Workshop Facilitation

PPT 0.1a

Who, What, Why and How

Creating a Learning opportunity Determine Topic/Focus based on a need defined

by the organization Define the objective and goals Identify participants and do a needs assessment

among them to help focus the workshop Take care of all logistics – space, room

arrangement, breaks, transport, etc. Plan the workshop in terms of activities, timing

and flow Determine ways to evaluate the workshop Include plans for follow-up

Check setup in room

Tables/chairs – mobility in changing Materials – flipcharts, VIPP cards,

markers, ability to post Electronic – Computer, PPT projector,

overhead projector – Where things are plugged in (need for

appropriate plugs) Lighting Access to facilities

Communication Skills

Facilitation skills Use of verbal and non-verbal Language Techniques & Timing Evaluation and Follow-up

Facilitation Skills

Be clear in instructions Be present Convey that you are interested in the topic Show an appreciation of what each

person has to offer Notice body language of participants Introduce energizers when appropriate Learn together

Body language – non-verbal messages Be aware of how you are using your

hands and moving around the presentation space,

Make eye contact around the room – not just to one part of the room

Demonstrate self-confidence Show enthusiasm for the topic

Verbal communication

Use open ended questions – door openers

Paraphrase to check meaning – also gives message that you are listening

Be an active listener Be non-judgmental, even when correcting

information Don’t be afraid to say you don’t know if a

question is asked you cannot answer

Techniques

Brainstorm Small groups – ways of creating groups Presentations – alternative ways of

reporting All groups report 1st group reports fully, others add to it Walk About Drawings Songs, poems, role plays

Evaluation

Daily Emotion chart One thing learned, etc.

End of Training Questionnaire Essay Checklist, etc.

Follow-up

And most importantly

HAVE FUN