workshop on academic credit courses course additions, deletions and changes pps 2.01
TRANSCRIPT
Workshop on Academic Credit CoursesCourse Additions, Deletions and Changes
PPS 2.01
Introduction Michael Supancic
Chair, University Curriculum Committee
School of Criminal Justice
245-3587
Micky Autrey
Director, Curriculum Services
245-8122
Kim May
Coordinator, Curriculum Services
245-8857
Kristin McDanielAdministrative Assistant III, Curriculum Services
245-8313
The purpose of this workshop is to:
Discuss the course cycles and calendars (PPS 2.01, Attachments A & B)• UCC Calendar for Course Additions and Deletions
• CCC Calendar for Course Changes – Fall semester
• CCC Calendar for Course Changes – Spring semester
Introduce the new Course Request Form (PPS 2.01, Attachment C)
PPS 2.01Courses: Additions, Changes, and Deletions
This PPS provides guidance for adding, changing, or deleting courses and is intended to help ensure the academic integrity of curricular development.
Course actions are initiated by faculty and go through a review process according to the type of action.
The PPS website can be found at http://www.provost.txstate.edu/pps.html
UCC Course CycleFor Additions and Deletions
The Addition and Deletion Cycle has UCC in the name because these course actions route through the University Curriculum Committee (UCC) for approval.
18 month cycle – for additions and deletions only
Additions and deletions will be effective two fall semesters after they are submitted
– Example: If you submit a course addition form in February 2013, that course will become effective for the fall 2014 semester
Additions and Deletions include:– New courses (Add)
– Courses no longer taught (Delete)
– Topics courses that need to become permanent courses (Add and Delete)
– Prefix and/or Number change (Add and Delete)
Course Additions and Deletions Flowchart and Calendar
UCC Detail
Calendar
Month Review Group Action
November Curriculum Coordinator Distributes addition and deletion instructions, course reports and due dates to College Deans
November through December
Faculty Prepare and submit course addition and deletion proposals to Department Chairs/Program Directors/School Directors (varies by College)
January Department Chairs/Program
Directors/School DirectorsReview course addition and deletion proposals
February Department Chairs/Program Directors/School Directors
Submit course addition and deletion proposals to College Deans
College Deans' Staff Submit course addition and deletion proposals to CCC
College Curriculum Committees Review course addition and deletion proposals
Deans' Staff Prepare UCC Preliminary Summary and submit to College Councils
College Councils Review UCC Preliminary Summary
College Deans Review course addition and deletion proposals and UCC Preliminary Summaries
March College Deans Submit UCC Preliminary Summary to the Curriculum Coordinator, other College Deans, and the Dean of The Graduate College
College Deans Distribute other college preliminary summaries to Department Chairs/Program Directors/School Directors
Curriculum Coordinator Combines UCC preliminary summaries from all colleges and submits to the AVPAA, Provost, and Chair of the UCC, and Chair of the Faculty Senate
Chair of Faculty Senate Post combined UCC Preliminary Summary on Faculty Senate website and notify all faculty
Department Chairs/Program Directors/School Directors
Submit other college preliminary summaries to department/school faculty
Faculty Review UCC Preliminary Summary
College Deans and Dean of The Graduate College
Review UCC Preliminary Summaries from other College Deans
Month Review Group Action
April College Deans' Staff Prepare UCC Final Summary and submit to the Curriculum Coordinator and to other Deans
College Deans' Staff Submit course addition and deletion proposals to Curriculum Coordinator
Curriculum Coordinator Combines the UCC Final Summaries from all colleges and submits to AVPAA, Provost, and Dean of The Graduate College
May Curriculum Coordinator Reviews the course addition and deletion proposals and works with College Deans and Department Chairs/Program Directors/School Directors for necessary revisions
June Curriculum Coordinator Finalize revisions on course addition and deletion proposals
July Faculty Senate Appoints University Curriculum Committee members
August Curriculum Coordinator Posts the course addition and deletion proposals and the UCC Final Summary on the curriculum services website and notifies the University Curriculum Committee on the 1st class day in August
September Curriculum Coordinator Publishes and distributes the meeting agenda to the UCC, Faculty Senate, Department Chairs/Program Chairs/School Directors, and College Deans
University Curriculum Committee Reviews the UCC Final Summary and course addition and deletion proposals
Curriculum Coordinator Submits the meeting minutes to the UCC, Faculty Senate, Department Chairs/Program Directors/School Directors and College Deans
UCC Chair Reports to the Faculty Senate
Curriculum Coordinator Submits the completed UCC Final Summary to the AVPAA and Provost
Curriculum Coordinator Submits the completed UCC Final Summary to the VPFSS for BOR review
October Curriculum Coordinator Enters course additions and deletions in SIS course catalog
Department Chairs/Program Directors/School Directors
Enter course additions and deletions in fall schedule of classes
November Board of Regents Review the course additions and deletions
Month Review Group Action
December Curriculum Coordinator Prepares the 1st edit of undergraduate catalog or addendum with course additions and deletions
Graduate College Staff Prepares the 1st edit of the graduate catalog or addendum with course additions and deletions
February Curriculum Coordinator Prepares the 2nd edit of undergraduate catalog or addendum with course additions and deletions
Graduate College Staff Prepares the 2nd edit of the graduate catalog or addendum with course additions and deletions
Undergraduate Academic Advisors Advising for fall semester begins
March Students Registration for fall semester begins
April Curriculum Coordinator Prepare the CBM003 course additions and deletions
May Curriculum Coordinator Submits CBM003 to the Office of Institutional Research
Institutional Research Submits course additions and deletions to the Coordinating Board in the CBM003
June Curriculum Coordinator Review addition and deletion proposals with final CBM003
Topics Courses
Topics courses are temporary courses that live outside of the course cycle and can be offered quickly.
