of the public may now comment on any matter or topic, which is relevant to or within the authority or jurisdiction of the Committee. You may comment now even if you commented earlier; however, please do not simply repeat the same comment you previously made. Please clearly state and spell your name and address for the record. Each comment will be limited to three (3) minutes.

The Councilwoman Gerri Schroder-Chair opened the meeting to Public Comment. No members of the public made comment. Councilwoman Gerri Schroder presiding closed public Comment Session.

9. Adjournment unanimously approved at 10:36 a.m. Respectfully submitted, Dianne Tracy, Recorder


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PY2012 WIA Formula Budget July 1, 2012 through June 30, 2013 and PY2012

WIA Budget Narrative


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Approved Proposed Community ResourceRevenue by Funding Stream Budget PY2012 Budget PY2012 $ Change Available for LWIB Operations Allocations TOTAL

10% Admin 10% Program

PY2012 Adult 6,316,715 8,316,715 2,000,000 831,672 831,672 6,653,371 8,316,715

PY2012 Dislocated Worker 6,847,926 4,847,926 (2,000,000) 484,793 484,793 3,878,340 4,847,926

PY2012 Dislocated Worker - Addl. DETR Allocation Jan 2013 679,465 679,465 679,465 679,465

PY2012 Youth 6,337,899 6,337,899 - 633,790 633,790 5,070,319 6,337,899

PY2011 Adult Carry Forward 1,000,000 1,000,000 - 100,000 100,000 800,000 1,000,000

PY2011 Dislocated Worker Carry Forward 1,000,000 1,000,000 - 100,000 100,000 800,000 1,000,000

PY2011 Youth Carry Forward 3,000,000 3,000,000 - 300,000 300,000 2,400,000 3,000,000

Other Revenues (Interest) 25 25 - 25 - 25

Governor's Reserve - Strategic Initiative - - -

Total Revenue by Funding Stream 24,502,565$ 25,182,030$ 679,465$ 2,450,255$ 2,450,280$ 20,281,495$ 25,182,030$ Subtotal Board Operations 4,900,535$

Notes:

1. PY2012 Revenues include WIA funding in the total amount of $20,182,005.

2. Carry forward funds have been estimated for PY2011 in the amount of $5,000,000. These fund estimates will be revised later this year when the A-133 audit is complete.

3. The Department of Labor allows local boards to expend up to 10% of their total allocation for administrative costs. WC also allocates 10% of the total allocation for

program management and oversight.

4. WIA funds have a two year life at the local board level and an additional year at the state level.

Approved Proposed One-Stop Staff Office Community ResourceCommunity Resource Allocations Budget PY2012 Budget PY2012 $ Change Location Relocation Allocations TOTAL

-

Adult Services 5,853,371 7,453,371 1,600,000 1,000,000 6,453,371 7,453,371

Dislocated Worker Services 6,278,340 5,357,805 (920,535) 679,465 4,678,340 5,357,805

Youth Services 7,470,319 7,470,319 - 7,470,319 7,470,319

-

Subtotal Community Resource Allocations 19,602,030$ 20,281,495$ 679,465$ 1,000,000$ 679,465$ 18,602,030$ 20,281,495$ .

Approved ProposedBoard Operations Budget PY2012 Budget PY2012 $ Change Admin Program Total

Subtotal Operating Expenditures 4,900,535 4,900,535 - 1,937,710 2,962,825 4,900,535

Total Expenditures 24,502,565$ 25,182,030$ 1,937,710$ 2,962,825$ 20,281,495$ 25,182,030$

Fund Balance -$ -$ 512,545$ (512,545)$ -$ -$

NOTE: PY2012 funding period is available July 1, 2012 through June 30, 2014 (after two years, funds revert to the State for one additional year)

PY2011 funding period is available July 1, 2011 through June 30, 2013 (after two years, funds revert to the State for one additional year)

(Revised Budget - January 2013)

