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WORKING WITH TASK LIST

PLANNING AND BUDGETING CLOUD SERVICE

Project: Xanitos

Creation Date: 14/02/2017

Last Update:

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Table of Contents 1. Introduction: ....................................................................................................................................... 3

1.1 Purpose ......................................................................................................................................... 3

1.2 Intended Audience ....................................................................................................................... 3

2. Setting User Variable Preferences ...................................................................................................... 3

3. Navigation to Task List: ....................................................................................................................... 4

4. Revenue Budget: ............................................................................................................................... 14

5. Manpower Budget: ............................................................................................................................. 6

6. Capex Budget: ................................................................................................................................... 13

7. Forecast: ............................................................................................................................................ 19

8. Versioning: ........................................................................................................................................ 20

9. Long Term Planning: ......................................................................................................................... 21

10. Financial Statements: ...................................................................................................................... 21

11. Submit Budget:................................................................................................................................ 22

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1. Introduction:

1.1 Purpose This guide provides pictorial guidelines and instructions for effectively using Task Lists and

defined steps for the users to complete budget cycle. It is a part of Oracle Planning &

Budgeting cloud service and designed to help users gain a quick understanding of budgeting

process.

1.2 Intended Audience

This guide is meant to be used by end users who are going to use Oracle’s Planning and

Budgeting tool for Xanitos budgeting process. This can further be distributed to other set of

users with relevant portions of document.

2. Setting User Variable Preferences

User variables are user defined variables. Before users can open data forms that have user

variables, they must select a member for User Variable Options in preferences. After

selecting an initial value, they can change it in the data form or in preferences.

Navigator->Create and Manage->Preferences-> User Variable Options

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Select the preference for each variable from drop down and click on save.

Note: This task has to be done for each user separately.

3. Navigation to Task List:

Login to system using your credentials You will see the screen below

(1) Click on “Task”

Here, you can see task for Director.

Click on “Budget Preparation”.

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Here there are subtask for each type of budget Like, Revenue Budget, Manpower Budget

etc.

Hierarchy of sub task in governed order to be followed by the Directors.

Location and Cost Centre will be selected by user in required forms from drop down as per

the ownership.

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4. Manpower Budget:

In first sub task of Manpower Budget user will input productive hours and legal holiday

hours for each employee as per the position:

In second sub task, user can view summary of productive hours by shift and by activity:

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In third sub task there are four tabs:

In first tab user will input manually budgeted leaves & holidays:

In second tab user will input manually name of the holiday & will select holiday period from

drop down in which it falls:

In third tab user will input full time & part time total number of employees and vacation

entitled to respective type of employees.

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In fourth tab, based on budgeted leaves & legal holidays, % of net productive days will get

calculated.

In the fourth sub task there are three tabs:

In first tab, user has to input working hours per day per employee, projected number of new

employees and projected hours to train new employees manually. Based on the given

information, Productive labor standard before non-replacement will get calculated.

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In second tab, user has to input non replacement % for each type of leaves and holidays

manually. Based on the provided %, net productive standard will get calculated.

In third tab, Paid leave standard & paid hours per legal holiday will get calculated.

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In fifth sub task, estimated increase per hour will get calculated based on input of period of

increase and estimated increase %. User has to input shift differential per hour for all type

of shift.

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In sixth sub task, leaves & holidays will get calculated based on productive labor standard

cost. Shift differential cost will get calculated based on shift differential per hour for

respective shift and also overtime pay will get calculated.

In seventh sub task there are two tabs:

In first tab user need to input annual amount for all types of insurance and also need to

input information regarding labor guarantee input percentage, insurance adjustment &

management taxes & benefits % based on the type of contract.

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In second tab, user can view periodic insurances and taxes and benefits applied to that

insurance as per the rates of the respective states.

In last sub task of Manpower, user will input Date of last increase, annual salary, period of

increase, fiscal increase manually in first tab. Based on the provided information, salary for

management employees will get calculated based on period of increase and will flow in each

period accordingly in second tab.

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5. Capex Budget:

In first sub task of Capex user need to request asset for respective category and also need to provide

purchase period, useful life and cost of asset. Based on provided information depreciation will be

calculated for each new asset.

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In second sub task user can view the periodic depreciation calculated for each new asset of each

category.

In third sub task user need to input existing asset depreciation total for each category manually.

6. Revenue Budget:

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The Penalty & Benefits sub task is the first in chronology of Revenue Budget tasks. This form

captures the data of Penalty Assumptions, Benefit Assumptions and Billing Risk & Potential

Billing.

First tab captures assumptions for penalty:

Second tab captures assumptions for benefits:

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In second sub task based on current period rate, new period rate will get calculated for

specific billing frequency:

In third sub task in first tab user have to input revenue manually for each period for rest of

the revenue accounts based on which Total All Billing will get calculated:

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In second tab based on assumption Billing Risk & Potential Billing will get calculated

periodically:

In fourth sub task user will select from dropdown whether Xanitos is responsible for Janitorial

Supplies and Microfiber Supplies or not. If Xanitos is responsible for any of the supplies than

user will manually input supplies per productive hours for respective supplies.

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In fifth sub task user will select respective supplies from drop down and then will input the

details like Description, Unit Price and Usage/Period for each supplies. Based on the given

information Cost/Period will get calculated.

In last task of Revenue Budget, user will be able to view final budget for all accounts and also

will be able to input for manual accounts.

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7. Forecast:

There is only one task under Forecast.

In this task user will be able to view actuals up to current period and forecast will be there for rest of

the periods based on budget.

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8. Versioning:

In versioning there is only one task.

In this task user can view budget of current year. Based on changes or amendment in contract user

can do versioning.

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9. Long Term Planning:

There is only one task under Long Term Planning.

In this task user will be able to view budget of current year and based on that user can view

each year long term planning for ten years.

10. Budget Reports:

There is two Reports under Budget Reports Task List.

First is Budget Report. Each user can view Budget Report of their respective cost center as

per ownership.

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In second report users can view the comparison of current year budget with previous year

budget and actuals as well for respective cost centers.

11. Submit Budget:

This will be the last task of budget process. Here, user will promote his cost centre to the

next level for the approval.

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