Topics courses have 2 parts:– The Header Record (Ex: RDG 5370)
• Also called a placeholder. • This course is never taught. • It is reported to the THECB in the annual report of courses.
– The Topics “Suffix” Courses that fall under the Header Record (Ex: RDG 5370A)
• Always indicated with a letter suffix behind the course number.• These courses are taught, but not reported to the THECB.• Intended to be temporary organized courses with an instruction type of 1=lecture
or 4=seminar.
Topics Courses
To create a new topics Header Record:– A course form must be submitted as an ADD. Supplementary information
(sections 13-18 on course form) is not required because the course will never be taught.
– There must be at least two topics (A & B) submitted at that same time. These will be submitted on separate course forms as ADDs and must include supplementary information (sections 13-18 on course form).
– All signatures are necessary.
– Must be submitted during the UCC Course Additions and Deletions Cycle and will follow that calendar.
To create a new topics “Suffix” Course:– Must use an existing header record number.
– A course form must be submitted as an ADD, supplementary information must be included (sections 13-18 on course form).
– Must use the same CIP code as the Header Record.
– Necessary signatures are: Chair/Director of Dept/School, Dean of College, and Graduate College Dean (when applicable).
– May be submitted any time throughout the year and entered immediately into the Banner SIS.
CCC Course CycleFor Changes
The Change Cycle has CCC in the name because course changes route only as far as the College Curriculum Committees (CCC) for approval.
6 month cycle – for changes only
Changes are on existing courses that can be implemented the following semester
Changes include:• Title• Description• Prerequisites/Co-Requisites• Restrictions• Contact Hours• CIP Code• Repeatability• Equivalency• Valid Grade Mode• Instruction Type• Writing Intensive Designation
(Prefix and Number are NOT course changes)
Course Changes CalendarCourse changes can be made twice a year
fall and spring semesters
Fall Change Flowchart Spring Change Flowchart
Fall Calendar
June Curriculum Coordinator Review addition and deletion proposals with final CBM003
Month Review Group Action
December Curriculum Coordinator Distributes Fall course change instructions and due dates to College Deans
January Faculty Submit course change proposals to Department Chairs/Program Directors/School Directors
Department Chairs/Program Directors/School Directors
Review course change proposals and submit to College Deans
Deans' Staff Prepare CCC Summary of course change proposals for CCC
February College Curriculum Committees Review course change proposals and CCC Summaries
College Councils Review course change proposals and CCC Summaries
College Deans Review course change proposals and CCC Summaries
Deans' Staff Submit course change proposals and summaries to the Curriculum Coordinator
Curriculum Coordinator Reviews course change proposals and summaries
Curriculum Coordinator Combines all CCC summaries and submits to the Dean of the Graduate College, AVPAA, and Provost
Dean of The Graduate College Reviews the CCC Summary and proposals
AVPAA and Provost Reviews the CCC Summary
Undergraduate Academic Advisors Advising for fall semester begins
March Curriculum Coordinator Submits course change board order to VPFSS
Curriculum Coordinator Enters course changes into the SIS course catalog
Students Registration for fall semester begins
May Board of Regents Reviews course changesCurriculum Coordinator Notifies Deans of BOR approvalsCurriculum Coordinator Submits course changes to the Office of Institutional
ResearchInstitutional Research Submits course changes in CBM003 to the
Coordinating Board
Spring Calendar
Month Review Group ActionMay Curriculum Coordinator Distributes Spring course change instructions and due
dates to College Deans
August Curriculum Coordinator Distribute a reminder of the Spring course change instructions and due dates to College Deans
September Faculty Submit course change proposals to Department Chairs/Program Directors/School Directors
Department Chairs/Program Directors/School Directors
Review course change proposals and submit to College Deans
Deans' Staff Prepare CCC Summary of course change proposals for CCC
College Curriculum Committees Review course change proposals and CCC Summaries
College Councils Review course change proposals and CCC Summaries
College Deans Review course change proposals and CCC Summaries
Deans' Staff Submit course change proposals and summaries to the Curriculum Coordinator