PY2012 WIA Formula BudgetJuly 1, 2012 - June 30, 2013


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PY2012 WIA Formula Budget

July 1, 2012 - June 30, 2013

Authorized Actual Approved Proposed

Board Operations FTE FTE Budget PY2012 Budget PY2012 $ Change Admin Program Total

6500 Salaries 28.88 25.88 2,451,763 2,451,763 - 809,082 1,642,681 2,451,763

7000 Accounting and Auditing 350,000 350,000 - 350,000 - 350,000

7005 Legal Fees 75,000 75,000 - 75,000 - 75,000

7010 Legal Publication Advertising 18,000 18,000 - 5,040 12,960 18,000

7020 Licenses and Permits 3,000 3,000 - 840 2,160 3,000

7025 Dues and Subscriptions 12,000 12,000 - 3,360 8,640 12,000

7030 Postage and Delivery 3,000 6,000 3,000 1,680 4,320 6,000

7035 Printing and Reproduction 12,000 12,000 - 3,360 8,640 12,000

7040 Office Supplies 15,000 15,000 - 4,200 10,800 15,000

7045 Systems Communications 50,000 50,000 - 14,000 36,000 50,000

7050 Tuition, Training, and Seminars - Staff 40,000 40,000 - 11,200 28,800 40,000

7055 Travel and Mileage - Staff 30,000 30,000 - 8,400 21,600 30,000

7060 Utilities (included in Rent) - - - - - -

7065 Telephone 30,000 30,000 - 8,400 21,600 30,000

7070 Rent (Offices) 365,348 365,348 - 102,297 263,051 365,348

7075 Equipment Repairs - - - - - -

7075 Facilities Maintenance 6,500 6,500 - 1,820 4,680 6,500

7080 Admin Support Contracts 120,000 120,000 - 120,000 - 120,000

7085 Program Support Contracts 30,000 60,000 30,000 - 60,000 60,000

7085 Program Support Contracts - IT NVTrac/Web 137,000 137,000 - - 137,000 137,000

7090 Non-Board Meetings and Outreach 30,000 30,000 - 8,400 21,600 30,000

7095 Board Meetings and Travel 18,000 18,000 - - 18,000 18,000

7100 Insurance 40,000 40,000 - 11,200 28,800 40,000

7100-7120 Employee Fringe Benefits 823,818 823,818 - 271,860 551,958 823,818

7125 Employer Payroll Taxes 72,804 72,804 - 24,025 48,779 72,804

7130/7135 Payroll Services and Bank Fees 16,000 16,000 - 16,000 - 16,000

7200 Equipment - Operating Leases 15,000 15,000 - 4,200 10,800 15,000

7600 Youth Program Activities 15,000 - (15,000) - - -

7605 Adult/DW Program Activities 15,000 - (15,000) - - -

8500 Capital - Equipment and Furniture 55,000 55,000 - 15,400 39,600 55,000

8510 Capital - Software NVTrac - Data System - - - - - -

8900 Strategic Initiative - WIA 51,302 48,302 (3,000) 67,946 (19,644) 48,302

Subtotal Board Operations 4,900,535 4,900,535 - 1,937,710 2,962,825 4,900,535

(Revised Budget - January 2013)


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Program Year 2012 WIA Formula Budget Narrative

