Workplace Learning

How to use the ESHS database?

General Tips• Location - S:\AdminShared\E4018S01-Esperance

SHS\Teaching Staff\VET\WPL• Then look in the appropriate year folder

• Make a shortcut or go to the file. DO NOT MAKE A COPY AND PUT IN YOUR USER AREA!

Making a Shortcut• Go to file location - S:\AdminShared\E4018S01-

Esperance SHS\Teaching Staff\VET\WPL\ (Pick year)

• Right click on the file – Send to – Desktop (create shortcut)

Welcome Page1. Students button

2. Queries – assorted

useful lists

3. Reports – 1. Student Hours report will

show a total of hours, as well as a calculation of WACE points

2. Current Employers report will list all employers used this year

1

2

3

Students Form1. Student general

information

2. Ticks – yes/no type

answers

3. Workplace details –

select Workplace then

details automatically fill

in

4. Comments

5. Hours – add hours for

each student.

6. Notes – any other

comments about

student

1

23

4

5

2

6

Adding/Editing Employers

• You need to click on the Employers button on the Welcome Form

• You cannot add or edit on the Student form• The list of employers needs to be accurate:

o Update with new informationo Add new employerso Look at the current list, there shouldn’t be multiple copies of the same

business (i.e. with slight spelling/name differences)o Fill in all the appropriate details – important for mailoutso Check , double check and triple check your spelling!

• The same applies for other information:o Suburbso WPL Supervisors

Queries• Variety of useful queries• Additional ones can be created to suit your needs,

E.g. Renee’s Mark Sheet

My WPL Students

1. Asks for your name

2. Lists only your Students

Out and Complete & To

DO1. Useful at beginning of

year – who is out, who

has completed forms,

who is not out

2. You can filter to only

show your students1. Click on a student and

have your cursor in the Field

2. Click on Selection Filter

Finalising Year 11s and 12s

1. Useful at end of year

2. Again you can filter your group

Any Questions?