Curriculum Coordinator Reviews course change proposals and summaries
Curriculum Coordinator Combines all CCC Summaries and submits to the Dean of the Graduate College, the AVPAA, and Provost
Dean of The Graduate College Reviews the CCC Summary and proposals
AVPAA and Provost Reviews the CCC SummaryUndergraduate Academic Advisors Advising for spring semester begins
October Curriculum Coordinator Submits course change board order to VPFSS
Curriculum Coordinator Enters course changes into the SIS course catalog
Students Registration for spring semester begins
November Board of Regents Reviews course changesCurriculum Coordinator Notifies Deans of BOR approvalsCurriculum Coordinator Submits course changes to the Office of Institutional
ResearchInstitutional Research Submits course changes in CBM003 to the
Coordinating Board
Important Deadlines To Remember
February– CCC meets to review course proposals for Additions, Deletions, and Fall
Changes
March 1st – CCC Summary of Changes and Course Change Forms for Fall
– UCC Preliminary Summary of Additions and Deletions
April 1st
– UCC Course Addition and Deletion forms
– UCC Final Summary of Additions and Deletions
September 1st
– CCC meets to review course proposals for Spring changes
– CCC Course Change Forms and Summary
Please note that these are Curriculum Services deadlines. Each college will have its own internal deadlines, prior to these, of when items will be due to the Chairs/Directors and Deans.
Course Request
Form
Page 1
Page 2
Page 3
Page 4
Page 5
Course Request Form Information Course Additions must have all sections complete. Course Changes must have sections 1-5, 12, and 19 completed. In
addition, anything else that is changing about the course. Course Deletions must have sections 1-5, 12, and 19 completed.
o Titles Long title appears in the catalog. Abbreviated title appears on transcripts. Must be no longer than 18
characters and must include spaces between words.
o Description 50 words or less, written in complete sentences. Must include repeatability, grade mode if CR/PR, and if the course will NOT
course towards degree credit.
o Pre or Co Requisites Includes courses and GPA requirements. Course prereqs must include a minimum GPA.
o Restrictionso Can include Department, Major, Minor, Concentration, Classification, Level,
Degree, Program, Campus, College, Student Attribute or Cohort.
Course Request Form Information
o CIP Code• Must be 10 digits, no spaces, no periods.
o Instruction Type• Should match the description and instructional methodology.
o Repeatable for Credit• Can the student take the course multiple times for credit?
o Maximum Credit Hours Allowed• How many credit hours total can the student receive for the course?
• EX: 9 hours of credit (2 repeats); unlimited credit (unlimited repeats); etc.
o Workload Credit• For information contact Faculty Records at 245-2786 or refer to PPS 7.05
o Justification• Which program will this course be used in.
• Explanation should include how the course will be used in the degree plan.
• Will it replace or be cross referenced with another course?
• If the request is a course change, the justification should include what fields are changing.
Common Errors
Effective Semester incorrect
College/School/Department Name missing or incorrect
Instruction Type incorrect
Course Description written in partial sentences or too long
Course equivalencies missing or incorrect
Justification incomplete
Course Summaries Course Summaries are required in each of the course cycles.
– UCC Summary is a compilation of all Course Additions and Deletions.
– CCC Summary is a compilation of all Course Changes.
Course Summaries must be submitted in a specific format that is required by the Board of Regents.
– Arial Font, 12 point
– Listed in order alphabetically by:
• College
• School/Department
– Additions, then Deletions
• Prefix
• Number
– Can not include bold, highlights, color, etc.
– The Justification should be written in italics, to distinguish it from the course information.
The information in the Course Summaries is transferred directly to the catalog and into Banner SIS. For this reason, it is imperative that the summary match exactly what is on the Course Request Form.
UCC Summary - Example
CCC Summary - Example
Curriculum Services Website
http://www.txstate.edu/curriculumservices/
Annual Course Cycle Information
Graduate and Undergraduate Catalog links
Committee and Council Information
Academic Program Information– Academic Program Codes
– Program Proposals Tracking
– CIP Code Information
Announcements