Workforce Connections is responsible for providing management and oversight of the Workforce Investment Area’s employment and training programs and services. The Board’s staff provides direct support to the Workforce Investment Area by carrying out the Board’s operations plans. Staff responsibilities include implementing Board policies and establishing techniques and methods to achieve the Board’s mission. Staff administers and oversees all internal administrative service provisions, including program administration, management analysis and administration support for the Workforce Investment Board. Revenues: Workforce Investment Act (WIA) Program Year PY 2012 allotted funds are in the amount of $20,182,005. Intertitle transfers in the amount of $2,000,000 were processed from the Dislocated Worker to Adult funding stream based on demand. Allocated (revised) among the three funding streams: Adult - $8,316,715, Dislocated Worker - $4,847,926, and Youth - $6,337,899. In addition, additional Dislocated Worker funds were received in January in the amount of $679,465 from State Rapid Response funds. Overall funding for PY 2012 was increased by $1,981,394 (10.89%), compared to the Program Year 2011 WIA allocation which was $18,200,611. Other anticipated funding includes operating carry forward funds from Program Year 2011 WIA allocation estimated at $5,000,000 and interest at $25. Total budgeted revenues for PY 2012 are $25,182,030. Expenditures – Community Resource Allocation: On May 22, 2012, the Board approved extension of the Adult and Dislocated Worker PY2011 contracts in the amount of $9,100,000 and a new PY2012 contract for adult re-entry services in the amount of $700,000. In May and June 2012, the Board approved Youth PY2012 contracts in the amount of $1,750,000 for out-of-school, $1,944,000 for in-school youth programs, and $300,000 for the youth re-entry program. The Board also approved an extension for Lincoln County’s youth program in the amount of $100,000 and an extension for Nye Community Coalition youth program in the amount of $150,000. Administrative and Program Operating Expenditures – Board Staff: The Department of Labor allows local workforce investment boards to expend up to 10% of their total formula funding allocation for administrative services. For programmatic operations and oversight, over the last four years, the board of directors had allocated 16% of the total budget allocation. Effective July 1, 2012, the Board of Directors elected to reduce the programmatic amount to 10%. Such operational and management oversight includes but is not limited to:


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• Providing technical assistance to contracted service providers • Tracking and monitoring of participating clients and performance outcome • Program oversight and monitoring of service provider contracts

6500 - Salaries: $2,451,763 – Allocated costs for administrative and program staff salaries. 7000 - Accounting and Auditing: $350,000 – Allocated costs for the A-133 audit as well as

extended accounting, financial consulting, and technical support. A-133 Audit $175,000 Accounting Services $175,000 7005 Legal Fees: $75,000 – Allocated costs for legal services in areas such as board and official

open meetings preparation including review of agendas, contract agreements, RFPs, and policies.

7010 Legal Publication Advertising: $18,000 – Allocated costs for legal publications including

job postings, Request for Proposals notices, and controlled advertisements. 7020 Licenses and Permits: $3,000 – Allocated costs for software licenses and permits associated

with new computers or purchased upgrades for current software. 7025 Dues and Subscriptions: $12,000 – Allocated costs for memberships in trade and technical

associations that benefit Workforce Connections’ outreach and oversight initiatives. They offer valuable key contacts for workforce/economic development and technical information support.

7030 Postage and Delivery: $6,000 – an increase of $3,000 – Allocated costs for postage and

mail delivery including such activities as routine postage, courier delivery service, and Federal Express delivery. This increase will provide funds for anticipated contract renewal mailings through USPS or Federal Express.

7035 Printing and Reproduction: $12,000 – Allocated costs for monthly copier per copy charges

and other ancillary copying and printing costs associated with Board administration and daily operations.

7040 Office Supplies: $15,000 – Allocated costs for various office supplies needed for every day

operations. 7045 Systems Communications: $50,000 – Allocated costs for support systems such as data

backup, T-1 lines, and web hosting for internal e-mail support. 7050 Tuition, Training, and Seminars (Staff): $40,000 – Allocated costs for staff training and

seminars for both local and out-of-town locations for fiscal, program, and systems management.


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7055 Travel and Mileage (Staff): $30,000 – Allocated costs for local mileage and out-of-town

staff travel for grant related matters such as State and USDOL sponsored training and conferences. This account line also covers travel for staff training on an array of programmatic and fiscal activities, as well as local and rural areas site reviews and monitoring visits to ensure compliance with WIA initiatives and work plans.

7060 Utilities: $0 – Allocated costs for utilities which are currently included in the monthly lease

agreement. 7065 Telephone: $30,000 – Allocated costs for all activities related to telephone services

including local and long distance phone charges and wireless communication. 7070 Rent (Offices): $365,348 – Allocated costs for Workforce Connections’ office space for

staff in support of the Board’s administrative and programmatic functions. 7075 Facilities Maintenance: $6,500 – Allocated costs for equipment or facility repairs and

maintenance not included in the monthly rent payments for Workforce Connections’ administration offices.

7080 Admin Support Contracts: $120,000 – Allocated costs for administrative support

agreements and temporary staffing with focus on administrative, fiscal, and personnel management.

7085 Program Support Contracts: $60,000 – an increase of $30,000 – Allocated costs for

program support agreements and temporary staffing to support program activities. This increase in funds is a reclassification of funds from accounts #7600 Youth Program Activities and #7605 Adult/DW Program Activities. These accounts were set up in the past to act as a way to cost allocate to those funding categories specifically. Our new cost allocation plan incorporates Youth and Adult/DW specific allocations of expenditures. These accounts will not be used.

7085 Program Support Contracts – IT NVTrac and Web: $137,000 – Allocated costs for

program support agreements and temporary staffing to support program and data support activities.

7090 Non-Board Meetings and Outreach: $30,000 – Allocated costs for business and employer

outreach initiatives to attract businesses and establish partnerships for workforce development and employer services.

7095 Board Meetings and Travel: $18,000 – Allocated costs for facility and event related

charges tied to board and committee meetings and Board travel to grant activities. 7100 Insurance: $40,000 – Allocated costs for Board anticipated liability insurance costs for

workers’ compensation, general business liability, and Board of Directors’ and officers’


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omission and errors liability. This line also provides auto insurance for our green training vehicle.

7100-7120 Employee Fringe Benefits: $823,818 – Allocated costs for employee benefits

including medical, dental, life insurance, and Public Employees Retirement System (PERS) contributions. A rate of 35% of the total salaries is used to calculate the fringe benefits.

7125 - Employer Payroll Taxes: $72,804 – Allocated costs for employer payroll taxes which are

calculated at 3% of total salaries. 7130-7135 Bank/Payroll Services: $16,000 – Allocated costs for various banking services which

include wire transfers, ACH payments, and payroll services. Bank Fees $9,000 Payroll Services $7,000 7200 Equipment – Operating Leases: $15,000 – Allocated costs for existing leases on copiers

and postage meter equipment as well as any rental equipment needed in daily operations. 7600 Youth Program Activities: $0 – a decrease of $15,000 – Allocated costs for youth program

activities outside of daily operations such as service provider trainings and various youth conferences and summits. These funds have been reclassified to account #7085 Program Support Contracts as described above. This account is no longer needed.

7605 Adult/DW Program Activities: $15,000 – Allocated costs for adult and dislocated worker

program activities outside of daily operations such as service provider trainings and various employability conferences. These funds have been reclassified to account #7085 Program Support Contracts as described above. This account is no longer needed.

8500 Capital – Equipment and Furniture: $55,000 – Allocated costs for equipment and

furniture including computers, servers, and furniture for administrative and programmatic support staff.

8510 Capital – Software NVTrac Data System: $0 – Allocated costs for contractual expenditures

related to the completion and maintenance of the NVTrac data tracking system. 8900 Strategic Initiatives: $48,302 – a decrease of $3,000 – This account line was created to

utilize and track strategic projects in support of workforce initiatives with detailed tactics and strategies in response to unanticipated high demand workforce needs. These funds are available to be allocated for future workforce initiatives approved by the Board. This decrease will fund anticipated contract renewal mailings through USPS or Federal Express.


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14. REVIEW, DISCUSS AND ACCEPT:

a. Budget vs. Actual Finance Report (Workforce Connections’ Operations) for

the period July 1, 2012 through June 30, 2013 (Formula WIA)

b. PY2011/PY2012 Awards & Expenditures Report – Monthly Update

c. Adult & Dislocated Worker & Youth Fundin

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